Work Session Milwaukie City Council...deployed infrastructure, with small cell base stations less than 1,000 feet from devices. The cell sites will be connected to each other and the

Work Session WS

Milwaukie City Council

WS Agenda Page 1 of 1

COUNCIL WORK SESSION AGENDA City Hall Council Chambers

10722 SE Main Street

www.milwaukieoregon.gov

SEPTEMBER 17, 2019

Note: times are estimates and are provided to help those attending meetings know when an

agenda item will be discussed. Times are subject to change based on Council discussion.

Page #

1. Clackamas County Broadband Project – Report (4:00 p.m.)

Presenters: Dave Cummings and Duke Dexter, Clackamas County

2. Engineering Projects Update – Report (4:45 p.m.) 1

Staff: Steve Adams, City Engineer, and

Jennifer Garbely, Assistant City Engineer

3. Adjourn (5:30 p.m.)

Americans with Disabilities Act (ADA) Notice

The City of Milwaukie is committed to providing equal access to all public meetings and information per the

requirements of the ADA and Oregon Revised Statutes (ORS). Milwaukie City Hall is wheelchair accessible and

equipped with Assisted Listening Devices; if you require any service that furthers inclusivity please contact the Office

of the City Recorder at least 48 hours prior to the meeting by email at [email protected] or phone at 503-786-

7502 or 503-786-7555. Most Council meetings are streamed live on the City’s website and cable-cast on Comcast

Channel 30 within Milwaukie City Limits.

Executive Sessions

The City Council may meet in Executive Session pursuant to ORS 192.660(2); all discussions are confidential and may

not be disclosed; news media representatives may attend but may not disclose any information discussed. Executive

Sessions may not be held for the purpose of taking final actions or making final decisions and are closed to the public.

Meeting Information

Times listed for each Agenda Item are approximate; actual times for each item may vary. Council may not take formal

action in Study or Work Sessions. Please silence mobile devices during the meeting.

1

Memorandum To: City Council

From: Community Development Director Leila Aman

CC: City Manager Ann Ober

Date: Friday, September 13, 2019

Re: Community Development and Engineering Department Projects - City

Council Update for September 17, 2019 Council meeting

Community Development/Housing/Economic

Development ▪ Milwaukie Housing Affordability Strategy

▪ Housing Authority of Clackamas County: Hillside

Manor Rehabilitation and Hillside Master Plan

Building

▪ June 2019 in review

Planning ▪ Comprehensive Plan

▪ Land Use/Development Review:

• City Council

• Planning Commission

▪ Design and Landmarks Committee

Engineering ▪ Traffic Control

▪ Engineering Projects

COMMUNITY DEVELOPMENT/ECONOMIC DEVELOPMENT/HOUSING Milwaukie Housing Affordability Strategy

• The City held its first meeting with the CET Oversight Group on September 9th. The

agenda included a review of the CET program, requirements and proposed

programming. Staff facilitated a discussion around criteria for selecting project. The

conversation will continue in early October with anticipated Council update in

November.

Housing Authority of Clackamas County (HACC): Hillside Manor Rehabilitation and Hillside

Master Plan

• HACC will present their final master plan for Hillside to the Board of County

Commissioners (BCC) on Thursday, September 19th. This is not an application to build

at Hillside. Instead it will give the BCC a chance to review and approve the plan as

it currently stands. Clackamas County will still be required to submit a land use

application to the City of Milwaukie before moving forward with any new

development at Hillside Park. Information from the County meeting will be posted

on the County’s website: https://www.clackamas.us/meetings/bcc/business. Learn

more about the Master Plan process:

https://www.clackamas.us/housingauthority/hillsidemasterplan.html

2

PLANNING Comprehensive Plan Update

• The Comprehensive Plan Advisory Committee (CPAC) reviewed the urban design

policies and discussed neighborhood hubs and public outreach during their

September 5 meeting,

• Public hearings to consider adoption of the updated Comprehensive Plan policies

have been tentatively scheduled for November 12 (Planning Commission) and

December 17 (City Council).

• Prior to public hearings, CPAC and Planning Commission members will be visiting

each NDA meeting in October (with the Ardenwald meeting taking place on

September 23) to discus the process for adopting the updated policies and the

opportunities for public comment at the public hearings.

• An Open House will also be held in late October to discuss the Comprehensive Plan

Update.

Land Use/Development Review

City Council

• A-2019-003 – On September 3, the City Council annexed a single-family residential

property at 5912 SE Firwood St.

• A-2019-005 and A-2019-006 – On October 1, the Council is scheduled to consider the

expedited annexations of the single-family residential properties at 10119 SE Stanley

Ave and 9514 SE Stanley Ave. The sites are within the NESE area and the owners

have made emergency connections to the public sewer system.

Planning Commission

• NR-2018-005 – At a continued public hearing on September 10, the Planning

Commission voted 5-1 in a preliminary decision to deny an application for a 12-unit

natural resources cluster development located at 12205-12225 SE 19th Ave. The

Commission directed staff to return on October 8 with a revised set of findings for

denial which, upon adoption, will represent the Commission’s final decision.

Type II Review

• DEV-2019-009 – The application for a 234-unit multifamily development on the site

located at 37th Ave and Monroe St was deemed incomplete on August 23. On

September 9, staff participated in a public information meeting regarding the

project. The meeting was sponsored by the Hector Campbell NDA and

approximately 50 people attended. Application materials, a process information

sheet, and DEQ information about the site have been posted on the application

webpage: https://www.milwaukieoregon.gov/planning/dev-2019-009.

• NR-2019-003 – The application for a proposed soft surface path and overlook at

Kronberg Park has been deemed complete. Referrals and public notices went out

on September 10. Comments are due on September 24.

DLC

• The next meeting is September 3, 2019, when the group will continue its work to

update the Downtown Design Review process.

3

BUILDING June 2019 in review

• Total number of permits issued (Structural, Mechanical, Plumbing, Electrical)

131

• Total number of Inspections performed (Structural, Mechanical, Plumbing, Electrical)

388

• Permits Valuation of permits issued:

New Single Family – 0 $0

New ADU issued – 0 $0

Solar 2 Issued $115,995

Residential Alterations/Additions – 5 issued $319,000

Commercial new - 0 issued $0

Commercial Alterations –19 issued $1,325,006

Demo’s – 0 issued $0

ENGINEERING CIP Projects

2019 Street Surface Maintenance Program (SSMP):

• Eagle-Elsner, Inc began construction in September and are scheduled to be

completed by the end of October. The roads that will be reconstructed are Omark

Drive, Wake Street, and 39th Avenue.

Street Network Visual Assessment:

• Shannon & Wilson has completed the field portion of the street network visual

assessment. They are currently running QA/QC on the data and will be entering the

information into the city’s database and drafting the report of the findings. This

information should be completed by the end of September.

22nd Avenue and River Road SAFE:

• Neighborhood feedback was collected at annual NDA Picnic on September 7.

Most of the feedback for the design was positive and the 30% Design drawings are

available on the project website for review.

Home Avenue SAFE:

• The topographic survey by Emerio Design as received September 10.

Linwood Avenue SAFE:

• The 30% design plans are underway, and the first public meeting is scheduled for

Tuesday October 8, 2019 at Linwood Elementary School.

43rd Avenue SAFE:

• 30% design will be available for public review in October.

43rd Avenue SAFE:

• City Council approved budget authorization for engineering services by Century

West Engineering.

South Downtown

• Conflicts between a city 10” water line and a utility bank has caused a 2-week delay.

The city successfully installed a new valve in the water line which will allow us to resume

the work on the utility bank. Evening work is scheduled to resume on September 3 and

may last around two weeks.

4

South Downtown Plaza

• Construction work is scheduled to begin September 9.

Kronberg Park

• The steel framing for the bridges/elevated pathways was delivered to the site on August

30. Contractor will be assembling the structures in September.

Traffic Control

• No new updates

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LVS

~We Still Need Wires "'

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SG, or "fifth generation" wireless, is a set of new standards and technological

improvements that will enable faster wireless connectivity once implemented.

Compared to current 4G LTE networks,

in which users connect to towers

thousands of feet away, typical SG

networks require much more densely

deployed infrastructure, with small

cell base stations less than 1,000

feet from devices. The cell sites will

be connected to each other and the

broader Internet by fiber optic cables.

SG networks are being marketed

both for mobile (e .g., cell phones)

and fixed (e.g., home Internet access)

uses and as smart city infrastructure.

ILSR

Though SG will offer high-speed ~

wireless connections to end

devices, fiber optic lines stil l have

far greater capacity and reliability, and

they're the only technology that can

del iver sufficient bandwidth to each

SG cell site.

1·17· 2oi'J

SG Won't Fix the Broadband Market Competition is limited by economic

considerations, not technology. SG providers are

unlikely to rival cable directly because b ig companies prefer

to divide markets rather than engage in robust competition .

SG development won't open the market to new competition

because only the biggest telephone companies, like AT&T

and Verizon, have access to the volume of spectrum needed.

SG Won't Solve the Digital Divide Since SG connectivity relies on fiber optics that aren't

available in many rural areas, these communities won't

rece ive SG access anytime soon. The same market reality

discouraging investment in rural broadband will

also discourage SG investment. Even in urban

areas, companies like AT&T and Verizon are

unlikely to start investing in the low-income

neighborhoods they have neglected for years.

There's No SG Race The "SG Race" is marketing hype

designed to scare governments ~· into giving companies large

subsidies and consumers ~

into paying a premium for ~ •

prototype devices. To achieve ~ widespread SG deployment, we need abundant, ~ ~

open fiber networks, not corporate handouts. • \~

INSTITUTE FOR Local Self-Reliance

SG and Fiber-to-the-Home (FTTH) are complementary technologies that are each best suited to different applications.

@ i D RELIABILITY

Requires line-of-sight.

Trees, buildings, and

sometimes weather

can impact reliability.

Very reliable

connectivity not

impacted by

environmental

conditions.

SPEED

Eventually more than

1 gigabit to devices in

ideal conditions, but

often slower based on

environmental factors

and congestion.

No known limits on

speed with providers

co~monly offering

1 gigabit or even

10 gigabits.

FCC Small Cell Order Hurts Local Control

In late 2018, the Federal

Communications Commission (FCC)

adopted an Order that limits how

municipalities and local governments

can negotiate with carriers over SG small cell

deployments . By preempting local authority, the

FCC has undermined the ability of communities to

promote digital equity, to the benefit of national

telecom companies.

Additional Resources

AFFORDABILITY

Mobile plans often

have restrictive data

caps with overage fees

and throttling.

Varies by the provider

with locally-based

networks offering the

best prices.

BEST USES

Well suited for

mobile uses, like cell

phones and smart

transportation,

in densely

populated areas.

Ideal option for fixed

Internet access at a

home or business in

both urban and rural

areas, using Wi-Fi to

connect most devices.

Don't Fall for Big Telecom's 4 SG Hype #f'r Wireless technologies like SG are

complementary to robust, wired networks.

On their own, SG networks will not achieve

key goals, such as connecting rural America

and closing the digital divide.

The Wireless Indust ry's SG Hype is Funny and Overb lown from New America

FCC Sto mps on Loca l Cont rol in Latest Small Cell Order from the Institute for Local Self-Reliance

Moving Toward SG· What Cities Need to Know from Next Century Cities

Guide to FCC Small Cell Order from Next Century Cities

ILSR

Will SG end up leaving some people behind? from NBC News

Straight Talk About SG from Community Broadband Bits Podcast

INSTITUTE FOR Local Self-Reliance

Jaq!,:j punoJ6Japun

Jaq!,:j IB!J8\1' -:;:

puaBa1

CBX Network Map 2019 Legend

._ Aerial Fiber

• • Underground Fiber

Page 1 of 4 – Staff Report

COUNCIL STAFF REPORT OCR USE ONLY

To: Mayor and City Council Date Written: September 4, 2018

Ann Ober, City Manager Reviewed: Kelly Brooks, Assistant City Manager

From: Steve Adams, City Engineer, and

Jennifer Garbely, Assistant City Engineer

Subject: Capital Improvement Projects Project Update

ACTION REQUESTED Provide an update to City Council on the status of Capital Improvement Projects for complete, current, and upcoming throughout this last year.

HISTORY OF PRIOR ACTIONS AND DISCUSSIONS City Council has met several times in 2019 regarding various capital projects including:

February 5, 2019: Kronberg Park Update

February 19, 2019: South Downtown Plaza update to approve alternative bid with a construction manager/general contractor (CM/GC) method. Staff provided an update on the Safe Access For Everyone (SAFE) Program and the Meek Stormwater Pipeline Infrastructure Finance Authority loan application submittal. The Well #2 drilling contract was awarded.

March 19, 2019: Safe Routes to School Grant Intergovernmental Agreement approved for Linwood SAFE Project.

April 9, 2019: Kronberg Park Walkway contract awarded

April 16, 2019: SE River Road and SE 22nd Avenue SAFE Project design contract awarded

May 7, 2019: SE Linwood Avenue SAFE Project design contract awarded

May 21, 2019: Slurry Seal contract awarded.

June 18, 2019: South Downtown Plaza Guaranteed Maximum Price approved.

August 20, 2019: Street Surface Maintenance Program (SSMP) 2019 Project contract awarded.

September 3, 2019: SE 43rd Avenue SAFE Project design contract awarded.

WS1

Page 2 of 4 – Staff Report

ANALYSIS Staff continue to work with consultants, stakeholders, and contractors to move numerous projects towards final completion. The following is a status update on some of the key projects that have been completed, are currently under construction, or are upcoming for the next construction period:

Competed Projects Staff has worked hard this last year to complete projects in a timely manner and deliver the projects within City Council budget authorizations. The table below summarizes completed projects.

Project Budget Authorization

Final Cost Completion

Date

Kellogg Creek Bridge $2,740,500 $2,724,952 November 2018

Bank Repair $338,000 $324,437.60 December 2018

Pedestrian Bridge A Emergency Repair $102,000 December 2018

2018 SSMP (SE 29th Avenue, SE 38th Avenue, SE 50th Avenue, SE 55th Avenue, SE Fieldcrest Street, SE Harvey Street, SE Hazel Street, SE Leone Lane, SE Rockwood Street, SE Sherrett Street, SE Willow Street)

$580,000 $470,965.83 November 2018

Clay Pipe $1,135,000 $980,958.90 March 2019

Sellwood & Madison SAFE $590,000 $545,594.29 July 2019

Ardenwald SAFE $256,000 $232,058.50 July 2019

Slurry Seal $530,000 $222,000 August 2019

SE Linwood Avenue Diverter NA In house material only

March 2019

Current Projects Staff has multiple construction projects that are anticipated to wrap up by the end of this calendar year. With that in mind, we will be hosting a couple of ribbon cutting events to celebrate our South Downtown projects and Kronberg Park Walkway. Stay tuned for final dates as we get closer. The table below summarizes current projects under construction.

WS2

Page 3 of 4 – Staff Report

Project Budget Authorization

Anticipated Completion

Status

South Downtown Improvements

$3,300,000 December 2019

On track to finish by end of year, but risk of utility

conflicts

Kronberg Park Walkway $2,276,500 January 2020 On schedule and budget

Plaza $600,000 November 2019

Construction started 9/9/2019

2019 SSMP (SE Omark, SE Wake, SE 39th)

$1,087,000 November 2019

Construction started 9/9/2019

Well #2 $1,140,000 Winter 2020

(Phase 2)

In progress. Phase 1 Well construction completed

September 2019. Phase 2 – Well House construction bidding September 2019

Upcoming Projects Staff has a combination of projects in the design phase. The table below summarizes upcoming projects currently in design.

Project Under Design Anticipate Bid Status

SE Linwood Avenue SAFE

Harper Houf Peterson Righellis

(HHPR)

Spring 2020 In Progress

SE 43rd Avenue SAFE Century West Spring 2020 In Progress

SE River Road & SE 22nd Avenue SAFE

AKS Spring 2020 In Progress

SE 42nd Avenue SAFE In House Summer 2020 In Progress

SE Edison Street SAFE

In House Summer 2020 In Progress

SE McBrod Avenue In House Winter 2020 Final Design

Signal Update Working with Clackamas County

Clackamas County to complete the work in

2020

Pulling a scope together with

Clackamas County

WS3

Page 4 of 4 – Staff Report

2020 SSMP (TBD) In House Summer 2020 Evaluating scope and budget

Waverly Heights TBD TBD Sending out for Request for Proposal

anticipated in Fall 2019

SE Meek Street Stormwater Pipeline

AKS Upon approval from Union Pacific

Railroad

Drawings are ready for bid

BUDGET IMPACTS Not at this time.

WORKLOAD IMPACTS N/A

COORDINATION, CONCURRENCE, OR DISSENT Staff continues to coordinate with public works, finance, Clackamas County, JLA (our public outreach consultant, and the community, etc..

STAFF RECOMMENDATION N/A

ALTERNATIVES N/A

ATTACHMENTS

WS4

CIP UPDATE 2019

Steve Adams

Jennifer Garbely

COMPLETED PROJECTS

• 9 projects completed this last

year

• All within budget

authorization

• 6 of the projects

designed in house

MILWAUKIE BAY PARK

SELLWOOD & ARDENWALD SAFE• 36 new ADA ramps, 17 trees additional 9 preserved

• 2,381 linear feet of Sidewalk installed

• 1,473 Students with a half mile radius of a Safe Route to School

CURRENT PROJECTS

• South Downtown Improvements

• Kronberg Park Walkway

• Plaza

• 2019 SSMP

• Well #2

SOUTH DOWNTOWN UPDATE

KRONBERG PARK WALKWAY

SSMP & WELL #2

• 2019 SSMP– $1 M for 95,000 SF of complete street reconstruction on

Wake St. and 39th Ave. (adjacent to Ardenwald

Elementary) and Omark Drive

– $222 K for 950,000 SF, 6.1 miles of streets slurry sealed

• Well #2– $614 K to drill the new well; currently finalizing pump design;

pump tests show good capacity

– $500 K budget for new well house; bidding in October

2019; completion Winter 2020

UPCOMING PROJECTS

– Linwood

– 43rd

– River & 22nd

– 42nd (Design in house)

– Edison (Design in house)

– Monroe (RFP Fall 2019)

– McBrod (Design in house)

– Signal (Design in house)

– 2020 SSMP (Design in house)

– Waverly Heights (RFP Fall 2019)

– Meek

2020 SSMP

• Lake Road– Complete reconstruction from 21st Ave. to Guilford Dr.

– Includes stormwater quality, possible widening for bike

lanes

• Wood Avenue– Funding needed for complete reconstruction; staff looking

into adding sidewalk, but need to find funding

MEEK STORMWATER PIPELINE UPDATE

• Phase I– Still working on approval for easements and property

acquisition with the Railroad

– May have an alternative option

• Phase II– Purchasing Property at Oak and Railroad Street

– Moving forward with phase II construction

– Goal is to meet October 2020 deadline for development

needs

STAFF UPDATES

• New Staff– Steve Adams City Engineer (May)

– Emily Swager Engineering Tech II (June)

• Promotions– Stephen McWilliams Civil Engineer (September)

– Jennifer Backhaus Engineering Tech II (September)

Project Description The Monroe Greenway will create a nearly 4-mile, continuous, low-stress bikeway from downtown Milwaukie to the I-205 Multi-Use Path. Once complete, it will serve as the spine of Milwaukie's active transportation network, connecting users to the MAX Orange and Green Lines, Trolley Trail, 17th Avenue Bike Path, I-205 Multi-Use Path, neighborhoods, schools and parks. Milwaukie's Regional Flexible Fund application, along with other sources of funding, will allow the city to complete the 2.2 miles of the Monroe Greenway within city limits over the next five years.

Project Need Today, the only continuous east-west connection for bicycles in Milwaukie is the Springwater Corridor at the far northern edge of the city. This forces most cyclists within

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GREENWAY •. o v\ )

R E lJ J Milwaukie to use SE King Road, a busy arterial, or SE Railroad Avenue/Harmony Road, which has long segments without any bicycle facilities.

The greenway will serve the growing area of central Milwaukie, which will experience significant housing and commercial development over the next few years. Many of the housing units will be part of Clackamas County's Hillside development project, a 16-acre public housing community. The Monroe Greenway will provide access to a safe and low-cost transportation option for those most in need.

Leverage Metro's Regional Flexible Fund grant would leverage multiple sources of funds, development opportunities and partner projects for a significant return on investment. By investing in the Monroe Greenway, Metro will provide the final piece of funding needed to design and construct the entire Milwaukie segment of the greenway.

Scoring Categories Safety: While crashes along SE Monroe Street are relatively low, once completed, the greenway will draw bicycle traffic away from areas within the city that experience significant safety issues. The intersections of Highway 224 and SE Oak/ Harrison Streets have seen multiple crashes between pedestrians, bicyclists and motorists. In addition, large east-west arterial streets currently used by bicyclists, such as Harrison Street, contain numerous bicycle and pedestrian safety concerns. With construction of the greenway, active transportation users will be directed to a new bike and pedestrian-only

crossing at Highway 224 and Monroe Street.

Equity: The greenway will serve low-income and limited English proficiency households, and help provide a safe connection to multiple Title 1 schools.

Climate: Each of the city's capital projects are guided by the city's adopted Climate Action Plan, which strives to make Milwaukie a fully carbon neutral city by 2050. Construction of the Monroe Greenway is critical to the city meeting the transportation goals underpinning its climate strategy.

Congestion: SE Harmony Road poses significant challenges for motorists with the intersection of SE Linwood and Harmony Road often failing at peak hour travel periods. The potential to transition some vehicle trips on Harmony Road to bike trips on the Monroe Greenway would improve congestion or, at least, extend non-failing operations at this location. Development in central Milwaukie will rely heavily on the Monroe Greenway to help new and existing residents reach key destinations throughout the city without the need to drive.

Kelly Brooks, assistant city manager 503.786.7573 [email protected]

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