WORK-BASED LEARNING PROGRAMS STUDENT HANDBOOK

Henry County Schools does not discriminate on the basis of race, color, religion, sex, national

origin, or disability in its programs, activities, or employment practices.

WORK-BASED LEARNING PROGRAMS

STUDENT HANDBOOK “Learning a Living” through employer, student

and teacher relationships

HENRY COUNTY SCHOOLS

Revised 7/30/2018 2

WORK-BASED LEARNING HANDBOOK TABLE OF CONTENTS

Page

Welcome Letter ............................................................................................................... 3

Work-Based Learning Instructional Leaders ................................................................... 4

Program Overview........................................................................................................... 5

Program Guidelines......................................................................................................... 6

When You Don’t Have a Job ........................................................................................... 7

Changing Jobs ................................................................................................................ 7

Daily Sign-out .................................................................................................................. 8

Meetings .......................................................................................................................... 8

Employer Appreciation Activity ........................................................................................ 8

Employability Skills .......................................................................................................... 9

Work-Based Learning Instructional Leader Evaluation.................................................... 9

How Your Grade is Calculated ...................................................................................... 10

Sample Weekly Wage and Hour Sheet ......................................................................... 11

Sample Monthly Wage and Hour Sheet ........................................................................ 12

Sample Employability Skills Assessment ...................................................................... 13

Sample Training Plan Assessment ............................................................................... 14

Sample Work-Based Learning Instructional Leader Assessment .................................. 15

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HENRY COUNTY SCHOOLS

Dear Student: I am glad you will be a part of the Work-Based Learning Program for this school year. My goal is to help prepare you for the career you would like to pursue after graduation. Because of this goal, your current job should help to build skills that can be carried over into that profession. I will be happy to help you find an appropriate job if you do not already have one. Throughout this handbook you will find the essential information to assist you in being successful in Work-Based Learning. There are strict rules that must be adhered to while you are enrolled in the program. Being allowed to leave school early carries with it an obligation to be responsible. Possible consequences of not abiding by the program rules are: removal from the program, lower work grade, or revocation of your early release privileges. Take this class seriously! Remember, I take your success personally and am here to help you through any obstacles you may encounter at school or at work. Please ask for my help if you need it. Sincerely,

Joey Di Nino Work-Based Learning Instructional Leader

Henry County Schools 33 N. Zack Hinton Parkway

McDonough, GA 30253 770-957-6547

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HENRY COUNTY WORK-BASED LEARNING INSTRUCTIONAL LEADERS

Mrs. Tina Walcott Dutchtown High School 770-515-7510 [email protected] Mrs. Dwanda Brew Eagles Landing High School 770-954-9515 [email protected]

Mrs. Regina Shepard Henry County High School 770-957-3943 [email protected] Mr. Rod Pipkin Locust Grove High School 770-898-1452 [email protected] Mrs. Gail Chapman Luella High School 770-898-9822 [email protected]

Mr. Joey DiNino Ola High School 770-288-3222 [email protected] Ms. Deborah Gilliam Stockbridge High School 770-474-8747 [email protected] Mrs. Kathy Spivey Union Grove High School 678-583-8502 [email protected] Mr. James Skoda Woodland High School 770-389-2784 [email protected] Mrs. Melissa Roberts Hampton High School 770-946-7461 [email protected]

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WHAT IS WORK-BASED LEARNING?

Work-Based Learning placements represent the pinnacle of the Career-Related Education experience.

To qualify for a WBL placement, a student must be in grades 11 or 12 and at least 16 years old.

Students must also have a defined Career Pathway in order to participate in a Work-Based Learning

placement. This is especially important for successful completion of a student’s pathway in that their

job placement is directly related to the curriculum of the pathway classes they have completed or in

which they are concurrently enrolled. Work-Based Learning is not simply work release but an

extension of the high school classroom learning in a non-traditional laboratory setting. It is an

opportunity to truly apply, in real-word settings, what the student has learned through a related

program of study.

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PROGRAM OVERVIEW

Work-Based Learning Employer Guidelines To provide my youth apprentice/student learner, with [at least] an equivalent of work hours to school

release hours (or an average of those hours) under the mentorship of one of my employees or me.

That the student is a regular employee of my company, and subject to all policies, labor laws, regulations, and minimum wage requirements as established by federal and state law.

To adhere to policies and practices which prohibit discrimination on the basis of race, color, national origin, sex, and handicap in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility, and pay.

To provide instructional materials and occupational guidance to the student.

To evaluate my student’s performance, in consultation with the Work-Based Learning Instructional Leader, a minimum of twice per semester. I understand that forms may be sent to me via student, facsimile, U.S. mail, or personal visit, and should be returned to the Work-Based Learning Instructional Leader.

To adhere to all federal and state regulations. I understand that students employed through a Work-Based Learning program are not eligible for unemployment compensation.

For all paid positions, to adhere to minimum wage regulations, income tax and Social Security withholding regulations.

To give my student learners(s) a supervised, quality work experience commensurate with that offered any entry-level employee at our facility.

To provide time for consultation with the Work-Based Instructional Leader concerning the student and discuss progress and/or difficulties that may arise.

To inform the Work-Based Learning Instructional Leader before any disciplinary action is taken in regard to the employment of the student.

To retain all rights of dismissal.

Student Responsibilities

To be at least 16 years of age and to have a Social Security number.

Per HB 366, effective July 1st, 2015 a minor 16 years of age or older is no longer required to have a work-permit.

To assist the Work-Based Learning Instructional Leader in finding an appropriate employment position related to the career focus area of the program and the career objective of the student.

To provide transportation to and from work.

To represent the school and employer by demonstrating honesty, punctuality, courtesy, and a willingness to learn.

To complete a minimum of work hours equivalent to school release hours during the current school year.

To be evaluated by my employer and the WBL Instructional Leader a minimum of twice per semester.

To be responsible for providing information as requested by the Work-Based Learning Instructional Leader.

To keep my school mentor and Work-Based Learning Instructional Leader informed of any serious physical, emotional, or social problems that might interfere with proper performance as a student learner.

To not terminate my work experience prior to the completion of this contract without the approval of the WBL Instructional Leader.

To follow all guidelines established by the Henry County Board of Education, the Work-Based Learning Student Handbook, and my employer.

To attend school regularly and work as scheduled.

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PROGRAM GUIDELINES

As a condition for acceptance into Work-based Learning (WBL) Programs, and to remain in the program, I agree to the following:

1. I understand that my actions reflect upon my school, the Work-Based Learning Program, and the Henry County School System. I will conduct myself in a manner that will be a credit to all.

2. I will not go to work on any day that I am absent from school or class unless specifically approved by the WBL facilitator before reporting to work. Working without attending school may lower my grade.

3. I will maintain an excellent attendance/tardy record. I will make up all class assignments. Completion of schoolwork takes priority over employment. I will maintain passing grades in all classes.

4. I understand that this program is about learning in the workplace, and that I must gain verifiable employment at an approved site prior to the first day of school.

5. I will immediately notify the WBL Instructional Leader if I am fired/released from my job. Failure to notify the WBL facilitator about this situation may result in my being dropped from the program and grade loss.

6. I understand that my grade will be lowered for being fired due to poor performance, quitting my job without permission, or falsifying reports.

7. I will obtain permission from the WBL Instructional Leader before changing employment.

8. I understand that all work sites/job locations must be approved by the WBL Instructional Leader.

9. I will demonstrate a cooperative attitude, abide by all rules set out by the WBL Instructional Leader and the training agreement, and refrain from any misconduct. Suspension from school may result in my being dropped from the Work-Based Learning program. Work-Based Learning students must abide by the school discipline policy, including remaining at school for ISS.

10. I will notify the WBL Instructional Leader of any school or work related problems that might affect my ability to maintain my employment.

11. I understand that the WBL Instructional Leader is the recognized authority for making adjustments or changes in my release schedule. If necessary, the WBL Instructional Leader will recommend that my privileges be revoked and require me to remain at school during planned release periods.

12. I understand that my schedule may be affected by school activities or work-based learning meetings/conferences, and I must adhere to the adjusted schedule and make suitable arrangements with my employer.

13. I realize that I am expected to actively participate in the end-of-year Employer Appreciation activity and in other efforts to promote Work-Based Learning.

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WHEN YOU DON’T HAVE A JOB . . .

. . . at the beginning of the semester: You must find employment before school starts. This job should relate to your career goal and must meet with the WBL Instructional Leader’s approval. If you do not find a job by the first day of school, you will need to have your schedule changed. Students enrolling late may have an extension as approved by the WBL Instructional Leader.

. . . during the semester:

If you lose your job, you will be given a two-week grace period to find employment while being allowed to leave school early. A job search log must be kept detailing your efforts to secure a job, which includes the name and place visited and the outcome of the meeting. This job search log will count as your weekly wage and hour report. If you are still unemployed after two weeks, you will not earn weekly wage and hour report credit and you may not be allowed to leave school early. This process must be approved by the WBL Instructional Leader.

CHANGING JOBS ALL job changes require prior approval. All other job changes may result in a grade

penalty.

ALL job changes require proper completion of the Job Change Forms:

Form A – Student Request for Job Change

Form B - New Employer Information and Signature New Training Plan and Partnership Agreement must be

signed by all parties

Form C - Two-Week Notice Verification from current employer

FAILURE TO FOLLOW THESE PROCEDURES MAY RESULT IN A FAILING GRADE FOR YOUR WORK-BASED LEARNING GRADE DURING THE CURRENT GRADING PERIOD.

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DAILY SIGN OUT School attendance is an important part of Work-Based Learning. Therefore, county policy requires all Work-Based Learning students to sign out daily. This will be verified daily as the main method of entering school attendance through Infinite Campus. Grade penalties will be assessed for failure to sign out properly.

Sign-out Procedure: You are only authorized to sign yourself out for the current school day. Do not loiter—leave school immediately after signing out. Sign out at your designated time. Do not sign out early. This sign out sheet is only to be used when leaving school for work. If you leave for

any other reason, follow school check-out procedures. You must have Work-Based Learning identification cards available to show

administrators or security guard. Please remember that failure to maintain excellent school attendance may result in dismissal from the program or denied permission to leave campus early.

MEETINGS

All Work-Based Learning students are required to attend school and county level meetings. Meetings Orientation – first week of school Meetings as scheduled by Work-Based Learning Instructional Leader

EMPLOYER APPRECIATION ACTIVITY

An Employer Appreciation plaque and a page in the local newspaper will be purchased to honor Work-Based Learning employers. Employers of all students in the Work-Based Learning program will be recognized. This is funded by the students.

Cost of the activity - $10

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EMPLOYABILITY SKILLS

An important part of work-based learning is the development of employability skills. Employability skills are those skills necessary to be successful in any work place. Ten major skills will be evaluated at least twice per semester by each employer. Those evaluations will be used by the Work-Based Learning Instructional Leader to assess the student’s level of development in the area of employability skills. The following 10 areas will be evaluated:

Displays a professional attitude

Exhibits good work ethics

Demonstrates appropriate work behaviors

Communicates effectively, both verbally and nonverbally

Builds essential work relationships

Shows ability to manage self and time

Performs well in a team environment

Demonstrates excellent customer service skills

Solves problems effectively

Follows company policies

WORK-BASED LEARNING INSTRUCTIONAL LEADER EVALUATION

Work-Based Learning students are expected to demonstrate outstanding behavior and attitude at school as well as at work. At least twice each semester, students will be evaluated by the work-based learning instructional leader on these important program guidelines areas.

Going to work when absent from school

Falsifying work reports, permanent folders, or job related materials

Changing a job w/o prior notification – Incorrect procedure for job change

Being dismissed from employment due to inadequate performance and/or inappropriate conduct

Failure to attend WBL/YAP meetings at the school level

Failure to accumulate sufficient work experience/on-the-job training hours

Excessive absences, tardiness and/or inappropriate behavior in regular classes

Completing work reports in an incomplete, late or illegible manner

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HOW YOUR GRADE IS CALCULATED

Your grade in Work-Based Learning is based on the following categories:

Category 1 – Practice Work

Weekly wage & hour reports

Daily sign-out sheet

Any other assignments given by the WBL Instructional Leader Meetings

School Work-Based Learning meetings

Category 2 – Major Assessments Electronic Portfolio Documents

Must have an active email address

Portfolio documents will be housed and shared via Google drive

Portfolio assignments will be given by the WBL Instructional Leader

Students must adhere to the guidelines set forth in the county-wide BYOT policy Reports

Monthly wage summary sheets – using electronic wage sheets or paper wage sheets; student must follow the submission guidelines of the WBL Instructional Leader

Any other assignments given by the WBL Instructional Leader

Work-Related Evaluations

Your employer/supervisor will be asked to evaluate you at the end of each grading period. Grades will be based on general employability skills assessments as well as individualized training plan skills developed on the work site.

You will automatically receive a failing grade in this category for the following:

Fired from job

Quitting job without permission or proper notice

Falsifying Work-Based Learning records

Category 3 – Midterm/Final Exam

Your midterm/final exam will be a comprehensive project that will be due on a specific date in December and May.

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Points WILL BE DEDUCTED for incomplete information.

REMEMBER TO ATTACH A COPY OF YOUR MOST RECENT CHECK STUB (50 POINTS)

Remember to fill in your information completely

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FREQUENCY OBSERVATION TOOL WBL/YAP Students

Student Name: Job Title:

Teacher/Coordinator Name: School Name:

Organization/Company Name: Supervisor/Observer Name:

Work Start Date: Date Observed:

DIRECTIONS:

The headings in the red boxes are the standards of performance.

The items in the left column under each of the red boxes are the attributes/competency/skills to be evaluated.

Please place a check mark in the appropriate column to indicate evaluation of observed behavior or skill.

10 pts CONSISTENTLY

OBSERVED

This competency/

skill is observed on a constant basis,

everyone in contact with this person

would observe excellence in this

area

8 pts OBSERVED

This

competency/

skill is observed,

please continue

to focus on it so

that it is

observed

constantly

without

exception

6 pts OBSERVED SOMETIMES

This competency/

skill is observed on

an infrequent basis, there

is a clear development opportunity

here

4 pts NOT

OBSERVED

Needs immediate

improvement

0 pts N/A

Personal Characteristics

Attitude

Initiative

Flexibility

Organization

Discipline

Integrity

Interactions with Others

Respect

Effective Communication

Teamwork

Employer Expectations

Attendance and Punctuality

Customer Service

Critical Thinking and Problem Solving

Technology Usage and Social Media Ethics

Professionalism

Adherence to Policy

Technical Evaluation

Proficiency of Job Tasks Identified on Training Plan

In order to attain a GeorgiaBEST@Work certificate:

(1)* The student must have an 80% overall average rating of “observed” or higher. (2) The student must not have been fired from work during the evaluation period.

(3) The student must maintain minimum employee performance evaluation of “meets standards.”

(4) The teacher will submit this evaluation online and maintain a record of the original

document according to school policy.

*There are 15 attribute/competency/skill categories; the student must have been rated as “observed” or “consistently observed” in at least 12 of the 15 categories which is 80%.

If a student is rated “seldom observed” in ANY category, the supervisor should provide a performance improvement plan and work with that individual to improve in that area. The student could still be eligible for a GeorgiaBEST@Work certificate if he/she shows improvement by the next rating period and meets the other criteria listed above.

Employee had satisfactory performance and has been observed for a

period of at least 90 days:

Supervisor’s Signature: _____________________________________

Student’s Signature: _______________________________________

Date: ______________________________ (see page 2 for comments)

GeorgiaBEST@Work

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Sample Educational Training Plan Job Title: Bank Customer Service Teller Program Area: Business & Office Technology Student Name ____________________________ School _____________________________

Type of Work-Based Learning Placement ___________________________________________

Employing Company Name ______________________________________________________

Employing Company Address _____________________________________________________

Employing Company Supervisor/Mentor ____________________________________________

Supervisor/Mentor Contact Numbers: _______________________________________________

Occupational Goal _____________________________________________________________

Completed Coursework Related to Placement _________________________________________

Enter the date that the student reaches the following level of competency:

1 = Very little or no skill needs close supervision to perform this task

2 = Moderately competent, some knowledge but requires some supervision to perform this task.

3 = Proficient, can perform this task with little of no supervision.

Student competency on all tasks should start at level 1 or 2 and be documented as 3 by the end of the

experience.

3 2 1

Duty 1 - MONEY PROCESSING

Task 1. Sort and stack coins.

Task 2 Sort and stack currency.

Task 3 Count loose, rolled, and boxed coins.

Duty 2 - PLANNING AND ORGANIZING

Task 3 Stock forms, supplies, and equipment for daily transaction.

Task 4 Arrange coins in coin tray for day’s transaction.

Task 5 Prepare strapped currency for day’s transaction.

Duty 3 - INSPECTING AND EVALUATING

Task 1. Inspect customer identification.

Task 2. Determine if check is negotiable.

Duty 4 - SUPERVISING AND IMPLEMENTING

Task 1. Greet customers.

Task 2. Insure the safekeeping of money at teller’s window.

Duty 5 - COMMUNICATING ON THE JOB

Task 1. Communicate orally with others.

Task 2. Use telephone etiquette.

Task 5. Follow written directions.

List any potential health/safety conditions related to this specific work assignment (Indicate NONE if

no such conditions have been identified):

______________________________________________________________________________

Special requirements expected of the student. ________________________________________

______________________________________________________________________________

____________________________________ ____________________________________

Student Signature Date Supervisor Signature Date

____________________________________ ____________________________________

Coordinator Signature Date Parent Signature Date

By the end of the year, your goal is

to earn more 3s

WBL Instructional Leader will use this evaluation to assess your

technical skills.

Counts towards your Major

Assessment Category

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Student Name _________________________

I acknowledge receipt of the 2018-2019 Work-Based Learning handbook and agree to abide by all of its terms. I understand that failure to abide by the terms of this handbook may result in dismissal from the program.

_________________________ _________________________ Student Printed Name Parent Printed Name _________________________ _________________________ Student Signature Parent Signature _________________________ _________________________ Date Date

HENRY COUNTY

SCHOOLS