Microsoft ® Word 2010 Core Skills Lesson 5: Formatting Documents Courseware #: 3240 Microsoft Office Word 2010
Word Lesson 5C Columns, Header, Footers, Page No.
Nov 01, 2014
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Microsoft®
Word 2010Core
Skills
Lesson 5: Formatting Documents
Courseware #: 3240
Microsoft Office Word 2010
Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 2
Lesson 5 Objectives
•insert headers or footers•customize headers or footers•work with odd/even pages
Microsoft®
Word 2010Core
Skills
Columns• Columns are easy to create in Word.
• Set up to three “newspaper style” columns where text from bottom of one column flows to top of the next
– You can also choose Left or Right, which creates two columns with either the left or the right column a little less than half the size of the other column.
• If none of these options suits you, you can create columns of custom widths.
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Microsoft®
Word 2010Core
Skills
Creating Columns
•To create columns, on the Page Layout tab, in the Page Setup group, click Columns
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Microsoft®
Word 2010Core
Skills
Creating Columns
•To set up more options for the columns, click More Columns
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•To set up more options for the columns, click More Columns to open the dialog box
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Word 2010Core
Skills
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Working with Columns
Presets Choose layout style, such newspaper style columns, Left or Right for Web pages or manuals with banner on one side.
Number of columns
Set number of columns.
Width and spacing
Alter width and spacing between this column and next.
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Working with Columns
Apply to Select which text to apply column structure.
Line between
To insert or turn off vertical lines between each column
Start new column
Only available when you apply from this point forward.
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Skills
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Working with Columns•To change number of columns, select text and use Columns to set new number
•To adjust width of each column or spacing between each column:– Use Columns dialog box, or – drag appropriate markers on ruler for each side of column to
adjust
– Each column has own indent markers that can be adjusted
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Changing Columns•Once columns have been set to text, you can make changes to the columns, as required. – To change the number of columns,
select the text & use the Columns command to set the new number
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Working with Columns•To break column manually and force text to continue in next column:–On Page Layout tab, in Page
Setup group, click Breaks and then click Column, or
–Press + + where column break should be
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Viewing Columns•Draft view displays appropriate column widths but not side by side
•To view columns side by side, use Print Layout view
•Can apply columns to text before or after text typed
Microsoft®
Word 2010Core
Skills
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Learn The Skill (pp. 99-101)
•In this exercise you will apply columns in a document
•Open Staff Retreat Notes - Student. Save to your Word Lesson 5 folder as Staff Retreat Columns
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Controlling the Text Flow• When columns are applied to a document it
creates shorter line lengths which can result in more words being hyphenated.
– Allowing hyphenation reduces the amounts of white space between words in a line of text in a column
– Some business standards do not allow for hyphens to break words at the right margin
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Controlling the Text Flow•To set hyphenation, on Page Layout tab, in Page Setup group, click Hyphenation
•Select more options using Hyphenation Options feature:
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Learn The Skill (p. 102)
•In this exercise, you will look at how you can apply hyphenation rules in a report
•Open Staff Retreat Columns document you saved previously
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Word 2010Core
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Headers & Footers
•Headers (top of page) and footers (bottom of page) allow you to include the same information (text or graphics), on each page of a document.
•Header prints in top margin area
•Footer prints in bottom margin area
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Creating Headers and Footers•Use Insert tab, in Header & Footer group
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Word 2010Core
Skills
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Headers & Footers
•When the header or footer area is active, the Header & Footer Tools Design tab appears on the Ribbon.
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Creating Headers and Footers
•Dashed line with identifier appears
•Word identifies different sections in header
or footer
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Creating Headers and Footers•Link to Previous – uses the same header or footer
from previous section, or have different header or
footer in current section
•Usually contain no more than two or three lines of text
•To edit existing header or footer, double-click header or
footer area
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Headers & Footers
•The Different First Page option allows you to remove the header and footer from the first page of the document.
•Can be same on every page, or alternate for even
and odd numbered pages
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Page Numbers
•Page numbers are included in some of the header and footer styles.
•Even if you choose a header or footer style that does not include page numbers, you can still insert a page number.
•You can also insert the page number in an existing header or footer.
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Inserting Page Numbers• On Insert tab, in Header & Footer group,
click Page Number
Top of Page Choose style for page numbers at top of page, or header area.
Bottom of Page
Choose style for page numbers at bottom of page, or footer area.
Page Margins Choose margin position for page number.
Current Position
Choose style for page number in current location or position.
Format Page Numbers
Choose different numbering style, include chapter number, or have page numbers start at different number.
Remove Page Numbers
Remove page numbers from document.
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Inserting the Date or Time•To insert date or time in location of document, on Insert tab, in Text group, click Date & Time
•Number of formats for date or time based on standards – Can click Set As Default for
particular format– Can also set date or time to
always be current date and time using Update automatically.
Microsoft®
Word 2010Core
Skills
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Learn The Skill (pp. 105-106 and 106-108)
•In this exercise, you will learn how to create headers & footers, including adding page numbers, to your previously save document
•Open Staff Retreat Notes from your Lesson 5 folder
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