Word lecture 3

NPA-Nyaung Kan Aye Punnavuddhana

Association

MMETC-Myanmar Mighty Education Training Centre

Word Course

(Lecture – 3)

Date:19.04.2009 (Sunday)

(1) How to make the Table auto format?(2) What is the Find, Replace, Go to and what is

window split? (3) How to put the pictures between the paragraphs?(4) How to make the Cover?(5) How to put the page number, Header and Footer?(6) What are tab stops? (7) What is bullet and numbering? (8) How to make column?(9) How to page break, column break and section

break ? (10)How to put the graph from Microsoft Excel to

Microsoft Word?(11)How to put the table or picture from Microsoft

Word to Power point?

(1) How to make the Table auto format?

1. Click Table Menu.

2. Choose table auto format.

3. Select all table styles from Category.

4. Select require format from Table styles.

5. Select require option from apply special formats to.

6. Press Apply button.

Note : If you want to change Table auto format after creating table, you have to put cursor inside the table.

1. Click Edit menu, Choose Find or (Ctrl+F). Find and Replace dialogue box will appear as shown in the above figure.

2. Type require word to find in Find what drop down list box.

3. Press Find Next button.

4. Word has finish searching the document will appear after searching the whole document. Then press Ok button.

• To Find the text

(2) What is the Find, Replace, Go to and what is window split?

1. Click Edit menu, Choose Replace or (Ctrl+H). Find and Replace dialogue box will appear as shown in the above figure.

2. Type require word to find in Find what drop down text box.

3. Type the text you want to replace at Replace with drop down text box.

4. Press Find Next button. If the text is found, it will highlight in the document and press Replace or Replace All button.

5. Word has finish searching the document will appear after searching the whole document. Then press Ok button.

• To Replace the text

(2) What is the Find, Replace, Go to and what is window split?

(2) What is the Find, Replace, Go to and what is window split?

• Go To require page number

1. Click Edit menu, Choose Go To command or (Ctrl+G). Find and Replace dialogue box will appear as shown in the above figure.

2. Type require page number at Enter page number text box.

3. Press Go To button.

4. Click Close button to close the dialogue box.

(2) What is the Find, Replace and Go to and what is window split?

• What is window split?

1. Click on Window menu.

2. Choose split command.

3. A horizontal line will follow when the mouse move to require place as shown in figure.

4. Click the left mouse button to get require window size.

• To change the window size. drag up or down on the line.

• To compare the document, press horizontal or vertical scroll bar.

• To remove the split line, double click on the split line.

(3) How to put the pictures between the paragraphs?

1. Open the document. Place the insertion pointer to put the picture.

2. Click Insert menu. Choose Picture command.

3. Click from file. The Insert Picture dialogue box will appear.

4. Double click on the file name.

• To move the picture, drag on the picture.

• 8. To change the size of the picture, click on the picture and put the mouse pointer at the corner then drag to require size.

• 9. To delete the picture, click on the picture and press delete key.

(3) How to put the pictures between the paragraphs?

• To change the wrapping style between the paragraphs

• Right click on the picture.

• Click Format Picture.

• Click on require wrapping style in Layout tab.

• Press Ok button.

(3) How to put the pictures between the paragraphs?

• To change the Image control

• Right click on the picture.

• Click Format Picture.

• Click on Picture tab.

• Click on Color at the drop down

list box to change color

(Grayscale/ black and white/

washout).

• Drag on the scroll button to

change Brightness or Contrast.

• Press Ok button.

• Using Picture Toolbar to change picture

1. Click View menu,

2. choose Toolbars, select picture. Picture Toolbar will appear on the screen.

Insert Picture

ColorMore

Contrast

LessContrast

MoreBrightness

LessBrightness

Crop

Rotate

Line Style

Compress Pictures

Textwrapping

FormatPictures

Set Transparent

color

ResetPicture

(4) How to make the Cover?

1. Click the text box icon on the drawing toolbar.

2. Drag on the document.

3. Type the require text.

4. Click on line style/color to change line style/color.

Arial,28, Center

Times New Roman,20, Bold,Center

Forte,20,Center

(5) How to put the page number, Header and Footer ?

• To Put the Page Number

1. Click Insert menu.

2. Choose Page number.

3. Click on position drop down list box and select require position (Top of page/Bottom of page).

4. Click on alignment drop down list box and select require alignment (Left/Center/Right/Inside/Outside).

5. Press Ok button.

Headers and footers are areas in the top and bottom margins of each page in a document.

You can insert text or graphics in headers and footers— for example, page numbers, the date, a company logo, the document's title or file name, or the author's name— that are printed at the top or bottom of each page in a document.

• To put Header and Footer1. Click View menu.

2. Select Header and Footer Command.

3. Type require Header at Header box and Footer at Footer box.

4. Press Close button at Header and Footer Toolbox

• Header and Footer Toolbar

Insert AutoText Insert start page number

Insert end of page number

Format page number

InsertDate

InsertTime

Switch between Header and Footer

Close

(5) How to put the page number, Header and Footer ?

(6) What are tab stops?A position you set for placing and aligning text on a page. Microsoft word has five kinds of tab stop; Left tab, Right tab, Centre tab, Decimal tab and bar tab.

• Changing the default Tab Stops

Word set the default tab stop to 0.5”. That’s why whenever you press <Tab> key; it jumps to next stop by 0.5”.

1. Click Format menu.

2. Choose Tabs command. Tabs dialog box will appear.

3. Type new tab stops in Default tab stop box

4. Press Ok.

• Setting the Tab Stops using Ruler

1. Click Tab maker at the far left of the horizontal ruler until it changes to the type of tab you want: Left Tab, Right Tab, Center Tab, Decimal Tab, or Bar Tab.

2. Click on the horizontal ruler where you want to set a tab stop.

3. Press <Tab> key to jump to the first tab stop. Start typing and

when you want to move to the text.

• To move Tab Stops

1. Select the paragraph in which you want to move a tab stop.

2. To move a tab stop, drag the tab marker to the right or left at the ruler.

• To Clear Tab Stops (Ctrl+Q)

1. Select the paragraphs in which you want to clear the tab stops.

2. To clear a tab stop, drag the tab marker to outside the horizontal ruler.

(6) What are tab stops?

(7) What is bullet and numbering?

Numbering Bullets

1. Click Numbering button on the formatting toolbar.

2. Start type the first item in the list and press <Enter> key. Immediately the second number is created for the list.

1. To increase level of the second item, press<Tab> key before typing.

2. To reduce level, press <Shift+Tab> keys before typing.

• Create Bulleted / Numbered list

• Create Multilevel / Outline Numbered List

1. Click Bullets / Numbering button on the formatting toolbar.

2. Start type the first item in the list and press <Enter> key. Immediately the second bullet or number is created for the list. Type the second item and press <Enter> key again. Do the same for the rest of the item in the list.

3. When you’re finished, click Bullets or Numbering button again to turn off bullets/numbering.

(7) What is bullet and numbering? • Changing the format of Bullets / Numbered List

You can change bullets and numbering format for existing lists or before you start typing list.

1. If you want to change the format for already typed list, select the list first.

2. Click Format menu and choose Bullet and Numbering command. Then Bullets and Numbering dialog box will appear

3. Click Bulleted, Numbered or Outline Numbered tab in the dialog box.

4. Click one from the require styles

5. Click Customize button. Make necessary change and click Ok button on the customize dialog box

6. Click Ok button on the Bullets and Numbering dialog box.

(7) What is bullet and numbering?

(8) How to make column?1. Click Format menu.

2. Choose Columns. The columns box will appear.

3. Click Number of columns at Presets or list box.

4. To get the line between columns, Click Line between check box.

5. Change require Width and Spacing Under Width and spacing.

6. To get equal column width, click on Equal column width check box.

7. Press Ok button.

(9) How to page break, column break and section break ?

1. Click on Insert menu.

2. Choose Break command. The break dialog box will appear.

3. Select Break types (Page/Column/Text wrapping).

or

Select Selection break types (Next page/ Continuous/ Even page/ Odd page)

4. Press Ok button.

(10) How to put the graph/ data from Microsoft Excel to Microsoft Word?

1. Open the graph file at Microsoft Excel.

2. Select the graph / data.

3. Right Click, Copy.

4. Put cursor at Microsoft Word.

5. Right click, Paste.

(11) How to put the table or picture from Microsoft Word to Power point?

1. Open the table or picture file at Microsoft Word.

2. Select the table or picture.

3. Right Click, Copy.

4. Open PowerPoint.

5. Right click, Paste.

This is end of Microsoft Word Lecture Note 3.

Thank you

And

Proceed to Exercises.