Word Lecture 1

NPA-Nyaung Kan Aye Punnavuddhana Association

MMETC-Myanmar Mighty Education Training Centre

Word Course

(Lecture – 1)

Word Course

(Lecture – 1)

Date:15.03.2009 (Sunday)

Microsoft Word 2003Introduction

1) What is the Microsoft Word?

2) What is the Standard Bar/ Formatting Bar/ Drawing Bar

3) Page set up (Margin, Choose the paper size, Paper Orientation)

4) Choose the Fonts style, Font size, and Font colors, Bold, Italic and Underline

5) Spacing/ Paragraph Adjustment

6) Explain detail the Formatting Bar

7) Explain detail the Standard Bar

8) Explain detail the Drawing Bar

1) What is Microsoft Word?

Microsoft word is a word processing tool that helps you to create professional quality documents and share information – in print, e-mail, and on the Web. You can include text, data and graphics. This application allows you to create just the style and type of word-processed documents you need.

1. Click the Start button on the Task Bar

2. Point mouse pointer to Programs and to

3. Microsoft Office and

4. Microsoft word

5. Click the left mouse button once.

6. A window with a blank document named Document1 appear.

• Starting Microsoft Word

1

2

3

4

(1) Title Bar

(2) Menu Bar

(3) Standard Toolbar

(4) Formatting Toolbar

(9) Horizontal Scroll Bar

(6) Vertical Ruler

(7) Cursor (or) Insertion Point

(8) View

(10) Vertical Scroll Bar

(5) Horizontal Ruler

(11) Print Area

(12) Status Bar

(13) Close Button

(14) Maximum/Restore Button

(15) Minimum Button

Microsoft word screen

2) What is the Standard Bar/ Formatting Bar/ Drawing Bar

Microsoft word has a number of toolbars as seen in [Figure ]. To display or hide toolbars:

1. Go to View menu and select Toolbars command from the drop down menu, which will display the submenu or Click right mouse button on any toolbar.

2. Select the toolbar you wish to display or hide by clicking on it. Toolbars with mark indicate that these toolbars are currently displayed.

3) Page Set Up (Margin, Choose Orientation, Paper Size)

1. Click on the File menu

2. Click Page Setup

3. Click the Margins tab.

4. Under Margins, select

the options you want.

5. Under Orientation, click on Portrait or landscape.

6. Click OK button.

To Change Margin

1. Click on the File menu

2. Click Page Setup

3. Click the Paper tab.

4. Under Paper size, click on dropdown list button to choose paper size.

5. Click OK button.

To Change Paper Size

3) Page Set Up (Margin, Choose Orientation, Paper Size)

4) Choose the Fonts style, Font size, and Font colors, Bold, Italic and Underline

1. Select the Text.2. Click on right

mouse button.3. Choose Font4. Choose require

style.5. Press ok

button.

Character spacing1. Select the text

2. Right click on the text

3. Choose Font

4. Choosing Character Spacing

5. Select Spacing

6. Select Position

7. Press OK button.

5) Spacing/ Paragraph Adjustment

1. Click Format Menu

2. Choose Paragraph

3. Select Alignment

4. Choose require Spacing

5. Choose Line Spacing

6. Press OK button.

6) Explain detail the Standard Toolbar?

The Standard Toolbar displays buttons as shortcuts for the things you are most likely to do every time you start Microsoft Word.

New

OpenSave Print

Spelling & Grammar

Print Preview

CutCopy

Paste

UndoRedo

7) Explain detail the Formatting Toolbar?

The Formatting Toolbar includes buttons as a shortcuts way of doing formatting to text and paragraph.

Style Font

Bold

Font Size

ItalicUnderline

Left Center

RightRight

NumberingLine Spacing

Justify

Bullets

Increase Indent

Outside Border

Highlight

Font Color

8) Explain detail the Drawing Toolbar?

The Drawing Toolbar buttons used to draw shapes, insert Word Art, text box and apply effects.

Select Objects Line

ArrowRectangle

OvalText Box

Word Art

Rotate

Insert Clip Art

Insert Picture

Fill Color

Line Color

Font Color

Line Style

Dash Style

Arrow Style

Shadow Style

3D Style

Moving Cursor Around The Document

USING MOUSE POINTER I– Position the mouse pointer at the new location and click. The cursor

moves to the new location. USING KEYBOARD KEYS

Press these keys To move

Right arrow () One character to the right

Left arrow () One character to the left

Up arrow () Up one line

Down arrow () Down one line

<Ctrl><Right arrow ()> Beginning of next word

<Ctrl><Left arrow ()> Beginning of current or previous word

<Page Up> Previous screen

<Page Down> Next screen

<Ctrl><Home> Beginning of the document

<Ctrl><End> End of the document

To Select Do This

Any amount of text Click and drag over the text.

A word Double click the word or place cursor anywhere in the word.

A graphic Click the graphic.

A line of text Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then click.

Multiple line of text Moves mouse pointer to the left of the line it changes to a right pointing arrow, and then click and drag up or down.

A sentence Hold down <CTRL> key, and click anywhere in the sentence.

A paragraph Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then double click or triple click anywhere in the paragraph.

Multiple paragraph Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then double click and drag up or down.

A large block of text Click at the start of the selection, scroll to the end of the selection, and then hold down <SHIFT> key and click at the finishing point.

An entire document Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then triple click.

How to select the Text

DESELECTING TEXT/OBJECTS

USING MOUSE: To deselect any amount of text or objects you have selected, just click anywhere on the document.

USING KEYBOARD: To deselect any amount of text or objects you have selected, just press one of the arrow keys.

Opening Documents

1. Click File menu and choose Open…command. Open dialog box will appear.

2. Locate the file you are looking either under Look in: drop down box or Places Bar. Use Search command under TOOLS button to search if you’re not sure the location or exact file name.

3. Click OPEN button.

Closing A Document

1. Click File menu and choose Close command.

2. If unsaved changes have been made to your document, Microsoft Word will prompt a dialog box as shown in figure and you have a chance to save the document prior to closing.

TO COPY TEXT/GRAPHICS

1. Select the text or graphics you want to copy.

2. Click Copy button on the standard toolbar. Now the copied item is placed on the Clipboard.

3. Move cursor to the position where you want to paste.

4. Click Paste button on the standard toolbar to paste the copied item.

TO MOVE TEXT/GRAPHICS 1. Select the text or graphics you want to move.2. Click Cut button on the Standard toolbar.3. Open the document in which you want to paste and

position the cursor at the appropriate place4. Click Paste button on the Standard toolbar.

TO MOVE TEXT/GRAPHIC WITH DRAG & DROP METHOD

1. Select the text or graphics you want to move.

2. Click and drag the selected text or graphics to where you want to move it.

3. Leave mouse button.

TO COPY TEXT/GRAPHIC WITH DRAG & DROP METHOD

1. Select the text or graphics you want to copy.

2. Hold down <CTRL> key as you click and drag the selected text or graphics to where you want to copy it.

3. Leave mouse button.

TO DELETE TEXT/GRAPHICS

1. Select the text or graphics you want to delete.

2. Press <DELETE> key

3. Use <BACKSPACE> key to delete one character to the left.

4. Use <DELETE> key to delete one character to the right.

Saving Document

Saving An Unnamed Document1. Click File menu and choose Save command. Save as

dialog box will appear as shown in figure.2. Type the name of the document in the File name text box.

The document name can be as long as 255 characters, but it’s advisable to make it short for easy reference and identification.a. To save the document in different folder or drive, choose different

folder or drive form Save in: drop down box or click a different folder at Place Bar column.

b. To save the document in a new folder, click Create New Folder button.

c. For more option on saving, click Tools drop down menu on the Save As dialog box.

3. Click SAVE button.

(3) How to write the Leave LetterAUNG KAUNG MYAT

PASSPORT NO. 271768

MYANMAR CITIZEN

No. 9, USJ 10/9A

SUBANG JAYA

56100 KUALA LUMPUR.

MARCH 8, 2009

ABC (M) SDN BHD

WISMA FOREVER, NO. 25, JALAN JEJAK 3,

TAMAN MALURI

55100 KUALA LAUMPUR.

ATTN :MR Tan.

Dear Sir,

APPLICATION FOR UNPAID LEAVE FOR THREE (03) MONTHS

______________________________________________________________________________

I, AUNT KAUNG MYAT (Passport no. 271768) would like to apply for three (03) months unpaid leave to return to my country

(MYANMAR) to see my parents.

Hope you will kindly approve my unpaid application for the period from March 2,2009 to June 2, 2009 both date inclusive.

Truly yours,

Aung Kaung Myat

Exiting/Quitting Microsoft Word

1. Click File menu and select Exit command.

2. If unsaved changes have been made to your documents, Microsoft Word will prompt a dialog box and you have a chance to save the document prior to exiting.