Word Chapter 2: Editing and Formatting Prepared by: Alex Goloborodko, Seth Stammer, Dean Jephson, Brooks Norris.

Word Chapter 2:Editing and Formatting

Prepared by: Alex Goloborodko, Seth Stammer, Dean Jephson, Brooks Norris

Student Excercises

To quickly highlight a full sentence? A. Right click anywhere in the

sentence B. Double click anywhere in the

sentence C. Press Control and click the

mouse anywhere in the sentence D. Press Control and “S” within a

sentence

Answer:C. Press Control and click the mouse anywhere in the sentence

This is a shortcut to highlight an entire sentence, rather than dragging the mouse over the sentence.

Which button will italicize a selection?

A. B B. I C. U D. D. S

Answer:B. I

This command will change the look of the selected text so that it stands out to the reader.

To include the time and day of when a document was produced click on “Insert” on the ?

A. Status Bar B. Menu Bar C. Vertical Bar D. Formatting Toolbar

Answer:D. Formatting Toolbar

This allows you to record when the document was opened originally, or the last time it was opened.

The “undo” command allows you to? A. Only erase the last character you

typed B. Unsave any previously saved

work C. Erase any of your preceding

commands D. Return to your original font after

using the italicize button

Answer:C. Erase any of your preceding commands

By clicking on a command in the undo panel you will also undo any preceding commands, so be careful.

True or False?

It is possible to only undo the third command in the undo panel?

False By undoing the third command in

the panel you will automatically undo the first and second commands as well.

Which command locates any word within the text? A. Find Command B. Locate Command C. Go To Command D. Search Command

Answer:A. Find Command

This command allows you to locate any word of phrase every time it appears within the text.

In order to view the end of a document (> 1 page) use the ?

A. Horizontal Ruler B. Vertical Ruler C. Scroll Bar D. Undo Command

Answer:C. Scroll Bar

Scrolling can be done with both the mouse, as well as, the keyboard and allows you to move to various parts of a document very quickly.

True or False?

It is better to use as much boldface, italicizing, and underlining as possible?

False In order to be more effective these

special effects should be used sparingly as not to take away from the document. Also, this allows the few things that have been changed to really standout.

The act of changing font sizes and styles is?

• A. Spell Check• B. Typography• C. Times New Roman• D. Document Layout

Answer:B. Typography

Typography controls the appearance of your document and can either add to or take away from the overall feel of the presentation.

This measures characters within each type style to the nearest 1/72 on an inch?

A. Type Size B. Font C. Type Style D. Zoom Command

Answer:A. Type Size

Type sizes range from 8 point to 96 point, however, in longer documents either 10 point or 12 point is usually preferred.

TrueType font provides that? A. This style contains every letter of

the alphabet B. It has the ability to be bold

faced, italicized, etc. C. It cannot be enlarged D. The way it looks on the font

screen is the way it will be on the monitor

Answer:D. The way it looks on the font screen is the way it will be on the monitor

This feature allows you to see exactly how any font will look when it comes up on the monitor within a document

The default margins for top and bottom margins are? A. One quarter of an inch B. Two inches C. One inch D. Three inches

Answer:C. One inch

Every document has one inch margins by default, however, they can be changed in the “Page Setup” command

orientation allows you to print horizontally on your paper?

A. Wide Print B. Flip Page C. Landscape D. Designer

Answer:C. Landscape

Landscape Orientation turns the page one quarter of a turn and gives you different options when printing a document.

To apply a page break click on the button on the menu bar?

A. Format B. Insert C. View D. Help

Answer:B. Insert

Within Word there are both “soft” and “hard” page breaks which play two very different roles in a document.

True or False?

A hard page break is automatically inserted at the bottom of each page by Microsoft Word?

False

A hard page break can only be inserted by the user, and requires that a new page be started at the desired location.

The default alignment of Microsoft word is ? A. Left aligned B. Right aligned C. Centered D. Justified

Answer:A. Left Aligned

This alignment is used as the default because it is easier on the eyes to find the first word of each line.

Justified Text does what? A. Begins each line from the right

margin B. Centers the text on the page C. Italicizes the text D. Fills in spaces between each

word so that each line is the same length

Answer:D. Fills in spaces between each word so that each line is the same length

Justified lines gives a document smooth edges with each line touching the left and right margins.

Which type of indentation indents every line but the first?

A. Hanging Indent B. First line Indent C. Right Indent D. Left Indent

Answer:A. Hanging Indent

Hanging indents are one of two special types of indentations and are usually used when creating a references page.

The default “tab” operation moves the cursor to each ? A. One quarter inch mark of the

page B. One sixteenth inch mark of the

page C. One inch mark of the page D. One half inch mark of the page

Answer:D. One half inch mark of the page

The tab operation is very convenient when beginning a new paragraph, and need an indentation.

Answer:B. Windows Clipboard.

The Windows clipboard temporarily stores information that is made available to any Windows application. Text that is cut or copied from a document, it is placed onto the Windows clipboard, where it is available for later use.

To change the font of text already existing within a document: A. Choose the font, then select the

text. B. Press Ctrl + F, then scroll to

desired font. C. Select the text, then choose the

font. D. Delete the text, then type it

again, using the desired text.

Answer:C. Select the text, then choose the font.

First, select the text, by clicking and dragging the mouse along the text. Then use the simply change the font from the font menu in the toolbar.

Default tabs are set as: A. Left tabs, every 1 inch. B. Center tabs, every 1 inch. C. Left tabs, every ½ inch. D. Center tabs, every ½ inch.

Answer:C. Left tabs, every ½ inch.

Default tabs are set every ½ inch, and are left tabs. If it is necessary to set new or different tabs, simply click on tabs in the format menu.

The shortcut for save file is: A. Ctrl + Enter B. Ctrl + F3 C. Ctrl + Home D. Ctrl + S E. Ctrl + Space Bar

Answer:D. Ctrl + S

In order to reduce the use of the mouse, which tends to slow down typists, simply press Ctrl + S to save the current file.

What does ¶ denote? A. The end of a paragraph. B. Proper grammar is needed. C. Insertion of a picture. D. Not of the above.

Answer:A. The end of a paragraph.

¶ denotes the end of any paragraph.

The file names seen towards the bottom of the File Menu is:

A. Favorite documents B. Most famous documents C. Templates D. Recently Used File List

Answer:D. The Recently Used File List.

The past few files that had been used are easily accessible directly in the File Menu.

Which view is the default view? A. Print Layout B. Page View C. Normal View D. Regular Layout E. None of the Above

Answer:C. Normal View

The Normal View is the default view. It provides the fastest way to enter text.

What does the Ctrl + Home command allow you to do? A. Move to the beginning of the

line. B. Move to the beginning of the

paragraph. C. Move to the beginning of that

page. D. Move to the beginning of the

document.

Answer:D. Move to the beginning of the document.

By using the Ctrl + Home shortcut, you are able to not only view the beginning of the document, but move the cursor the beginning of the document as well.

Which of the following is not a popular font choice? A. Times New Roman B. Modern American English C. Arial D. Courier New

Answer:B. Modern American English

Times New Roman, Arial, and Courier New are the most common font used in Word. They are all supplied with the program.

Which type size should be used for most documents. A. 6-8 point type B. 10-12 point type C. 24-28 point type D. 66-70 point type E. None of the Above

Answer:B. 10-12 point type.

Newspapers, at times, use font as small as 8 point type. When making a poster, the font size should as large as possible. However most documents are typed in 10-12 point type.

Which orientation is set as the default? A. Normal orientation B. Real orientation C. Portrait orientation D. Landscape orientation

Answer:C. Portrait orientation.

Portrait orientation is the standard 8 ½ x 11 paper. Landscape orientation is rotated 90º so the dimensions of the paper is 11 x 8 ½. Both are necessary at times, however, portrait orientation is set as the default.

Which term refers to the last line of a paragraph appearing by itself at the top of a new page?

A. Loner B. Widow C. Orphan D. All of the Above E. None of the Above

Answer:B. Widow

Widows and Orphans are problems that must be eluded. As stated in the question, a widow is a solo line on the top of a new page. An orphan is a solo line at the bottom of a page. Both can be automatically controlled by word.

Which of the following cannot be reached in the Format Menu?

A. Tabs B. Tables C. Font D. Bullets And Numbering E. None of the Above

Answer:B. Tables

All of the other choices are accessible through the Format Menu. In order to modify a table, the Table Menu must be accessed.

Which of the following is a temporary storage area?

A. File Menu B. Windows Clipboard C. Edit Menu D. None of the Above