wo_pbc_21_12

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WO/PBC/21/12

ORIGINAL: ENGLISHDATE: JULY 1, 2013

Program and Budget Committee

Twenty-First SessionGeneva, September 9 to 13, !13

PROGRESS REPORT ON THE IMPLEMENTATION OF A COMPREHENSIVEINTEGRATED ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM

prepared by the Secretariat

"# "$T%&'(CT"&$

1. The fortye!"hth #e##!o$ of the A##e%&'!e# of Me%&er Stte# of IPO !$Se*te%&er +,1,- **roe/ the Se0retr!t# *ro*o#' for the I%*'e%e$tt!o$ of Co%*rehe$#!e I$te"rte/ E$ter*r!#e Re#o2r0e P'$$!$" (ERP) Sy#te%(/o02%e$t# O3P4C315316 $/ A378317)- 9!th !e9 to: (!) %o/er$!;e IPO# 0ore/%!$!#trt!e- %$"e%e$t $/ 02#to%er#er!0e f2$0t!o$#< (!!) !%*roe eff!0!e$0y $/*ro/20t!!ty of IPO# /%!$!#trt!e $/ %$"e%e$t *ro0e##e#< $/ (!!!) e$h$0e the0*&!'!ty to *ro!/e &etter !$for%t!o$ to Me%&er Stte#- #t=eho'/er# $/ %$"e%e$t.

+. Th!# re*ort *ro!/e# Me%&er Stte# 9!th $ oer!e9 of *ro"re## %/e- %!'e#to$e#0h!ee/ $/ &2/"et 2t!'!;t!o$ 2$/er the ERP Portfo'!o of Pro>e0t# /2r!$" the *er!o/ ?2$e +,1+

to My +,1@. It 0o%*'e%e$t# *re!o2# *ro>e0t *ro"re## re*ort# #2&%!tte/ to the Pro"r% $/42/"et Co%%!ttee.

""# &B)ECT"*ES, SC&PE +$' +PP%&+C B+C.G%&($'

@. The ERP #y#te% !# &e!$" !%*'e%e$te/ thro2"h *ortfo'!o of !$terre'te/ *ro>e0t#.

7. A f!r#t *ro>e0t !%# t *ro!/!$" IPO 9!th 0o%*rehe$#!e #et of too'# to #tre$"the$H2%$ Re#o2r0e M$"e%e$t (HRM)- 0o%*r!#!$" *o#!t!o$ %$"e%e$t- &e$ef!t# $/e$t!t'e%e$t#- *yro''- re0r2!t%e$t- #tff *erfor%$0e- 'er$!$" $/ /ee'o*%e$t.

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5. A #e0o$/ *ro>e0t !%# t *ro!/!$" IPO 9!th #et of too'# to #tre$"the$ the!%*'e%e$tt!o$ of Re#2't#4#e/ M$"e%e$t (R4M)- 0o%*r!#!$" &!e$$!' *'$$!$"- $$2'9or= *'$$!$"- !%*'e%e$tt!o$ %o$!tor!$" $/ *erfor%$0e ##e##%e$t $/ re*ort!$".

. A th!r/ *ro>e0t !%# t e$h$0!$" the eB!#t!$" f!$$0e- *ro02re%e$t $/ tre' #y#te%#-!$0'2/!$" !%*roe%e$t# to &2#!$e## *ro0e##e# $/ the 2#e of 42#!$e## I$te''!"e$0e (4I)

$'yt!0' too'# to *ro!/e the $e0e##ry %$"e%e$t !$for%t!o$ to #2**ort /e0!#!o$ %=!$". A# the HRM $/ R4M #tre%# *ro"re##- %ore /t 9!'' &e0o%e !'&'e 9!th!$ IPO# ERP#y#te% 9h!0h 9!'' "r/2''y !$0re#e the 0o%*rehe$#!e$e## of the Or"$!;t!o$# re*ort!$"0*&!'!t!e# o$ or"$!;t!o$' *erfor%$0e- re#2't#- h2%$ $/ f!$$0!' re#o2r0e# to Me%&erStte#- %$"e%e$t $/ #tff thro2"h the 4I #o'2t!o$. A# *rt of th!# !$!t!t!e IPO 9!''#tre$"the$ the Chrt of A00o2$t# (COA)- 9h!0h !# the &0=&o$e of f!$$0!' /t !$ the ERP#y#te%.

6. I$ //!t!o$- the ERP *ortfo'!o of *ro>e0t# 9!'' 'y the fo2$/t!o$ for !%*roe/ C2#to%erRe't!o$#h!* M$"e%e$t (CRM)- !$ the 'tter *rt of the !%*'e%e$tt!o$ t!%efr%e.

8. The tr2e &e$ef!t# of $ ERP #y#te% 0$ o$'y &e hre#te/ !f IPO e%&r0e# the

o**ort2$!t!e# to !%*roe the 9y !t 9or=# &y ree$"!$eer!$" &2#!$e## *ro0e##e#- tr!$!$" #tff tot=e /$t"e of the $e9 too'#- $/ e#t&'!#h!$" ro&2#t e$&'!$" *o'!0!e# 9!th!$ 0o%*rehe$#!e re"2'tory fr%e9or=.

. IPO# !%*'e%e$tt!o$ **ro0h to the ERP *ortfo'!o f2''y re0o"$!;e# the#e #200e##f0tor#- $/ therefore e$#2re# tht the *ro>e0t !# f2''y $0hore/ !$ the Strte"!0 Re'!"$%e$tPro"r% (SRP)- 'o$" 9!th other re'te/ *ro>e0t# $/ !$!t!t!e#. The !%*'e%e$tt!o$ !# &#e/o$ 0'er &'2e*r!$t $/ *'$ 9h!0h 9!'' he'* "r/2''y eo'e the ERP #y#te% oer f!eyert!%efr%e !$ 0ohere$t $/ %e#2re/ %$$er.

"""# .E/ +C"E*E0E$TS

HUMAN RESOURCE MANAGEMENT (HRM)

1,. A$ e##e$t!' 0o%*o$e$t of the ERP *ortfo'!o of *ro>e0t# 0o$#!#t# of the !%*'e%e$tt!o$ of$ !$te"rte/ HR $/ *yro'' #o'2t!o$ &#e/ o$ Peo*'eSoft #oft9re. D2r!$" the *er!o/ 2$/erre!e9- the !$!t!' *ro>e0t *h#e (Ph#e I) h# fo02#e/ o$ !%*'e%e$t!$" the 0ore HR $/ *yro''*ro0e##!$" 0*&!'!t!e#. Ph#e I 9!'' /e'!er the fo2$/t!o$ tht e$&'e# f2t2re *h#e# to*ro!/e e$h$0e/ f2$0t!o$'!ty oer t!%e # /e#0r!&e/ &e'o9:

11. The #e'e0t!o$ of $ eB*er!e$0e/ Peo*'eSoft HR !%*'e%e$tt!o$ *rt$er 9!th #o'!/2$/er#t$/!$" of IPO# &2#!$e## $/ #y#te%#- $/ 9!th *roe$ tr0= re0or/ of #!%!'rU$!te/ Nt!o$# (UN) #o'2t!o$ !%*'e%e$tt!o$#- e$&'e/ the *ro>e0t to %=e #te/y *ro"re## $//e'!er re#2't# r!"ht fro% the &e"!$$!$" of the /e#!"$ #t"e !$ A2"2#t +,1+. Thoro2"h 0o$tr0t$e"ot!t!o$# 9!th the !%*'e%e$tt!o$ *rt$er re#2'te/ !$ f!Be/ *r!0e "ree%e$t tht e$#2re##tr!0t %$"e%e$t of re#o2r0e# $/ re/20e/ r!#=# for 2$*'$$e/ eB*e$/!t2re#.

1+. A/o*t!$" &#e'!$e #o'2t!o$ 're/y !$ 2#e &y #!#ter UN "e$0y- /et!'e/ f!t3"*$'y#!# 9# *erfor%e/ !$ the #e0o$/ h'f of +,1+. The o&>e0t!e# 9ere to e$#2re tht theIPO #o'2t!o$ 9o2'/ #t!#fy the $ee/# $/ re2!re%e$t# of &2#!$e## *ro0e##e# !$ the IPO

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e$!ro$%e$t. The $'y#!# e$&'e/ IPO to !/e$t!fy *ro0e## !%*roe%e$t# to *ro!/e &etter#er!0e# !$ter$''y- #o%e of 9h!0h he 're/y &ee$ !%*'e%e$te/. The f!t3"* $'y#!# '#o0'r!f!e/ the #0o*e of the te0h$!0' #o'2t!o$ $/ re#2'te/ !$ the "o'!e /te to &e 0o$f!r%e/ forO0to&er +,1@. EBte$#!e *rt!0!*t!o$ h# ''o9e/ =ey 2#er# fro% 9!th!$ the Se0retr!t to "!$er'y eB*o#2re to the f2t2re f2$0t!o$# of the #o'2t!o$.

1@. The /e#!"$ #t"e 9# 0o%*'ete/ !$ er'y +,1@ fo''o9!$" $ eBte$#!e $'y#!# of there2!re/ f2$0t!o$#- re*ort!$" $ee/#- /t %!"rt!o$ fro% eB!#t!$" #y#te%# $/ !$te"rt!o$ 9!thother IPO *ro0e##e# $/ #y#te%#. The /e#!"$ #t"e 9# fo''o9e/ &y the &2!'/ of the #o'2t!o$o$ the Peo*'eSoft *'tfor%.

17. A$ $'y#!# of %$"e%e$t re*ort!$" $ee/# h# '#o &ee$ !$!t!te/. Ph#e I 9!'' #et the#t"e for %ore 0o%*'ete !$te"rt!o$ of /t #o2r0e# $/ &etter /t 2'!ty !$ #2&#e2e$t*ro>e0t *h#e#. Eo'!$" 4I $ee/# re &e!$" 0o$#!/ere/ $/ !%*'e%e$te/ # *rt of#2&#e2e$t *ro>e0t *h#e#.

15. A #e2e$0e/ te#t!$" #trte"y h# &ee$ /ef!$e/ to e$#2re 0o%*'ete$e## $/ 2#er00e*t$0e of the #o'2t!o$. Thoro2"h te#t!$" &y the &2#!$e## 2#er# h# &ee$ *'$$e/ $/ 9!''

&e 0o$/20te/ to e$#2re #%ooth $/ #200e##f2' tr$#!t!o$ 9!th %!$!%' /!#r2*t!o$ to &2#!$e##*ro0e##e#. Prt!02'r e%*h#!# 9!'' &e "!e$ to #%ooth tr$#!t!o$ of the *yro'' *ro0e##. The*ro>e0t %!'e#to$e# 0o$0er$!$" the !$!t!' *ro>e0t *h#e (Ph#e I) !%*'e%e$tt!o$ re#2%%r!;e/ &e'o9.

0iestones !12!13

Pase " -4ore %andpayro

'eivery o5 Core % and Payro

Functionalities

S2**ort# the !%*'e%e$tt!o$ of HR fo2$/t!o$ 0o$0e*t# #20h # *rof!'e#- >o&# $/ *o#!t!o$< S2**ort# the 9or=for0e %$"e%e$t f2$0t!o$# for 0o$tr0t %$"e%e$t- #tff !$for%t!o$ $/ /e*e$/e$t#< S2**ort# &e$ef!t %$"e%e$t for *e$#!o$ $/ !$#2r$0e#<

S2**ort# Pyro'' *ro0e##!$"< S2**ort# the 'ee $/ &#e$0e tr0=!$".

System access: A00e## to #y#te% &y e$/2#er# !$ HRMD $/ F!$$0e De*rt%e$tTechnology: ( Peo*'eSoft)

1. Co%%2$!0t!o$# to #tff re%!$# =ey fo02# $/ Ler$!$" t IPO !$for%t!o$#e##!o$# 9ere 0o$/20te/ to !$for% #tff of the 2*0o%!$" 0h$"e# $/ the !%*0t o$ the!r /!'y9or=. Tr!$!$" 9!'' &e 0o$/20te/ for '' ffe0te/ #tff to e$#2re tht the!r ro'e# 0$ 0o$t!$2e to&e *erfor%e/ eff!0!e$t'y 9!th %!$!%' /!#r2*t!o$.

16. A #tro$" "oer$$0e #tr20t2re 0o$t!$2e# to #2**ort $/ oer#ee the eBe02t!o$ of *ro>e0t

0t!!t!e#. A HR Pro>e0t 4or/ 0o$#t!t2te/ of =ey &2#!$e## #t=eho'/er# %eet# fre2e$t'y to#teer *ro>e0t 0t!!t!e#- ##e## r!#=# $/ re#o'e !##2e#. The fo''o9!$" t&'e h!"h'!"ht# the =eyr!#=# !/e$t!f!e/ $/ the!r %!t!"t!o$ #trte"!e# 02rre$t'y 2$/er !%*'e%e$tt!o$.

%is6 'es4ription %is6 0itigation

D!#r2*t!o$ of HR

$/3or Pyro''

#er!0e# to IPO

#tff $/ $o$#tff

The ro''o2t of the $e9 ERP HR $/ Pyro''

f2$0t!o$# !$ the '#t 2rter of +,1@ %!"ht

#'o9 /o9$ or /!#r2*t #er!0e# *ro!/e/ to

#tff. Stff eff!0!e$0y $/ #y#te% !##2e#

%y !%*0t #er!0e 'ee'#.

Ao!/ #y#te% !##2e# &y #2ff!0!e$t te#t!$" of the $e9

#o'2t!o$# !$ 0o$/!t!o$# tht re # 0'o#e # *o##!&'e to

re' '!fe #!t2t!o$#.

Three *r''e' te#t!$" r2$# he &ee$ *'$$e/ tht

e$&'e 0t2' 0o%*r!#o$ of *yro'' re#2't# &et9ee$ the

02rre$t $/ f2t2re #o'2t!o$#.

E$#2re 2#er re/!$e## &y /e'!er!$" #0e$r!o&#e/

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tr!$!$" *ro"r%# to '' !%*0te/ #tff &efore the ro''o2t

of the #o'2t!o$.

MB!%2% '2e !#

$ot o&t!$e/ fro%

the $e9

!%*'e%e$te/ HR

$/ Pyro''

#o'2t!o$#.

The /e'!ere/ HR $/ Pyro'' #o'2t!o$ %y

$ot !$0or*orte e$o2"h &2#!$e## *ro0e##

re!e9 $/ ree$"!$eer!$" to f2''y

#tre%'!$e *ro0e##e# $/ !%*roe

#er!0e# to #tff.

Co$f!r% &2#!$e## &e$ef!t# &y *erfor%!$" *er!o/!0 re!e9#

of &2#!$e## *ro0e##e# $/ *erfor%!$" &2#!$e## *ro0e##

or!e$te/ te#t!$" ee$t#.

E$#2re er'y &2#!$e## e$/ 2#er !$o'e%e$t !$ '' #t"e#

of the *ro>e0t.

RESULTS4ASED MANAGEMENT (THROUGH THE IMPLEMENTATION OF (ENTERPRISEPERFORMANCE MANAGEMENT (EPM) TOOLS)

18. D2r!$" the *er!o/ 2$/er re!e9- the EPM *ro>e0t #200e##f2''y /ee'o*e/ $/ /e*'oye/

Hy*er!o$ EPM **'!0t!o$ to %$"e the e$/toe$/ &!e$$!' *'$$!$" *ro0e## for +,17315(Pro"r% $/ 42/"et +,17315)- !$ 00or/$0e 9!th IPO# R4M Fr%e9or=. The EPM**'!0t!o$ #tre$"the$# $/ re!$for0e# IPO# 0ore R4M *h!'o#o*hy $/ *r!$0!*'e# e$&'!$"0o$#!#te$t re#2't#&#e/ re#o2r0e %$"e%e$t 'o$" 9!th the 0*&!'!ty for Pro"r% M$"er#to /ee'o* the!r &!e$$!' *'$# o$'!$e !$ 2#erfr!e$/'y $/ !$te"rte/ %$$er. The too'*ro!/e# the Or"$!;t!o$ 9!th #o2$/ 2/!t tr!' $/ e$#2re# tht '' h!"h 'ee' 0t!!t!e# re'!$=e/ to IPO# eB*e0te/ re#2't# 9!th the ##o0!te/ h2%$ $/ f!$$0!' re#o2r0e#. The/e*'oy%e$t of the EPM Pro"r% $/ 42/"et +,17315 **'!0t!o$ $/ &2#!$e## *ro0e## h#*ro!/e/ Pro"r% M$"er# 9!th #!"$!f!0$t'y !%*roe/ %e0h$!#% for the!r Pro"r% $/42/"et /ee'o*%e$t $/ re!e9- re/20!$" the t!%e $/ effort to er!fy- 0o$#o'!/te $/ $'y;ethe &!e$$!' *'$$!$" !$for%t!o$- $/ !$0re#!$" the 002r0y- re'!&!'!ty $/ tr0e&!'!ty of the*'$$!$" /t.

1. The re*ort!$" 0*&!'!ty /ee'o*e/ # 0ore 0o%*o$e$t of the 02rre$t EPM **'!0t!o$h# '#o *ro!/e/ %$"e%e$t 9!th re't!%e- 0ro##or"$!;t!o$' 0o$#o'!/te/ $'yt!0'!$for%t!o$ o$ the Pro"r% $/ 42/"et +,17315. The *ro>e0t %!'e#to$e# !$ re#*e0t of &!e$$!'*'$$!$" re #2%%r!;e/ !$ the t&'e &e'o9:

0iestones !1 2 !13 0iestones !17 2 !18

BienniaPanning!17218

Biennia panning !17218

Functionalities

S2**ort# *'$$!$" of h!"h'ee' &!e$$!' *ro"r%

0t!!t!e# '!$=e/ to eB*e0te/ re#2't# $/*erfor%$0e !$/!0tor#<

S2**ort# &2/"et!$" of re#o2r0e# (*er#o$$e' $/$o$*er#o$$e') for h!"h 'ee' *ro"r% 0t!!t!e#<

S2**ort# e#t!%t!o$ of /ee'o*%e$t #hre of the&2/"et<

S2**ort# e#t!%t!o$ of re#2't#&#e/ &2/"et $/&2/"et &y 0o#t 0te"ory< $/

S2**ort# $'y#!# of *'$$!$" /!%e$#!o$#(eB*e0te/ re#2't- 0o#t 0te"ory- Dee'o*%e$t

A"e$/ et0.) &y Pro"r%- Se0tor $/3or U$!t.

System access: A00e## to #y#te% &y e$/2#er#Technology: (Essbase, Hy*er!o$ P'$$!$" )

Biennia panning !121:

Functionalities

4!e$$!' *'$$!$" for +,17315 9!th //!t!o$'

f2$0t!o$'!t!e#:

S2**ort# the *2&'!0t!o$ of the Pro"r% $/ 42/"et/o02%e$t<

S2**ort# the 2to%t!o$ of 9or=f'o9# $/ **ro'h!err0h!e#.

System access: A00e## to #y#te% &y e$/2#er#Technology: (Essbase, Hy*er!o$ P'$$!$"- 4I*2&'!#her )

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+,. The $eBt *h#e of Hy*er!o$ EPM /ee'o*%e$t 9!'' 0oer the =ey R4M *ro0e##e# of$$2' 9or=*'$$!$" $/ !%*'e%e$tt!o$ $/ %o$!tor!$". The $$2' 9or=*'$$!$" EPM**'!0t!o$ for +,17315 9!'' !$0or*orte the 'e##o$# 'er$e/ fro% the f!r#t *h#e EPM9or=*'$$!$" **'!0t!o$ 9h!0h 9# /e*'oye/ to 0e$tr' f0!'!tt!$" or"$!;t!o$' U$!t#(Pro"r% M$"e%e$t $/ Perfor%$0e $/ 42/"et) !$ the +,1+31@ &!e$$!2%- $/ 9!'' &e &2!'to$ the eB!#t!$" EPM &!e$$!' *'$$!$" **'!0t!o$. Th!# **'!0t!o$ 9!'' eBte$/ the 0*&!'!ty to

Pro"r% M$"er# to *'$ $/ %$"e $$2' 9or=*'$ 0t!!t!e#. The f2t2re &!/!re0t!o$'!$te"rt!o$ 9!th IPO# A/%!$!#trt!e I$te"rte/ M$"e%e$t Sy#te% (AIMS)- E$h$0e%e$t#$/ Peo*'eSoft HR **'!0t!o$#- $/ the re!#e/ AIMS Chrt of A00o2$t# 9!'' e$#2re tht*ro"r% 0o$te$t $/ h2%$ $/ f!$$0!' re#o2r0e# 0$ &e *'$$e/- %$"e/ $/ %o$!tore/-!$ 0o$#!#te$t $/ !$te"rte/ %$$er. I$ *rt!02'r- the !$te"rt!o$ 9!th Peo*'eSoft HR 9!''"ret'y f0!'!tte the %$"e%e$t of the %o#t #!"$!f!0$t *ort!o$ of the Or"$!;t!o$# re#o2r0e#-!.e. *er#o$$e' re#o2r0e#. The *ro>e0t %!'e#to$e# 0o$0er$!$" $$2' 9or=*'$$!$" $/%o$!tor!$" of !%*'e%e$tt!o$ re #2%%r!;e/ &e'o9:

0iestones !1 0iestones !130iestones !17 2

!18

+nnua wor6-panning;<P=,"mpement-tation >monitoring

+nnua <P !1213

Functionalities

S2**ort# *'$$!$" $/ 2*/te of0t!!t!e# '!$=e/ to eB*e0te/ re#2't#<

S2**ort# ''o0t!o$ $/ />2#t%e$t#of $o$*er#o$$e' $/ *er#o$$e're#o2r0e# t *ro"r% 0t!!ty 'ee'<

S2**ort# $'y#!# of 9or=*'$!$for%t!o$ o$ #eer' /!%e$#!o$#-!.e. re#2't# $/ !%*'e%e$t!$" e$t!ty<

S2**ort# "e$ert!o$ of re*ort#/!re0t'y fro% E##&#e (!.e. #tff!$"2thor!;t!o$ t&'e#- 0t2'# er#2#&2/"et !$ the 9or=*'$#- et0.)<

S2**ort# 0*&!'!ty to "e$erte&2/"et >o2r$'# for 2*'o/ !$to

AIMS< $/

S2**ort# the fee/&0= of 0t2'eB*e$/!t2re &y AIMS 0t!!ty to%$"er# !$ 2rter'y re*ort#.

System access: Ce$tr' 00e## o$'y(42/"et $/ Pro"r% M$"e%e$t$/ Perfor%$0e Se0t!o$#)Technology: (E##&#e 9!th EB0e'#2**orte/ !$terf0e)

+nnua <P !17218

Functionalities

A$$2' 9or=*'$$!$" for+,1+31@ 9!th //!t!o$'f2$0t!o$'!t!e#:

S2**ort# *'$$!$" of- $/tr0=!$" of #tt2# of 9or=*'$0t!!t!e# !$ +,17315 '!$=e/ to*erfor%$0e !$/!0tor# $/eB*e0te/ re#2't#<

Po#!t!o$ 'ee' *'$$!$"<

S2**ort# (re)##!"$!$"*o#!t!o$# to *ro"r% 0t!!t!e#<

F!r#t *h#e !$te"rt!o$ 9!thPeo*'eSoft HR $/ AIMS< $/

S2**ort# "e$ert!$" 'r"e$2%&er of re*ort# fro% EPMfor &oth e$/2#er# $/ 0e$tr'te%#.

System access: A00e## to#y#te% &y e$/2#er#Technology: (E##&#e<Hy*er!o$ P'$$!$")

+nnua <P !121:

Functionalities

A$$2' 9or=*'$$!$"f2$0t!o$'!t!e# for +,173159!th //!t!o$' f!$et2$!$"&#e/ o$ 2#er fee/&0=<

F2'' !$te"rt!o$ 9!thPeo*'eSoft HR $/ AIMS<$/

S2**ort# "e$ert!$"!$te"rte/ re*ort# fro%&oth e$/2#er# $/ 0e$tr'te%# fro% 4I.

System access: A00e##to #y#te% &y e$/2#er#Technology: (E##&#e<Hy*er!o$ P'$$!$" $/ 4I)

+1. A# 9!th '' of the *ro>e0t# 2$/er the ERP Portfo'!o- r!#=# re &e!$" /!'!"e$t'y tr0=e/ $/%$"e/. The fo''o9!$" t&'e h!"h'!"ht# the =ey r!#=# o$ the EPM 9or= #tre%:


MB!%2% '2e

fro% E$ter*r!#e

Perfor%$0e

M$"e%e$t !# $ot

re'!;e/.

h!'#t $ **ro*r!te te0h$o'o"y #o'2t!o$ %y

&e !%*'e%e$te/- the &2#!$e## /oe# $ot 2#e

the #y#te% !$ 9y tht %B!%!;e# the

*ote$t!' '2e.

e''/ef!$e/ re2!re%e$t# 9!th *rt!0!*t!o$ fro% the

&2#!$e## re#. E$#2re 0'o#e !$te"rt!o$ 9!th

re'te/ ERP **'!0t!o$# $/ 2'!ty **'!0t!o$

/e'!ery. A/e2te tr!$!$" $/ 0h$"e

%$"e%e$t 0t!!t!e# ro2$/ effe0t!e &2#!$e##

*ro0e##e#.

MB!%2% '2e

fro% 42#!$e##

The &2#!$e## %y $ot &e &'e to eBtr0t the

o*t!%' &e$ef!t fro% the 42#!$e## I$te''!"e$0e

e''/ef!$e/ re2!re%e$t# 9!th *rt!0!*t!o$ fro% ''

#t=eho'/er#. Co$#!#te$t !e9 of =eyor"$!;t!o$'

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O3P4C3+131+*"e


I$te''!"e$0e !# $ot

re'!;e/.

0*&!'!t!e#. /t 0ro## IPO# **'!0t!o$#. Co$tro'# oer /t

2'!ty $/ 0o$#!#te$0y. e''%$"e/ #e02r!ty

re"r/!$" 0o$f!/e$t!' !$for%t!o$.

STRENGTHENED 4USINESS PROCESSES AND INTELLIGENCE (ENHANCEMENTS TOTHE EISTING AIMS FINANCIAL AND PROCUREMENT SYSTEM)

++. S!$0e the '#t *ro"re## re*ort- the *ro>e0t h# /ee'o*e/ #eer' *roofof0o$0e*t# for 4I!$ *re*rt!o$ of the 4I /ee'o*%e$t 9or= 02rre$t'y 2$/er9y. Th!# f!r#t *h#e of 4I/ee'o*%e$t !# /e#!"$e/ to e#t&'!#h 0ore 4I 0o%*ete$0y 9!th!$ the Or"$!;t!o$- $/0o%%e$0e /e'!ery of 0o%&!$t!o$ of #t$/r/ $/ '!%!te/ 02#to% $'yt!0' /#h&or/# $/re*ort# to =ey #e$!or %$"e%e$t. 4I /ee'o*%e$t 9!'' eB*$/ to !$0'2/e the *ro!#!o$ of0ro##f2$0t!o$' $'yt!0' 0*&!'!t!e# to r!ety of =ey !$ter$' $/ eBter$' #t=eho'/er#- toe$&'e the% to &etter 2$/er#t$/ the =ey /r!er# $/ *erfor%$0e 0hr0ter!#t!0# of the!rPro"r%#. The ro''o2t of th!# 4I 0*&!'!ty 9!'' *ro"re## !$ 0o$tro''e/ $/ *h#e/ %$$er to

e$#2re tht &e#t *r0t!0e *r!$0!*'e# re o&#ere/- $/ tht !$for%t!o$ !# &#e/ o$ "ree/ /t#o2r0e# $/ %eet# 9e''/ef!$e/ /t 2'!ty #t$/r/#.

0iestones !1 2 !13 0iestones !17 2 !18

Functionalities

Or0'e 42#!$e## I$te''!"e$0e A**'!0t!o$# for F!$$0e$/ Pro02re%e$t De*rt%e$t#< $/

Prototy*e 02#to%!;e/ /#h&or/# for Se$!or

M$"e%e$t.

Functionalities

C2#to%!;e/ D#h&or/# for Se$!or M$"e%e$t<

Or0'e 42#!$e## I$te''!"e$0e A**'!0t!o$# for HR<

C2#to%!;e/ HR or=for0e M$"e%e$t D#h&or/#< $/

C2#to%!;e/ Me%&er Stte# D#h&or/#.

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O3P4C3+131+*"e 6

System access: A00e## to #y#te% for #*e0!f!0 =ey 2#er#.Technology: Or0'e 42#!$e## I$te''!"e$0e.

System access: A00e## to #y#te% for eBte$/e/ #t=eho'/er#.Technology: Or0'e 42#!$e## I$te''!"e$0e.

+@. A $2%&er of !$!t!t!e# re 02rre$t'y !$ *ro"re## !%e/ t !%*ro!$" the eff!0!e$0y ofIPO# &2#!$e## *ro0e##e#. The#e !$0'2/e the !%*'e%e$tt!o$ of $ o$'!$e tre' &oo=!$" too'/e#!"$e/ to re/20e tre' *ro0e## 'e/ t!%e $/ 0o#t#< !%*roe/ &2#!$e## *ro0e##e# #2**orte/&y the ERP !$ the Pte$t Coo*ert!o$ Trety (PCT) tr$#'t!o$ #er!0e#< re!e9 of the 02rre$t02#to%!;t!o$ of IPO# eB!#t!$" 00o2$t# re0e!&'e $/ &!''!$" **'!0t!o$#- $/ re!e9 ofIPO# f!$$0!' 0hrt of 00o2$t# to e$#2re o*t!%' !$te"rt!o$ 9!th the Hy*er!o$ EPM $/Peo*'eSoft HR **'!0t!o$#.


AIMS 2#er# re

!$#2ff!0!e$t'y tr!$e/

to &e eff!0!e$t !$ the

eBe02t!o$ of the!r

9or=.

I%*roe%e$t# !$ &2#!$e## *ro0e##e# $/ the

/e'!ery of $e9 ERP %o/2'e# re#2't !$

0h$"e/ ro'e# $/ re#*o$#!&!'!t!e# of AIMS

2#er# 0h$"e. If 2#er# /o $ot #2ff!0!e$t'y

2$/er#t$/ the &2#!$e## *ro0e##e# or he

!$#2ff!0!e$t =$o9'e/"e of the too'#- the #y#te%

9!'' &e 2#e/ !$ #2&o*t!%' %$$er.

Dee'o* $/ !%*'e%e$t tr!$!$" #trte"y. A//re##

tr!$!$" $ee/# for *ro>e0t# # 9e'' # tr!$!$" !$ the

0o$teBt of o$"o!$" o*ert!o$#. I$#t!t2t!o$'!;e

tr!$!$" !$ 00or/$0e 9!th the $ee/# !$

0o''&ort!o$ 9!th the Pro"r% M$"e%e$t $/

Perfor%$0e Se0t!o$.

AIMS S2**ort te%

*ro!/e# !$#2ff!0!e$t

#2**ort to the 2#er#

$/ #y#te%.

I$#2ff!0!e$t 2$/er#t$/!$" of the $e9 ERP

%o/2'e# &y the AIMS S2**ort te% $/

!$&!'!ty to 0o*e 9!th the 9or= 'o/ re2!re/ to

#2**ort the 2#er# $/ the #y#te%.

E$#2re tht the AIMS S2**ort te% f2''y *rt!0!*te#

!$ the re#*e0t!e *ro>e0t# to 02!re thoro2"h

2$/er#t$/!$" of the $e9 te0h$!0' $/ &2#!$e##

f2$0t!o$#. E$#2re the!r !$o'e%e$t !$ the

*re*rt!o$ of te#t *'$#- te#t eBe02t!o$ $/ #!"$off

/2r!$" U#er A00e*t$0e Te#t!$". Th!# 9!'' e$#2re

e$h$0e/ 2'!ty of $e9 #y#te% re#2't!$" !$ 'e##

$ee/ for e$/2#er #2**ort.

ENA4LING TECHNOLOGY AND CROSSSTREAM ACHIEVEMENTS

+7. The ERP *ortfo'!o of *ro>e0t# %/e "oo/ *ro"re## /2r!$" the *er!o/ 2$/er re!e9 o$0ro##02tt!$" e$&'!$" !$!t!t!e# !%e/ t e$#2r!$" %B!%2% '2e fro% the ERP #y#te%- !$*rt!02'r:

() The ERP *ortfo'!o 0o$t!$2e# to 0o''&orte 0'o#e'y 9!th the I$for%t!o$ $/Co%%2$!0t!o$ Te0h$o'o"y De*rt%e$t (ICTD) to e$#2re tht the $e0e##ry te0h$o'o"y%$"e%e$t $/ 0o$tro' %e0h$!#%# re !$ *'0e<

(&) IPO h# /o*te/ $ I/e$t!ty M$"e%e$t (IDM) #o'2t!o$- *ro!/!$" 00e## to AIMS !$ +,1@- 9!th #2&#e2e$t #!$"'e #!"$o$ 00e## to EPM- 4I $/ Peo*'eSoft HRfo''o9!$" /e*'oy%e$t of the#e #o'2t!o$#<

(0) The te0h$!0' !$fr#tr20t2re to #2**ort *!'ot *ro>e0t to '!$= $ E'e0tro$!0 Do02%e$tM$"e%e$t Sy#te% (EDMS) #o'2t!o$ to AIMS h# &ee$ e#t&'!#he/. F2$0t!o$' $/te0h$!0' re2!re%e$t# he &ee$ /ef!$e/ 9!th $ e%*h#!# o$ %!$!%' 02#to%!;t!o$#$/ /!#t2r&$0e to 2#er#. or= !# 02rre$t'y o$"o!$" to !/e$t!fy the %o#t o*t!%' 9y of!$te"rt!$" the t9o #y#te%#<

(/) Te0h$!0' #y#te%# !$fr#tr20t2re h# &ee$ e#t&'!#he/ t the U$!te/ Nt!o$#I$ter$t!o$' Co%*2t!$" Ce$ter (UNICC) to #2**ort 02rre$t $/ f2t2re *ro>e0t#.

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"*# +'+PTE' G&*E%$+$CE ST%(CT(%E

+5. The I$for%t!o$ $/ Co%%2$!0t!o$# Te0h$o'o"y (ICT) 4or/- 0h!re/ &y the D!re0torGe$er'- re"2'r'y re!e9# the *ro"re## of !%*'e%e$tt!o$ of *ro>e0t# 2$/er the ERP *ortfo'!o.

+. The HR Pro>e0t 4or/- 0o%*r!#!$" =ey &2#!$e## #t=eho'/er#- %eet# o$ re"2'r &#!# to

##e## *ro"re##- #teer *ro>e0t 0t!!t!e#- !/e$t!fy r!#=# $/ %!t!"t!o$ #trte"!e# $/ re#o'e!##2e#.

+6. A $2%&er of 9or= #tre%# 2$/er the ERP *ortfo'!o he &e0o%e %ore /e*e$/e$t o$e0h other- &oth fro% #o'2t!o$ $/ re#o2r0e *er#*e0t!e. To e$#2re o*t!%' #y$er"!e# $/ f2''y !$te"rte/ **ro0h to the f!$' te0h$!0' #o'2t!o$#- the *ro>e0t &or/# for EPM- 4I $/ AIMS E$h$0e%e$t# 9ere %er"e/ !$ er'y +,1@ !$to #!$"'e *ro>e0t &or/. The fo''o9!$"/!"r% #ho9# the /*te/ "oer$$0e #tr20t2re:

+8. A te$/er !# 02rre$t'y !$ *ro"re## to e$""e $ eBter$' #er!0e *ro!/er to *erfor% $I$/e*e$/e$t Ver!f!0t!o$ $/ V'!/t!o$ (IVV) re!e9 of the ERP *ortfo'!o. Th!# re!e9 !#eB*e0te/ to &e 0o%*'ete/ /2r!$" the #e0o$/ h'f of +,1@ fo02#!$" o$ the 2'!ty of the ERP*ortfo'!o !%*'e%e$tt!o$ $/ /e'!ere/ #o'2t!o$# 9!th re#2't!$" re0o%%e$/t!o$# for!%*roe%e$t#. The re#2't# of the re!e9 9!'' &e #2&%!tte/ to the ICT 4or/.

+. The ERP *ortfo'!o of *ro>e0t# 0o$t!$2e# to e$""e 9!th #tff t '' 'ee'#. A0o%%2$!0t!o$ 'ef'et o$ the ERP $/ !t# eB*e0te/ &e$ef!t# to the Or"$!;t!o$ $/ #tff 9#*re*re/ $/ !##2e/ !$ +,1+. A $2%&er of ERP !$for%t!o$ #e##!o$# he'/ /2r!$" the *er!o/2$/er re!e9 9ere 9e'' tte$/e/ &y #tff. F2rther%ore- 2#erfr!e$/'y $/ !$for%t!e I$tr$et#!te 9# '2$0he/- 9h!0h !# 0o$t!$2o2#'y =e*t 2*to/te 9!th $e9 !$for%t!o$ # e0h *ro>e0t2$/er the *ortfo'!o eo'e#.

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*# E%P P%&)ECT B('GET (T"?"@+T"&$

@,. The oer'' e#t!%te/ 0o#t for the !%*'e%e$tt!o$ of the ERP *ortfo'!o of *ro>e0t# %o2$t#to **roB!%te'y +5 %!''!o$ S9!## fr$0# oer f!eyer t!%e fr%e. The e#t!%te/ 0o#t#!$0'2/e **'!0t!o$ ho#t!$"- #oft9re 02!#!t!o$- *ro>e0t *er#o$$e'- 2#er &0=f!''!$" re#o2r0e#-eBter$' !%*'e%e$tt!o$ *rt$er fee#- tr!$!$" $/ 0o%%2$!0t!o$ # 9e'' # other

*ro>e0tre'te/ 0o#t#. A# the #y#te%# re /e*'oye/ $/ &e0o%e o*ert!o$'- the re02rr!$" 0o#t#of %!$te$$0e $/ #y#te% o*ert!o$ 9!'' &e !$0'2/e/ !$ #200e##!e Pro"r% $/ 42/"et*ro*o#'# # *rt of the re"2'r &2/"et. A >2/!0!o2# %!B of 2#!$" eBter$' er#2# !$ter$' *ro>e0t*er#o$$e' re#o2r0e#- !$0'2/!$" the 2#e of 'o9 0o#t off#hore re#o2r0e#- h# re#2'te/ !$ the/e'!ery of *'$$e/ f2$0t!o$'!ty 9!th!$ t!"ht'y %$"e/ *ro>e0t &2/"et.

@1. A #2%%ry of &2/"et 2t!'!;t!o$ to /te &y %>or f2$0t!o$' re $/ 0o#t e'e%e$t-to"ether 9!th the e#t!%te/ &2/"et 2t!'!;t!o$ 2$t!' the e$/ of +,1@- !# *re#e$te/ !$ the t&'e#&e'o9:

E%P Port5oio o5 ProAe4ts Budget (tiiation ;by 0aAor Fun4tiona +rea=(In Swiss francs, as at May 31, 2013)

1 A0t2'# to /te !$0'2/e eB*e$/!t2re# $/ 0o%%!t%e$t# # of My @1- +,1@.+ E#t!%te/ &2/"et 2t!'!;t!o$ &y e$/ +,1@- !$0'2/e# 0t2'# to /te (My @1- +,1@) $/ eB*e0te/ eB*e$/!t2re

2$t!' e$/ +,1@- &#e/ o$ the 02rre$t #*e$/!$" ##2%*t!o$#.@ The or!"!$' &2/"et e#t!%te/ 0t2' eB*e$/!t2re to re0h 1 %!''!o$ S9!## fr$0# &y the e$/ of +,1@. The

02rre$t fore0#t !# #!"$!f!0$t'y 'o9er th$ the or!"!$' &2/"et- 9!th the /!ffere$0e eB*e0te/ to &e #*e$t !$forth0o%!$" *ro>e0t *h#e#.

0aAor Fun4tiona +rea ProAe4t Budget+4tuas to

'ate1

Estimated budget

utiiation by end

!13

Pro"r% $/ Ch$"e M$"e%e$t @-8@,-+,, 1-+7,-+@ +-,76-6@

H2%$ Re#o2r0e M$"e%e$t $/

Dee'o*%e$t8-75-655 @-,7-8+6 5-@8,-@1

E$ter*r!#e Perfor%$0e M$"e%e$t -,16-8+ +-85-87@ 7-1@-157

C2#to%er Re't!o$#h!* M$"e%e$t 1-55-, 1,8-+5 1,8-+5

AIMS E$h$0e%e$t# 7-51-87, +-+-, @-6+7-+

Tota3 8,371,7: 9,8:!,9! 18,788,13

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O3P4C3+131+*"e 1,

E%P Port5oio o5 ProAe4ts Budget (tiiation ;by Cost Eement=(In Swiss francs, as at May 31, 2013)

Cost Eement ProAe4t Budget +4tuas to 'ate1

Estimated budget

utiiation by end

!13

A**'!0t!o$ Ho#t!$" 1-@8@-@, 177-7+ 6@-,+

Soft9re A02!#!t!o$ @-8-6@8 +-,@-8 +-6+@-@6

Pro>e0t Per#o$$e' 5-57-8, +-+1-8,5 @-778-@

U#er &0=f!''!$" re#o2r0e# +-6,@-8,, 16-1@ 1-,+6-5@

EBter$' I%*'e%e$tt!o$ Prt$er -8-1, 7-766-+88 -88@-@8

Tr!$!$" 1-+5@-68, @5-6@6 511-8@

Co%%2$!0t!o$# $/ other 55,-,,, 15-17 1+,-+5

Tota3

8,371,7: 9,8:!,9! 18,788,131 A0t2'# to /te !$0'2/e eB*e$/!t2re# $/ 0o%%!t%e$t# # of My @1- +,1@.+ E#t!%te/ &2/"et 2t!'!;t!o$ &y e$/ +,1@- !$0'2/e# 0t2'# to /te (My @1- +,1@) $/ eB*e0te/ eB*e$/!t2re

2$t!' e$/ +,1@- &#e/ o$ the 02rre$t #*e$/!$" ##2%*t!o$#.@ The or!"!$' &2/"et e#t!%te/ 0t2' eB*e$/!t2re to re0h 1 %!''!o$ S9!## fr$0# &y the e$/ of +,1@. The

02rre$t fore0#t !# #!"$!f!0$t'y 'o9er th$ the or!"!$' &2/"et- 9!th the /!ffere$0e eB*e0te/ to &e #*e$t !$forth0o%!$" *ro>e0t *h#e#.

*"# P&%TF&?"& SCE'(?E

@+. De#*!te #o%e %!$or /e'y# !$ the !%*'e%e$tt!o$ of 0ert!$ 9or= #tre%# 2$/er the ERP*ortfo'!o- the *ortfo'!o of *ro>e0t# !# o$ tr0= for 0o%*'et!o$ 9!th!$ the e#t!%te/ f!eyer t!%e

fr%e.

*""# P&%TF&?"& %"S.S

@@. The ERP *ortfo'!o of *ro>e0t# 0o$t!$2e# to 0o%*rehe$#!e'y !/e$t!fy- %o$!tor $/ %$"er!#=# thro2"h the !%*'e%e$tt!o$ of %!t!"t!o$ #trte"!e#. The t&'e &e'o9 h!"h'!"ht# the =eyr!#=# !/e$t!f!e/ for the *ortfo'!o of *ro>e0t# # 9ho'e.


U#er eB*e0tt!o$# re $ot

%et.

U#er eB*e0tt!o$# %y eB0ee/ the or!"!$'

#0o*e of the *ortfo'!o 9h!0h 0o2'/ !%*0t

the &!'!ty to #200e##f2''y 0o$0'2/e the

ERP *ro>e0t.

U#er !$o'e%e$t !$ /ef!$!$" eB*e0tt!o$# t=e#

*'0e # er'y # *o##!&'e. M$"e the *ortfo'!o

#0o*e 0ref2''y thro2"h the ICT $/ *ro>e0t

&or/# $/ *r!or!t!;e 0t!!t!e# &#e/ o$ #o'!/

2#er re2!re%e$t#. Co%%2$!0te re"2'r'y $/

0'er'y.

Ch$"e !# $ot 9e''

%$"e/.

Stff /o $ot 2#e the #y#te% # *'$$e/ $/

/o $ot re#*o$/ 9e'' to 0h$"e. Ser!0e#

*ro!/e/ &y eB!#t!$" #y#te%# re /!#r2*te/

# 0h$"e# $ee/e/ to #2**ort the ERP

*ortfo'!o re2!re%e$t# re !$tro/20e/.

Ch$"e M$"e%e$t effort# fo02# o$ o9$er#h!*

$/ !$o'e%e$t of 2#er# $/ &2#!$e## *ro0e##

o9$er# t %2't!*'e 'ee'#.

F2'' !$o'e%e$t of ICTD- AIMS e$h$0e%e$t#

re f2''y !$te"rte/ !$to the ERP *ortfo'!o

"oer$$0e #tr20t2re. The *ro>e0t &or/# re!e9

$/ **roe '' =ey 0h$"e# to the #y#te%.

M#ter /t $/ *ro0e## %$"e%e$t /!#0!*'!$e#

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O3P4C3+131+*"e 11


re e#t&'!#he/.

34. The Pr!ra" and #$d!et

%""ittee is in&ited t rec""end tthe 'sse"bies f the Me"ber Statesf IP* t ta+e nte f the cntents fthe present dc$"ent.

E$/ of /o02%e$tJ

wo_pbc_21_12

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