Wo-Men-X Cafe

WO-MEN-X CAFEProject Charter

Gregory Mangos

WERE WOMEN MEANT TO SERVE MEN?

AGENDAInitiation & The Business NeedWhy-Where-When Our People & Supporters When & What we Can Accomplish CostsCooperative MatrixSpread the Word!What we Need!

Click icon to add pictureWo-Men-

X Cafe

INITIATING & THE BUSINESS NEED

• A gap in the Greek market • Targeted towards clusters 18 – 35• Women require a unique classy, private atmosphere and sense of freedom • This project focuses on renovating existent coffee shops• Integrate a highly feminine sophisticated design

WHY-WHERE-WHEN

• The scope of the project is to renovate existing café shops (Sophisticated Design)

• Conduct special weekly events with musicals, music bands and guest DJ’s• Café, food and beverage services will be served with a unique customer

oriented and friendly approach• The initiation of the project will start on the 30th of June at the center and

heart of Glyfada, at 35 Metaxa St., with the renovation of an existing café

GLYFADA

Easy AccessTransportation

CenterMonuments

Airport

ShoppingShops-MallsHigh level of

visitorsBrands

MarineAttractive

TouristsWalks

Astir Beach

EleganceFun &

After ?

MapCity

Entertainment

ServicesConnect

FLOOR PLANNING

OUR PEOPLE & SUPPORTERS

• Stakeholders, goals and the management strategy• Gain support from stakeholders such as suppliers in the form of co-promotions• Investigate emerging conflicts, competing objectives

OUR PEOPLE

Customers

Project Sponso

r CEOPMPT I

Constructor

Designer

Recruit. Ag.

IT. Admin

Chef

Baristas Waiter

s

Suppliers

WO-MEN-X

CAFE

WO-MEN-X

CAFE

MAKE OUR DREAM POSSIBLE!

STAKEHOLDER MAPPING

• Identify both internal and external stakeholders of the project

• key milestones to be accomplished• Key connections• The regulator

STAKEHOLDER RANKING• A scale between the impact that the

stakeholders have on the project and the impact the project and the management has on its stakeholders.

• Stakeholders are integrated in the ranking diagram

• Stakeholders are numbered and positioned• Shift position (Continuous)• PEST conditions.• Communication Directors

Keep Satisfie

d

Manage

Closely

Monitor

Keep Informe

d

STAKEHOLDER ANALYSIS MATRIXStakeholder Name/ Initials

Contact

Phone, Email, Website, Address

ImpactHow much does the project impact them?

InfluenceHow much influence do they have over the project?

ImportanceWhat is important to the stakeholder?

ContributionHow could the stakeholder contribute to the project?

Barriers/ConcernsHow could the stakeholder block the project?

StrategyStrategy for engaging the stakeholder

 L.D. Supplies

Leonard210xxxxxx [email protected] 33

3 3 SalesRepetitive orders

 Promotions  Limit supply Include in events and offer free invitations.Offer space for their events.

Level 1: Insignificant Level 2: Minor ImpactLevel 3: Med. Impact Level 4: Major Impact

VISUALIZING INTERACTIONS• Different stakeholder communications are

easy to review• The type and form of communications to be

followed is represented by each icon• Enhance clear communication• Reduce conflict• Sets boundaries• Limits competencies• Increases productivity and limits delays

PROJECT TEAM DIRECTORYRole Name Title Organization/ Identity Email Phone

Project Sponsor (Investor)

Café Owner          

Project Manager          Project Team Member I          

Project Team Member II          Chef          Barista I          Barista II          Waiter I          Waiter II          

EXTERNAL STAKEHOLDER DIRECTORY

Role Name Title Organization/ Identity Email PhoneRecruitment Agency          Supplier I          Project Stakeholders(Construction Manager)

Project Stakeholders(Designer)

Project Stakeholder (IT Administrator)

WHEN AND WHAT WE CAN ACCOMPLISH!

• The work plan was designed by the management of Wo-Men-X Café• There are seven major phases which includes a grand opening event• The plan includes the key milestones, meetings, and planning staff• Alterations may be required while the project progresses with corrective tasks

that must be approved (Cost, Time, Quality)

DELIVERABLES• Design: Renew Interior and exterior with a sophisticated eco-friendly touch• Construction: Outsourced to an experienced retail construction team, specializing in Cafes• Recruitment: Men Employees will be hired according to the requirements of the café

External image, friendly profile, intelligence• Furniture: Italian lounge furniture will be selected and fit with a velvet soft cushioned style• Equipment: High quality equipment

The lighting will create a unique romantic atmosphere. The waiters place the order from a mini-tablet and the cuisine / bar are directly informed

• Marketing: The marketing campaign will be initially implemented through Facebook• Supply & Grand Opening: Nutritious French delicious recipes

Fresh daily vegetables Coffee, unique cocktails, Wine, soft drinks Finger food

Milestone1DesignMarch 2017

(3Weeks)

Milestone 2

ConstructionMarch-April

2017(4 Weeks)

Milestone 3

RecruitmentApril-May

2017(8 Weeks)

Milestone 4

FurnitureMay

2017(2 Weeks)

Milestone 5

EquipmentJune

2017(3Weeks)

Milestone 6

MarketingJune-July

2017(7-8 Weeks)

Milestone 7

Supply-EventJuly

2017(1 Week)

MILESTONE TIMELINE

COSTS

Total Cost

8400€

3000€

Tasks Design

Construction

Recruit

Furniture

Equip.

Marketing

Supply-Event

Reserves

Employees 8400€Other     3000€          

11400€Total Cost

COOPERATIVE MATRIX

PM: Project ManagerP.T:: Project Team MemberRecruit Ag.: Recruitment Agency

Task PM PT I P.T II Constructor

Designer

Contractor

Recruit. Ag.

IT. Admin

Chef Baristas Waiters

Hire Designer    

Construction Agency    

Source Recruitment Agency

Purchase Furniture    

Purchase Equipment    

Food Menu    

Marketing Campaign    

Host Grand Opening    

Review Project                

Present Deliver Project    

 Total Hours                      

PROJECT ORGANIZATIONAL CHART

Project Sponsor

Project Team Member I

DesignerConstruction

Supplier I

Contracts

Project Team Member I-II

IT Admin.

Recruitment Agency

Project Team Member II

Chef

BaristasWaiters

Supplier II

CEOProject

Manager

• Café project tasks and their assigned Project human resources

• Responsibilities and level of authority clarifying to whom each member reports to

• Required alterations will follow the change management process and the integration of an updated version

SPREAD THE WORD!

• The communication plan is vital for the overall success of the project but also in sustaining stakeholders highly satisfied

• Communication planning define the roles of the project participants• Meetings are conducted to monitor the progress and eliminate complexity and

misunderstandings• A marketing campaign will be disseminated through Facebook (two months)• The campaign will transmit the uniqueness of the Café, its feminine specialty, elegant

style and classy concept

COMMUNICATION METHOD

Communication Item

Target Frequency Purpose Medium Owner Internal/External

Detail

Report              Announcements

• Meeting dates will be communicated to all the stakeholders and are crucial for the progress of the wedding project. Any Emerging issues are communicated directly to the PM.

Communication action and target

Facebook              

MEETINGSMeeting

Type Participants Objective Meeting Dates Owner Internal / External

Outcome / Report

Outcome Key: Metrics rate on a 1 – 3 scale•Unacceptable•Acceptable•Outstanding

FACEBOOK ADS

• The Facebook promotions Campaign focus on adding value to woman.

• Newsletters every month. • Live video streaming • Events will be communicated and gift invitations.• Will direct our new friends to a new friendly and fun

place.

Grand Event Opening

# Do U Wanna Escape and Have Fun#

#Visit us July 30#

Wo-Men-X Café

“Only for Ladies”

WHAT WE NEED!

Total Cost

1000€

288€

120€

2000€

960€

800€

71.60€

8400€

200€

Tasks Design

Construction

Recruit

Furniture

Equip.

Marketing

Supply-Event

Reserves

Designer 1000€Painter 39.60€ 248.40€Stage 120€Food counter 2000€

Flooring 960€Electrics 800€Cleaning 71.60€Other (law)Accountant

    200€          

Tasks Design

Construction

Recruit Furniture

Equip. Marketing

Supply-Event Reserves

Musicians 13800€Furniture       7135€        Equipment 490.30€Lighting         6600€      TV-Receiver 3000€Equipment         1500€      Alarm 1200€Foods-Drinks             15000€  Graphic Design

200€

Decorations           300€    Facebook 1000€ 200€Reserves               2000€Total Project

Vendor Product Quality

On Time Delivery

Documentation Quality

Development Costs

Development Time

Cost per Unit

Transactional Efficiency

Vendor #1              

Vendor #2              

CONTRACTS & PERFORMANCE

• All contract will be outsourced and checked depending on the type of procurement and the cafes needs

THANK YOU DON’T BE LATE!!

WO-MEN-X

CAFE