WL Physical & Expenditure Report

8/3/2019 WL Physical & Expenditure Report

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';)USAIDy. FROMTHE AMERICAN PEOPLEGrants Solicitation andManagementFORM #3Quarterly Progress Report

Grantee Name: South Ethiopia Peoples' Development GrantNumber:GSM-033Association (SEPDA)

Primary contact person regarding this report: Ato Yonatan Jerene~ Executive DirectorReporting for the quarter ending: Dec. 2011

~ Briefly describe any significant highlights/accomplishments that took place during this reportingcomments to a maximum of 4 to 6 sentences.The significant highlights/accomplishments that took place during this reportingperiod include:

.:. AwarenesscreationworkshoponHIV/AIDSpreventionand controlhas conductedfor 25 hotelownersand5 policemembersat Bensa Daye town. The discussion focused on how to share responsibilities in preventing and controlling HIV /AIDSin Hotels and in the town, how to guide & share their responsibilities to CSW in hotels, with kebles, and insocieties,and how to distribute condoms and out late in each hotels.

.:. Peer educators training has conducted at Yirgalem and Daye towns and 60 peer educators trained, participants were male 34and 26 female from in school, out of school and CSW. Based on the manual of peer education the training emphasized


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...knowledge the way how they givepsychological service to OVCs..:. Entrepreneurship training provided to 20 OVCs guardians at Hossana town. From these 7 were male and 13 were female.

During this section participants gained the skill how to start and develop their own small business and become free from aidexpectation.

.:. 2684 in school youth, out of school youth and CSW have been addressed through peer education at six project sites, from these1395 were males and 1289 were females (where all of them are new).

.:. IGA beneficiaries/OVC selection committeemeeting has beenheld at Hossana town for 1 day.

.:. Life skill training has conducted for 160 (84 male and 76 female) in school youths by four teachers using the life skill manualat Daye town.

.:. Quarterly peer supervisors (peer support clubmembers) meeting has been conducted at ArbaMinch, Hosanna town and Fonkotowns.

.:. Organizing experience and discussion forum and event for peer educators held at Arba Minchi town and 154 peer educatorsparticipated on the event.

.:. 6210 male condoms have been distributed for CSWs clients, PLHIV, mobile male population and couple through 36 outlets(hotels, schools and Anti-HIV/AIDS)Psychological support (mentoring services) has provided for 360 in school OVCs by the trained teachers from respectiveschools.979 IEC materials (249 leaflets, 188posters, 210 rest room stickers, 332 condom negotiation guidelines) have been distributedduring IEC/BCC event at Arba Minchi and Sawula towns and about 21000 people are addressed from these about 8000 werefemale.

.:. 1467persons (875male and 592 female) who are from in school youth, out of school youth, CSWS and college students havegot counseling and referral services where all are new.

.:. Know your status campaign is conducted in Daye, Fonko and Sawula towns for two days at each town, on the campaign 698male and 258 females total 956 people got HIV test from these 3 individuals got HIV positive and referred to health center.

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"""stakeholdersand to reach different community sections with mass education..:. Monitoring and supportive supervision at NDAs level is planned to undertake in January.

2. Briefly describe any unforeseen obstacles or challenges that are having a negative impact on the implementation of the grantactivity. For any mentioned, please describe your possible strategy for resolution.Major challenges Encountered

. Due to short term extension difficultto higher new Regional and Zonal project coordinators, accountant.Delegated staffsbecome busy by different responsibilities.. Many times extension made the project complex and take time to understand it intensely for new staff.Inconsistency of report data and limited understanding of the report format by project supervisors.

Actions Taken. Extend thework by previously delegated staffs.. Supporting and sharing responsibility of the staff.

However it takes time, tried to understand the way it goesthrough.. Discussion during supportive supervision and through phone.3. Briefly comment on the status of the activity as compared with the agreed-to work plan. Mention whether you are behind, basicallyconsistent with, or ahead of the work plan.

Even if we are in good track now some activities are unaccomplished and are ongoing but we expect activitieswill come tofinalize in the comingmonths of extension end.

4. USAID Branding and Marking status:(a) Did any of your activities during this quarter result in printed materials, training events, web page development or otherinstances where the application of USAID logo/brandmark may be required? If so, please list and include examplesof each.During this quarter USAID logo/brandmark has been used for:


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5. Plea.se provide an updated status on the indicators developed for your activities. (lnclude below or as an appendix) See in

Appendix 16. Please compare the expected estimated budgeted cumulative USAID project expenditures to-date with the actual cumulativeexpenditures as follows:

(a) Total Life-of-Project Budget (USAID fundedportion): $ 505,710.00(b) Expected estimated budgeted cumulative project expenditures through the end of this quarter as per the grant budget:

$ 460557.32 1)(c) Actual cumul. USAID funded project expenditures to-date: $414,977 (2)(d) Subtract (c) from (b): $ 45,580.32(e) Divide (d) by (b) and express as a percent: 9.9%

If (e) is more than 15%please briefly explain the reasons for the variance (Describe why the cumulative expenses as per the plan varywidely from the actual cumulative expenditures):

(1)Total project budget divided by number of months in the project, multiplied by the number of months elapsed as ofthis report date.(2)Actual cumulative USAID expenditures should match the amount shown on the accompanying Quarterly Financial Report.Certification:I certify that the above information is accurate and correct.G ~

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Appendix 1: Updated Status on Indicators Developed for Project Activities

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S.N Activity Description Unit Quarter Total Project period Remark( reason for under or(Agreed to work) over)

AccomplishedPlan Accomplishe Plan up to the end(Qty) d (Qty) of this period

Qty % Qty %Sensitization meeting with stakeholders for 1 Event 0 0 0 3 3 1001 days at 3 new project sitesTraining on life skill methodology for teachers Trainees 0 0 0 30 29 96.662 for 4 days at 3 new project sites ,Awareness creation on HIV/AIDSrevention and Trainees 30 30 100 90 83 92control for Hotel Ownersand police officers for at3 3 new sites for 1days Trainees 60 60 100 450 480 106 Hadiya DA train more peerPeer education: ConductTraining for peer educators by its own budget to

4 educators for 5 days include out of school peer educatorsTraining in Entrepreneurship skill and business Trainees 140 20 14.26 360 235 65.28management and book keeping for OVCfamilies/guardians and vulnerable girls & women5 for 4 days at 6 sites ,-Training for ove mentors for 2days at new Trainees 10 10 100 30 30 100 .- ti'1t,projectsites A*' 11'1';' 1-t AI_ t" -- I}Organize peer education sessions for new and Trainees 3000 2684 89.46 9000 2684 29.82 Ilff ," ..0"I) .-,ffl... ' y.'7 revisits 'i c.I -.,a. ":.t .., :Organize IGA beneficiaries/OVe selection Person 60 0 0 120 22 18.33 L'. -.:,; . ..>

8 committee consultative and experience sharing ",.y "0 .J, 0:',,:&,"1), \meeting at 6 project sites /towns ( 10 persons per ('...)l eopie 'D \ 1>site) -!.r011!SEy\)'''''/9 Organize Lifeskill training for inschool and out of Traineesschoolyouth 40 160 400 960 1082 112.710 Organize quarterly Regionalreview meeting with Meeting 1 0 0 2 0 0 One will be conducted in Jan.stakeholders

11 Organizequarterly reviewmeeting with mentors ( Meeting 6 10 166 18 10 55.55


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1 meeting /site)12 Organize review meetingfor peer supervisors Meeting 6 9 16.66 18 9 50for 1day13 OrganizeIEC/BCCEvents (Dramaand Community Event 6 2 33.33 18 2 11.1forum)14 Support post test club (Stationery for their daily No 6 0 0 6 0 0activities)

16 Distribution of condom No 18,000 6210 35 54,000 6210 1217 OVC Careand Support17a Conduct avc need assessment person 360 017b Provide scholasticmaterialsfor avcs at 6 person 360 0 0

project sites/towns17c Providepsychological s upport ( mentoring person 360 140 39 360 360 100

services) for OVCs19d Conduct Referralsfor OVCsfor health services person 180 0 0 360 0 01ge Provide startup kit for OVCs person 57 0 0 130 73 56.1520 Organize graduation ceremony for peer educators Person 0 0 0 250 0 021 Dissemination of IEC materials among No 1750 4303 286 6000 6108 101.8communities22 Conduct counseling and VCT and other referrals Person 2800 2870 102.5 6750 2870 42.52for ISY,OSY and CSWs23 Organize quarterly post test club review meeting Meeting 6 1 16.66 18 1 5.55

at 6 sites ( 1 per site)24 Experiencesharing &discussionforums and event Person 505 154 30.5 505 154 30.5

for peer educators25 Leadership& Management training Person 15 0 0 120 106 88.3326 Monitoring and supportive supervision Days 18 0 0 72 4 5.56

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