Winter 2012 End-of-Course Assessments Training Materials Algebra 1 EOC Assessment Biology 1 EOC Assessment Geometry EOC Assessment 1.

Winter 2012End-of-Course Assessments

Training MaterialsAlgebra 1 EOC AssessmentBiology 1 EOC AssessmentGeometry EOC Assessment

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Overview

• These training materials are based on the 2012-2013 End-of-Course Assessments Test Administration Manual and are available at www.FLAssessments.com/EOC.

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http://www.flassessments.com/EOC

Overview

These training materials highlight important information for computer-based test administrations and the use of paper-based accommodations. Not all information from the test administration manual is included in this presentation, so district and school staff must read and familiarize themselves with all information in the manual, in addition to using these training materials.

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Manual

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One manual (2012-2013 EOC Manual) is provided for the Winter 2012, Spring 2013, and Summer 2013 EOC assessments administrations. Instructions for computer-based (CBT), paper-based (PBT), and accommodated form administrations are included in this manual.

EOC Test AdministrationSchedule

Scheduling• The Winter EOC test administration window is

November 28–December 19, 2012.

• Subjects must be tested in the following order: – Biology 1– Algebra 1– Geometry

• All testing for a single subject must be completed in a district before testing for the next subject may begin.

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Scheduling• Since the testing window allows for multiple

test sessions to be scheduled throughout the week, schools may reassign absent students to an existing session scheduled later in the week rather than creating separate make-up sessions.

• Any deviation from the test administration schedule requires written approval from the Florida Department of Education (FDOE) prior to implementation.

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Testing Duration• Each Algebra 1, Biology 1, and Geometry EOC

Assessment will be administered in one 160-minute session with a scheduled 10-minute break after 80 minutes. Students are not allowed to talk during the break. Individual restroom breaks are permitted as needed.

• Any student who has not completed the test by the end of the allotted time may continue working; however, testing must be completed within one school day.

• Students may be dismissed from the testing room after the 10-minute break as they complete testing. However, no special incentives should be given to students to encourage them to finish early.

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What’s New for 2012-2013

Testing Rules Acknowledgment• All EOC assessments include a Testing Rules

Acknowledgment that reads, “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• Prior to testing, students must acknowledge the testing rules that the test administrator reads to them by checking a box (in TestNav) or clicking a circle (in TestHear) next to the statement. Students taking a paper-based test will sign below the acknowledgment.

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Electronic Practice Assessment Tools (ePATs)

• The computer-based practice tests, also called Electronic Practice Assessment Tools or ePATs, and scripts for administering ePATs are posted separately at www.FLAssessments.com/ePATs for school staff, as well as students and their parents/guardians, to access at their convenience. Students should be made aware that they can access ePATs on their own at this location. The ePAT scripts are no longer included in the test administration manual.

• Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT scripts; however, if a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT session.

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http://www.flassessments.com/ePATs


Technology Coordinator Guide• Information and instructions for technology

coordinators to follow before, during, and after testing are now provided in a separate online Technology Coordinator Guide posted at www.FLAssessments.com/EOC.

• Technology coordinators must familiarize themselves with all information in this guide prior to the beginning of test administration. District assessment coordinators must ensure that technology coordinators are also familiar with all test security policies and procedures described in the 2012-2013 EOC manual.

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To Be Scored Materials• Due to the amount of time needed to process TO BE SCORED

paper-based test materials, these materials must be returned for scoring on an accelerated schedule that will be announced prior to each administration.

• Student results for paper-based tests returned after the established pickup dates will be included in late reporting.

• If it is not feasible to return materials according to established pickup schedules, school or district staff may transcribe student responses into CBT forms prior to the end of the administration window and return the test materials with other NOT TO BE SCORED materials.

• CBT transcription instructions will be distributed by FDOE prior to each administration.

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TestHear Software Update• A new version of TestHear was released prior to the

Fall 2012 Retake administration.

• Schools that downloaded this updated version of TestHear do not need to download it again for the Winter EOC administration; however, any schools that did not administer TestHear accommodated forms of the Fall 2012 Retakes will need to download and install the newest version of TestHear prior to administering an accommodated form of any EOC assessment.

• The newest version of TestHear is available at www.FLAssessments.com/downloads.

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http://www.flassessments.com/downloads


Reference Sheets and Periodic Tables• The reference sheet for the Algebra 1 and Geometry EOC

Assessments and the periodic table for the Biology 1 EOC Assessment are provided in an online format only for computer-based testing.

• Schools may provide hardcopy reference sheets or periodic tables to students. Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix E of the 2012-2013 EOC Manual (also available at www.FLAssessments.com/EOC).

• Check each copy before distributing to students and follow the instructions in the administration scripts.

• Reference sheets and periodic tables for students with paper-based accommodations are packaged with test materials, and should be distributed to students as indicated in the administration scripts. 13



Hand-Held Calculators (Algebra 1 and Biology 1)

• The Algebra 1 and Biology 1 EOC Assessments include a four-function calculator tool in TestNav only.

• TestHear does not have a calculator tool within the computer-based test (CBT) platform. Students taking an accommodated CBT form of the Algebra 1 or Biology 1 EOC Assessment using TestHear must be provided with a handheld four-function calculator to use during the test, as indicated in the administration script.

• Districts should ensure they have enough four-function calculators, including large key/large display and talking calculators, for all students prior to test administration and should place orders for additional calculators as needed.

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Hand-Held Calculators (Geometry)• The Geometry EOC Assessment includes a scientific

calculator tool in TestNav only. FDOE does not provide handheld scientific calculators for students testing with non-accommodated forms; however, districts may allow students to use handheld scientific calculators, as long as the calculators are included in the approved list of scientific calculators in this manual. Requests for permission to use scientific calculators not included in the approved list must be submitted to the FDOE no later than two weeks prior to the beginning of test administration.

• The TestHear Geometry EOC Assessment does not include a scientific calculator tool. Handheld scientific calculators will be provided by FDOE for students taking the Geometry EOC Assessment using TestHear accommodated CBT forms.

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Chain of Custody Form• Schools are required to maintain a Test Materials

Chain of Custody Form posted at www.FLAssessments.com/EOC and located in Appendix E.

• Schools must record accurate information on the revised form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room.

• Schools must retain electronic or hard copies of completed forms for their files after materials are packaged for pickup and email or return the originals to the district assessment coordinator.

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Reminders

• Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences including test invalidations and/or loss of teaching certification.

• District assessment coordinators must ensure that all school administrators, school assessment coordinators, technology coordinators, test administrators, and proctors receive adequate training prior to test administration.

• All personnel involved in test administration must read and sign a Florida EOC Administration and Security Agreement, provided in Appendix E, and test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix E.

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Reminders

• Students may not have any electronic devices except a four-function calculator at their desks, in their pockets, or anywhere they can reach them during testing, even if they are turned off or they do not use them.

• If a student is found to be in possession of ANY electronic device(s) during testing OR during a break (e.g., restroom breaks, lunch), his or her test must be invalidated in order to successfully enforce this policy.

• Students and parents/guardians must be made aware of this policy prior to testing. 18

Reminders

• If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so parents/guardians and students must be made aware of this policy.

• If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student in a different test session or on a make-up day.

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Reminders

• The following resources for this administration can be found at www.FLAssessments.com/EOC: A Test administration manualA Technology coordinator guideA Student tutorialsA Forms to report test irregularities/security breaches and missing materialsA Training materialsA Comment formsA Blank Administration Record/Security ChecklistA Security LogA Test Administrator Prohibited Activities AgreementA Test Materials Chain of Custody FormA Florida EOC Test Administration and Security AgreementA Materials Return ListsA Braille ScriptsA Reference sheet and periodic tableA Parent/guardian letters

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http://www.flassessments.com/SpringEOC

Reminders

Seating Charts• Test administrators are required to maintain an

accurate seating chart for each group of students in their rooms during testing.

• All seating charts must indicate the front and back of the room, as well as the direction students are facing.

• If students are moved to a different location or

there is a change in the seating configuration during testing, a new seating chart must be created and maintained.

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Reminders

Test Administrators• ALL test administrators must be certified educators.

• Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document.

• The Florida EOC Test Administration and Security Agreement and the Test Administrator Prohibited Activities Agreement may be copied together so that double-sided, single-page copies can be distributed to test administrators.

• School assessment coordinators must file the signed forms with their signed security agreements.

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Reminders

Virtual School Students

• Districts and schools must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.).

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Glossary of Terms

PearsonAccess – www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID),

setup, administration, and reporting tasks.• Correct test administration must be selected each time you

log in.• Requires a username and password.• Link to support materials:

www.FLAssessments.com/EOC • PearsonAccess will timeout after 14 minutes of

inactivity.

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http://www.pearsonaccess.com/fl


Glossary of Terms

• Accessed from the Training Center tab on PearsonAccess home page.

• Provides an opportunity toA practice PearsonAccess tasksA manage the Infrastructure

Trial in preparation for testing

• Requires a username and password.

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PearsonAccess Training Center

Glossary of Terms

Proctor Caching• A process of locally loading or “caching” test content on a

computer at the school level.• Does not require a separate caching server and can run on

any workstation on the network that meets minimum requirements.

• Software is provided by Pearson.• Reduces test delays due to network congestion.• Provides students with a more seamless testing experience.• Required for all FCAT/FCAT 2.0/EOC computer-based

testing in Florida.

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Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s

FCAT/FCAT 2.0/EOC computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

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Glossary of Terms

TestHear• Platform used to deliver accommodated forms (e.g.,

large print, zoom, color contrast, screen reader, assistive devices) for Florida’s FCAT/FCAT 2.0/EOC computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodated forms.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp).

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Glossary of Terms

ePAT• Electronic Practice Assessment Tool• Provides students an opportunity to practice using the

computer-based platform prior to testing. • Available for download at

www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test

content.• Accommodated ePATs are also available. Launcher is

bundled with the practice test content for accommodated forms.

• Scripts and instructions for downloading ePATs are under the Resources tab.

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Pearson Support and PearsonAccess

Contact Pearson Support• Phone Number: 1-877-847-3043• E-mail: [email protected]

Appendix C in the 2012-2013 EOC Manual provides the following information:• PearsonAccess

AUser accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.)

ABrowser requirementsALogging in for the first timeAResetting passwords

• Training CenterATest Setup Exercise

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mailto:[email protected]

Students to be Tested

Algebra 1

The following students will take the Winter 2012 Algebra 1 EOC Assessment:• All students who are enrolled in and completing one of

the following courses:– Algebra 1 – 1200310

– Algebra 1 Honors – 1200320

– Algebra 1-B – 1200380

– Pre-AICE Mathematics 1 – 1209810

– IB Middle Years Program/Algebra 1 Honors – 120039031


Algebra 1 (cont.)

The following students are eligible to participate in the Winter 2012 Algebra 1 EOC Assessment administration:• Students who need to earn a passing score for course

credit• Students who entered 9th grade in the 2010–11 school

year– who have not yet taken the assessment to be averaged as 30% of

their course grade

– who are in grade forgiveness programs and wish to retake the assessment to improve their course grade

• Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

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Biology 1

The following students will take the Winter 2012 Biology 1 EOC Assessment:• All students enrolled in and completing one of the following courses:

– Biology 1 – 2000310

– Biology 1 Honors – 2000320

– Pre-AICE Biology – 2000322

– Biology Technology – 2000430

– Biology 1 PreIB – 2000800

– IB Middle Years Program Biology Honors – 2000850

– Integrated Science 3 – 2002440

– Integrated Science 3 Honors – 2002450

– AP Biology – 2000340 (if taken to satisfy the high school Biology 1 graduation requirement) This course was omitted from the list in the manual. 33


Biology 1 (cont.)

The following students are eligible to participate in the Winter 2012 Biology 1 EOC Assessment administration:• Students who entered 9th grade in the 2011–12 school


their course grade



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Geometry

The following students will take the Winter 2012 Geometry EOC Assessment:• All students enrolled in and completing one of the

following courses:– Geometry – 1206310– Geometry Honors – 1206320– IB Middle Years Program Geometry Honors – 1206810– Pre-AICE Mathematics 2 – 1209820

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Geometry (cont.)

The following students are eligible to participate in the Winter 2012 Geometry EOC Assessment administration:• Students who entered 9th grade in the 2011–12 school


their course grade



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Special Program StudentsMake arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship).

English Language Learners (ELLs)All ELLs who complete the appropriate courses are expected to participate in EOC assessments no matter how long these students have been receiving services.

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Students with Disabilities• All students with disabilities participate in the statewide

assessment program by taking one of the following: A EOC assessment without accommodations,A EOC assessment with accommodations, orA Florida Alternate Assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

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Test Invalidation

• A test MUST be invalidated if either of the following circumstances occurs:A A student has an electronic device during testingA A student is cheating during testingA A student is given an accommodation not allowed on EOC assessmentsA A student is given an accommodation not indicated on the student’s IEP,

Section 504 plan, or ELL planA An error occurs in test administration or procedures that could compromise

the validity of test resultsA A student is given unauthorized help during testing

• A test MAY be invalidated if one of the following circumstances occurs:A A student becomes ill and is unable to finishA A student is not allowed the correct amount of timeA A student was not provided an allowable accommodation indicated on the

student’s IEP, Section 504 plan, or ELL planA A disruption occurs during testing (e.g., severe weather)A A student is disruptive during testing 39

Test Invalidation

• District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• More information about test invalidation and instructions for how to invalidate tests may be found on pages 20-21 and 121-122 of the 2012-2013 EOC Manual.

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Test AdministratorBefore, During, and After

Testing

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Test Administrator Before Testing

Checklist Read the test administration manual.

Read the Test Administration Policies and Procedures and sign the Florida EOC Test Administration and Security Agreement.

Read and sign the Test Administrator Prohibited Activities Agreement.

Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.

Prepare and assemble all materials needed for test administration.

Ensure that students and parents/guardians understand the testing policies prior to the first day of testing.

If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.

Ensure that you are familiar with how to open TestNav or TestHear to the login screen for each student computer prior to testing. 42


Establish an Appropriate Setting• Tests should be administered in a room that has comfortable

seating, good lighting, adequate ventilation, and sufficient workspace for students to use their test materials.

• Students must not be able to easily view other students’ computer screens, work folders, or test and answer books. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks.

• Post the sign that reads TESTING—Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins.

• Remove or cover all visual aids in the room. Students may not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator.

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Establish an Appropriate Setting

• Display the student comment form URL (www.FLAssessments.com/EOCStudentCommentForm) on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing.

• When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students.

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended. 44

http://www.flassessments.com/EOCStudentCommentForm


Materials Needed for Testing

Test Administration Manual• You will need the 2012-2013 End-of-Course Assessments

Test Administration Manual to read the test administration script(s) to students.

• When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items.

• Scripts and instructions for the administration of paper-based forms are provided in Appendix A.

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Test Administration Manual (cont.)• Appendix D on page 284 is the CBT Test

Administrator Quick Reference Guide.

• This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

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Student Authorization Tickets• The School Assessment Coordinator sections of the

manual provide instructions for scheduling students into test sessions and printing Student Authorization Tickets.

• For each test session, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

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Student Authorization Tickets (cont.)• Student Authorization Tickets must be handled in a

secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

• The test administrator will give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

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Student Authorization Tickets (cont.)


Materials Needed for TestingSession Roster• A Session Roster is a list of all students scheduled in a

test session that displays important information including: A Test AdministrationA Session NameA Test to be AdministeredA Test Code (password) A Student NamesA Student ID NumbersA Student Birth DatesA Class InformationA Login IDsA Blank space to record attendance information and accommodations used

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Materials Needed for TestingSession Roster (cont.)• The Session Roster may be used to record required

administration information.

• Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

• The School Assessment Coordinator sections of the 2012-2013 EOC Manual provide instructions for creating and printing Session Rosters.

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Session Roster (cont.)


Materials Needed for TestingTest Group Code• A test group code is a unique four-digit number used

to identify a group of students testing together.

• District assessment coordinators either will create and distribute test group codes to all school assessment coordinators or instruct them to create their own unique four-digit codes.

• Each group of students, by testing room, initial and make-up, should receive a unique test group code.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

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Test Code & Test Group Code

Test Code Test Group CodeA six-character code (password) created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav.

A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen and before students see the first question.

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Materials Needed for TestingComputer-Based Testing Work Folders• The Florida Computer-Based Testing Work Folder is a

blank piece of 11x17 yellow paper folded in half with grid paper on the back cover. Work folders arrived in your shipment of test administration manuals.

• For the CBT EOC assessments, students are

provided with work folders to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders must be distributed to students at the beginning of each test session. 55


Materials Needed for TestingComputer-Based Testing Work Folders

(cont.)• School assessment coordinators and test

administrators must ensure that students have enough desk space to use their folders.

• Once students complete the test, the test administrator must collect all work folders.

• The school assessment coordinator should package the used folders in the District Assessment Coordinator ONLY box.

• Used work folders are secure materials.

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Materials Needed for TestingFour-Function Calculators – TestNav • The computer-based TestNav Algebra 1 and Biology

1 EOC assessments have a built-in four-function calculator.

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

• Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script.

• Your district should have an adequate supply of approved four-function calculators provided by the FDOE. No other calculators may be used.

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Materials Needed for TestingFour-Function Calculators – TestHear • Test Hear does NOT have a built-in four-function

calculator.• Students who will test using TestHear accommodated

forms of the Algebra 1 and Biology 1 EOC Assessments MUST be provided handheld four-function calculators.

• Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE. Schools that have not yet accumulated an adequate supply of approved large key/large display or talking calculators may use comparable calculators that are regularly used in their classrooms. Such calculators must be basic four-function models and must not have functions that are unavailable on approved calculators.

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Materials Needed for TestingScientific Calculators – TestNav• The TestNav Geometry EOC Assessment has a built-

in scientific calculator.• Students may use a handheld scientific calculators,

if the school has chose to provide them. Handheld scientific calculators must be approved models, as shown on page 11 of the 2012-2013 EOC Manual.

• Handheld scientific calculators will not be provided by the FDOE for students taking the Geometry EOC Assessment using TestNav.

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Materials Needed for TestingScientific Calculators – TestHear • The TestHear Geometry EOC Assessment does

not include an online scientific calculator. • Handheld scientific calculators will be provided by

FDOE for students taking the Geometry EOC Assessment using TestHear accommodated CBT forms.

• Students with visual impairments may use large key/large display scientific calculators that are comparable in function to the approved scientific calculators (on page 11 of the 2012-2013 EOC Manual). The approved talking scientific calculator is the Orion TI-36X or one that is comparable in function to the Orion TI-36X. No other calculators may be used.

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Reference Sheets and Periodic Tables• Reference sheets and periodic tables are provided in

an online format only for CBT testers. However, schools may provide hardcopy reference sheets or periodic tables to students.

• Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix E of this manual (also available at www.FLAssessments.com/EOC).

• If your school will provide reference sheets or periodic tables to students, make sure to check each copy before distributing to students and follow the instructions in the administration scripts.

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Materials Needed for TestingReference Sheets and Periodic Tables

(cont.)• Reference sheets and periodic tables for students

with paper-based accommodations are packaged with test materials, and should be distributed to students as indicated in the administration scripts.

• Once students complete the test session, the test administrator should collect all reference sheets and periodic tables, and the school assessment coordinator should destroy them by recycling, or return them, as directed by the district assessment coordinator.

• Used reference sheets and periodic tables are secure materials. 62



Security Log

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A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.



Seating Chart• An accurate seating chart must be maintained for each testing

room for each test session. Seating charts must capture the following information:− The room name/number− Student names and their location in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting time− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)

• If students using extra time are moved to a new location or the seating configuration changes during testing, a new seating chart must be created. 64



Additional items• Pens and/or pencils• Clock or watch• Signs

ADo Not Disturb SignA Electronic Devices Sign

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Communicate Testing Policies

Communicate Testing Policies to Parents/Guardians and Students• Electronic Devices Policy—If students are found

with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing or during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. 66


Communicate Testing Policies

Communicate Testing Policies to Parents/Guardians and Students (cont.)• Testing Rules Acknowledgment—Prior to testing,

students will be asked to affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking computer-based EOC assessments show that they have read the statement by clicking a checkbox (TestNav) or circle (TestHear); in paper-based EOC assessments, a signature line appears below the statement.

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Missing Materials and Test Irregularities/Security Breaches• Test administrators should report any test

irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a secure document, such as a used Work Folder, a used reference sheet, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator.

• The Missing Materials form and the Test Irregularities/Security Breaches form can be found online at www.FLAssessments.com/EOC. 68

http://www.flassessments.com/FallRetake


Accommodations• Appendix A of the 2012-2013 EOC Manual

contains detailed information regarding administration accommodations, TestHear accommodated CBT forms, and paper-based accommodations.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

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Test Administrator During Testing

Checklist Maintain the seating chart, Security Log, and record

of required administration information for your room.

Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts.

Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

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Supervise Test Administration

During testing, Test Administrators should ensure the following:• Students have cleared the area around their

workstations of all materials except for Student Authorization Tickets, pens or pencils, and, as applicable, calculators, work folders, reference sheets, and periodic tables

• Students check the Testing Rules Acknowledgment box and enter the correct test group code

• Students do not have books, notes, extra scratch paper, or electronic devices (except for approved calculators) of any kind during testing, even if they do not use them

• Students do not talk to other students or make any disturbance

• Students are working independently• Students are working in the correct test

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Supervise Test Administration• It is not appropriate to use cell or classroom phones,

grade papers, or work on the computer during testing.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students indicate they have finished the test before the allotted time for the session has elapsed and they have not yet submitted, you may encourage them to go back and check their work.

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Test Administrator After Testing

Checklist Verify that you have collected all required

administration information, including accommodations actually used by each student.

Verify that your seating chart and Security Log have been completed correctly.

Make copies for your files. Report any missing materials to your school

assessment coordinator. Organize materials and return them to your school

assessment coordinator. Complete the Test Administrator Comment

Form at www.FLAssessments.com/EOC.

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School Assessment Coordinator

Before, During, and After Testing

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School Coordinator Before Testing

Checklist Read the test administration manual.


Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement.

Train your test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

Receive test materials from your district assessment coordinator.

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Checklist Inventory the materials within 24 hours of receipt

and report missing materials or request additional materials immediately.

Communicate the process for collecting required administration information to your test administrators.

Distribute test group codes to test administrators.

Assign proctors, as needed.

Arrange practice test sessions.

Ensure that appropriate test settings are available for all test sessions.

Verify student information and create test sessions.76


Checklist Distribute Session Rosters and Student

Authorization Tickets on the day of test administration.

Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school.

If any students who require accommodations are testing at your school, discuss with test administrators how accommodations will be provided (Appendix A).

Complete Computer-Based Assessments Certification district readiness activities as directed by the FDOE. 77


Receive Test Materials• Your district assessment coordinator will

provide you with the following materials, as appropriate for your school:A Computer-Based Testing

Work folders Other applicable materials, as indicated in the 2012-2013 EOC

Manual

A Paper-Based Testing PreID labels and rosters School Boxes (contents listed on pages 84-85 of the 2012-2013

EOC Manual) Special Document Boxes, if applicable (braille only)

A Calculators Contact your district assessment coordinator if you do not have

an adequate supply of approved handheld calculators. 78


Receive Materials/Maintain Security• Keep materials secure at all times.• Maintain the Test Materials Chain of Custody form

at all times.• No more than three individuals may have access

to the locked storage area.• Do not open shrink-wrapped materials or begin

preparing (applying student labels) more than one week prior to testing.

• Save the original boxes for returning To Be Scored special document materials.

• If you need additional materials or if you have questions, contact your district assessment coordinator. 79


Proctors

• When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator.

• Refer to the table below for the required number of proctors.

* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students whenever possible.

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1-25 students Test Administrator*

26-50 students Test Administrator and 1 Proctor

51-75 students Test Administrator and 2 Proctors


Arrange ePATs• Schedule and arrange ePAT practice sessions, as

described in the 2012-2013 EOC Manual.

• Before a student can participate in a computer-based administration, the student must complete the appropriate ePAT to learn how to use the computer-based system. However, students who previously participated in an ePAT for the subject test they are scheduled to take are NOT required to participate in an ePAT session for this administration.

• To access instructions for downloading and installing the ePAT Launcher, practice test content, and scripts for administering the ePATs, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software.

81



Arrange ePATs• Students who require accommodated CBT forms

(e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test using the TestHear ePAT with the specific accommodated form or form combination they will use during testing.

• Accommodated practice forms and accommodated

ePAT scripts are available at www.FLAssessments.com/ePATs.

82



Create Test Sessions• Your district may have created test sessions

automatically via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess.

• If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information.

• These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 90-93 of the 2012-2013 EOC manual. 83

School Coordinator During Testing

Checklist Ensure that test sessions have been started in

PearsonAccess (page 114 of the 2012-2013 EOC Manual). Provide test administrators with additional materials, as

necessary. Monitor each testing room to ensure that test

administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary (pages 114-117 of the 2012-2013 EOC Manual).

Arrange for and supervise make-up administrations.84

School Coordinator After Testing

Checklist Verify that all distributed secure materials have been returned.

Complete the Test Materials Chain of Custody form. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

In PearsonAccess, record accommodations actually used by students.

Organize materials and return them to your district assessment coordinator.

Complete the School Assessment Coordinator Comment Form at www.FLAssessments.com/EOC, and encourage test administrators to complete a form.

85


School Coordinator After Testing

Organize and Return Materials• Store any handheld calculators as directed by your

district assessment coordinator.

• Store Student Authorization Tickets, reference sheets, periodic tables, Session Rosters, and work folders until results are reported for this administration and then destroy them, as directed by your district assessment coordinator.

• File the Florida EOC Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, Chain of Custody form, and Security Logs; file the copies, and return the originals in the District Assessment Coordinator ONLY boxes. 86

Technology CoordinatorBefore, During, and After

Testing

87

Technology Coordinator Before Testing

Checklist Read the 2012–2013 End-of-Course Assessments Technology

Coordinator Guide and relevant portions of the test administration manual.


Ensure all workstations meet the minimum requirements posted at www.FLAssessments.com/MinimumSpecs.

Confirm TestNav 6.9 software has been installed on all computers to be used for testing.

Install TestHear on all computers to be used for testing students requiring accommodated CBT forms.

Ensure all student workstations have successfully loaded the Infrastructure Trial.

Meet with the school assessment coordinator to discuss the administration of the computer-based test, to walk through the test administration procedures, and to discuss plans for handling possible technical interruptions during testing.

88

http://www.flassessments.com/MinimumSpecs


Checklist Run the TestNav System Check to determine the amount of

bandwidth needed for testing. Evaluate the testing locations in the school to ensure availability

of sufficient electrical outlets and network jacks. Ensure appropriate security protocols are used. Ensure you are aware of the applications that must be disabled

prior to testing. Confirm that the computers used for test administration have

the appropriate required version of a standard Internet browser based on the operating system and that the pop-up blocker is disabled (see Appendix C).

Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.

If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall.

89


Checklist Ensure that any proxy servers have been checked to confirm

that the appropriate URLs are not blocked. Confirm that Internet content filters are configured to allow the

specific IP addresses required for administering computer-based testing.

Ensure Proctor Caching computers have been set up properly. Ensure a printer is available for printing the Student

Authorization Tickets and Session Rosters (color is not required).

Analyze the network to determine whether network bottlenecks exist.

Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.

Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window.

90


Checklist Verify that the performance of your Internet connection is

consistent with expected levels of performance for computer-based testing.

Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during the entire window.

Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window.

If utilizing wireless network connections for computer-based testing, ensure that all computers can effectively communicate with their access point from the testing location and all security measures have been properly enabled.

Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session. 91


Checklist Ensure that each computer station is equipped with a

keyboard and mouse (or other pointing device).

Disable instant messaging, email notification, screen savers, power savers, and remote desktop.

Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.

Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

92


Checklist Ensure student workstations and the user profiles and logins

being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp, TestNav/Logs, and gh\TestHearPearson\Data directories.

Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form will be available at: www.FLAssessments.com/EOCStudentCommentForm.

On each day of testing, confirm that the Proctor Caching computer and Proctor Caching software are turned on and remain running.

93

http://www.flassessments.com/EOCStudentCommentForm


Monitor Display and Shading

94

• To ensure students will see all of the content in the test, students are asked to confirm that they can see the 15% shading on the Test Group Code screen when they first log into the test.

• If students cannot see the shading, they must exit the test and their monitor settings must be adjusted.

• General instructions for adjusting monitor settings are provided in the 2012-2013 End-of-Course Assessments Technology Coordinator Guide. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.


Proctor Caching

• Instructions for installing the Proctor Caching software are provided in the 2012-2013 EOC Technology Coordinator Guide.

• Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements.

A Proctor Caching can run on either a Windows or a Mac operating system, and each can support both Windows and Mac-based testing workstations.

• Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content.

95


Proctor Caching• Proctor Caching Security

A Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs.

A Test content transmitted and stored by the Proctor Caching computer is in encrypted format.

A “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer. FDOE and Pearson require that test content be purged

at the end of each administration window.

• Proctor Caching Computer PlacementA Proctor caching can be implemented at either the lab- or

the school-level.A Computer should be located as close as possible on the

network to the student workstations.

96


TestNav

• Installation instructions are provided in the 2012-2013 EOC Technology Coordinator Guide.

• Once TestNav has been properly installed and tested, it should continue to run successfully on student workstations through the test administration, as long as no incompatible software updates are made.

File Share vs. Local Install• Two options for installing TestNav

A File ShareA Local Install

97


TestNav

Pros Cons

File Share

+ Single point of installation and configuration changes+ Easier to implement in a large-scale testing environment+ Centralized single location for log files

- Adds a single potential point of failure

Local + Quicker launch time+ Limits potential points of failure

- Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs much easier) - Requires that configuration changes be made on each machine

98


TestHear ePATs• Students are required to participate in a practice test

using the ePAT with the same accommodations that will be provided to them on the operational assessment.

• The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test.

• TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• Instructions for installing and running TestHear ePATs are provided in the 2013-2013 End-of-Course Assessments Technology Coordinator Guide. 99


TestHear• TestHear must be installed locally on all computers that

will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices).

• Instructions for downloading and installing TestHear are provided in the 2013-2013 End-of-Course Assessments Technology Coordinator Guide.

• TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• TestHear does not resize the screen resolution, so monitors should be adjusted to 1024 x 768 prior to testing.

100

Technology Coordinator During Testing

Checklist Ensure Proctor Caching software is running on all Proctor

Caching computers.• Turn on Proctor Caching software

A Windows: go to Start>All Programs>Proctor Caching>Proctor Caching

A Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped

Adjust monitors that are not correctly displaying test items with shading.

Monitor each testing room to ensure that there are no technical issues.

Be available during testing to answer questions from test administrators. 101

Technology Coordinator After Testing

Checklist Purge test content from the Proctor Caching

computer(s).

Complete the Technology Coordinator Comment Form at www.FLAssessments.com/EOC.

102


The following slides relate to the administration of paper-based tests (regular print or braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

Each slide contains an icon of a pencil and a test to indicate that the information pertains to paper-based tests only.

103

Paper-Based Tests (PBT)

For paper-based testing only:

• You will receive a PreID label for each paper-based test being administered if these students were indicated in your PreID file upload. Affix the label to the correct test for that student.

A The following FOUR categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of test documents in their required administration information.

– Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

• Test administrators must refer to the Braille Test Administrator sections in Appendix A of the manual for braille responsibilities. School assessment coordinators should refer to their respective Responsibilities After Testing sections for instructions. 104

PBT Reminders

PBT Materials Needed for Testing

• Test DocumentsAAlgebra 1 EOC Test and Answer BooksABiology 1 EOC Test and Answer BooksAGeometry EOC Test and Answer Books

• Reference Sheets and Periodic Tables – packaged in packs of five or twenty and shipped with test materials

• Calculators

105

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix E of the 2012-2013 EOC Manual and in PearsonAccess.

• The purpose of this form is to track test materials at all times, including:– their location– the dates and times they are handled– the names of the persons performing various activities

involving the materials. • Schools must retain copies of completed forms for

their files after materials are packaged for pickup and return the originals to the district assessment coordinator.

• A certified educator must be present at all times that test materials are handled directly.

106

PBT Sample Student Grid Sheet

107

PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check

digit.• Packing list will indicate the number ranges

assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

• Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

• See page 16 of the 2012-2013 EOC Manual if a document becomes soiled.

108

PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See page 18 of the 2012-2013 EOC Manual for circumstances when the bubble should be gridded.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

109

PBT Student Demographic Information

• Student grid sheet captures student demographic information.

AA document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 106-109 of the 2012-2013 EOC Manual.

110

PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, student ID number, district number, and school number.

• If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

111

PBT Student Enrollment Information/Testing History

112

• On the back of the paper-based test and answer book, complete the Student Enrollment Information box to indicate whether the student is taking the EOC assessment for the first time and whether the student is currently enrolled in, was previously enrolled in, or has never been enrolled in one of the courses in the Course List box.

• See page 109 of the 2012-2013 EOC Manual for samples of the boxes for the different subjects.

PBT Test Administrator: After Testing

Return Test Materials

Organize your paper-based materials according to the list below:• TO BE SCORED – Cover sheet and documents• NOT TO BE SCORED – Cover sheet and documents

(includes unused documents and documents with the DNS bubble gridded)

• Test administration manuals, Security Log, required administration information, seating chart, used and unused work folders, and used and unused reference sheets and periodic tables

113

PBT School Assessment Coordinator: After Testing

Return Test Materials to Your District Assessment Coordinator

Mispackaged materials will delay reporting of student results. 1. Verify that all distributed secure materials have been returned. Complete

your Chain of Custody form. Notify your district assessment coordinator immediately if any secure materials are missing.

2. Check for and remove any stray reference sheets or periodic tables from the test and answer books.

3. Make copies of the records of required administration information. 4. Make copies of all Security Logs and seating charts and file the copies. 5. If a test has been invalidated, verify that the DNS bubble has been

gridded and that the document is placed with TO BE SCORED materials. Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials. Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

6. Use the cover sheets to separate test materials for return.

114


Complete Document Count Forms1. Verify that all documents

from make-up sessions are included.

2. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

115


Paper Bands• Each document type must be banded separately. You

may use more than one paper band per document type, if necessary.

• Complete all fields on the paper band.

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117

Package Materials for Return

Prepare the following types of boxes for return to your district assessment coordinator (as appropriate):

• Algebra 1 TO BE SCORED documents—Purple-labeled boxes

• Biology 1 TO BE SCORED documents—Orange-labeled boxes

• Geometry TO BE SCORED documents—Green-labeled boxes

• All NOT TO BE SCORED materials—Yellow-labeled boxes• Braille TO BE SCORED materials—Pink-labeled boxes• District Assessment Coordinator ONLY boxes

118

PBT TO BE SCORED Regular Print Packaging Diagram

119

PBT Special Documents (Braille) Packaging Diagram

Comment Forms

120

• After testing, test administrators, school coordinators, technology coordinators, and district coordinators are encouraged to complete a CBT comment form located at www.FLAssessments.com/EOC.

• Thank you for your valuable feedback!

http://www.pearsonaccess.com/SpringEOC

Winter 2012 End-of-Course Assessments Training Materials Algebra 1 EOC Assessment Biology 1 EOC Assessment Geometry EOC Assessment 1.

Documents

eoc manual

paperbased test

test administrator

test score

testing window

eoc assessmentbiology

test administration

testing room