Windows-XP, log on

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Log on : www.swayam-education.com

Introduction

This Material is designed for a wide variety of Students, Housewives,Professionals, Teachers, Chartered Accountants to help their day to day

activities in Computer at their respective fields. This book is very useful asinstruction manuals or as desktop reference guides for the experienced user.

With illustrations of every step involved, then make even complex processeseasy to understand and follow.

The most distinctive feature of this Material is its extensive use of Visuals,

Buttons, Toolbars, Screens, and Commands are all illustrated so that there is

never any doubt that you are performing the right actions. Most information

can be understood at a glance, without a lot of reading through dense andcomplicated instructions. With NeXTs Material, you learn what you need toknow quickly and easily.

This Material contains one hundred functions essential for optimal use ofWindows-XP. These functions are arranged for ease of use. Notes on each

page give additional information or tips to supplement the directions given.

It is a valuable resource for anyone who wants to become a power user ofWindows-XP.

NeXT Computer Education Pvt. Ltd.K.K.S. Womens College Road,Manikhamb, Balasore-756003Phone : 269988, 264718Email : [email protected]

Windows-XP 1 NeXTwww.swayam-education.com


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CONTENTS

GET Started Windows-XPA-1. Features of Windows XP

A-2. Start and Quit Windows

A.2.1. Start Windows

A.2.2. Restarting / Shut Down your Computer

A-3. About the Desktop

A.3.1. Default Items on the Desktop

A.3.2. Items you can place on the Desktop

A-4. Basic Mouse Skills

A-5. About My Computer

A.5.1. Open My Computer

A.5.2. About My Computer

A-6. About the Task Bar

A.6.1. Task bar FeaturesA-7. About the Start Menu

A.7.1. Use the Start Menu

A.7.2. Start Menu Items

A-8. About the Recycle Bin

A.8.1. Recycle Bin Features

A.8.2. Permanently Deleting Items

A-9. About Windows Controls

A.9.1. Window Controls

A.9.2. Size a Window

A.9.3. Move a Window

A.9.4. Minimize a Window

A.9.5. Maximize a Window

A.9.6. Restore a Maximized Window

A.9.7. Close a Window

A.9.8. Close Current Folder and All Parent Folder Windows

A-10. About Dialog Box Control

A.10.1. Dialog Box Control

A-11. About Folders and Files

A.11.1. About System Folders

A.11.2. About Folders and Files

A.11.3. About Naming Files and Folders



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Manage FILES, FOLDERS and DISKSB-1. Browsing : Folder Windows

B.1.1. Browse Folders

B.1.2. View Previously Opened Folders or Web Sites

B-2. Browsing : Windows Explorer

B.2.1. How to Open Windows Explorer

B.2.2. Moving Around Inside the Explorer

B.2.3. Browse Folders

B.2.4. Explore a Particular Folder

B.2.5. View Previously Opened Folders or Web Sites

B-3. Browsing : Common Dialog Boxes

B.3.1. Common Dialog Box Actions

B-4. Create New Files and Folders

B.4.1. Create New Folder / Files

B-5. Delete Files and FoldersB.5.1. To Delete Files and Folders

B.5.2. Restore Deleted Files from the Recycle Bin

B.5.3. Empty the Recycle Bin

B-6. Copy Files and Folders

B.6.1. Copy Files and Folders by Right-Clicking

B.6.2. Copy Files and Folders by Dragging

B-7. Move Files and Folders

B.7.1. Move Files and Folders by Right-Clicking

B.8.2. Move Files and Folders by Dragging

B-8. Rename Files and Folders

B.8.1. Rename a Files and Folders by Right-Clicking

B.8.2. Rename Files and Folders using the Menu

B-9. Send Files to Other Destinations

B.9.1. Send Items Using the Send To Command

B-10. Find / Search Items on Your Computer

Other FEATURESC-1. Changing the Date and Time

C-2. Adjusting the Sound Level

C-3. Tiling and Cascading Windows

C-4. Moving, Sizing and Switching Between WindowsC-5. My Computer vs. Windows Explorer

Introducing PAINT

Keyboard Short-Cut



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A. GET Started WINDOWS XP

Windows XP is an Operating System. Now what is an Operating System ? An OperatingSystem belongs to a special category of software called System Software and performsthree major functions -

1. It acts like the resource manager of the computer i.e. it controls and co-ordinatesthe various resources of the computer like Memory (RAM), Storage Devices( Floppy Disk & Hard Disk Drives), Input & Output Devices ( Keyboard, Mouse,Monitor, Printer etc.) etc.

2. It acts as an interpreter between other software and hardware.

3. It manages all your files & folders and allows you to do various file / diskmanagement tasks.

There are many Operating Systems in the market but MS Windows ( with its variousversions like Windows 95, Windows 98, Windows 2000, Windows NT etc.) are the mostwidely used and have a phenomenal and near monopolistic market share.

A-1. Features of Windows XP.

1. Windows XP is considered more user friendly than its counterpart MS DOS. Itcan support long file names as compared to the eight letter file names supportedby DOS. Starting in Windows XP, files could have names up to 255 characterslong.

2. A Web browser called with Internet Explorer comes as part of Windows XP . itoffers you access to a vast collection of world knowledge (Web is collection ofDocuments) through a world-wide conglomerate of numerous computernetworks.

3. Windows XP has another important feature called Outlook Express. With OutlookExpress , you send and receive electronic mail ( e-mail) messages. OutlookExpress also provides facility for managing these messages.

4. Windows XP provided Internet collaboration through its yet another feature calledNet Meeting. It helps you in working together, sharing information andexchanging files and documents during conference using data, audio, and video.

5. Windows XP provides you with Security Zones feature. This feature helps you toassign security options to Websites. Your approval would be a must beforeoperating a file or running a program from the Internet. This features restricts youto explore different sites by selecting the desired security level.



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A-2 Start and Quit Windows

A.2.1.Start Window

1. Turn on your Computer System on.

(Window will start automatically. Depending on the speed of your system,it may take a few minutes or more for Windows to load into yourcomputers memory.)

A.2.2.Restarting/Shut Down Your Computer

1. Click the Start button on the Taskbar.

2. Click Turn Off Computer ... on the Start menu that appears

3. Click Restart / Turn Off.

4. Wait for Windows to turn off your computer and monitor.



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A-3 About the Desktop(After starting Windows, you will see the desktop__ the background area of your screen.The desktop is a root folder from which all items ( in your computer or beyond) can beaccessed.)

A-3.1.Default Items on the Desktop

System Folders have special functions and cannot be removed from the desktop.

My Computer : A system folder that contains all drives to which your computer isconnected, as well as system folders such as Control Panel and Printers.

Network Neighborhood : A System folder that may contain computer icons (networkcomputer) that you can browse to view or use shared resources such as folders andprinters.

Recycle Bin : A system folder that stores the items you delete. Item in the Recycle Bincan be restored or permanently deleted at a later time.

Internet Explorer (The Internet): An icon that starts internet Explorer when clicked,or starts the Internet Connection Wizard that will guide you through the steps to set upan internet connection.

Taskbar : Contains the Start Button, Optional Toolbar, and Notification area the rightmost area that contains system icons such as the Clock and Volume Control. Application

that are running will also appear on the taskbar. The Taskbar is placed at the bottom ofthe desktop by default.

A-3.2.Items You Can Place on the Default

Shortcuts to application : You can create Shortcuts to applications you runoften and place them on the Desktop folder

Shortcut to Folder : You can create Shortcuts to Folders you open often.



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Folders : You can create folders on the Desktop. you can also create shortcutsto network folders and drives.

Files :You can create files on the Desktop or save files to the Desktop folderwhen using an application.

A-4 Basic Mouse SkillsThe Mouse is a hardware device that lets you interact with Windows graphical userinterface by letting you perform actions such as Pointing, Clicking and Dragging. Youcan practice mouse action by playing games such as Solitaire. Learning to use a mouseis an essential skill.

Basic Mouse Actions

Point to an Item :

Move mouse until mouse pointer is on an item.

Click an Item : Point to the item, then press and release the left mouse button to select or active

the item.

Double-click an Item :

Point to the item, then press and release the left mouse twice in rapid

succession.

Drag an item :

Point to an item, then press and hold the left mouse button while moving the

mouse.

As you move the mouse , the item will move.

Release the mouse button to move and drop the item.

This action is sometimes called drag and drop

Right-click an Item : Point to the item, then press and release the right mouse button.

Select desired option from the shortcut menu that appears.


Notes :1. Because the Desktop is a folder, you can store objects such as folders, shortcuts, and

files there for fast access.2. The Task Bar may be moved to any position to the Desktop, and its size can be

changed.3. The Desktop has special properties that distinguish it from other folders. For

example, you can set its properties to display a background color, or an HTML ( Web)document.


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Right-drag an item :

Point to an item.

Press and hold the right mouse button with moving

the mouse.o As you move the mouse, the item will move.

Release the mouse button.

Select desired option from the shortcut menu that appears a...,


Notes :1. When you move the pointer, it will sometimes change to indicate the kind of action

that you can do in the pointer position. For example, when you point to a border of awindow, indicating that you can drag the border.

2. Clicking is usually done with the left mouse button.

3. you can change the following mouse settings from the Control Panel : Primary mouse button ( left or right)

Double-click speed

Pointer speed

Show pointer trails.4. To open the Properties sheet for an item : Press ALTand double-click the item.5. To Select Multiple items : Click or point to the first Item, then press Shift and

click or point to the last item in the group to select.6. To select s ecific multi le item : Press CTRL and click or oint to the items to select.


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A-5 About My ComputerMy Computer a System Folder that appears on the desktop. It contains Disk Drive andSystem Folder Icons. You can use the My Computer Folder as a starting point to browseall the Drives connected to your computer, including network drives that have beenmapped ( assigned a drive letter

A-5.1.Open My Computer( Click or Double-Click the My Computer icon)

The My Computer Folder window appears...



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A.5.2.About My ComputerMy Computer a System Folder that appears on the desktop. It contains Disk Drive andSystem Folder Icons. You can use the My Computer Folder as a starting point to browseall the Drives connected to your computer, including network drives that have beenmapped ( assigned a drive letter).

Identify Icons in Your Computer

Icon represents objects in your computer system.

Double-click To :

Displays the contains of a floppy disk.

Displays the contents of Hard Disk

Displays the contents of a CD-ROM disc, if you have one installedIn your computer.


Web Style View of My Computer Folder Window


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Open the Control Panel Folder and change system settings.

Open the Printer Folder to set up or manage printers and print

Queues.

Open the Dial-Up Networking folder to set up or manage dial-upConnections to other computers.

A.6. About the TaskbarWhen you start Windows for the first time, the taskbar appears at the bottom of thescreen. The Start button is located on the left side of the taskbar and the notificationarea is on the right. Folders and applications appear as buttons on the taskbar when youopen them.

A.6.1.Taskbar Features It provides easy access to the Start button.

It provides easy access to features installed as tools on the Taskbar Toolbar.

It displays open folders and applications as buttons.

Click any application or folder button that appears on the taskbar to restore orminimize it.

Right-click the taskbar to arrange or minimize the windows of open items andselecting options on a shortcut menu, such as the property to hide the taskbarautomatically when not in use.

Read notices that appear in the notification area (such as system time). Whenyou are Printing, icons for those processes will appear in the notification area.

Drag the Taskbar to change its size and position.

It identifies the name of the item on the Taskbar when we rest the mouse pointeron the desired item.


Task Bar


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Notes :1. The Primary purpose of the Taskbar, as its name implies, is to make it easy for you to

switch or start new tasks.2. As you Open Folders and applications, the buttons that appears on the taskbar will

get smaller. If more items are opened than can be displayed, drop down button willappear on the taskbar that you can click to bring the desired button into view.

3. You can right-click the taskbar to display a shortcut menu containing commands tocustomize it, or to work with items that appears on it.


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A-7. About the Start MenuThe Start Button, when clicked, displays a menu that contains everything you need touse Windows. By default , the Start button and the taskbar are always visible. Therefore,you will always have access to the commands and features you will need as you do.

A-7.1.Use the Start Menu


Start button


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A.7.2.Start Menu Items :

You will find the following items on your Start Menu

Programs : Contains shortcut to applications and application subfolders, suchas the Accessories folder.

Favorites : Contains shortcuts or links to Web sites you have added to theFavorites folder.

Documents : Contains shortcut to recently used documents.

Settings : Contains shortcuts to the Control Panel folder, Printer folder, theTaskbar & Start Menu properties dialog box, Folder Options,Active Desktop options.

Find/Search : Contains commands to find files, folders, computers, Internetsites, and people in the Internet.

Help : Starts the online Help system for Windows.

Run : Opens a dialog box from which you can type a command to openprograms, folders or Web sites.

Shut DownComputerLog Off : Provides Stand by, Shut down and Restart options. Also lets you

restart in MS-DOS mode

A-8. About the Recycle BinThe Recycle Bin a system folder in which Windows stores the items you delete. You canuse Recycle Bin Commands to return selected items to their original locations or

permanently deleted them.

A-8.1.Recycle Bin Features

You can open the Recycle Bin to view its contains by double-clicking the

Recycle Bin icon that appears on the desktop.

Items you drag into the Recycle Bin icon are stored there until you remove

them, or until they take up a specified percentage of available hard diskspace.

If you delete an item by pressing the Del key, Windows also places it in the

Recycle Bin.

You can Restore all, or just selected, items in the Recycle Bin to their original

folder locations.

You can empty all or selected items in the Recycle Bin. Doing this will

permanently delete the items.

The appearance of the Recycle Bin icon tells you whether or not it is empty.



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A-8.2.Sometimes Items Are Not Sent to the Recycle Bin

Items deleted from Floppy Disk, or Network Drives are permanently deleted.

Items deleted through application or from an MS-DOS command prompt are

permanently deleted.When You Deleted an Item, one of the following prompts may appear ;

__File will be stored in Recycle Bin__ File will be permanently deleted.

A-9. About Window ControlsWindow Controls are graphical elements such as window borders, title bars, and closebuttons that you can use to control the size and position of folder and application

windows. You can utilize window controls by clicking or dragging with the mouse.


Notes :

1. If you delete an entire folder, all of the folders contains are placed inthe Recycle Bin, including its subfolders.

2. You can press Shift while Dragging an item onto the Recycle Bin, todelete it permanently.

3. To change the Recycle Bin properties (such as its maximum size) : Right-click its icon, then select Properties.

4. Caution : You can not restore files that you remove from the RecycleBin, or items deleted through applications, or items deleted from an MS-DOS command prompt.

5. You can Right-click the Recycle Bin icon to display a shortcut menu ofcommands


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A-9.1.Window Controls

Close Button : Click it to close the Window.

Maximize Button : Click it to enlarge the window to fill the screen.

Minimize Button : Click it to reduce the window to a button on the taskbar. Whenworking with document windows, click it to reduce the window to abutton within the application window.

Restore Button : Click it to restore a maximized window to its previous size.

Sizing Pointer : The Mouse Pointer becomes a sizing pointer when you rest it ona window border or corner. This indicates that you can size thewindow by dragging the border.

System menubuttons : Click this to open a menu of commands that control the window,

e.g. Restore, Minimize and Close. You can open this menu withthe keyboard :

Application or folder window Press Alt + Space

Data Window Press Alt + - (hypen)

Taskbar : Click buttons on it to select a window that is not in view (hidden behindother window) or to open a window you have minimized.

Title bar : Drag it to move a window, or double-click it to maximize / restorethe window. Maximize windows cannot be moved or sized.

Windowborder orcorner : Drag it to change the size of the window. The Pointer becomes a

sizing pointer when positioned on a window border or corner



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A.9.2.Size a Window



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A.9.3.Move a Window

A.9.4.Minimize a WindowReduces a folder or application window to a button on the taskbar ; reduces a documentwindow to a button in the application workspace.



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A.9.5.Maximize a WindowExpands folder or application windows to take up the entire screen ( cover the desktop).Document windows fill the application workspace. After maximizing a window themaximize button becomes a restore button

A.9.6.Restore a Maximized WindowRestores a maximized window to its previous size. After restoring a window, the maximizebutton appears in place of the restore button

A.9.7.Close a WindowCloses any window type. Application windows when closed may prompt you to save your workin a data file.

# Click windows Close button.



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A.9-8.Close Current Folder and All Parent Folder Windows :

# Press Shift and click windows close button.


Notes :

1. Changes to mouse pointer indicate what contains can take place. For example, whenyou position the mouse pointer on a window border, it changes to a sizing pointer(double-sided arrow)

2. The active window is displayed before other windows and its button is high-lightedon the taskbar.

3. Select any open window by clicking its button on the taskbar4. You can alternatively Restore and Maximize a window by double-clicking the window

Title bar.5. To close an application or folder window quickly, press ALT+F46. Each window has a System Menu button that you can click to select window

commands from the following menu.OR right-click an application or folder button on the taskbar to open the same

menu.

7. You can alternately minimize and restore a particular window by clicking its buttonon the taskbar.


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A-10.About Dialog Box ControlWhen you select certain commands, Windows will open a dialog box displaying relatedoptions. Some dialog boxes contain tabs that you can click to display additional sets ofoptions. This topic describes how to use the controls in a dialog box, such as optionbuttons and check boxes

A-10.1. Dialog Box Controls

Title bar : Identifies the Title of the dialog box.

Text Box : Click the box, then type information.

CommandButton : Click to carry out actions described by the button name. When command

names have ellipses following them, they will access another dialog box.

Drop-downlist : Click the drop-down list arrow to open a short list of options, then make a

choice from the options provided.

Help : Click the Help button, then the option you want help on, to view adescription of the setting. When you click the Help button, the pointerbecomes an arrow with a question mark.

Slider : Drag the slider bar to increase or decrease a value for a setting

Option Button : Click to select one option appearing in a set of options. A selectedoption button contains a dark circle.



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Spin Box(or incremental box) : Type a value in the box, or click the up or down arrow (usually tothe right of the box) to select a value.

Tab : Displays related options in the same dialog box. Click a tab to access its options.

Check Box : Click to select or deselect an option. A check mark in the box indicates

the option is selected.

A11. About Folders and FilesFolders store related items such as files and other folders. In older versions of Windows,

folders were called directories. Files are items that store information, such as the datayou create when using an application. In this topic you will learn about system foldersand folders and files you might create for your own purposes.

Sample Folder and File icons

A.11.1. About System Folders

The System Folders described below are special folders that Windows maintains forspecific purposes.

The Desktop : A root folder from which all other folders can be accessed. When you firststart Windows, the desktop folder is presented as the screen background.

My Computer : Contains your computers drive icons and the Control Panel,Printer, Dial-up Networking, and Scheduled Task system folders.


Notes :

1. If a text box contains data you want to replace, double-click or drag through the datato select it, then type over the selection.

2. You can click any area on a drop down list box to open it.3. If several check boxes are offered, you may select more than one.4. You may choose only one option in a set of Option buttons.


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Internet Explorer : When you open this folder / application, Windows will dial-up andconnect to the Internet if you have set up an account with anInternet provider. It will then allow you to browse internet sites.

Network Neighborhood : A system folder that may contain computer icons ( networkcomputers) that you can browse to view or use shared resources

such as folders and printers.Recycle Bin : Stores the files and folders you delete.

Hierarchy of System Folders as Displayed in the left pane of WindowsExplorer

A-11.2. About Folders and Files

Personal Folders : You may use folders to store files or other folders. For example,you might organize all your data in a folder named Art and create folderswithin Art ( such as Animals) to group related files as shown in theillustration below.

File Types : You will typically create files ( data files) when working with application(application files) such as Word processing program. You may useshortcuts ( files containing links to other files) to open an application orfolder quickly. The system files that make up Windows are generallyhidden from view.



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A-11.3. About Naming Files and FoldersFile names may contain spaces and can be long as 255 characters. They cannotcontain the following characters :

\ * ? < > |


Notes :1. The Desktop appears just as other folders when you view it from Window Explorer or

from an Open or Save dialog box when using Windows applications.2. System Folders can not be deleted or moved to another folder.3. The Network Places folders will appear only if you are connected to a network.4. A Path is a notation used to identify the location of a folder or file, such as

C:\Sanjay\Ria5. You can set windows to display the full path of a folder in the Windows Title bar.6. You can create Folder anywhere except in System folders like My Computer or Recycle

Bin. You can create Folder directly on the Desktop, if you desire.7. Icon represent closed files and folders. When you double-click a file or folder icon,Windows o ens it.


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B. MANAGE FILES, FOLDERS, AND DISKS

B-1. Browsing : Folder Windows

Starting from the Desktop you can browse ( open and view) folders, and the filesthey contain. To browse the folders in your computer, start by opening the My

Computer system folder. You can also browse the My Computers and NetworkPlaces Folder directly from the Desktop.

B-1.1.Browse Folders

1. Click or Double-click the My Computer icon on the desktop to open it.

NOTE : You can also open the My Documents folder to view folders and files it may contain.

The My Computer Folder opens



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2. Click or Double-click the desired drive icon.

NOTE : In Web Style browsing style, the folder contents appears in the same window ; In Classicstyle they appear in a new window.

3. Click or Double-click the desired folder icon.

4. Continue Clicking or double-clicking folder icons until the desired folder levelappears.

5. Use the procedures below to view previously opened folders.

B-1.2.View Previously Opened Folders or Web Sites

The Back, Forward, and Up buttons are available from folder windows, Windows Explorer, andInternet Explorer. You can use the Back and Forward buttons to view local, network, andinternet locations. The Up button applies only to local folders.

Up One Level :

Click the Up button on the folder toolbar.

Back to Previous Location :

Click the Back button on the folder toolbar.

Forward to Previous Location :

Click the Forward button on the folder toolbar.

Select name of previous location :



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1. Click the arrow on the Back or Forward button on the folder toolbar.

2. Click the desired folder or Web site name on the list that appears

B-2. Browsing : Windows Explorer

Using Windows Explorer, you can browse (open and view) folders and the files they

contain. In the Windows Explorer window, the left pane shows the hierarchy of folders inyour computer, while the right pane shows the content of the folder selected in the left

pane.

# Windows Explorer divides the screen into two sections (i) Folder Pane (left side)(ii) File Pane (right side) which shows you all the drives, folders, and files on yourComputer, as well as on Computers to which you are connected.

# Folders organize the contents of your disk. They also organize your computersystems resources such as printer, fonts and contents of the Recycle Bin. Clickof a Folder icon to see its files and subfolders.

# The Folder Pane shows the drives and folders on your computer.

# The File Pane shows the sub-folders and files in a selected folder.# File Pane let you sort and re-sort the folders contents by Name, Size, Type, and

Date last modified. If the file pane button dont appear, choose Details from theView menu to see them.



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B-2.1.How to Open Windows Explorer

Click the Start Button Programs Windows Explorer

Right-click the My Computer icon choose Explorer

Right-click on Start button, then choose Explorer Right-click the C: / D: drive, then choose Explorer,

( Explorers view starts with the drive.)

Press Windows Key + E ( from the keyboard)

B-2.2.Moving Around Inside the Explorer

Here are some of the basic steps for working with the Explorer:

1. Viewing folder contents :Click an object in the left window pane to displayits contents in the right pane.

2. Expanding a folder : If a folder contains other folders, a plus sign (+)

appears to the left of its name. Click the plus sign ( + ) to expand the folderstructure. Try clicking the plus sign ( + ) for your Drive C to see how this works.

3. Collapsing a folder : When you expand a folder, a minus sign ( - )appears to its left. Click the minus-sign ( - ) to collapse the folder structure.

B-2.3.Browse Folders

1. Open the Windows Explorer.

Start Programs Windows Explorer

Or

Right-Click the Start button Select Explore

Or

Press Windows Key + E ( from the keyboard)



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The hierarchy of folders appears in the left pane and the contents of the selectedfolder appears in the right pane.

2. If necessary, in the left pane, click the Scroll arrow to view additional folders inthe list.

3. If desired, drag the Separator Barthat divides the left and right pane to changethe relative sizes of each pane.

4. In the left pane, click the plus sigh + of a folder to see the folders it contains

5. In the left pane, click minus sigh - of a folder to hide folders it contains.

6. In the left pane, click the desired folder to view its content in the right pane.

NOTE : In the right pane, you can click or double-click the desired folder to show itscontents in the right pane. If you click or double-click an application,Windows will run it.



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B-2.4.Explore a Particular Folder

Starts Windows Explorer so that it displays the content of a particular folder with itssubfolder expanded in the right pane.

Right-click the folder you wish to explore, then click Explore on the Shortcut menu that appears.

B-2.5.View Previously Opened Folders or Web Sites

Use the Back , Forward and Up buttons on the Standard toolbar. (See Browsing : FolderWindows)



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B-3. Browsing : Common Dialog Boxes

Windows provides common dialog boxes to help you browse folders when Selecting,Saving, and Opening Files on local or network drives. You will access these dialogboxes when using many Windows Applications and Features. In these dialog boxes, youcan also perform many file management tasks

B-3.1.Common Dialog Box Actions

Select Drive or Folder in Look In box.

Double-Click a folder in the Files and Folder list to open it.

Select a specific folder by typing its path in the File Name box.

Select parent folder of current folder by clicking the Up One Level button

on toolbar.



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Change view of items in document list by clicking the List or Detailsbutton on toolbar.

Type a file name pattern in the File name box to limit files displayed.

Select the type of file in the Files of type box, to limit files displayed in the file list

to type.


Notes :

Look In Box : Shows the current folder. Click to select a different folder from thehierarchy of folders in your computer.Up One Level : Click to select the parent folder of the current folder.View Desktop Button : Click to display items in the desktop folder (the top of thehierarchy of folders.)Create New Folder: Click to create a new folder in the current folder.List Button : Click to show files and folders in a list view.Details Button : Click to show details of files and folders.File Name Box : Provides a space for you to type the name of the file you want toopen or save. To quickly find a file youve previously opened, click the file name in thedrop-down list, if available.Files of type box : Select a file type to display in the list of items.Open / Save button : Click to open selected file or save and name a file.


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B-4. Create New Files and Folders

FileNewFolder/ DocumentB-4.1.Create New Folder / Files

1. On the desktop , double-click My Computer.The My Computer Window opens.

2. Double-click the Disk Drive or Folder in which you want to create a folder.

The Drive or Folder window opens.

3. OR Right-click an empty area of the desktop or folder.

4. Point to New on the shortcut menu that appears

5. Click Folderon the submenu that appears.

A folder icon appears with a temporary folder name or file name.

6. Type new folder name, then press Enter.

The new Folder appears in the location you selected.


Notes :1. If you are in a folder or the Window Explorer window, you can click File menu.2. Folder or File name contain spaces and can have upto 255 characters. They can

not contain the following characters : \ * ? < > |


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B-5. Delete Files and Folders

Whenever you delete a file, its temporarily moved to the Recycle Bin on your desktop. Ifyou change your mind, you can restore the file. However, when you empty the RecycleBin, all of the items in it are permanently deleted from your computer.

File

DeleteB-5.1.To Delete Files and Folders

1. On the Desktop, double-click My Computer.

The My Computer window opens.

2. Select the Files or Folders you want to delete.

3. On the File Menu, click Delete,

OR Press Delete key in the keyboard,

OR Drag the Selected icon to the Recycle Bin

OR Right-Click the Selected icon, then click Delete on the short-cut menu thatappears.

The Confirm File Delete dialog box appears.

4. Click Yes.

The File is moved to the Recycle Bin.


Notes :

1. Caution : When you delete folders, all items in the folder will also be deleted.2. To select multiple items, Point to the first item, then Press Shift and point to the last item in the

group to select.3. To select s ecific multi le items : Press Ctrl and click items to select.


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B-5.2.Restore Deleted Files from the Recycle Bin

1. Double-click the Recycle Bin folder in the Desktop.

The Recycle Bin folder opens.

2. Select the Files or Folder to Restore.

3. Right-click the Selected icon.

4. Click Restore on the shortcut menu that appears.

METHODS TO RESTORE

Method-1 Click the Folder ( to be Restore), then Choose File

RestoreMethod 2 Right Click the Folder ( to be Restore), then choose Restore

B-5.3.Empty the Recycle BinPermanently deletes files and folders contained in the Recycle Bin.

1. Right-click the Recycle Bin icon on the Desktop.

2. 2. Click Empty Recycle Bin on the shortcut menu that appears


Notes :1. Warning : When you empty the Recycle Bin, files and folders it contains cannot be restored.2. To Delete items permanently in one step ( bypass the Recycle Bin), press Shift while clicing or

pressing Delete.


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B-6. Copy Files and Folders

You can copy Files and Folders from one location to another using menu commands ordrag and drop. When you copy a folder, all items (files and folders) stored in that folderare copied.

B-6.1. Copy Files and Folders by Right-Clicking File Copy / Paste

1. Open Source Folder containing files or folders tocopy.

2. Select Files and/or folders to copy.

(Window highlights selected items.)

3. Right-click any selected icon, then click Copy on theshortcut

menu that appears.

4. Open destination folder.

5. Right-Click any blank area in destination folder, thenclick

Paste on the shortcut menu that appears.



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B-6.2.Copy Files and Folders by Dragging

1. Select the Files or Folders to copy.

2. Press Ctrl and drag selection onto the destination folder

window, folder icon, or the desktop.

3. Release mouse button to complete the process.

METHODS TO COPY

Method-1 Click the Folder/ Files ( to be Copy), then Choose EditCopy.

Method 2 Right Click the Folder / Files( to be Copy), then choose Copy.

Method 3 Select the Folder/Files ( to be copy) then click the Copy button in the Tool bar.

Notes :



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1. A Plus sign on the icon indicates a Copy operation.2. You can copy selected items to a Floppy disk by right-clicking the

selection, pointing to Send To, the clicking 31/2Floppy ( A ).

B-7. Move Files and Folders

You can copy Files and Folders from one location to another using menu commands ordrag and drop. When you copy a folder, all items (files and folders) stored in that folderare copied.

B-7.1.Move Files and Folders by Right-Clicking File Cut / Paste

1. Open Source Folder containing files or folders to

move.

2. Select Files and/or folders to move.

(Window highlights selected items.)

3. Right-click any selected icon, then click Cut on

the

shortcut menu that appears.

4. Open destination folder.

5. Right-Click any blank area in destination folder,

then click

P aste on the shortcut menu that appears.

B-7.2.Move Files and Folders by Dragging

1. Select the Files or Folders to move.



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2. Press Shift and Dragselection onto the destinationfolder window, folder icon, orthe desktop.

3. Release mouse button to

complete the process.

B-8. Rename Files andFoldersIf you decide to change the name of a file or folder, you can quickly rename it.

File Rename

B-8.1.Rename a File or Folder by Right-clicking

1. Right-click icon or folder to rename.

2. Click Rename on the shortcut menu that appears.

Windows highlights the name.

3. Edit or Type over the name as desired, and then press ENTER.

B-8.2.Rename Files or Folders Using the Menu

1. In a Window, select the file or folder you want to rename.

2. On the File menu, click Rename on the menu that appears.

Windows highlights the entire name of the file or folder.

3. Edit or Type over the name as desired, and then press ENTER.

4. Click on a blank area of the folder or desktop workspace to complete the process.

B-9. Send Files to Other Destinations


Tip :To rename aselected item

quickly, press F2


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The Windows XP Send to command lets you quickly send files to destinations such as aFloopy Disk, a Mail recipient , a Printer, or another folder.

B-9.1.Send Items Using the Send To Command

1. Open Folder containing item to send.

2. Right-click the item you wish to send

A Showt cut menu appears..

3. Point to the Send To command.

4. Click the desired destination on the submenu that appears.

B-10. Find / Search Items on Your ComputerWhen youre looking for a particular Folder or File , you can use the Find commandinstead of opening numerous folders. The Find command lets you quickly search aspecific drive or your entire computer

1. Click Start, point to Search, and then click For Files or Folders.

2. Click All files and folders.

3. Type part or all of the name of the file or folder, or type a word or phrase that is inthe file.

4. If you do not know either piece of information or want to narrow your searchfurther, select one or more of the remaining options:

In Look in, click the drive, folder, or network you want to search.



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Click When was it modified? to look for files that were created ormodified on or between specific dates.

Click What size is it? to look for files of a specific size.

Click More advanced options to specify additional search criteria.

5. Click Search.


Notes :

If you get too many results, try using additional search criteria to make your search morespecific.

For information about changing the appearance of Search Companion, click Related Topics.


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C-1 Changing the Date and Time

Changing the Time and Date can be done two ways:

Double left click on the time found in the bottom right cornerof your screen.Click Start > Control Panel, and then double click Date &

Time.



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C-2. Adjusting the Sound Level

Windows XP offers several ways to adjust the sound levels in your computer:

Left-click the speaker icon in your Notification area once toopen the volume control. Then, use the slider to adjust thevolume level.

Double left-click on the speaker icon in your Notificationarea to open the Volume Control Mixer Panel (see above).Right-click the speaker icon in your Notification area.Choose Open Volume Control to also open the VolumeControl Mixer Panel (see above).

Right-click the speaker icon in your Notification area.Choose Adjust Audio Properties to open a volume sliderbar.

Click Start > Control Panel, and click Sounds and AudioDevices. In this window you will also see the devicevolume slider bar.



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C-3. Tiling and Cascading WindowsThe concept of allowing you to have multiple applications open in different windows atthe same time is one of the main functions of Windows XP. Minimizing windows youcurrently do not need is a good way to manage your workspace. However, there may bean instance when you need to view the contents of more then one window at a time.Lining up two or more windows is made easy using the Tiling tool.

To tile your open windows, Right Click a blank area of the taskbar and select TileWindows Horizontally orTile Windows Vertically.

You should cascade windows when you have several windows open and want them tooverlap each other. To cascade your open windows, right-click a blank area of thetaskbar and select Cascade Windows.

C-4. Moving, Sizing and Switching Between Windows

To move a window hold down the left click mouse button on the title bar of the windowand drag to the desired location. Then let go of the mouse button.

To resize a window, point at any corner or side of the window with your mouse arrow.

When the arrow turns into a two-headed arrow, you can hold down the mouse buttonand drag the corner or side in or out to change the windows size.



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C-5. My Computer vs. Windows ExplorerAn item that often causes confusion to new computer users is the difference between MyComputer and Windows Explorer. The evolution of Windows has resulted in similaritiesbetween the two (with the main similarity being the ability to locate and manage yourfiles and folders) but there are some differences.

The first difference is how you open each.To access My Computer go toStart > My Computer.To access Windows Explorer Right-Click on anyfolder and select Explore.

Notice how Windows Explorer replaces the Task Pane with a tree view of your desktop.

This enhanced view can be helpful when organizing files or folders.

You can easily switch your views between My Computer and WindowsExplorer by clicking the Folders icon on the Standard Button Bar.



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D- Introducing PaintWindows XP Paint is a bitmap painting program with a full set of painting tools and awide range of colors. You can create business graphics, company logos, illustrations,maps, and many other type of artwork with paint. You can use cut and paste techniquesto add Paint creations to Word Pad documents and to many other types of documents

as well. Enjoy yourself and experiment as you work through this chapter.

The Paint Window

The Paint Window consists of a workspace, orcanvas, where you paint pictures.

To the left of the canvas is the Toolbox, which contains a set of painting tools.

At the bottom of the canvas is the Color Palette, where you select the color youwant to paint with. To the left of that is the Selection box, where you select thewidth of lines or pen tips to use for the Brush, Lines, Eraser, and other tools. Topaint, select a tool, a color, and a line width, and then start painting on thecanvas. Painting is as simple as pointing, clicking, and dragging.



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To dr aw a str aight lin e

1 Click .\ . in the tool box.

To choose the width the line will be, click a line width from the bottom ofthe tool box.

To choose the color the line will be, click a color.

2 To draw the line, drag the mouse pointer.

Tips

Use the left mouse button to draw with the foreground color or the right

mouse button to draw with the background color.

To draw a perfectly horizontal, vertical, or 45-degree diagonal line, pressand hold down SHIFT while dragging the mouse pointer.

To dr aw a f ree-f orm line

1 Click in the tool box, and then click a color from the color box.

2 To draw the line, drag the mouse pointer.

Tips

To undo a change, click Edit and then click Undo. You can undo up to threechanges.

To dr aw a curv e

1 Click in the tool box.

To choose the width the curve will be, click a line width at the bottom ofthe tool box.

To choose the color the curve will be, click a color.

2 Draw a straight line by dragging the mouse pointer.

3 Click where you want one arc of the curve to be, and then drag the mousepointer to adjust the curve.

Each curve must have at least one arc but no more than two. Repeat this step for asecond arc.



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Tips

Use the left mouse button to draw with the foreground color or the right mousebutton to draw with the background color.


To dr aw an el lipse or ci rcle


2 Click a color from the color box for the shape's outline.

3 To fill the shape, click a color by using the right mouse button, and then click a fillstyle from the bottom of the tool box.

4 To draw an ellipse, drag the mouse pointer diagonally.

To draw a perfect circle, press and hold down SHIFT while dragging the mouse

pointer.

TipsTo undo a change, click Edit and then click Undo. You can undo up to three

changes.

To dr aw a r ec tangle or square

1 Click in the tool box to create a square-cornered shape, or

2 click to create a round-cornered shape.

3 Click a color from the color box for the shape's outline.

4 To fill the shape with color, click a color by using the right mouse button, and thenclick a fill style from the bottom of the tool box.

5 To draw a rectangle, drag the mouse pointer diagonally in the direction you want.

6. To draw a square, press and hold down SHIFT while dragging the mouse pointer.

To dr aw a polygon



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1 Click in the tool box, and then click a color for the polygon outline.

2 To create a colored fill, click a color by using the right mouse button, and thenclick a fill style from the bottom of the tool box.

3 To draw the polygon, drag the mouse pointer and click at each corner. Double-click when you're done.

To use only 45- and 90-degree angles, press and hold down SHIFT whiledragging the mouse pointer.


changes.

To t ype a nd format tex t


2 Create a text frame by dragging the mouse pointer diagonally, and then click thefont, size, and style you want.

3 Click inside the text frame, and then type the text.

Move or enlarge the text frame as needed.

To change the color of the text, click a color in the color box.

4 To insert the text into the picture, click outside the text frame.

Tips

To undo a change, click Edit and then click Undo. You can undo up to three

changes.

You can only paste text when the text tool is selected. You cannot paste graphicswhen the text tool is selected.

You can enter text into a picture only in normal view.

If the text toolbar obscures part of the Paint menu, you can drag it anywhere on

the window.

To fil l an ar ea or object with color



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1 Click in the tool box, and then click a color from the color box.

2 Click the area or object you want to fill:

To fill with the foreground color, click the area with the left mouse button.

To fill with the background color, click the area with the right mouse button.

Tips

If the shape being filled has any breaks in its border, the filling color leaks

through to the rest of the drawing area. To find and close the opening, click View,

point to Zoom, and then click Large Size or Custom.


To paint wi th a brush

1 Click in the tool box, and then choose a brush shape from the bottom of the toolbox.

2 Click a color from the color box.

3 To paint, drag the mouse pointer.


changes.

To cr ea te an air brush ef fect1 Click in the tool box.

To change the size of the spray area, click a size from the bottom of the tool box.

To choose the spray color, click a color.

2 To spray, drag the mouse pointer. Use the left mouse button to spray with theforeground color, or use the right mouse button to spray with the backgroundcolor.


changes.



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To er ase a s mal l ar ea


To use a smaller or larger eraser, click a shape at the bottom of the tool box.

The selected background color shows what color the eraser will leave behind. Tochange the background color, click a color by using the right mouse button.

2 Drag the mouse pointer over the area you want to erase.

Tips

To undo a change, click Edit, and then click Undo. You can undo up to three changes.

To change a specific color (and nothing else), change the foreground color to the coloryou want to erase and the background color to the color you want to replace it with.Click the eraser, and then use the right mouse button to change the color.

To er ase a large ar ea

1. Click in the tool box, and then drag the mouse pointer to select the area you wantto erase. The current background color will be used to fill the cleared area.

2 To choose a different background color, click a color in the color box with the rightmouse button.

3 On the Edit menu, click Clear Selection.



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E-Keyboard Short-CutE-I General Windows Keys

To Press

See Help on the selected dialog box item F1

Quit a Program ALT+F4

View the shortcut menu for the selected item SHIFT+F10

Display the Start Menu CRTL+ESC

Switch to next window by pressing ALT while ALT+TAB

repeated pressing TAB.

Cut CTRL+X

Copy CTRL+CPaste CTRL+V

Delete DEL

Undo CTRL+Z

Bypass auto-play when inserting a compact disc. SHIFT(while inserting the

CD-ROM)

Display the current windows system menu ALT + SPACEBAR

E-II For the Desktop, My Computer, and Windows ExplorerTo Press

Copy a file CTRL

(While draggingthe file)

Delete an item immediately without placing

It in the Recycle Bin. SHIFT + DELETE

Refresh the Content of a window F5

Rename an Item F2

Select all Items CTRL + A