Windows XP is an Operating System That

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Windows XP is an operating system that lets you use different types of applicationsor software. For example, it allows you to use a word processing application to writea letter, and a spreadsheet application to track your financial information.

Windows XP is a graphical user interface (GUI). It has pictures (graphical) that youuse (user) to communicate (interface) with the computer. This type of system ispopular because it's logical, fun and easy to use.

This operating system has multitasking capabilities, meaning it can run severalapplications at the same time. Multitasking allows you to view this module on theInternet at the same time that you practice using other applications with WindowsXP.

By the end of this module, learners should be able to:

• Discuss the parts of the Windows XP desktop• Discuss the parts of the Start menu• Locate the Taskbar • Locate the Recycle Bin• Log off and switch users• Restart and Turn off the computer properly

The Windows XP Desktop

Like previous versions of Windows, Windows XP uses a desktop for the standardinterface. Think of the desktop as a workspace where you can access everything youneed to operate your computer, such as system components, applications, theInternet, etc.

The desktop contains:

• Start button : one of the most important tools you will use while workingwith Windows XP. The Start button allows you to open menus and startapplications.

• Taskbar : primarily used to switch between open windows andapplications. Learn more about using the Taskbar in a later module.

• Icons (or graphical pictures) : represent applications, files, and other parts of the operating system. By default Windows XP provides you with one

desktop icon, the Recycle Bin. Learn more about the Recycle Bin in a later module.

Your desktop's appearance may vary from the example shown below, especially if you bought a computer with XP preinstalled.



The Start Menu

To begin exploring Windows XP, click the Start button.

When you click the Start button, the Start menu appears. The Start menu is your gateway to the applications that are on your computer. The left side of the Startmenu lists programs, and the right side allows access to common Windows folders(My Documents, for example). It also provides access to Help and Support ,Search , and Run .



If you select All Programs , a pop-up menu appears. Pop-up menus like this arecalled cascading menus . If a cascading menu is available, a small black triangleappears next to the name of the application or function.

In the example below, the Word program has been selected.



To explore the Start menu:

• Click the Start button.• Move the mouse pointer to each option, and view the various cascadingmenus.• Click (or roll your mouse pointer over) All Programs .• Move the mouse pointer to the right and view other cascading menus .• To exit the menus, click outside the menu area or press Esc on your keyboard.

The Start menu remembers items you've recently opened and places the icon onthe Start menu so you can easily open it next time you open the Start menu. For example, if you recently opened Microsoft Word using Start All ProgramsMicrosoft Word , the next time you open the Start menu, simply click the Word iconon the left side of the Start menu.

Understanding Icons



The small pictures on the desktop are called icons . One type of icon is an objecticon . Examples of object icons are My Computer, Recycle Bin, and InternetExplorer. These icons allow you to open files and programs on your computer.

Shortcut icons allow you to open an application quickly. These icons appear onyour desktop and with little arrow in the left corner. Desktop shortcuts are links tofiles and programs. You can add or delete shortcuts without affecting the programson your computer. You'll learn about creating shortcuts in a later module.

To open a program using an icon:

• Place your mouse over the icon.• Text appears identifying its name or contents.• Then, double-click the icon.

Understanding the Taskbar

The taskbar is the small blue bar you see at the bottom of your desktop. It containsthe Start menu and the Quick Launch bar , which contains icons for Internet

Explorer, Windows Media Player, and Show Desktop. Click an icon to open aprogram. Click Show Desktop to quickly view your desktop without closing anyprograms or windows.

The box on the right is called the Notification Area . Here, you'll find the clock andseveral other icons depending on what you have installed on your computer. Other icons appear in the Notification Area detailing the status of your activity. For

example, when you're printing a document, a printer icon appears. Microsoft alsouses the Notification Area to remind you when software updates are available for download.



When you open or minimize a window or program, a rectangular button appears onthe taskbar that shows the name of the application. These buttons disappear whenyou close a window. Learn more about switching between windows in module 4.

Log off and Switch Users

More than one person may use your computer. For example, many family membersmay use the same computer at home while several coworkers may be able to accessyour computer on a computer network. Windows XP allows everyone who uses your computer to have separate computer accounts. A computer accounts tracks eachperson's unique settings, documents, and email accounts.

Windows XP even enables you to log off the computer so someone else can log onwithout having to restart the computer.

To log off/switch users:

• Click the Start menu and click Log Off .• A dialog box appears asking you if you want to Switch User or Log Off .• Switch User allows someone else to log on to the computer. If youchoose to Switch User, your applications will continue to run in thebackground while the new user logs on.• If you choose Log Off , your applications will close.• In any case, you're taken to a Windows XP logon screen where you'reprompted to enter your username and password.

Turn Off and Restart the Computer

When you've finished using Windows XP, be sure to turn off (or shut down) thecomputer correctly.

To turn off the computer:

• Click the Start menu .• Click Turn Off Computer .• A dialog box opens. Click Turn Off .



If you're experiencing computer problems or have installed something new, you cansimply restart your computer.

To restart the computer:

• Click the Start menu .• Click Turn Off Computer .• A dialog box opens. Click Restart .

Always turn off or restart your computer using this method. Do not turn off your computer by switching the power off and on. If you do so, you may damage WindowsXP.

Challenge!

• View the Start button, taskbar and icons on the Windows XP desktop.• Click the Start button and view the cascading menus.• Practice logging off and switching between users.• Shut down your computer properly.


• Launch programs from the Start menu• Launch Internet Explorer from the Start menu• Launch Outlook Express from the Start menu

Exploring Programs

Programs enable you to do work on the computer. For example, a word processingprograms such as Microsoft WordPad allows you to create a basic document. Youcan easily open a program from the Start menu using the All Programs button.

To open a program using the Start menu:

• Click Start .



• Click All Programs and slide your mouse pointer until you've selected theprogram you want to open (it turns blue).• Click to open the program you've selected. (Remember, programs withsmall black arrows beside them will open another cascading menu. Simplydrag your mouse pointer to make your selection.)

• To close a program, click the located at the top right of the window.

Launching Internet Explorer from the Start menu

Internet , another choice on the Start menu , opens Internet Explorer ; the webbrowser that comes bundled with Windows XP.

To launch Internet Explorer from the Start menu:

• Click Start .• Choose Internet .• Click to open Internet Explorer .

• To close a program, click the located at the top right of the window.



Note: You must be connected to the Internet for Internet Explorer to open a webpage.

Launching Microsoft Outlook Express from the Startmenu

Email , another choice on the Start menu, opens Microsoft Outlook Express; theemail client that comes bundled with Windows XP.

To launch Outlook Express from the Start menu:

• Click Start .• Choose Email .• Click to open Microsoft Outlook Express .

• To close Outlook Express, click the located at the top right of thewindow.

Challenge!

• Open the Calculator on your computer. (It's located under All ProgramsAccessories.)• Close the Calculator • Launch Internet Explorer from the Start menu.• Close Internet Explorer.• Launch Outlook Express from the Start menu.• Close Outlook Express.




• Recognize and use commonly used Windows XP toolbars• Recognize and use commonly used Windows XP buttons• Scroll

Windows XP Bars and Buttons

Windows XP got its name from one its most basic elements: the window. Therectangular work area for a program, file, or other task is called a window .

Below is an example of a Microsoft Word window. While Word is a word-processingprogram, the example below features many of the elements common in WindowsXP.

The workspace is the white area inside the window. This is where you do your workwith a program, such as writing a letter. Depending on what program you're workingwith, the workspace will appear differently.

More Windows XP Bars and Buttons

Windows XP offers several tools, menus, and commands that make the operatingsystem easy-to-use.

The title bar is the horizontal bar at the top of a window. It's displayed as white texton blue background by default.





To review taskbar functionality, see a module 1.

Scrolling

The scroll bar appears at the right side or the bottom of a window when all the

information in that window can't be seen at the same time. Use the scroll bar to viewhidden information.

The scroll bar features scroll arrows that allow you to move easily through adocument. It's especially convenient when viewing a long document.

To scroll:

• Click the arrow to scroll up.• Click the arrow to scroll down.• Click the arrows to scroll up one page at a time.• Click the arrows to scroll down one page at a time.• Click the button to open a browse menu.

OR

• Click and drag the scroll bars to view your document.

Challenge!



• Click Start.• Choose All Programs Accessories Notepad.• Choose File from the menu bar.• While holding down the left mouse button, move the mouse pointer over the other menus (Edit, View, etc.) to view the drop down menus.• Choose Format Font to open the Font dialog box.• Close the Font dialog box.


• Use and understand the function of the Minimize, Maximize, and Restorebuttons• Move a window using the Title bar • Click and drag to resize a window• Tile and cascade windows• Switch between windows

Minimizing, Maximizing, and Restoring WindowsWindows allows you to easily enlarge, hide, or shrink a window using the Minimize,Maximize, and Restore buttons.

The Minimize button is among the three buttons at the right end of the title bar. Thisbutton has a small dash (or minus sign). The Minimize button shrinks the windowand places it on the taskbar while leaving the program running.

The Maximize button, which looks like a small window, is used to enlarge a windowto cover the entire desktop.

After a window is maximized, the Maximize button changes to the Restore button. Itlooks like two windows near one another. If you click the Restore button, themaximized window shrinks to its previous size (the size it was before you maximizedit).

Sizing Windows

Sizing window is slightly different from minimizing, restoring, or maximizing. Note:You cannot size a window if it's been maximized.



To change the size of a window:

• Hover the mouse pointer over any corner of the window . (You can alsoplace the pointer over the borders of the window.)• The mouse pointer changes into a double-headed arrow .• Click and hold down the left mouse button.• Drag the arrow out or in to make the window larger or smaller.• Release the mouse button when the window is the size you want.

Make sure the mouse pointer change into a two-headed arrow before you try tosize the window.

Moving a Window Using the Title Bar

Sometimes a window may obscure an item you want to click on or view.

To move a window:

• Place the mouse pointer over the title bar (at the top of the window).• Click and hold down the left mouse button. (You cannot move a windowthat has been maximized other than to use the Minimize button.)• Drag the window to the place where you want it and release the mousebutton.

Tiling and Cascading Windows

Sometimes, moving and sizing multiple windows can create confusion. To keepbetter track of multiple windows, try cascading or tiling the windows.

Cascading windows are layered on top of each other.

Tiled windows are next to each other. Windows can be tiled horizontally or vertically. If windows are tiled horizontally, they appear one above another. If windows are tiled vertically, they appear side by side.

To cascade or tile windows:

• With two or more windows open, right-click on a blank area of thetaskbar.



• Choose Cascade Windows, Tile Windows Horizontally, or TileWindows Vertically .

To return to your previous window arrangement:

• Right-click on a blank area of the taskbar.• Select the Undo command.

To show the desktop:

• Right-click on a blank area of the taskbar.• Choose Show the Desktop .

Switching Between Windows

Windows XP allows you to have more than one program open at the same time. Italso allows you to easily move between open windows. The window you selectbecomes the active window. When a window is active on the desktop, its title bar (and button on the taskbar) is blue. When a window is inactive, the title bar is lightblue.

To switch between windows:

• Open more than one program.• Size the windows so they're open on the desktop .• Click on any part of the window you want to work with.

OR

• Click the program buttons on the taskbar to activate the window you wantto work with.

Unlike previous versions of Windows, Windows XP keeps the taskbar from gettingtoo cluttered. It groups the buttons when too many accumulate on the taskbar. For example, when you open Outlook Express, you'll see one button on the taskbar.However, if you have three or more email message windows open, one buttonrepresents the Outlook Express's open windows.

Simply click the button to select from the pop-up list of open windows.



Switching Using the Keyboard Method

When you have more than one window open, you can also switch between themusing the keyboard .

To switch between window using the keyboard method:

• Open more than one program or window.• Press and hold down the Alt key while pressing the Tab key.•

A menu featuring file and program icons appears.• Tab to the window you want to view. Once it's outlined with a box, releaseboth keys.

Challenge!

• Practice minimizing, maximizing, and restoring windows• Move a window using the Title bar • Click and drag to resize a window• Practice tiling and cascading windows• Switch between windows using both methods described in this module.


• Navigate the Control Panel• Set the time and date• Customize the screen with a screensaver and wallpaper • Customize the screen resolution• Customize the Taskbar

Introduction to the Control Panel

You don't have to be a computer genius to use Windows XP, but if you knowsomething about how to set up some basic features and functions, it will do a lotmore for you. Windows XP makes this easier than ever with the Control Panel . TheControl Panel features a number of tools that will help you control how Windows XPfeatures look and act. But first you must learn how to access the Control Panel.

To access the Control Panel:

• Click Start .



• Click Control Panel .• The Control Panel opens.

OR

• Type Control Panel in the Address dialog box found on any WindowsXP window.

OR

• Many folders feature a link to the Control Panel in the See Also dialogbox (only in XP view).

No matter how you get to the Control Panel, it will look like this upon first viewing:

Navigate the Control Panel

If you're used to a previous version of Windows, you'll notice that the Control Panelin Windows XP looks very different.



The Windows XP Control Panel is divided into Categories . If you click a Category,the window presents a List of Tasks and related Control Panel icons .

Note: Task and Control Panel icons perform basically the same functions . For example, notice that you can "Choose a screen saver" in the Pick a Task list.Clicking this link opens the Display Properties dialog box. However, if you were tochoose the Display icon, the Display Properties dialog box opens.

If you look at the left side of the window, you'll notice that the See Also andTroubleshooters dialog boxes provides several more related options.

The new Control Panel design provides multiple ways to do something, therebymaking it more user-friendly. However, the new Control Panel design doesn'tprovide you with access to every available Control Panel tool - it only providesyou access to the most commonly used tools.

To access ALL of your Control Panel tools, you must switch to Classic View .

To switch to Classic View:

• Click the Classic View link on the left side of your Control Panel.• Click the Switch to Category View link to switch back.

Use the menubar and toolbar buttons to navigate and further explore ControlPanel options.

Set the Time and Date

In the following pages, we'll explain how to perform some common Control Paneltools.

To change the time and date:

1. Open the Control Panel (located in Start menu).2. Under Pick a Category, click Date, Time, Language, and RegionalOptions .



3. Under Pick a Task, click Change the date and time .4. The Date and Time Properties dialog box opens.5. Use the drop down box to set the month and year.6. Click the correct date on the calendar.7. Click and select the current time to make a change.8. If necessary, click the Time Zone tab and use the drop down box tochange the time zone.9. Click OK to close the dialog box.

OR

1. Right-click the time in the lower right on your desktop.2. Choose Adjust Date/Time .3. The Date and Time Properties dialog box opens.4. Follow above steps 5-9.

Changing the Wallpaper

Wallpaper is the background image that appears on your desktop. Windows XPoffers many wallpaper choices.

To change the wallpaper:

• Open the Control Panel (located in Start menu).• Under Pick a Category, click Appearance and Themes .• Under Pick a Task, click Change the desktop background .• The Display Properties dialog box opens with the Desktop tab selected.



• In the Background box, click or use the arrow keys to view the choices.• Use the drop down boxes to alter wallpaper position or color .• Click OK to close the dialog box.

Advanced Users:

• Click Browse to choose a picture from the My Pictures folder (or navigateto a picture located in another folder.)• Click the Customize Desktop button to alter your desktop icons or display a web page on your desktop.

Customizing the Taskbar

You already know about the Taskbar, but did you know you can customize itsappearance?

To customize the Start menu:

• Open the Control Panel (located in Start menu).• Under Pick a Category, click Appearance and Themes.• Under Pick a Control Panel icon, click Taskbar and Start Menu.





Files are collections of information. In fact, almost all of the information stored in acomputer is stored in a file. There are many different types of files, includingoperating system files, program files, and your own files.

Different types of files store different types of information. Each file is given afilename and has a three-letter filename extension that identifies the file type. (Thefilename and filename extension are separated by a period.) For example, adocument created using WordPad might have the file name, letter to John.doc .

Some common file name extensions are:

• doc : Word or WordPad document• txt : Notepad text file• eml : Email file• xls : Excel spreadsheet• htm or html : HTML file (web page)• ppt : PowerPoint presentation• mbd : Access database

Creating, Renaming, and Deleting Files

With Windows XP, you can create a file using different programs such as WordPador Notepad.

To create a file using Notepad:

• Click Start .• Choose All Programs Accessories Notepad .• Notepad opens.• Type, "This is my new document." • Choose File Save from the menu bar (Ctrl + S).• The Save As dialog box appears.• Save your file to the desktop .• Name your document new document .• In the Save as type drop down box, be sure your document is saved as atext document.• Click Save . Your file is now saved to the desktop.





You can also delete files.

To delete a file:

• Locate your file (in this case, the file is located on the desktop).• Right-click the file icon.• Choose Delete .• A Confirm File Delete dialog box appears asking you if you are sure youwant to send the file to the Recycle Bin.• Choose Yes .• The file is moved to the Recycle Bin .

Get in the habit of periodically saving changes to documents your working in caseof power outages or other problems. To learn more about Save and Save As, seeGCF Global Learning's Office 2000 course.

What is a Folder?

When you first start using Windows XP, you may only create a few files. Over time,you'll create MANY files. To keep your files organized, create folders . Windows XPuses various folders to store and manage files . To become more familiar with thestructure of a Windows XP folder, let's open a folder called My Documents .

To open and view the contents of the My Documents folder:

• Double-click the My Documents icon on the desktop.• The My Documents folder opens.

OR

• Right-click the My Documents icon (on the desktop).• Choose Open .



OR

• Open the Start menu and choose My Documents .

Your My Documents folder looks something like this:

All Windows XP folders include the following features:

• Title bar :contains the name of the folder • Menu bar : contains the File, Edit, View, Favorites, Tools, and Helpmenus.• Navigation bar : contains the Back, Forward, Up, Search, Folders, andViews buttons.• Address bar : shows current folder location. Use the drop down arrow to

navigate your computer's places.• White space : displays contents of the folder (folders and files)• File and Folder Tasks list : a convenient list of tasks• Other Places : convenient list of your computer's places• Details : describes the folder

Learn more about My Documents in the next module.



Creating, Renaming, and Deleting Folders

At some point, you may want to create a folder within a folder. Here, practicecreating a Job Search folder in the My Documents folder .

To create a new folder in the My Documents folder:• Open My Documents .• Choose File New Folder .• A new folder icon appears in My Documents, with its name highlighted.(The default is New Folder.)• Type a new, more descriptive name and click Enter.

OR

• Open My Documents .• Choose the Make a New Folder link from the File and Folder tasksmenu.

To rename a folder:

• Locate your folder.•

Right-click the folder icon.• Choose Rename .• The folder name is highlighted in blue , ready to be retyped.• Type a new name and press Enter.

OR

• Open your folder.• Click the folder icon.• Choose Rename this folder from the File and Folder Tasks menu.

To delete a folder:

• Locate your folder.• Right-click the folder icon.• Choose Delete .• A Confirm Folder Delete dialog box appears asking you if you are sureyou want to send the file to the Recycle Bin.• Choose Yes .• The folder is moved to the Recycle Bin .



OR

• Open your folder.• Click the folder icon.• Choose Delete this folder from the File and Folder Tasks menu.

What is a Drive?

A drive, or disk drive , is hardware on which you can store files and folders. Diskdrives are assigned a letter .

• Your hard drive (the drive inside your computer) is known as the (C:)drive.

• Your floppy disk drive is known as the (A:) drive.

•

If your computer has a CD ROM drive, it is usually called (D:)

Choose where you'll save your files during the Save As process. Most computer users store their files on the (C:) drive. Learn more about Save As in our Office 2000course.

Challenge!

• Create a new file in Notepad and name it Things To Do List.• Save it on your desktop.• Create a new folder in the My Documents folder and call it Task Folder.


• Discuss My Documents, Windows Explorer, and My Computer • Navigate between files, folders, and drives• Move files and folders• Copy files and folders• Select more than one file or folder



Introduction to My Documents

My Documents is a folder that provides you with a convenient place to store your important files and folders. Remember, you can quickly reach My Documents in theStart menu or by double-clicking the My Documents icon on your desktop.

The My Documents folder looks something like the example below:

My Documents includes a few default subfolders called My Music , My Pictures ,

and My Videos . Feel free to use, rename, or delete these folders.

Very important! When you save a file, the file is automatically saved in MyDocuments unless you've chosen a different folder or drive.

Exploring Windows Explorer







• Open the Start menu and choose My Computer .

Copying Files and Folders

Windows offers several ways of working with files and folders. Copying and moving

are two useful techniques.

To copy a file or folder:

• Open My Documents . Locate the file or folder you want to copy in MyDocuments or its subfolders.• Click the file or folder you want to copy . The file or folder darkens whenyou select it.• Under File and Folder Tasks, click Copy this file or Copy this folder .• In the Copy Items dialog box, select the place where you want to copythe file or folder.• Click the Copy button.

OR

• Choose Edit Copy . (Ctrl + C)

OR

• Right-click the file or folder and choose Copy .

THEN



• Locate the file or folder you want to copy and choose Edit Paste . (Ctrl+ V)

OR

• Right-click the file or folder and choose Paste .

Moving Files and Folders

Moving files and folders is relatively easy using My Computer or WindowsExplorer .

To move files and folders:

• Open My Documents . Locate the file or folder you want to move in MyDocuments or its subfolders.• Click the file or folder you want to move . The file or folder darkens whenyou select it.• Under File and Folder Tasks, click Move this file or Move this folder .• In the Move Items dialog box, select the place where you want to movethe file or folder.• Click the Move button.

OR

• Choose Edit Cut . (Ctrl + X)

OR



• Right-click the file or folder and choose Cut .

THEN

• Locate the file or folder you want to copy and choose Edit Paste . (Ctrl+ V)

OR

• Right-click the file or folder and choose Paste .

Selecting More Than One File Or Folder

You may need to copy or move multiple files and folders .

To copy or move more than one file or folder:

• Hold down the Ctrl key and click to select the files or folders you want tomove or copy.• The files or folders darken as they are selected.• Copy or move the file or folder using one of the methods explained on theprevious pages.

To select a consecutive group of files, click the first file, press and hold down theShift key, and click the last file. All of the files will be selected.

Choosing Views

You can choose how you want to display files and folders. Display them asthumbnails, tiles, large icons, small icons, as a list, or as a list with detailsincluding size, type and date last modified .

To choose the view for your files or folders:

• Open My Documents .• Click the Views button.• A drop down menu appears. Choose your view.• A large black dot appears next to your current choice.



OR

• Open the View menu and choose your view.

Challenge!

• Create a shopping list in WordPad. Type some items on your list, name itShopping List, and save it on the desktop.• Open Windows Explorer.• Open the desktop folder icon in the left pane and move Shopping List tothe My Documents folder.• Choose how you want to view your files and folders: thumbnails, tiles,large icons, small icons, list, or list with details.


• Define a shortcut• Add a shortcut

What is a Shortcut?

A shortcut offers a way of doing a task more quickly such as starting a program or accessing a document. The shortcut icon has a small arrow in the left corner tohelp you distinguish it from the actual icon that represents programs and files.

The icon above is a desktop shortcut for the Things to Do document that's actuallystored in this particular user's My Documents folder.

When you delete a shortcut, the original item still exists on your computer in itsoriginal location.

Adding a Shortcut

In this module, you will learn three ways to create a shortcut . Choose the one thatworks best for you.

To add a shortcut to the desktop using Windows Explorer or My Computer:

• Open Windows Explorer or My Computer .• Double-click a drive or folder .• Click the file, program, or folder for which you want to make a shortcut.The item darkens when you select it.



• Choose File Create Shortcut .• Resize the window so you can see the desktop .

• Hover the mouse pointer over the shortcut icon and hold down the leftmouse button and drag the shortcut onto desktop (in the left pane).• Release the left mouse button and a shortcut is moved to the desktop.

Alternatively, press Ctrl + Shift while dragging the file to the desktop to create ashortcut.

Right-click to Add a Shortcut

One shortcut creation method works in both My Computer and Windows Explorer .This method requires you to right-click .

To add a shortcut by right-clicking:

• Open Windows Explorer or My Computer .•

Double-click a drive or folder.• Right-click the file, program, or folder for which you want to make ashortcut.• A pop-up menu appears. Choose Create Shortcut .• Resize the window so you can see the desktop.



• Hover the mouse pointer over the shortcut icon and hold down the leftmouse button and drag the shortcut onto desktop (in the left pane).• Release the left mouse button and a shortcut is moved to the desktop.

Challenge!

• Add a shortcut for your Shopping List to your desktop (created in theprevious module).• First, open My Documents.• When the folder opens, resize the window so you can see the desktop.• Create a shortcut for Shopping List on the desktop using one of the threemethods described in this module.


• Discuss the function on the Recycle bin• Put files in the Recycle bin• Retrieve files from the Recycle bin• Empty the Recycle bin

What is the Recycle Bin?

Sometimes files and folders can clutter your computer. The Recycle Bin , the

desktop icon that resembles a wastebasket, is where you put a file or folder if youwant to delete it.

You can open the Recycle Bin anytime and see what's inside by double-clicking theRecycle Bin icon located on the desktop or using Windows Explorer.

Inside, you'll see a listing of deleted items.



Placing Files in the Recycle BinTo move an item to the Recycle Bin from the Desktop, Windows Explorer,or My Computer:

• Click and drag the file or folder to the Recycle Bin .

OR

• Right-click the file or folder you want to delete. .• When the pop-up menu appears, choose Delete .• A dialog box appears asking, "Are sure you want to send the file or folder to the Recycle Bin?"• Click Yes .

OR

To move an item to the Recycle Bin from Windows Explorer or MyComputer:

• Click the file or folder you want to delete.• The file or folder darkens.• Choose Delete this file (or Delete this folder) from the File and Folder Tasks list.



Retrieving Files From the Recycle Bin

Placing an item in the Recycle Bin doesn't mean you can't retrieve it at a later date.Using the Restore all items link (located in the Recycle Bin Tasks list) will move allfiles and folders in the Recycle bin back to its original location on your computer.

To restore all items in the Recycle Bin:

• Click the Restore all items link in the Recycle Bin Tasks list.• The items are restored to their original location .

To restore one file, click to select the file.

• Restore all items changes to Restore this item .• Click Restore this item .• The item is restored to its original location .

Emptying the Recycle Bin

Emptying the Recycle Bin permanently deletes the items. They cannot berecovered. Empty your Recycle Bin periodically to keep your computer running

smoothly.

To empty the Recycle Bin:

• Click the Empty the Recycle Bin link in the Recycle Bin Tasks list.

Challenge!

• Open the shortcut for Shopping List. (You created it on the desktop in thelast module.)• Delete the shortcut by dragging it to the Recycle Bin.• Open the Recycle Bin and permanently delete the Shopping List shortcut.• The original Shopping List remains on your computer.




• Search for files and folders using the Search Companion

Opening the Search Companion

When you have trouble finding a file or folder on your computer, search for it usingMicrosoft XP's Search Companion .

To open the Search Companion:

• Open and Start menu and choose Search .

OR

• Open My Documents and click the Search button.

OR

• Open My Computer and click the Search button.• The Search Companion opens in the left pane and presents thefollowing list of options:

Using the Search Companion



Depending on what option you choose, you're presented with various ways toconduct your search.

Let's say you choose to search for a particular file. The SearchCompanion prompts you with questions to help you refine your search. It's helpful if

you can remember something about the missing file such as all or part of thefilename, file type, when you last worked with the file, a word or phrase in the file, or what drive it's on, etc. The more criteria contained in your search, the more refinedthe search becomes.

To search using the Search Companion:

• Enter as much information as you can remember into the SearchCompanion.• Click the drop down arrows to add more criteria.• Use the Back button if necessary.• Click Search .

Using the Search Companion (Continued)

• Once you click Search , the Search Companion tells you what it'ssearching.• Your search results display in the white space .• The Search Companion tells you when the search is complete andprompts you with more Search options .• If your search is complete, click Yes, finished searching .• Simply double-click the file to open it.



Finding a file can take seconds, minutes or much, much longer depending on thetype of search and where you look. If you don't find the file or folder you're looking for on the first try, type in a different name and/or location.

To quickly review files listed in your search results, hover your mouse pointer over the filename. A yellow pop-up window displays, telling you its location, the filetype, and size . Double-click the file to open it.

Previewing Image Files

You can preview image documents (including fax documents) using the WindowsPicture and Fax Viewer without opening an image editing program. This isespecially useful when browsing through a list of non-descriptive filenames. For example, let's say you have a file named 09786.jpeg . You may wonder what the filelooks like.

To preview an image file:

• Right-click the file and choose Preview from the pop-up menu.• The Windows Picture and Fax Viewer opens, displaying the image file.• Use the control buttons at the bottom of the window to perform basictasks without opening an image editing program.• Use the arrow buttons to view images as a slideshow.



Challenge!

• Using the Search Companion, search for Shopping List (created in anearlier module).• If possible, use the Windows Picture and Fax Viewer to preview an imagefile.

By the end of this module, learners should be able to:• Understand the nature of user accounts• Create a new account• Change an account• Change the way users log on and off

Understanding User Accounts

A user is someone who uses a computer. A user account defines what a user can dousing Windows XP. In Windows XP, there are three types of user accounts.

1. Administrator account. The administrator can do everything with thecomputer and can go anything he or she desires - essentially giving themcontrol over the entire computer, including other accounts. The administrator account can never be disabled or deleted.

2. Standard account. Users with standard accounts can install programsand hardware, change pictures and related personal data, and create,change, or remove his or her password.





You can create new user accounts as needed, giving others access to your computer (without sharing your password).

To create a new account:

• Click Create a New Account in the User Accounts window.• A User Accounts window appears. Enter the name of the new accountand click Next .• The next window asks you to pick an account type. Choose Computer Administrator or Limited by clicking the appropriate radio button.• If you're not sure, click each one and read the list of actions that can beperformed by the account type.• When finished, click the Create Account button.• The new account now appears in the User Account window.

Changing An Account

Any account can be easily edited or changed from the User Accounts window.

To change an existing user account:

• Click Change an Account in the User Accounts window.• A window appears asking you which account you want to change.• The next window (figure below) allows you to change the name on the

account, change the picture, change the account type, create a password,or delete the account. Make necessary changes.• Use the Back button to return to the original list to make any additionalchanges.



Passwords provide security and prevent unauthorized users from logging in usingsomeone else's user account. For more information on passwords, see our InternetBasics course.

Changing User Log on/Log off Procedures

You can also select the way users log on and log off .

To change log on and log off options:

• Click Change the way users log on and off in the User Accountswindow.• You'll see two checkboxes that allow you to enable the Welcome screenand Fast User Switching . Fast User Switching allows you to switch toanother user account without closing any programs.



Challenge!

• Open the Control Panel.• Click the User Accounts link.• Change the picture associated with your user account.• Familiarize yourself with the concepts explained in this module.


• Use the Accessibility Options dialog box

Accessibility and the Accessibility Options Dialog Box

As you know, a computer functions with both input (keyboard and mouse, for example) and output (monitor and printer, for example) devices . In this module,we'll focus on how Windows XP allows you to configure your computer's input andoutput behaviors to accommodate people with a range of disabilities.

To access the Accessibility Options dialog box:

• Open the Control Panel .• Click the Accessibility Options link.



• The Accessibility Options window opens.• Under Or pick a Control Panel icon , click the Accessibility Optionslink.• The Accessibility Options dialog box opens.

Adjusting the Keyboard

When you open the Accessibility Options dialog box, notice that it is equipped withfive tabs: Keyboard, Sound, Display, Mouse, and General .

The Keyboard tab allows you to change the way your keyboard inputs informationinto Windows XP.

The following features are especially helpful for users who have difficultyusing the keyboard.





These features are especially helpful for users who are hearing impaired.Choose from two options:

SoundSentry . Windows XP uses sound to alert the user to certain warnings or notices. Sound Sentry enables these warnings to appear on your screen instead of as a sound. To use Sound Sentry , click the Use SoundSentry checkbox. Thenchoose the kind of visual warning you want to receive.

ShowSounds . Use ShowSounds to tell any programs to show text for any soundsor speech they may use. To use ShowSounds , click the Use ShowSoundscheckbox.

Adjusting the Display

The Display tab allows you to use high-contrast colors and adjust the cursor tomake reading easier.

These features are especially helpful for users who are visually impaired.Choose from two options:

To enable High Contrast , click the Use High Contrast checkbox. Clicking theSettings button enables the shortcut for High Contrast, ALT+SHIFT+PRINTSCREEN .

Use the sliders to change the cursor blink rate and the width of the cursor.

Using MouseKeys

The Mouse tab allows you to use the numeric keypad on your keyboard to controlthe pointer. To use MouseKeys , click the Use MouseKeys checkbox. Clicking theSettings button enables the shortcut for MouseKeys, LEFT ALT+LEFT SHIFT+NUMLOCK .

The General Tab

The General tab provides some other accessibility control options .



Automatic reset . If accessibility features are turned on, users can turn off accessibility features after being idle for a specific period of time. Use the drop down

menu to select the desired time.

Notification . Receive a warning when turning a feature on or make a sound whenturning a feature on or off.

SerialKeys . Turn on SerialKeys so other input devices (other than the traditionalkeyboard and mouse) can work with Windows XP.

Administrative options . Computer administrators can apply all accessibilityoptions to the logon desktop and apply all accessibility settings for each new user.

Challenge!

• Open the Control Panel.• Open the Accessibility Options dialog box.• Experiment with the options explained in this module.• Turn on any options that are helpful to you.




• Use the Help and Support Center

Opening the Help and Support Center

You don't have to remember how to do everything with Windows XP. If you get

stumped, Windows XP features an easy-to-use Help and Support Center to assistyou.

To access the Help and Support Center:

• Click Start Help and Support .• The Help and Support Center window opens.• The home section is displayed.

When you first on the Help and Support Center, you arrive in the home section.Here, you can pick a help topic, pick a task, search, and ask for outside assistance.Notice that the Home section looks and acts much like a web page. As you use Help,notice that some Help files are stored on your computer, whereas others are storedon the Internet.

The Index



Notice the buttons across the top of the home section. The Index option works likeany other index, providing you with a fast and easy way to locate topics andresources.

To use the Index:

• Open the Help and Support Center .

• Click the Index button.• The Index opens. The entire index is displayed in alphabetical order inthe left pane .• Type in a keyword that pertains to the topic you're interested in.• Double-click a topic you want to explore in the left pane. Informationabout the topic displays in the right pane or a Topics Found dialog boxappears.• If a Topics Found dialog box appears, click Display or Cancel • If you click Display , information about the topic displays in the right pane.• Click Cancel to close the dialog box and begin a new search.

Favorites and History



FavoritesThe Favorites option works much like Favorites in Internet Explorer. Whenever youfind a help page you want to visit again in the future, click the Add to Favoritesbutton. The page will be added to a Favorites list.

When you want to review your Help Favorites , open the Help and Support Center and click the Favorites button.

HistoryThe History option , as in Internet Explorer, keeps track of all of the Help andSupport Center pages you have visited on the Internet. To review pages you've

visited in the past, click the History button. Double-click any of the links to displayany of the pages.

Support

If you are having trouble with Windows XP that you can't resolve on your own, thereis support available to you in the Help and Support Center. To access Support , clickthe Support button.

You can get support in a variety of ways:

Ask a friend to help. If you have an Internet connection, you can invite someoneyou trust to chat with you, view your desktop, and work on your computer.

Get help from Microsoft. Using an Internet connection, you can allow a Microsoftsupport professional to answer your questions via email, chat, view your screen, or work on your computer.

Go to a Windows Web site forum. Windows Newsgroups are online resourcesthat allow to you to communicate with other Windows users about any problems you

may be having.

Help's Search Function

Searching for help topics is perhaps the fastest and most useful way to use the Helpand Support Center .

To use search:



• Open the Help and Support Center .• In the Search box , type in a keyword that pertains to the topic you'reinterested in and click the green arrow key.

• Your search results are listed in the left pane .

• Click to choose a result that best answers your concerns.• The explanation will display in the right pane .

Challenge!

• Open the Help and Support menu.• Explore the Help options discussed in this module.


• View installed printers or fax printers• Add a printer • Troubleshoot common printing problems



The Printers and Faxes Folder

Windows XP stores any information about any printer or fax machines connected toyour computer in a Printers and Faxes folder , making it easy to install, manage,and use printers and fax machines.

To view the Printers and Faxes folder:

• Open the Control Panel .• Under Pick a Category, choose Printers and Other Hardware .• The Printers and Other Hardware folder opens.• Under Pick A Task, choose View installed printer or fax printers or Add a printer .• The Printers and Faxes folder opens.• In the left pane, you'll see several helpful links.• In the right pane, you see a list of any printers or faxes that are installedon your machine.

Adding a Printer

Adding a printer is simple using the Add Printer Wizard available in the Printers andFaxes folder.

Before trying to add a printer:

• Make sure your printer is compatible with Windows XP. If buying a newprinter, make sure to do your research before you make a purchase.• Get out your printer's manual or CD-ROM and read it.•

Set up your printer and attach it to your computer using a printer's cableand correct port on your computer.

Note: Many of the latest Plug and Play printers connect through a USB port. If your printer falls into this category, you may not need the Add a Printer Wizard. If youdo have to use the wizard and your printer isn't listed in the Windows XP list (whichusually displays when you try to add a new printer) you may have to contact theprinter manufacturer for a driver. When you get the driver, follow the Add a Printer instructions on your computer.

Having Trouble Printing It?

Perhaps you've written a great report and you want to share it with your boss. Theproblem is, you're having trouble printing it.

Try these troubleshooting techniques:

• Take care of the basics. Make sure the printer is plugged in, turned onand has paper in it.





Challenge!

• Open the Printers and Faxes folder.• View the printer(s) and fax machine(s) currently installed on your machine.•

Explore the Add a Printer and Printing Troubleshooter links in the leftpane.• Add a new printer if necessary.


• Define Systems Tools• Run Disk Defragmenter • Run Disk Cleanup• Open the Scheduled Task Wizard• Deal with an unresponsive computer

What are Systems Tools?

Do some basic maintenance from time to time to keep Windows XP runningsmoothly. Luckily, Windows XP provides you with some basic tools to make themaintenance process as painless as possible. You can access these tools via theSystem Tools menu .

To open the System Tools menu:



• Choose Start All Programs Accessories System Tools .• A cascading System Tools menu opens.

Disk Defragmenter

All Windows XP computers have at least one hard disk . The hard disk acts as your computer's storage area. Almost everything installed on your computer -applications, files, folders, and operating system - is stored here.

With general use, (creating new files, deleting files, installing new software, etc) your hard disk can become fragmented . This means that parts of the same disk filebecome scattered over different areas of the disk. A fragmented hard disk slowsdown your computer and hinders its performance.

To keep your hard disk running smoothly, you must routinely defragment or "defrag" the hard disk. The Disk Defragmenter tool can help you do this.

To use Disk Defragmenter:

• Choose Start All Programs Accessories System Tools DiskDefragmenter .• The Disk Defragmenter opens.



To open Microsoft Management Console:

• Open Disk Defragmenter .• Open the Action menu.•

Click Help .• A Microsoft Management Console opens and explains how to run DiskDefragmenter .



Note: You may need to be logged in as an administrator or as a member of theAdministrators group to perform some tasks associated with the Disk Defragmenter.Disk Defragmenter should be run every three months.

Disk Cleanup

Disk Cleanup is another tool that helps keep Windows XP operating as it should. Itinspects your hard disk and looks for files that can be safely deleted. Deletingunnecessary files frees up valuable disk space.

To run Disk Cleanup:

• Choose Start All Programs Accessories System Tools DiskCleanup .• The Disk Cleanup window opens. Click the Disk Cleanup tab if it's notshowing.• Disk Cleanup lists several potential files that can be deleted and theamount of disk space you'll gain by emptying each one.• To learn more about a file category, click it and click the View Filesbutton. A description appears.• Click the checkboxes next to the categories you want to delete and clickOK.



• A dialog box appears, stating, "Are you are sure you want to performthese actions?" Click Yes or No as appropriate.

The More Options tab gives you even more disk cleanup options.



Note: It's recommended that you run Disk Cleanup every three months.

The Scheduled Task WizardFortunately, you don't need to remember to run each of these utilities. Windows XPincludes a Scheduled Task Wizard that runs each of them for you.

To open the Scheduled Task Wizard:

• Choose Start All Programs Accessories System ToolsScheduled Tasks .

OR

• Choose Start Control Panel Performance and MaintenanceScheduled Tasks .

THEN

• The Scheduled Tasks folder opens.• Double-click Add a Scheduled Task .• The Scheduled Tasks Wizard opens.





Challenge!

• Locate the Systems Tools menu.• Open the Disk Defragmenter. Open the Action menu. Click Help. Learnmore about running Disk Defragmenter.• Open Disk Cleanup. Run Disk Cleanup if necessary in order to free uphard disk space.