Windows 7

Microsoft Office 2010

Lecturer/Tutor : Lim Wai WaiRoom : R005Ah/p: 016-6600765Email: [email protected] hours: tba

Office 2010 and Windows 7: Essential Concepts and Skills1ABDT 3183 IT Applications for MarketingMicrosoftOffice 2010Office 2010 and Windows 7: Essential Concepts and SkillsPerform basic mouse operationsStart Windows and log on to the computerIdentify the objects on the Windows 7 desktopIdentify the programs in and versions of Microsoft OfficeStart a programIdentify the components of the Microsoft Office RibbonObjectivesOffice 2010 and Windows 7: Essential Concepts and Skills3Create foldersSave filesChange screen resolutionPerform basic tasks in Microsoft Office programsManage filesUse Microsoft Office Help and Windows HelpOffice 2010 and Windows 7: Essential Concepts and Skills4ObjectivesWindows 7 is the newest version of Microsoft Windows, which is the most popular and widely used operating systemAn operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computerWindows 7 is used to run application softwareOffice 2010 and Windows 7: Essential Concepts and Skills5Introduction to the Windows 7 Operating SystemOffice 2010 and Windows 7: Essential Concepts and Skills6Using a Mouse

A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen Office 2010 and Windows 7: Essential Concepts and Skills7Scrolling

Click the user icon on the Welcome screen to either display a password text box or the Windows 7 desktopIf Windows 7 displays a password text box, type your password in the text box and then click the arrow button to log on to the computer and display the Windows 7 desktopOffice 2010 and Windows 7: Essential Concepts and Skills8Logging On to the ComputerOffice 2010 and Windows 7: Essential Concepts and Skills9Logging On to the Computer

Office 2010 and Windows 7: Essential Concepts and Skills10The Windows 7 Desktop

Microsoft Office 2010 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they createMicrosoft Word 2010Microsoft PowerPoint 2010Microsoft Excel 2010Microsoft Access 2010Microsoft Outlook 2010Office 2010 and Windows 7: Essential Concepts and Skills11Introduction to Microsoft Office 2010Microsoft Publisher 2010Microsoft OneNote 2010Microsoft InfoPath 2010Microsoft SharePoint Workspace 2010Microsoft CommunicatorMicrosoft Web AppsOffice 2010 and Windows 7: Essential Concepts and Skills12Introduction to Microsoft Office 2010Office 2010 and Windows 7: Essential Concepts and Skills13Microsoft Office 2010 Suites

Click the Start button on the Windows 7 taskbar to display the Start menuClick All Programs at the bottom of the left pane on the Start menu to display the All Programs listIf the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folders contentsClick, or scroll to and then click, the program name in the list to start the selected program Office 2010 and Windows 7: Essential Concepts and Skills14Starting a Program Using the Start MenuOffice 2010 and Windows 7: Essential Concepts and Skills15Starting a Program Using the Start Menu

Click the Maximize button next to the Close button on the windows title bar to maximize the windowOffice 2010 and Windows 7: Essential Concepts and Skills16Maximizing a Window

Office 2010 and Windows 7: Essential Concepts and Skills17The Word Document Window, Ribbon, and Elements Common to Office Programs

Click a tab on the Ribbon to display itOffice 2010 and Windows 7: Essential Concepts and Skills18Displaying a Different Tab on the Ribbon

Click the Minimize the Ribbon button on the Ribbon to minimize the RibbonClick Home on the Ribbon to display the Home tabClick Home on the Ribbon to hide the groups againClick the Expand the Ribbon button on the Ribbon to restore the RibbonOffice 2010 and Windows 7: Essential Concepts and Skills19Minimizing, Displaying, and Restoring the RibbonOffice 2010 and Windows 7: Essential Concepts and Skills20Minimizing, Displaying, and Restoring the Ribbon

Right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access ToolbarClick Show Quick Access Toolbar Below the Ribbon on the shortcut menu to display the Quick Access Toolbar below the RibbonRight-click the Quick Access Toolbar to display a shortcut menuClick Show Quick Access Toolbar Above the Ribbon on the shortcut menu to return the Quick Access Toolbar to its original position Office 2010 and Windows 7: Essential Concepts and Skills21Displaying and Using a Shortcut MenuOffice 2010 and Windows 7: Essential Concepts and Skills22Displaying and Using a Shortcut Menu

Click the Customize Quick Access Toolbar button to display the Customize Quick Access Toolbar menuClick the command you wish to add to the Quick Access ToolbarOffice 2010 and Windows 7: Essential Concepts and Skills23Customizing the Quick Access Toolbar

With a blank document open in Microsoft Word, type the text you wish to addPress the ENTER key to move the insertion point to the beginning of the next lineOffice 2010 and Windows 7: Essential Concepts and Skills24Entering Text in a Document

Connect the USB flash drive to an available USB port on the computer to open the AutoPlay windowClick the Open folder to view files link in the AutoPlay window to open the USB flash drive window Click the New folder button on the toolbar to display a new folder icon with the name, New folder, selected in a text boxType the desired folder name, and then press the ENTER keyOffice 2010 and Windows 7: Essential Concepts and Skills25Creating a FolderOffice 2010 and Windows 7: Essential Concepts and Skills26Creating a Folder

Double-click the desired folder to display its contents and display a black arrow to the left of the folder iconDouble-click the folder identifying your class to collapse the folderOffice 2010 and Windows 7: Essential Concepts and Skills27Expanding a Folder, Scrolling through Folder Contents, and Collapsing a FolderOffice 2010 and Windows 7: Essential Concepts and Skills28Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

Point to the program button on the taskbar to see a live preview of the windowClick the program button or the live preview to make the program associated with the program button the active windowOffice 2010 and Windows 7: Essential Concepts and Skills29Switching from One Program to Another

With a USB flash drive connected to one of the computers USB ports, click the Save button on the Quick Access Toolbar to display the Save As dialog boxType the file name in the File name text box. Do not press the ENTER key after typing the file nameIf the navigation pane is not displayed in the dialog box, click the Browse Folders button to expand the dialog boxScroll to display the location to which you wish to save the fileExpand drives and folders as necessary to locate the desired save location, and then double-click the folder in which you wish to save the fileClick the Save buttonOffice 2010 and Windows 7: Essential Concepts and Skills30Saving a File in a FolderOffice 2010 and Windows 7: Essential Concepts and Skills31Saving a File in a Folder

Click the Minimize button on the programs title bar to minimize the windowIf necessary, click the program button on the taskbar to restore the minimized windowOffice 2010 and Windows 7: Essential Concepts and Skills32Minimizing and Restoring a Window

Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktopClick Screen resolution on the shortcut menu to open the Screen Resolution windowClick the Resolution button in the Screen Resolution window to display the resolution sliderIf necessary, drag the resolution slider to the desired screen resolutionClick an empty area of the Screen Resolution window to close the resolution sliderClick the OK button to change the screen resolutionClick the Keep changes button to accept the new resolution Office 2010 and Windows 7: Essential Concepts and Skills33Changing the Screen ResolutionOffice 2010 and Windows 7: Essential Concepts and Skills34Changing the Screen Resolution

Click the Close button on the right side of the programs title barIf necessary, save changes to the documentOffice 2010 and Windows 7: Essential Concepts and Skills35Quitting an Office Program with One Document Open

PowerPoint is a complete presentation program that allows you to produce professional-looking presentationsWord processingOutliningChartingDrawingInserting multimediaSaving to WebE-mailingCollaborationPreparing deliveryOffice 2010 and Windows 7: Essential Concepts and Skills36PowerPoint

Click the Start button on the Windows 7 taskbar to display the Start menuType the program name as the search text in the Search programs and files text boxClick the desired program name in the search results to start the programOffice 2010 and Windows 7: Essential Concepts and Skills37Starting a Program Using the Search BoxOffice 2010 and Windows 7: Essential Concepts and Skills38Starting a Program Using the Search Box

Office 2010 and Windows 7: Essential Concepts and Skills39The PowerPoint Window and Ribbon

Click the label Click to add title located inside the title text placeholder to select the placeholderType the presentation title in the title text placeholderDo not press the ENTER key because you do not want to create a new line of textOffice 2010 and Windows 7: Essential Concepts and Skills40Entering Content in a Title SlideOffice 2010 and Windows 7: Essential Concepts and Skills41Entering Content in a Title Slide

Click File on the Ribbon to open the Backstage viewClick the New tab in the Backstage view to display the New galleryClick the Create button in the New gallery to create a new Office documentOffice 2010 and Windows 7: Essential Concepts and Skills42Creating a New Office Document from the Backstage ViewOffice 2010 and Windows 7: Essential Concepts and Skills43Creating a New Office Document from the Backstage View

Click File on the Ribbon to open the Backstage viewClick Close in the Backstage view to close the open file without quitting the active programOffice 2010 and Windows 7: Essential Concepts and Skills44Closing an Office File Using the Backstage View

Click File on the Ribbon to open the Backstage viewClick the Recent tab in the Backstage view to display the Recent galleryClick the desired file name in the Recent gallery to open the fileOffice 2010 and Windows 7: Essential Concepts and Skills45Opening a Recent Office File Using the Backstage ViewOffice 2010 and Windows 7: Essential Concepts and Skills46Opening a Recent Office File Using the Backstage View

Excel is a powerful spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from Web sitesWorkbooks and worksheetsChartsTablesWeb SupportOffice 2010 and Windows 7: Essential Concepts and Skills47ExcelOffice 2010 and Windows 7: Essential Concepts and Skills48Excel

In Windows Explorer, display the folder in which you want to create the new Office documentRight-click an open area in the right pane of the folder window to display a shortcut menuPoint to new on the shortcut menu to display the New submenuClick the document type you wish to create on the New submenuType the desired file name in the text box, and then press the ENTER keyOffice 2010 and Windows 7: Essential Concepts and Skills49Creating a New Blank Office Document from Windows ExplorerOffice 2010 and Windows 7: Essential Concepts and Skills50Creating a New Blank Office Document from Windows Explorer

Display the folder window containing the file you wish to openRight-click the file icon or file name to display a shortcut menuClick Open on the shortcut menu to open the selected file in the program used to create the fileOffice 2010 and Windows 7: Essential Concepts and Skills51Starting a Program from Windows Explorer and Opening a File

Office 2010 and Windows 7: Essential Concepts and Skills52Unique Features of Excel

Click cell A1 to make it the active cellType the worksheet title in the cellClick the Enter box to complete the entryOffice 2010 and Windows 7: Essential Concepts and Skills53Entering a Worksheet Title

Click the Save button on the Quick Access Toolbar to overwrite the previously saved fileOffice 2010 and Windows 7: Essential Concepts and Skills54Saving an Existing Office Document with the Same File Name

The term database describes a collection of data organized in a manner that allows access, retrieval, and use of that dataAccess is a database management systemSoftware that allows you to use a computer to create a database; add, change, and delete data in the database; create queries that allow you to ask questions concerning the data in the database; and create forms and reports using the data in the database Office 2010 and Windows 7: Essential Concepts and Skills55AccessOffice 2010 and Windows 7: Essential Concepts and Skills56Access

If necessary, click the Blank database button in the New gallery in the Backstage view to select the template typeClick the File Name text box, and then type the desired database nameClick the Browse for a location to put your database button to display the File New Database dialog boxNavigate to the desired save locationClick the OK button to select the save locationClick the Create button in the Backstage view to create the databaseOffice 2010 and Windows 7: Essential Concepts and Skills57Creating an Access DatabaseOffice 2010 and Windows 7: Essential Concepts and Skills58Creating an Access Database

Click File on the Ribbon to open the Backstage viewClick Open in the Backstage view to display the Open dialog boxNavigate to the location of the file to be openedClick the file to be opened to select the fileClick the Open button to open the selected file and display the opened file in the current program windowOffice 2010 and Windows 7: Essential Concepts and Skills59Opening an Existing Office FileOffice 2010 and Windows 7: Essential Concepts and Skills60Opening an Existing Office File

Outlook is a powerful communications and scheduling program that helps you communicate with others, keep track of contacts, and organize your calendarElectronic mail (e-mail) is the transmission of messages and files over a computer networkOffice 2010 and Windows 7: Essential Concepts and Skills61OutlookOffice 2010 and Windows 7: Essential Concepts and Skills62Outlook

Publisher is a powerful desktop publishing (DTP) program that assists you in designing and producing professional-quality documents that combine text, graphics, illustrations, and photos Office 2010 and Windows 7: Essential Concepts and Skills63PublisherOffice 2010 and Windows 7: Essential Concepts and Skills64Publisher

OneNote is a note taking program that assists you in entering, saving, organizing, searching, and using notesOffice 2010 and Windows 7: Essential Concepts and Skills65OneNote

Navigate to the location of the file to be renamedRight-click the file to be renamed to display a shortcut menu that presents a list of commands related to filesClick Rename on the shortcut menu to place the current file name in a text boxType the new file name in the text box and then press the ENTER key

Office 2010 and Windows 7: Essential Concepts and Skills66Renaming a FileOffice 2010 and Windows 7: Essential Concepts and Skills67Renaming a File

Navigate to the location of the file to be movedDisplay the folder in the navigation pane to which you want to move the fileDrag the file from the right pane to the desired folder in the navigation paneOffice 2010 and Windows 7: Essential Concepts and Skills68Moving a FileOffice 2010 and Windows 7: Essential Concepts and Skills69Moving a File

Navigate to the location of the file to be deletedRight-click the file to be deleted to display a shortcut menuClick Delete on the shortcut menu to display the Delete File dialog boxClick the Yes button to delete the selected fileOffice 2010 and Windows 7: Essential Concepts and Skills70Deleting a FileOffice 2010 and Windows 7: Essential Concepts and Skills71Deleting a File

Click the Office programs Help button near the upper-right corner of the program window to open the programs Help windowOffice 2010 and Windows 7: Essential Concepts and Skills72Opening the Help Window in an Office Program

Drag the window title bar to the desired locationOffice 2010 and Windows 7: Essential Concepts and Skills73Moving a Window by Dragging

Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrowDrag the bottom border to display more of the active windowOffice 2010 and Windows 7: Essential Concepts and Skills74Resizing a Window by Dragging

Type the search text in the Type words to search for text box at the top of the programs Help windowClick the Search button arrow to display the Search menuSelect the desired option on the Search menu, and then click the Search button arrow again to close the Search menuClick the Search button to display the search resultsClick the desired link to view the Help documentClick the Home button on the toolbar to clear the search results and redisplay the Help home pageOffice 2010 and Windows 7: Essential Concepts and Skills75Obtaining Help Using the Type words to search for Text BoxOffice 2010 and Windows 7: Essential Concepts and Skills76Obtaining Help Using the Type words to search for Text Box

Click the desired link on the Help home page to display the associated pageOffice 2010 and Windows 7: Essential Concepts and Skills77Obtaining Help Using the Help links

With the programs Help window open, click the Home button on the toolbar to display the Help home pageClick the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help windowClick the desired link to view a list of Help subtopicsClick the desired subtopic to view the associated articleOffice 2010 and Windows 7: Essential Concepts and Skills78Obtaining Help Using the Help Table of ContentsOffice 2010 and Windows 7: Essential Concepts and Skills79Obtaining Help Using the Help Table of Contents

Windows Help and Support is available when using Windows 7 or when using any Microsoft program running under Windows 7Displays help for Windows 7Office 2010 and Windows 7: Essential Concepts and Skills80Using Windows Help and Support

Click the Start button on the taskbar to display the Start menuClick Help and Support on the Start menu to open the Windows Help and Support windowAfter reviewing the Windows Help and Support window, click the Close button to quit Windows Help and SupportOffice 2010 and Windows 7: Essential Concepts and Skills81Starting Windows Help and SupportOffice 2010 and Windows 7: Essential Concepts and Skills82Starting Windows Help and Support

Perform basic mouse operationsStart Windows and log on to the computerIdentify the objects on the Windows 7 desktopIdentify the programs in and versions of Microsoft OfficeStart a programIdentify the components of the Microsoft Office RibbonChapter SummaryOffice 2010 and Windows 7: Essential Concepts and Skills83Create foldersSave filesChange screen resolutionPerform basic tasks in Microsoft Office programsManage filesUse Microsoft Office Help and Windows HelpOffice 2010 and Windows 7: Essential Concepts and Skills84Chapter SummaryChapter CompleteMicrosoftOffice 2010