WHY WE CARE ABOUT MEETINGS
Why Meetings Matter
Dec 01, 2014
Meetings are supposed to spur collaboration and create clarity, but more often they create tension in a team. Here are four principles we use at Possible to make meetings remarkable.
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WHY WE CARE ABOUT MEETINGS
Meetings are supposed to spur collaboration
and create clarity.
But more often they create tension in a team because unclear or broken commitments damage tasks, relationships, and culture.
We do believe meetings can still work. Here are 4 principles
we live by for meetings.
HOW WE RUN MEETINGS 1. Meet as a last option. 2. Make clear commitments a default by documenting meetings in Asana. 3. Give 24 hours for every 15 minutes of meeting prep.
4. Every meeting should have 1 clear “DRI” to lead it.
1
Meet as a last option.
Meetings, if not used properly, come at a tremendous time cost to the organization.
If you have a useless 1 hour meeting with 10 people,
you haven’t wasted 1 hour— you’ve wasted 10
organizational hours.
If you think something can be accomplished outside of a meeting, it’s your responsibility to make that suggestion.
And it’s everyone’s responsibility to
treat each meeting as a race to clarity.
2
Make clear commitments a default by documenting meetings in Asana.
Great meetings leave everyone with a clear idea of “who will do what by when.”
Asana is the perfect match for
that structure.
We host all substantial meetings (anything longer than 15 min ad hoc meetings) in Asana.
3
Give 24 hours for every 15 minutes of meeting prep.
It’s hard to create a standard rule here, but this is close: for every 15 minutes you
expect someone needs to review materials you’ve prepared for a meeting,
grant them 1 day to review.
4
Every meeting should have 1 clear DRI to lead it.
This is an extension of the “Directly Responsible Individual” (DRI) concept we’ve borrowed from Apple.
A meeting is effective if it has a person responsible for
building the agenda, sending out materials, keeping the
meeting on time, and ending the meeting with clear,
documented commitments.
In summary: Less meetings. More doing.
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