ISSA North Texas October 2, 2015 Why Enterprise Information Management is the Key To GRC
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ISSA North Texas
October 2, 2015
Why Enterprise Information Management
is the Key To GRC
Definition of GRC
GRC is a discipline that aims to synchronize information and activity across governance,
risk management and compliance in order to operate more efficiently, enable effective
information sharing, more effectively report activities and avoid wasteful overlaps.
Why GRC Strategies Fail…
How can you have an Effective GRC Strategy when you have an Information Silos Disconnect?
Let's Break it down…Synchronize information and activity across GRC
WHY:
• In order to operate more efficiently
• enable effective information sharing
• more effectively report activities
• avoid wasteful overlaps
• Unstructured file based content Word documents
Excel spreadsheets
Images
Videos and PDFs (Big Content)
The Information silo Disconnect
Structured data (Big Data) resides in various business systems across the enterprise, such as:
CRM'S
ERP's
Project Mgt software
Accounting
HR
Quality
The Information silo Disconnect
Traditional BI is for Structured Data
New possibilities Documents become an information asset to lead the business
Challenges BI tools work only against structured data
Documents are unstructured but metadata is structured
The new technologies enable structuring unstructured data in backend systems
Collaboration Business processes are mostly customer-centric
Processes must support the presence of subcontractors and partners
Employees are mobile too
Consumerization My own devices to workplace
Mobile IT
BRIDGING THE GAP BETWEEN
CORE BUSINESS SYSTEMS AND CONTENT
STRUCTURED UNSTRUCTURED
CRMERP
CORE BUSINESS
INFORMATION OBJECTS
ProductPROJECT services
DOCSIMAGES MEDIA
FROM UNSTRUCTURED TO STRUCTURED
M-Files structures all content, including documents - with
metadata
Structured data is easier to find, visualize and analyze with BI tools
M-Files builds conceptual hierarchies between objects
automatically
Connects Proposal to Customer Record to Agreement
M-Files shows all content in the same view
Data (documents and structured data)
Relationships between items
Native Mobile AppsiPhone/iPad
Android
Windows Phone
Capture
Manage WorkflowsComplete assignments remotely
Initiate digital signatures
Offline Access
MOBILE ACCESS
Empower your mobile workforce
v2
Install the apps now from:
No Folders, just metadata
Users do not save files to any folder They just describe the content with metadata
The system lists the content in all relevant views (virtual folders) and users can create new views at any time
Documents sorted by projects.
Documents sorted by customers.
Proposal.docx
MAGIC QUADRANT FOR ENTERPRISE
CONTENT MANAGEMENT
2012 & 2013
FORRESTER RESEARCH ECM WAVE
2013
DELOITTE TECHNOLOGY FAST 500 EMEA
- FINALIST 2010, 2011 & 2013
TREND-SETTING PRODUCT OF
THE YEAR
2012
CONTENT MANAGEMENT FOR
KNOWLEDGE WORKERS VENDOR
LANDSCAPE REPORT- ”MARKET PILLAR”2012
100 GLOBAL FINALIST
2010
recognition AND AWARDS
what if YOU COULD ACCESS ANYTHING
?AT ANY TIME
INSTANTLY
DYNAMICCONTENT MANAGEMENT
organized byWHAT WHERESOMETHING IS IT'S BEEN STORED
vs
DOCUMENT TYPE
CUSTOMER
DATE
PERMISSIONS
PLAYLIST
ARTIST
GENRE
ALBUM
iPhoneit's as simple as an
Search results are ranked by relevancy
How recently the document was created
How many times the document has been edited or updated
Search includes file metadata & contents
Locates documents quickly no matter how many items are in the vault
Find Documents Instantly
integratingTHIRD PARTY SOFTWARE
M-FILES INTEGRATES WITH: Microsoft Dynamics
Microsoft Sharepoint
Microsoft Office
SAP
Oracle
Salesforce
NetSuite
AutoCAD
PSIGEN
THE M-FILES API CONNECTS TO
VIRTUALLY ANY DATABASE
we play niceWITH OTHERS
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