Whither benefits management, Wednesday 21st March 2015

Whither Benefits Management?

Gary Mainwaring

21st January 2015

What’s My Angle?

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LL / LFE / L2S

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No Time For…

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Scope

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Hands Up

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What I will try to get across is….

Key Takeaways

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Planned Benefits Realised?

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On time, within

budget, ‘White

elephant’

‘Super project

but financial

disaster’ for

John Laing plc

Late, 3x over

budget

New Benefits Realised?

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GDUK Defence Solutions

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Customer Stakeholders

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OGC Recommendations…

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A clear project plan that ….indicates the means of benefits realisation.

The project management team has a clear view of the interdependencies between projects, the benefits, and the criteria against which success will be judged.

The SRO has the ability, responsibility and authority to ensure that the…. business benefits are delivered.

Effective systems for measuring and tracking the realisation of benefits in the business case.

Have enough review points so that the project can be stopped, if changing circumstances mean that the business benefits are no longer achievable or nolonger represent value for money.

Government ‘Push’

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SRO to ensure

projected benefits are

delivered

Anticipated benefits not

delivered within original

time and cost

expectations

Use assurance to

monitor and maximise

benefits

Government ‘Push’

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“A critical innovation in the private sector has been the emergence of a portfolio management approach to major projects, that is, a central project authority takes the role of prioritising across a company’s projects on the basis of benefit to cost ratio, risk and deliverability. This exercise is repeated frequently……”

Government ‘Push’

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The business case for the line estimates that Crossrail will produce

£1.97 of benefit for every £1 of cost, through reduced journey times,

reduced crowding on public transport and quicker interchanges

between services.

Lesson from History

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Delivering Capability

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Requirements

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Programme Vision

Benefits Realisation

Deliver to Plan - OTAD

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Bowman TCS

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Delivered to agreed requirements but not necessarily what the end user needed….

Customer Collaboration

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Customer Collaboration

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Sharing Knowledge

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In Theory……

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In Theory……

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Benefits Management Process

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Benefits Management Artefacts

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• Proposal (High Level Benefits)

• Stakeholder Management Plan (updated to

include expected benefits)

• Benefits Management & Realisation Plan

(section in PMP)

• Benefits Tracking (RAG status in Project Review

Pack and LCM Governance Packs)

• Benefits Dependency Mapping (diagram)

• Benefits Realisation Register (reports,

knowledge database)

Benefits Dependency Map

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Objective

Benefit

Weighting

Benefits Dependency Map

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Cassandra / Cranfield

Benefits Dependency Map

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Bradley

Benefits Dependency Map

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COTS

Based

SolutionShorter

Delivery

TimescalesImproved

Through Life

Support

Reduced

Spares

HoldingReduced

Running

CostsImproved

Frontline

Support

Benefits Dependency Map

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Benefits Management Model

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Vision Statement

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Improved Situational Awareness

Standard Messaging

Tactical Network Gateway

Interoperability with Coalition

Forces

Enhanced Information

Footprint

Improved Information Superiority

GFI –Recognised Messaging Standards

PROJECT OUTCOMES

ENABLERS CAPABILITIES BENEFITS

Before BM Was Discovered..

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Who’s The Champion Now?

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PMO Manager

Project Manager

Project Sponsor

Bus Dev Manager

Lead Engineer

The Challenge

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The Challenge

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Reminder - Key Takeaways

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Thanks – Questions?

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