Where to Get Web-related Help and Services.doc

MCC Web Policies and Procedures Handbook

Written by Kym PociusEdited by Carol Burritt and Cynthia CooperDeveloped by the Web Oversight Committee

Last Revision: May 2, 2000 1

Table of Contents

I. Introduction II. MCC Web Policies III. MCC Web Site Management IV. MCC Web Page Submission Procedure

A. Types of Web Pages B. Submission Procedure C. Web Page Requirements

I. Introduction

Your Presence on the Web

Monroe Community College welcomes your interest in becoming part of MCC's World Wide Web presence. The information and the links that you provide on your College pages reflect not only on you but also on MCC and the State University of New York. With that in mind, this handbook provides information and directions for successfully publishing pages on the MCC Web site.

MCC faculty and staff persons interested in publishing pages on the MCC Web site should read and become familiar with all sections of this handbook. The following policies, procedures, and requirements have been put into place and revised following continuous careful deliberation by the MCC Web Oversight Committee. The purpose of these policies and procedures is to ensure that the MCC Web site operations and network administration runs efficiently and effectively, and that the MCC Web site maintains a consistent look and navigational feel that is paramount to a professional presence on the World Wide Web. Please observe all College policies regarding publications, reproduction of copyrighted materials, computer usage, etc.


Before You Begin . . .

The following requirements are prerequisite to publishing Web information on MCC's Web site:

Become familiar with MCC's Web site!

Read MCC's Web Policies and Procedures Handbook! This will answer many of the questions you have now.

Develop a working knowledge of HTML, the markup language used to create Web pages.

Know your PC (i.e., 486 PC, Pentium PC, Macintosh) and operating system (i.e., Windows for Workgroups 3.1, Windows 95, Windows NT, Macintosh). If you do not know, please contact Equipment Management at x3200.

Know how to access another server from your PC. Some preliminary directions are provided in Appendix II for Windows for Workgroups, Windows 95, Windows NT, and Macintosh users.

Where to Get Web-related Help and Services

The WebOffice

The WebOffice e-mail account ([email protected]) is the official liaison for the College community. Do not call or leave voice-mail or submit e-mail regarding Web-related questions or requests to accounts outside of the WebOffice e-mail account.

The ETS FAQ Online database

The Educational Technology Services (ETS) FAQ Online Database contains a section with answers devoted to Web-related FAQs.

The Help Line at extension 4357 (H-E-L-P)

We have support staff available who can help you with most web-related problems you may encounter.


mailto:[email protected]

Web-Related Training

If you do not feel comfortable creating your own html pages, the ETS Department of Professional Development offers a three course series on Web page development with HTML. The courses are listed in your ETS Technical Professional Development and Training schedule or you can visit the ETS Technical Training page for information.

Web Applications Development

The Department of Computing Services offers both Web page and Web applications development services. Please contact the WebOffice to set up an appointment to discuss your needs.

The WIP Directory

What is the WIP directory? "WIP" stands for "work in progress." The WIP directory is located on the Web server and is a mirror directory of the live MCC Web site where pages are actually published on the WWW.

The WIP directory was established in January 1997 to allow MCC staff to develop and test html pages within the MCC Web site environment. The WIP directory provides several advantages for page developers. The WIP directory is where you will be developing and testing your new pages prior to publication on MCC’s Web site.

Because of the benefits provided by working within the WIP directory, you are expected to develop and test your Web pages in the WIP directory. If you choose to develop your Web pages on a system other than the Web server, you are responsible for correcting broken links, resizing graphic files as needed, and testing the behavior of your pages once you decide to move them into your WIP subdirectory for page review.

If your pages include scripts or applications developed under Java, Javascript, Perl, or some other CGI language, it is your responsibility to thoroughly test your CGI application and ensure that it is working properly. Keep in mind that running scripts such as Perl will require some overhead on your part in developing a working knowledge of the scripting language.


II. MCC Web Policies

The Manager of Web Development must be notified of all Web development projects prior to the beginning of development.

A Web page review team comprised of the Manager of Web Development (or representative), Web Public Affairs appointee and the Web publications/graphics coordinator reviews new pages submitted for publication. Subsequent and/or updated pages do not go through the review process, but are subject to monitoring to ensure policy adherence and proper functioning.

The Web Oversight Committee recommends policy changes by majority vote. Policy changes must be approved by the Vice Presidents. If the committee is deadlocked on a particular policy issue, the decision will be passed to the appropriate Vice President(s).

The Web Oversight Committee monitors the Web site to ensure that pages adhere to College policies.

Official College pages currently must be stored on the MCC Web site server. This insures that College pages are effectively and efficiently backed up, included in global fixes of broken links and other global changes, and are accessed when determining statistics for MCC Web site activity, such as number of requests per page.

URLS linking to official MCC College pages launching outside of the official MCC Web site may not be published. Contact the Web Office for information on how to set up your URL to launch your page within the MCC Web site.

The College has the right to remove any materials on the Web that do not adhere to MCC policies. In particular, this includes policies regarding publications, reproduction of copyrighted materials, computer usage, etc. MCC uses The Associated Press Stylebook and Libel Manual as a guide in producing all publications, including College Web pages.

All page submitters are responsible for implementing updates, changes and corrections to their Web files.

If pages are misrepresentative, outdated, contain broken links, or do not conform to MCC Web policies or page requirements, the CoChairs of the Web Oversight Committee will notify the submitter. If the submitter fails to make critical changes or fails to remove the files within 2 days after notification, the Web Oversight Committee will notify the WebOffice to remove those files from the public Web site.


Submitters may not delete or modify files located in shared Web directories unless they are the file creators or have obtained the express permission of the file creator to delete these files.

Use of any MCC logotype or image not received through the WebOffice must be approved by the Public Affairs office.

The College has the right to remove any inappropriate pages. Inappropriate pages include those with sexist, racist, defamatory, abusive, and/or harassing materials.

If an individual wishes to contest the judgment of the Manager of Web Development or a policy that the Manager of Web Development is enforcing, he or she should raise the issue in writing with the Oversight Committee chairs. The issue will then be reviewed by the MCC Web Oversight Committee.

Do not include another individual's personal data. On College pages, obtain your colleagues' prior permission before including contact information (i.e. College phone and fax numbers, e-mail addresses, etc.)

Pages with department information must have the portions that contain that information approved by the appropriate department head.

Student pages created as part of a class project must be submitted through the faculty member. Other pages created by students must be facilitated through a sponsoring department.

Page submitters cannot duplicate the following information: Course Descriptions, Master Schedule, Academic Programs of Study, or College Directory information. This information is stored in databases maintained by the appropriate departments. However, pages can link to this information.

Individuals who wish to request corrections for information published on MCC's Web site must contact the MCC departments responsible for maintaining the information.

A page will not be published unless it has passed the Web Page Requirements Checklist.

III. MCC Web Site Management

MCC Web site management consists of:


The WebOffice. The WebOffice is the official liaison to the College community concerning publication of MCC-related Web pages. Description and Reporting Structure?

The Manager of Web Development. The Manager of Web Development establishes the Web page submission procedure for page publication and maintenance. The Manager of Web Development is also responsible for the systems administration of the MCC Web site. Systems administration includes defining the security, directory and storage structure of the site, the assignment of networking rights and privileges, and Web site maintenance and documentation. The Manager of Web Development is Kym Pocius.

The Web Development Team. The Web Development team is responsible for implementing Web development projects. The team is chaired by the Manager for Web Development and consists of the Web Graphics Coordinator and the Web Editor. The Manager for Web Development establishes the user interface design guidelines for the site, and manages, prioritizes and coordinates all College Web-related development. The Manager for Web Development Master Page is responsible for all content changes/updates in the Master pages database.

The Web Oversight Committee. The Web Oversight Committee monitors the MCC Web site, establishes the site's organizational structure, writes and establishes policies, sets priorities and works with MCC's general counsel, Diane Cecero, concerning legal issues introduced by Web page publications. The committee consists of 9 members. A Public Affairs appointee charged with reviewing page content, an ETS Publications/Design appointee charged with reviewing page design and the ETS Manager of Web Development are ex officio members. Other members and who appoints them are:

Academic Services representative Vice PresidentStudent/Administrative Services representative Vice PresidentEducational Technology Services representative Vice PresidentEnrollment Management representative Enrollment Management

DeanPresident's Division representative President

Committee members serve one-year, calendar terms. The committee elects co-chairs each January.

The 2001 committee is co-chaired by:

Carol Burritt,* ETS/Computing Cynthia Cooper, Public Affairs


and is comprised of:

Janet Ekis,* Public Affairs Connie Herrera, Enrollment Management Terry Keys, ETS/Instructional TechnologiesRobert Bertram, ETS/ComputingSusan Baker, Student Services Dr. Chet Rogalski, Liberal Arts

*ex officio member

A few valued individuals serve the committee in advisory positions. These individuals currently include Brett Thompson in ETS/Networking and Robert Reynolds in ETS/Computing.


IV. MCC Web Page Submission Procedure

A. Types of Web Pages

Pages published on the MCC Web Site are developed by the College community. These pages typically fall into one of five categories:

Master page Staff Directory page Department page Faculty page Committee page

These pages are official MCC documents. All pages must undergo review by the page review team before initial publication to MCC's Web site.

The Master pages are those MCC pages that are directly referenced from the MCC Home page and from the Table of Contents frame. These pages do not represent departments but rather conceptually organize MCC's information according to the functionality defined by students' needs. The Web Development Coordinator is responsible for implementing the interface design, updates, and maintenance of MCC's Master pages.

The Staff Directory page is a single Web page that conveys information about a person's professional role at MCC. These pages are stored in a College Directory database and are created dynamically when the page is accessed. All MCC faculty and staff have a Staff Directory page containing the following in-house information: name, department, location, extension, office vision ID, and e-mail address. Staff Directory pages are accessed from the College Directory page and have a standard look and feel much like the White Pages of a telephone directory.

Persons wishing to add the following information: a 100 (w) by 150 (h) pixel photograph of themselves, job responsibilities, academic background, areas of expertise, professional experience, or any other area that pertains to your role at MCC may do so by contacting the WebOffice via the WebOffice e-mail ([email protected]).

The Department page(s) describes an administrative or academic department and is accessed from MCC's College Directory page. Department page submitters are responsible for updating and maintaining their Department's pages.

The Faculty page(s) emphasizes an instructor's role at MCC and is typically designed with the student in mind. These pages may provide course syllabi, required reading lists, learning resources, sample essays, or a forum for students to publish. Faculty pages are linked from Department and Staff Directory pages.


Faculty page submitters are responsible for updating and maintaining their Faculty pages. It is strongly encouraged that Departments complete their Web page site before faculty begin work on their pages.

The Committee page(s) describes the mission statement, function, minutes, and members of the various and ongoing committees at MCC. Committee pages are restricted to intranet (in-house) access only. Committee page submitters are responsible for updating and maintaining their Committee pages.

B. Submission Procedure

This is a synopsis of how the Web page submission process works. When you are ready to begin your Web page development, contact the WebOffice and she will set up an appointment with you to go over the Web page publication procedure and to provide you with a “work in progress” directory on the Web server.

Develop and test your pages in your "work in progress" directory. When you feel your pages are complete, contact the WebOffice and we will begin the review of your pages to ensure that the pages adhere to MCC's policies and page requirements. Once the review is completed, your pages will be published on the MCC Web site. Following this, you will be responsible for all subsequent changes and updates to your pages.

The complete submission procedure is outlined in the steps below.

1. Contact the WebOffice.

Contact the WebOffice via the WebOffice e-mail ([email protected].) Tell her that you are ready to develop a page(s) for the MCC Web site. The WebOffice will schedule an appointment with you to go over the Web page publication procedure.

Come prepared to the appointment with the following information:

1) The Web page submitter name. The Web page submitter is the MCC staff person responsible (please see the Policies section of this document) for maintaining the submitted Web pages. The Web page submitter is also the official liaison concerning any issues that may arise concerning the submitted Web pages. The Web page submitter is also included in Policy and Procedure mailing updates from the WebOffice.

2) The Web page designer name. This person may or may not be the same as the Web page submitter.


3) A list of person(s) who will require directory access rights to make changes to your Web pages.

4) Your PC type (i.e., 486 PC, Pentium PC, Macintosh) and operating system (i.e., Windows for Workgroups 3.1, indows 95, Windows NT, Macintosh OS).

5) If you are developing a Department page, provide the official department name (i.e., the department name listed in the MCC Faculty & Staff Directory). The WebOffice will provide you with the necessary URL to link to your Department staff listing in the MCC College Directory Database. Please Note: The MCC College Directory Database is maintained by the Telecommunications Department. All questions and comments concerning directory information should be made to the Telecommunications Department (Please see the Policies section of this handbook).

6) If you are developing a Department page, identify the Programs of Study and Course Descriptions associated with your department. The WebOffice will provide you with the necessary URLS to link to the appropriate information in the MCC Catalog Database. Please Note: The MCC Catalog Database is maintained by the Academic Services Department. All questions and comments concerning catalog information should be made to the Academic Services Department (Please see the Policies section of this handbook).

During this appointment the WebOffice will go over the Web page publication procedure with you, including the following:

1) How to access the Web Server from your PC.

2) Where your WIP directory on the Web server is located. No one other than the Web page review team and the persons that you identify will have change/write access to this directory. You will find an “index.htm” template to help you get started. You will also find two additional subdirectories located in your directory called “Images” and “MoveLive.”

3) How to access your “home” (i.e., index.htm) page in wip via your browser. This is an easy two-step process. First type in the URL “wip.monroecc.edu” into your browser’s location box. Second, go to the A-Z Index page and locate the entry for the Work In Progress Directories page. Your link will be listed on this page.


4) Where to find the Web Maintenance and Statistics page. This page is also listed in the A-Z index.

2. Create Your Pages.

Access the Web server (i.e., ETSCS2) via your particular system. Note: See Appendix II for a brief description on accessing the Web Server for Windows for Workgroups, Windows 95, Windows NT, and Macintosh users.

Create your pages in your new subdirectory located on the Web server. All html pages must be stored at the root of your directory. All graphics files (i.e., jpg and gif files) must be stored in your Images subdirectory. Each file (i.e., page or graphic) name should be no more than 8 characters long followed by a 3 character extension. (e.g., "campinfo.htm"). Adopting the "8.3 naming convention" eliminates the problem of older systems truncating file names that exceed the maximum file name length.

Edit your document using a simple text editor such as WordPad. If you choose to use an html editor such as Internet Assistant to create your Web pages, make sure that the resulting URL links are relative

e.g., < a href = "depts/ets/index.htm" >

rather than absolute

e.g., < a href = "///file/etscs2/wip/depts/ets/index.htm" >

Failing to do so will result in broken links once your Web pages are moved Live! In addition, do not use an HTML editor on a document that has already been created in another html editor. It will alter the code in unexpected ways.

3. Test Your New Pages in the WIP Directory.

Type the following URL into the Location Box of your Web browser: "http://wip.monroecc.edu". Click on your page link from the Work in Progress Directories page. Keep in mind that the MCC Web pages you are viewing in your browser are located in the WIP ("Work in Progress") directory. Your changes cannot actually be viewed on the live MCC Web site yet.


Test your pages thoroughly to make sure they adhere to MCC's policies and page requirements. Use the Web Page Requirements Checklist to double-check your pages. Make changes as needed to your html pages.

Once your Web pages are created and tested, make a backup copy of your pages and associated files and store them somewhere safe.

4. Review of New Page(s)

Tell the WebOffice via the WebOffice e-mail ([email protected]) that your pages are ready for review.

The review process will require a minimum of two weeks from the date pages are submitted. A Web page review team comprised of the WebOffice, the Web public affairs coordinator and the Web publications/graphics coordinator will review your submitted page(s) for technical integrity, content, and form. At this time the Web publications/graphics coordinator may return the page(s) for rework and explain what changes need to be made.

Directories containing pages that are not currently in active development within 6 months from the date of the initial appointment with the WebOffice will be removed at that time unless the Page Submitter contacts the WebOffice with extenuating circumstances.

5. Publishing the New Page(s)

If the page(s) adhere to MCC's Web policies and page submission requirements, the Web publications coordinator will notify the WebOffice that the page(s) are ready for publication on the MCC Web. If the page(s) do not adhere to MCC Web page policies and submission requirements, the Web publications coordinator will send the submitter information on what needs to be done to resubmit.

Once the pages are approved and published, the WebOffice will notify the submitter that the pages are published on the public Web site.

Subsequent and/or updated pages do not go through the review process, but are subject to monitoring to ensure policy adherence.


6. Changes/Updates of Published Page(s)

Page submitters may periodically need to make changes/updates to their published pages. Changes/updates must continue to adhere to MCC's Web policies and page submission requirements.

All periodic changes/updates to published pages must be made in the WIP directory.

Once modifications have been completed, thoroughly test your updates in the WIP directory to assure that all links work and that the pages appear correctly in the browser.

Place a copy of updated html and GIF/JPG files that you wish to be moved to the Live Web into your “MoveLive” directory.

Inform the WebOffice via the WebOffice e-mail ([email protected]) that the updated pages located in your “MoveLive” directory need to be moved into the live MCC Web site directory.

7. Page(s) Maintenance

Page submitters are responsible for the maintenance of their submitted Web pages! Keeping your page maintenance up-to-date ensures that the MCC site as a whole will run smoothly, provide accurate information, and will keep disk space usage to a minimum. Please note that maintenance responsibilities include the following:

Updating or deleting outdated page content. Correcting broken links to other MCC pages or to sites outside of MCC. Correcting missing images. Deleting orphaned (unused) .html pages or images. Correcting "slow" pages (i.e., pages with lengthy download times). Ensuring that pages continue to adhere to MCC's Web Policies and

Procedures

Statistics for the MCC Web Site are published at the beginning of each month and will provide you with a current list of maintenance tasks that need to be completed for your pages. Please check the Web Maintenance and Statistics Page at least once a semester and complete any necessary maintenance pertaining to your pages.


C. Page Requirements

The follow requirements must be met prior to submission of new pages, and also apply to any updated and/or subsequent pages. A Page Requirements Checklist is provided in Appendix I.

College Pages

All College Web pages must adhere to the policies section of MCC's Web Policies and Procedures Handbook.

No “Under Construction” pages will be accepted.

All html pages must be stored at the root of your directory.

All images used for your pages must be stored in the Images subdirectory of your directory.

All image links must include an “alt = imagedescription” in the tag (e.g., <img src="images/deptlogo.gif" width = "475" height = "401" alt = ”Department Logo”>.

Your main page (i.e., your Home page) must be called "index.htm".

All MCC-related URL links must be relative (e.g., < a href = "depts/ets/index.htm" >) rather than absolute (e.g., < a href = "///file/etscs2/wip/depts/ets/index.htm" >).

Identify any keywords that you wish to have added to the A-Z Index of Topics page. Keywords must provide substantial information to warrant a link in the A-Z Index of Topics. Mail a list of those keywords with the corresponding page links to the WebOffice at [email protected].

Identify any other text from MCC's Master pages where a potential link may be provided back to your page. Mail a description of those areas to the WebOffice at [email protected].

All College pages and references to pages found within the MCC Web site must end with a ".htm" extension (Note: Do not use an .html extension). It is advisable to follow the eight-dot-three file naming convention (no more than eight characters in the file name, plus a three character extension). Long file names are not supported in Windows 3.1.


All College pages must provide a navigational menu bar on each page to provide users with easy access throughout your site without dependence on the Browser’s Back/Forward buttons.

All College pages must include a link in the navigational menu bar to the submitter’s “Home” page (e.g., the Department or Faculty index.htm page).

Academic and Administrative Department pages must include a link in the navigational menu bar to a Department Faculty/Staff Listing page. This link will be provided by the WebOffice.

Academic Department pages must include a link in the navigational menu bar to the Course Descriptions page specific to that academic department. This link will be provided by the WebOffice.

Academic Department pages must include a link in the navigational menu bar to the Academic Program page specific to that academic department. This link will be provided by the WebOffice.

An example of an academic department's navigational menu bar might be the following:

[Our Home Page | Our Faculty & Staff | Faculty Pages | Programs of Study | Course Descriptions]

The following information must be found at the bottom of every page: the name and e-mail address (or link to e-mail address) of the Web page submitter (i.e., contact person responsible for the page), the name of the Web page designer, the date the page was added to the Web site, and the date the page was last revised. This information is needed by the WebOffice for Web site maintenance. You can add this information by adding and revising the following code to the end of your document:

<CENTER><HR WIDTH=75%> Web page submitted by Kym Pocius Web page designed by Lisa Forest Added to the Web: March 20, 1996. <script language="JavaScript"></script> </CENTER>


The MCC graphic header must appear at the top of all Master pages, Staff Directory pages, and the Faculty, Department, or Committee "index.htm" page. (Note: The index.htm page is the only page that requires the MCC graphic header.) Adding the following HTML lines at the top of your "index.htm" page will do the trick:

<CENTER> <img src=" http://www.monroecc.edu/webdbs/MCCLivew.nsf/Web+Site+Images/ED2802D80AE7936C8525659F0077933B/$File/MCCLogo.GIF?OpenElement" height=25 width=450></CENTER>

College pages must reference the "MCCLogo.GIF" file located in the Notes Images Library of the MCC Web site. Pages should not link to a copy of this image.

The background color tag BGCOLOR="FFFFF0" must be used on all a) Master pages and b) Staff Directory pages. Department, Faculty, and Committee page submitters are strongly encouraged but not required to use this background color. Adding the following HTML line at the top of your "index.htm" page will do the trick:

<BODY TEXT="#000000" BGCOLOR="#FFFFF0" LINK="#0000EE" VLINK="#551A8B" ALINK="#FF0000">

All graphics used must be accompanied by the HTML "Width" and "Height" parameters to optimize performance of page downloads.

All graphics must be saved in GIF format (unless a photograph is used) to optimize the performance of page downloads. Photographic images can be saved in JPG format.

All links must function on every page once the page(s) are moved into the WIP directory.

College pages should not include a link back to the MCC Home Page. Clicking on an MCC Home page link (without the TARGET="_TOP" tag) will cause a recursive process in which an additional Table of Contents frame will be embedded inside the main window frame.


Pages should not exceed 50K in size. If a page exceeds 50K in size, break the page into smaller sized pages and provide reference links to those pages in order to optimize the performance of page downloads.

The MCC Table of Contents frame should not be altered and should appear to the left of every College page.

The MCC Table of Contents frame should not appear on linked pages outside of the College Web site. This can be accomplished by inserting the following HTML tag following your URL link: TARGET="_TOP". For example:

<A HREF="http://home/netscapecom/assist/net_sites/frames.html"TARGET="_TOP">

Pages must be readable on both a PC and Macintosh using Netscape 2.02 or Internet Explorer 2.0 or higher. Pages using technologies such as FrontPages's WebBots must function on both PC and Macintosh platforms. A good test is to view your pages on an Electronic Learning Center PC or Macintosh to determine if pages are functioning correctly.

You must make a backup copy of your pages and store them offsite of the Web server.


D. Important Considerations

Prior to submitting your pages to the Monroe Community College Web Site, please consider the following:

Develop pages with your audience in mind.

Monroe Community College's primary audience is current and potential students. However, your audience may differ depending on the focus of your department. Your audience may include alumni, businesses or prospective employees, for instance.

Concerning a standard look and feel to the website

Please review all pages of our Web site to notice common design elements, such as the use of the MCC background color, the location of the MCC Logo and table of contents on Home pages, and the use of a navigational frame.

For department page submitters, especially note the consistency of look in pages such as the Instructional Technology/Distance Learning and Dental Hygiene Department pages.

Finally, make sure you are providing easy navigational access throughout your site. Keep in mind when you are developing pages that you don't want to obligate the student to "relearn" a navigational system each time they visit a new Faculty or Department page! It is also considered good user interface design not to rely on a Browser's Back/Forward buttons.

Concerning Personal Information

Use caution when publishing personal information on the Web. Be aware that anything personal you put on your page becomes public information, and may be collected or disseminated by third parties outside of MCC. The World Wide Web is more public than any other medium with which most of us are familiar. Electronic information on the Web can be seen globally and is easily manipulated. For example, if your address is listed in the telephone book, the Lycos white pages search engine provides Internet users with directions to your house. Visit the Lycos' PeopleFind page and enter the name of a person you know is listed in the white pages to see what we mean:

Lycos' PeopleFind "http://www.lycos.com/pplfndr.html"


Page Download Time

The larger and more complex your Web page, the longer it will take someone to download it to their PC. Keep in mind that individuals with older, slower PCs may have to wait minutes for large complex pages to download. The Page Requirements Checklist includes ways to improve your download time, such as keeping your pages under 50K, using GIF instead of JPG graphic formats, using width and height parameters for all graphics, and keeping graphics files small and to a minimum.

Concerning Links.

Although there is no legal requirement, it is common courtesy to ask permission prior to linking to other sites.

To request links from official MCC Web pages to another site or to suggest possible links from another site to MCC's Web site, contact Cynthia Cooper, Public Affairs Director, in writing. Give the page URL, brief description of the page or site and a rationale for the link.


Appendix I


Monroe Community CollegeWeb Page Requirements Checklist

Last Revision: 10/12/99

Please refer to the College's Web Policies and Procedures Handbook for information describing the following page requirements:

All College pages must adhere to the policies section of the Web Policies and Procedures Handbook.

No “Under Construction” pages will be accepted.

All html pages must be stored at the root of your directory.

All images used for your pages must be stored in the “Images” subdirectory of your directory.

All image links must include an “alt = imagedescription” in the tag (e.g., <img src="images/deptlogo.gif" width = "475" height = "401" alt = ”Department Logo”>.

Your main page (i.e., your Home page) must be called "index.htm".

MCC-related URL links must be relative (e.g., < a href = "depts/ets/index.htm" >) rather than absolute (e.g., < a href = "///file/etscs2/wip/depts/ets/index.htm" >).

A list of keywords and corresponding links to be added to the A-Z Index of Topics page should be mailed to the WebOffice at "[email protected].”

A listing of potential links from the College's Master pages to information contained in the submitted page(s) should be mailed to the WebOffice at "[email protected].”

All College pages and references to pages found within the MCC Web site must end with a ".htm" extension (Note: Do not use an .html extension).

All College pages must provide a navigational menu bar on each page to allow users easy access throughout the site without dependence on the browser Back/Forward buttons.

All College pages must include a link in the navigational menu bar to the submitter’s “Home” page (e.g., the Department or Faculty index.htm page).

Academic and Administrative Department pages must include a link in the navigational menu bar to a Department Faculty/Staff Listing page.

Academic Department pages must include a link in the navigational menu bar to the Course Descriptions page specific to that academic department.

Academic Department pages must include a link in the navigational menu bar to


the Academic Program page specific to that academic department.

The following information must be found at the bottom of every College page: the name and e-mail address (or link to e-mail address) of the Web page submitter (contact person responsible for the page), the name of the Web page designer, the date the page was added to the Web site, and the date the page was last revised. See the example listed in the College's Web Policies and Procedures Handbook.

The MCC graphic header must appear at the top of all Master pages, Staff Directory pages, and on the Department, Faculty, and Committee index.htm page (Note: The index.htm page is the only page that requires the MCC Logo).

College pages must reference the MCC graphic header image file located in Notes Images Library of the MCC Web site. Pages should not link to copies of these images.

The background color tag BGCOLOR="FFFFF0" must be used on all a) Master pages and b) Staff Directory pages. Department page submitters are encouraged but not required to use the background color tag BGCOLOR="FFFFF0".

All graphics used must be accompanied by the HTML "Width" and "Height" parameters to optimize performance of page downloads.

All graphics must be saved in GIF format (unless a photograph is used) to optimize the performance of page downloads. Photographic images can be saved in JPG format.

All links must function on every page once the page(s) are moved into the WIP directory.

College pages should not include a link back to the MCC Home Page.

Pages should not exceed 50K in size.

The MCC Table of Contents frame should not be altered and should appear to the left of every College page.

The MCC Table of Contents frame should not appear on linked pages outside of the College Web site.

Pages must be readable on both a PC and Macintosh using Netscape 2.02 or Internet Explorer 2.0 or higher. Submitters using technologies such as FrontPages's WebBots must assure that this technology functions on both PC and Macintosh platforms.

You must make a backup copy of your pages and store them offsite of the Web server.


Appendix II


Monroe Community CollegeAccessing the Web Server

Last Revision: 4/28/98

Windows (3.1) for Workgroups Users

1. Log on to MCC-DM (Even if you don't put in a user name and password, if you see the black screen after Windows launches at boot up, you are logging into MCC-DM).

2. Launch File Manager (Main Group/File Manager Icon).

3. From the File Manager pull down menu, choose Disk/Connect Network Drive.

4. Choose an unused drive letter from the list of letters (e.g., W: for WIP).

5. In the Path box, type \\ETSCS2\WIP.

6. Press OK to save change.

7. You should now see your new drive letter (e.g., "W") in the list of drives. This drive is now permanently "mapped" to the WIP directory on the Web server, where you will develop and test your pages.

8. Click on the W: Drive to view the subdirectories listed in the WIP directory. The WebOffice will provide you with the complete pathname to your own subdirectory under WIP. Use a text editor such as Wordpad to create and edit pages in your new subdirectory. If unsure how to proceed at this point, please sign up for Web Page training through the Help Desk (ext. HELP).

Windows 95 and NT Workstation 4.0 Users

1. Log on to MCC-DM. (Even if you don't put in a user name and password, if you see the black screen after Windows launches at boot up, you are logging in to MCC-DM).

2. Right click (secondary click left click if set up for left handed mouse) on the Network Neighborhood desktop icon and choose find computer from the pull down menu.

3. Type in "ETSCS2" and enter.

4. Double click on the found ETSCS2 computer icon.

5. Highlight the WIP subdirectory. Hold down the right mouse button and drag WIP to your desktop (you may need to minimize some open windows to clear some open desktop space). Choose Create Shortcut here when menu option appears.


6. Double click on the newly created WIP shortcut on your desktop. You will see a list of subdirectories located in the WIP directory. The WebOffice will provide you with the complete pathname to your own subdirectory under WIP. Use a text editor such as Wordpad to create and edit pages in your new subdirectory. If unsure how to proceed at this point, please sign up for Web Page training through the Help Desk (ext. HELP).

Mac Users

1. Control Panel(s)/Network box should be set to Ethernet.

2. Chooser should be on Appleshare, and Zone should be “Faculty”.

3. Choose ETSCS2 from the list of available servers.

4. After you click on ETSCS2, you should get an option menu with two choices. Choose Microsoft Authentication (not Apple). If at this step you do not get that option, it is probably because your Mac is not configured to do so. Request reconfiguration (Equipment Management, x3200) for Microsoft Authentication for your Apple workstation.

5. After choosing Microsoft Authentication, enter your name and password. If you are not sure what it is, contact Equipment Management (x3200) and tell them you need your password changed. When they give you your new password, remember it as your NT domain password (as opposed to a Zodiac or an Office Vision password).

6. You will see a list of subdirectories on the Web Server. Choose "WIP" and a WIP network icon will appear on your desktop.

7. The WebOffice will provide you with the complete pathname to your own subdirectory under WIP. Use a text editor such as SimpleText to create and edit pages in your new subdirectory. If unsure how to proceed at this point, please sign up for Web Page training through the Help Desk (ext. HELP).

Where to Get Web-related Help and Services.doc

Documents

web information

web server

web page development

mcc web policiesiii

mccs web site

mccs web policies

web page requirements

manager of web development