Where Library Projects Go to Die: Keeping Our Projects Off the Hot Mess Express

Keeping Our Projects Offthe Hot Mess Express

Emily ClasperMLIS, PMP

TRAIN WRECK

Where is Your Plan?

What Are Your Goals & Objectives?

Who is Your Project Manager?

What are your Team Members’Roles?

What is Your Communication Plan?

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WHY?

HOW?

WHAT?

Stakeholders

Schedule

Budget

Resources

Vendors

Contracts

Documentation

Evaluation

Risk Management

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LegitimacyAuthorityDocumentation CommunicationProcessChange

ExpectationsMitigates Risk Recovery

OptionsLessons for

Future

Written Documents with Formal Approval

WHY?

HOW?

WHAT?

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GOALS

OBJECTIVES

Specifically WHAT should this project accomplish in order to get

us to that WHY?

HOW are we going to go about making those thing happen?

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Remember:

Responsibility can be delegated

Authority can be granted

Approval can be required

Communication is key

I didn’t get my PM Skills in Library School

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Bosses:Give them AuthorityGive them Resources and ToolsCommunicate re: Project GoalsTrust their JudgementRequire AccountabilityGive Constructive Feedback

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Planning Phase Exposure to Project Plan Accountability & Investment RACI MatrixClear Role DefinitionsClear Task AssignmentsCommunication Plan

Execution Phase MeetingsTask Management ToolsReporting RequirementsCooperative workChange Management

Procedures Communication

Account for Everyone!

Rule # 1

Who - To, FromHow - MediumWhat - Content, DetailWhen - FrequencyWhy - Purpose

Evaluation

What needs to be addressed immediately?

How are our resources looking?What can be saved?What needs to be

scrapped?What can we start doing

differently?

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Immediate Crisis AvertedAdjust Goals, ObjectivesAdjust ResourcesNew Plan In PlaceAsk those 5 Questions AgainGet to Work

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@eclasperhttp://eclasper.com