What's your cash position? Improve visibility with lockbox integration to NetSuite

What’s your cash position?

Improve visibility with Lockbox

integration to NetSuite

December 11th, 2014

Presented by Carl Pezold

Demonstration by Jim Leney

Customer Success Story by Aaron Kleinhandler

of Spectrio LLC

Agenda

• Business problem: Daily Cash Position and Banking

Integration

• Celigo at a glance, Lockbox Connector for NetSuite

• Demonstration

• Customer Success Story: Spectrio

• Question and Answer Session

The Role of Finance – Business Partner

• Provide visibility to the

financial health of the

business

• Reduce redundancies,

streamline processes

• Implement systems for

scalability

‘The Changing Role of the Financial Controller’, Ernst &

Young

Daily Cash Position

• Daily Cash Report

- Opening Balance

- Cash Inflow

- Cash Disbursement

• Prepare for creditor claims

• Avoid expensive borrowing,

Lines of Credit

• Avoid risky strategies for

compensating for lack of

visibility: check floating, etc.

Integration: ERP and Bank

“Banking Integration: Optimizing Cash Management”, Silicon Valley Bank

Options for Automation

• Add Staff

• Build it yourself

(and maintain it…)

About Celigo

• Founded 2005

• Headquarters in Redwood Shores, CA

• Headcount of 95 and growing rapidly

• Many experienced NetSuite employees & users

• 950+ Customers

Experience with banks

• Silicon Valley Bank

• US Bank

• Wells Fargo

• Bank of America

• Fifth Third

• Union Bank

• BB&T

Live demonstration of Lockbox

Connector

Jim Leney, Solution Architect

Automate the posting of payments in NetSuite

NetSuite

NetSuite

Invoice #2

NetSuite

Invoice #2

NetSuite

Invoice #1

Bank

Lockbox File(s)

(CSV/Excel, BAI,

NACHA)

NetSuite

Payment

Customer A

Celigo

Lockbox

Checks, ACH,

Wire

Celigo Lockbox: Work Flow

• Creates a Lockbox Batch Summary record

• For each Lockbox Payment record, creates a Lockbox

Transaction record; where the status will be as follows:

• Applied

• Partially Applied

• Unapplied

• Unidentified

• Creates a Customer Payment record

• Creates a Customer Deposit record if the Customer is

unidentified (default) OR

• Creates an Unapplied Payment

• Updates the Lockbox Summary record with overall status

Customer Testimonial

Aaron Kleinhandler, CEO

Spectrio LLC

“We can double in size right

now, and we wouldn’t need

to add anything to our

accounting office.”

• Full-service audio-visual marketing company

• Based in Oldsmar, Florida, USA

• “Be heard. Be seen. Be inspired.”

1986 Conquest Communications Founded

1990 Impression On Hold (IOH)

Founded

2003 Conquest acquires Magic On

Hold; becomes Audio Messaging

Solutions LLC

2011 AMS acquires IOH; becomes Spectrio LLC

Spectrio: Challenges

• Too much manual work

associated with processing

payments

• Skilled full time employee,

under utilized

• Opportunity for errors

• Delays in visibility to cash

position

• 2700 checks per month

• 100k data points

Spectrio: Benefits

• Able to repurpose one full

time employee, allowing her

to focus on high value work

• Daily cash position verified

Questions and Answers