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What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011
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What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

Jan 18, 2016

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Page 1: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

What’s Inside the April 15 Workbook?

A Presentation for Part C Service AreasApril 21, 2011

Page 2: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 2

Agenda Agenda

• April 15 workbook

• Important due dates

• Q & A

• Contact information

Page 3: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Part C workbook opened Part C workbook opened

April 15, 2011April 15, 2011

April 2011S M T W T F S          1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

Page 4: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

April 15 Workbook OverviewApril 15 Workbook Overview

• Monitoring Activities Report (MAR)

• Strand Report

• Results Transmittals

• Determinations

Page 5: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Monitoring Activities Report (MAR)Monitoring Activities Report (MAR)

• Six messages:

– Data collection reminder

– Determinations reminder

– Public reporting announcement

– Child Outcome Summary Forms (COSFs) due date

– Parent Training and Information Center info

– Reminder to update unique identification codes (UICs)

• All service areas received all messages

Page 6: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 6

Strand Report Strand Report

• Strand Report displays local data for indicators reported in the Annual Performance Report (APR )

• Strand Report condensed

– Popular thumbs up/down stays

– Explains if action is required

• Review with your Review and Analysis Process (RAP) Team

Page 7: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 7

NEWNEW Strand Report NEWNEW Strand Report

Page 8: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Results Transmittals Results Transmittals

• Being issued for …

– C-2 Settings in a Natural Environment

– C-3 Child Outcomes

– C-4 Family Outcomes

– C-5 Child Find (birth–1)

– C-6 Child Find (birth–3)

• Due June 15, 2011

8

Page 9: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Wait… What’s a Results Transmittal?Wait… What’s a Results Transmittal?

• If a service area does not meet the state target on a results indicator, the local must complete a Results Transmittal

• Results Transmittals:

– Are a form within CIMS in the April workbook

– Guide discussions at the local level between LICC and RAP teams

• How do I know if I have to complete one?

– Look at your Strand Report for a “thumbs down”

– Look at your workbook Tasks List

9

Page 10: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

NEWNEW Results TransmittalNEWNEW Results Transmittal

10

Page 11: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Determinations Determinations

• MDE is required to issue determinations, or a service area report card, once annually; for Part C that’s every April

• MDE cover memo

– March 31 memo from Sally Vaughn

– About Determinations requirements

• 2011 report

Page 12: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

CIMS Refresher CIMS Refresher

12

Page 13: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

The CIMS Process The CIMS Process

13

Page 14: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Open WB Acknowledge ReportsOpen WB Acknowledge Reports

• Reports must be acknowledged by May 15

• You cannot view reports or complete work in your workbook until you’ve acknowledged your reports

• Where should you start?

– Review MAR

– Review Strand Report – Does my service area have a Results Transmittal(s)?

– Review Determinations Report

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Page 15: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 15

Assemble a RAP TeamAssemble a RAP Team

• A CIMS coordinator (special education director, Early On® coordinator, or district designee)

• Parents

• School improvement team or LICC representative

• Service providers

• Data experts or program specialists

• Special education administrators/general education administrators/ISD monitor

Page 16: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Complete Tasks with the RAP TeamComplete Tasks with the RAP Team

• Compliance

– Review Strand Report

– Review Determinations

• Results

– Results Transmittals

– C-2, 3, 4, 5, 6

– Complete with your LICC!

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Page 17: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Provide FeedbackProvide Feedback

• After completing tasks, provide feedback, and your workbook will be complete

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Page 18: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Upcoming Due Dates Upcoming Due Dates

• December 2010 workbook

– Progress Report due: June 1

– Request CAP closeout: September 15

• April 2011 workbook

– Acknowledge reports: May 15

– CAPs due: June 15

– Results Transmittals due: June 15

• Updated CIMS calendar available at the CIMS website under “Top Downloads” on the home page

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Page 19: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 19

Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org

Page 20: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 20

Resources - www.cims.cenmi.org Resources - www.cims.cenmi.org

Page 21: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 21

NEWNEW – Understanding the Strand Report NEWNEW – Understanding the Strand Report

Want to dig deeper into your data?? Want to dig deeper into your data?? Need help understanding your Strand Report?Need help understanding your Strand Report?

•New information on the CIMS Web site (www.cims.cenmi.org) to help service areas access and analyze data

– What does this indicator measure?

– Where can I find my data?

– When was the data collected?

– How was the local target calculated?

•Visit an indicator page under the “Results” or “Compliance” tab on the Web site

Page 22: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 22

Understanding the Strand ReportUnderstanding the Strand Report

Page 23: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011

Questions?Questions?Questions?Questions?

Page 24: What’s Inside the April 15 Workbook? A Presentation for Part C Service Areas April 21, 2011.

April 21, 2011 2424

For More InformationFor More Information

• CIMS Website

– http://cims.cenmi.org/

• CIMS Part C Help Desk

[email protected]

– (866) 334-5437

• MDE

– Vanessa Winborne, Early On Coordinator [email protected]

– Jessica Brady, Education Consultant, [email protected]