What’s Changing, and Why

Program changes make it difficult for our current data system to accurately reflect our program

Goals:◦ Have the data we need for reporting needs

◦ Develop reporting system that is efficient and easy for everyone to understand: NPAs Program Managers Regional Coordinators Data Entry staff

Changes are effective October 1 (FY 2013)

What’s Changing, and Why

A new form just for reporting Indirect Contacts

More streamlined form for Direct Contacts◦ Just one place to record agency, site, or school◦ Visual cues to help with recording

race/sex/ethnicity ◦ Reporting number of youth by grade level

What changes will I see?

Introducing…

The Indirect Form

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school

Indirect Forms: Site

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school

Indirect Forms: Site

Butler

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school

Indirect Forms: Site

ButlerButler County Food Stamp Office

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school “District” isn’t completed because the site is not a school

Indirect Forms: Site

ButlerButler County Food Stamp Office

Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)

Indirect Forms: Class Details

Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)

Indirect Forms: Class Details April 7, 2012

Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)

Indirect Forms: Class Details April 7, 2012

Jane Doe

Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)

Indirect Forms: Class Details April 7, 2012

Jane DoeSMNED – Be Active Your Way (Adults) Display

Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)

Indirect Forms: Class Details April 7, 2012

Jane DoeSMNED – Be Active Your Way (Adults) Display

X

Date of the event (ONE DAY) Name(s) of NPAs conducting the event Approved curriculum/resource used Type of indirect contact Name of teacher/group leader (agency contact)

Indirect Forms: Class Details April 7, 2012

Jane DoeSMNED – Be Active Your Way (Adults) Display

XJohn Smith

Total number of youth Total number of adults

No breakdowns by race, sex, or Hispanic ethnicity!

Indirect Forms: Participants

Total number of youth Total number of adults

Indirect Forms: Participants

87

0

Some regions have indicated they track the length of time a display is up (e.g., the entire month of April).

This information will not be tracked at the state level, but a place has been added to the form if your coordinator chooses to track that information within your region.

Indirect Forms: “Optional - For Regional use only”

The Direct Formhas had somework done to it,too…

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school

Direct Forms: Site

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school

Direct Forms: Site

Greene

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school

Direct Forms: Site

Cox Learning Center - North

Greene

County Approved site name

◦ Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”)

Only include District if the approved site is a school Why was “District” left blank?

Direct Forms: Site

Cox Learning Center - North

Greene

Direct Forms: Class Details

List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was

used to teach the group (appropriate for audience)

List the teacher/group leader for the group

Direct Forms: Class Details

List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was

used to teach the group (appropriate for audience)

List the teacher/group leader for the group

03/27/12; 03/29/12; 04/2/12

Direct Forms: Class Details

List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was

used to teach the group (appropriate for audience)

List the teacher/group leader for the group

Jane Doe03/27/12; 03/29/12; 04/2/12

Direct Forms: Class Details

List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was

used to teach the group (appropriate for audience)

List the teacher/group leader for the group

Jane Doe03/27/12; 03/29/12; 04/2/12

Kids in the Kitchen

Direct Forms: Class Details

List the actual dates this group was taught List the NPA(s) who taught the group List the approved curriculum/a that was

used to teach the group (appropriate for audience)

List the teacher/group leader for the group

Jane Doe

John Smith

03/27/12; 03/29/12; 04/2/12

Kids in the Kitchen

Direct Forms: Participant Demographics – Youth (left side)

For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

Direct Forms: Participant Demographics – Youth (left side)

For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

562

Direct Forms: Participant Demographics – Youth (left side)

For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

13

562

Direct Forms: Participant Demographics – Youth (left side)

For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

4

2

13

562

12

4

Direct Forms: Participant Demographics – Youth (left side)

For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

4

2

13

562

12

4

14

8

7 6

Direct Forms: Participant Demographics – Youth (left side)

For each grade level, write how many youth were taught in that grade ◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

4

2

1 3 4

13

562

12

4

14

8

7 6

Direct Forms: Participant Demographics – Adults (right side) For each age group, write how

many adults were taught◦ Check - is age appropriate for

curriculum?

Write the total number of participants in the bold box.◦ THEN break down these

participants by race and sex◦ IMPORTANT: Every student

should be reported by race and sex

Finally, list the number of participants by Hispanic ethnicity

Questions?

Kimberly Keller

[email protected]