What you need to know to cross the finish line….. Teiahsha Bankhead, PhD, LCSW Graduate Program Coordinator March 3, 2011.

MSW II Convocation

What you need to know to cross the finish line…..

Teiahsha Bankhead, PhD, LCSW

Graduate Program Coordinator

March 3, 2011

Purpose of this convocationReduce your stress about completing the thesis/project check in

processHelp you to set realistic expectations of the process for work

planningSupport you in scheduling end of semester appointments for

thesis/project check-inInterpret Graduate Studies’ requirements for Social Work MSW

studentsRespond to specific questions you may have about formatting

What have you heard about this process??

Dr. Bankhead’s DeadlineApril 22, 2011

5:00 pm

Graduate Studies’ Deadline

May 6, 2011 @ 3:00pm

www.csus.edu/gradstudies

Graduate Studies Website is your best friendUpdatesTimelinesTemplatesFormsFAQs

EVERYTHING YOU NEED TO WRITE & FORMAT YOUR THESIS/PROJECT

Instructions and GuidelinesCSUS Thesis/Project Workshop (Office of Graduate Studies) CSUS Guide for Thesis Format (Office of Graduate Studies) CSUS Guide for Project Format  (Office of Graduate Studies) CSUS Guide for Collaborative Thesis/Project (Office of Graduate Studies)

CSUS Guide for Thesis/Project Sample Cover Pages  (Office of Graduate

Studies) How to include Section Breaks using Microsoft Word

How to include Table of Contents using Microsoft Word Writing Guides -- Information on style manuals, citations, bibliographies, etc  (CSUS Library)

Even Templates 

Thesis (with copyright page included)  Thesis (without copyright page included) Project (with copyright page included)  Project (without copyright page included)  Collaborative (same department, with copyright page included) 

Collaborative (same department, without copyright page included) Collaborative (different department, with copyright page included) Collaborative (different department, without copyright page included) 

Special Major Thesis/Project (with copyright page included)  Special Major Thesis/Project (without copyright page included) 

Differences of SW Division

We Say References NOT bibliography

We say Division NOT department on Signature page

Reminder for Collaboration

The nature of the collaboration must be noted in the abstract AND in chapter 1 in the introduction section.

AbstractThe text of the abstract should be in block form (do not paragraph indent), left and right justified, double spaced, and contains no subheadings.

The abstract is a brief (usually 120 words or less), comprehensive, and specific summary of your project.

TablesTable 1Number of Events

First Observation Set Second Observation Set

Event A 3 4

Event B 5 6

Event Totals 8 10

No Italics

Italics

Please note that in tables the label appears above.

Figures

3

5

4

6

0

1

2

3

4

5

6

Figure 1. Number of Events No Italic

s

Italics

Please note that in figures the label appears below.

QuotationsIncorporate a short quotation (fewer than 40 words) into text,

and enclose the quotation with double quotation marks.

Display a quotation of 40 or more words in a freestanding block of typewritten lines, and omit the quotation marks. Start such a block quotation on a new line, and indent the block about ½ inch (or five spaces) from the left margin. The entire quotation should be double spaced. Please remember do not paragraph indent quoted passages.

APA 6.0 not 5.0Level headings consistencyElectronic source documentation

Whitmeyer, J. M. (2000). Power through appointment. Social Sciences, 29(4), 535-555. doi:10.1006/ssre.2000.0680

Use of doi – digital object identifier – instead url and retrieval date 60 million identifiers – all articles inpsyinfo, ebscohost, etc.

Listed on first page of article in print or electronic version

Crossref.org/SimpleTextQuery/

Five Levels of Heading Headings indicate the organization

and establishes the importance of each major component in a manuscript.

To determine which level of heading to use, refer to that part of manuscript with the finest level of subordinate categories and use the following guidelines for the whole document.

Heading Levels ContinuedLevel 1

Level 2

Level 3

Level 4

Level 5

Centered, Boldface, Uppercase and Lowercase Text

Flush left, Boldface, Uppercase and Lowercase Text

Indented, boldface, lowercase paragraph heading ending in period. Indented, boldface, italicized, lowercase paragraph heading ending with a period.

Indented, italicized, lowercase paragraph heading ending with a period.

Social Work DivisionInternal Thesis Review ProcessYou must drop off your project to be reviewed by the Graduate Program

Coordinator and she must sign off on it before it is taken to Graduate Studies for their acceptance.

Most students need to submit it at least twice to Dr. Bankhead so plan accordingly. This is why the early deadline of April 22nd.

In the interest of time management, Dr. Bankhead will NOT review your project if you meet any of the followingNo Formatting Workshop Certificate attached to projectNo Advisor’s Signature on Title page and AbstractNo verification of Human Subjects Approval ** New this year Incomplete documentObvious problems with font style or marginsAll requested changes from a previous draft not made

Sandy Birtcil’s Guidelines Regarding Thesis Check-In Process

1. You will need to complete a faculty evaluation when you turn in your thesis/project. Please give yourself extra time because there will be no exceptions.

2. Attach a proof of attendance showing completion of Formatting Workshop and Human Subjects Approval. If proof is not attached to the project, it will not be reviewed until the print out is received by the SW Division office.

3. Sign-In your thesis/project in the check-in binder.

4. The department will email you when your thesis/project is ready to be picked up. Please remember there is a 72 hour or more turn around period, depending on volume. DO NOT CALL THE OFFICE to see if your project is ready. If you do not receive an email by the 4 th day (NOT INCLUDING WEEKENDS) you may email Sandy Birtcil at [email protected]. Due to workload volume, please do not email Dr. Bankhead about your thesis at this time.

5. Once your thesis is signed, you will need to turn in one (1) copy from title page through abstract to the Division of Social Work.

6. *** NOTE: THE DIVISION OF SOCIAL WORK WILL NOT MAKE COPIES FOR STUDENTS.

Once Your Thesis/Project Has Been Signed Obtain a thesis/project receipt form: Microfilming and Binding Receipt from

the Graduate Studies Office located at RFC 206 or from their website.

Take receipt to Student Financial Services in Lassen Hall and pay $60.00 binding fee. The receipt must accompany your completed Thesis/Project when it is submitted to the Office of Graduate Studies.

Make 1 copy of your entire thesis/project on 24lb. 100% cotton paper

Make an additional copy of your title pages through abstract for Graduate Studies.

Turn the following in to Graduate Studies Entire thesis/project on good paper One additional copy of title pages through abstract Microfilming and Binding Receipt Proof of attendance of Formatting Workshop

Do’s & Don’ts Avoid biased and pejorative language. Do not use 'men' to refer to all

adults. Some commonly used acceptable references to populations: African Americans, Native Americans, sexual orientation (not sexual preference), people with depression and people with AIDS (not depressives or AIDS victims or sufferers), Asian Americans (not oriental), older persons (not elderly), lesbians and gay men (not homosexual; APA, 2001, pp. 63-76).

Avoid one-sentence paragraphs.

Avoid lengthy paragraphs. A paragraph should be no longer than one double-spaced page.

In general, use professional journals and avoid using 'popular opinion' journals and magazines, or both (i.e., Time, Newsweek, USA Today, and National Enquirer).

Do not put running headings on each page.

Do not list the abstract in the Table of Contents.

Do’s & Don’ts Continued Electronic references should have DOI (digital object identifier) number

If they are used, horizontal rules (lines) should be typed into tables; do not draw them in by hand.

Hyphenation should not occur at the end of lines, only between words when necessary.

Justification should be set to "off" or "left margin only" (the right margin should be uneven). The only exception is the abstract, which is left and right, justified (block style).

Use bolding or italicization for emphasis sparingly or avoid altogether.

Do not rely on typists for format. Check it out yourself. If you have any questions regarding university guideline requirements or binding and microfilming questions you should contact Graduate Center staff at (916) 278-6470.

If you don‘t finish on time…10 to 15% of students don’t finish on timeDefacto gatekeeping function - Incomplete thesis is a major

source of incomplete degrees in our division – Don’t let it be your barrier!

Register for continuous enrollment – 3 semesters then register for culminating experience again

Notify me and Graduate Studies that you did not completePetition to change graduation dateMaintain relationship with advisor if possibleSummer Thesis Check-in for consideration

If you do finish on time… Last minute challenges

Certificate of Formatting Workshop Completion

Thesis sign off by Advisor and Graduate Coordinator

Thesis Project Receipt form – 3 copies

Microfilming & Binding Receipt; $60 pd. at Student Financial Services in Lassen Hall

Ethesis or Efiling Graduate Studies reviews

Petition for exception for any changes in Advancement to Candidacy Forms Electives course numbers Project/Thesis Committee chair

Will my name be in the printed Commencement Program Book?

If you filed your petition to graduate in the Spring 2011 ceremony according to the correct deadline, your name will be included. The College of Health & Human Services is not responsible for the printed program. Please note: Signing up to walk does not guarantee that your name will be printed in the Commencement Program.

Research Symposium{Dissemination} A call for abstracts will be issued in late March

Abstracts will be due April 15th . Poster, panel, and oral presenters will be notified on

approximately April 22nd . We will conduct an orientation for presenters to help

students identify how to prepare a oral, panel or poster presentation and provide support.

Presentation: May 4th from 5:00 to 7:00 p.m. in the Forest Suite at the University Union.

Career Planning & Employment Application Panel/Workshop

Friday, April 29th from 1:00 until 5:00

* Location to be determined

If this is of interest to you send me an email so you may be involved in planning

Idea was to have employers talk about what they look for in job applicants in the current economic climate.

Have students set a course for planning their job search process.

Thesis/Project Roadblocks Human Subjects Approval Data collection & retrieval Irregular meetings with advisors Procrastination Revision process – waiting for

feedback on 1 chapter before moving forward

Family, medical & personal crises Incomplete volume of work – Chpts

1-3, 4 & 5 and formatting Time planning – multiple drafts, time

in takes to receive reviews, complete, edit, revise and respond in general to faculty comments

Formatting…..

Managing the Thesis ProcessHave a balanced, reasonable approach and expectation of yourself to the

thesis/project process;

Manage the process with timelines you develop for yourself;Date id when you drop chapters for review and when received;

Give your thesis professor all the information they need to evaluate your work – make it convenient for them;

Send them notes to tell them what you have delivered to them;

Recognize the challenges of a course that doesn’t have a regular meeting day and time and make adjustments accordingly;

Don’t avoid your thesis advisor

After PartyA Parking Lot Reception will be held immediately following the

commencement.

Look for a tent with the Social Work Division banner in the Parking lot.

We will have light snacks

Your family and friends are invited to attend

Faculty will be there to meet and greet your family

Congratulations!