Dec 23, 2015
WHAT KIND OF DATAWHAT KIND OF DATA
2 Main 2 Main CategoriesCategories
Systematic Systematic ApproachApproach
External
Internal
Input
Process
Output
EXTERNAL DATAEXTERNAL DATA
Means for Collecting Data
Primary: Surveys, Tracer Studies, Interviews, Questionnaires etc.
Secondary: Policy Documents, Literature, Media
INTERNAL DATAINTERNAL DATA
Means for Collecting Data
University Policy Documents
Annual Report
Interviews with VC/Other Authorities
INTERNAL DATAINTERNAL DATA
Teaching & Learning Process
Students
Graduates
Governance Structure
Finance (Fund Allocation)
Staff
Physical Facilities (Buildings, Laboratories, Library etc.)
SYSTEMATIC APPROACHSYSTEMATIC APPROACH
Entering Students
T & L
AssessmentsAssessments
Graduation
Class Interactions
Library Work Computer Work
Assignments & Tutorials
Language Lab Student Support Services
STAGES IN DATA ANALYSISSTAGES IN DATA ANALYSIS
CollectingVerifyingOrganizing
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
PreparingTables
Checking Consistencyacross tables
Analyzing Each TablePerformance - TrendsProfile - Compare with Norms
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Summary …………………………
Summary …………………………
SITUATIONAL ANALYSISSITUATIONAL ANALYSIS
Strengths Weaknesses………… …………………… …………Opportunities Threats…………. ……………………. …………
Root-CauseRoot-CauseAnalysisAnalysis
Problem Statement1. ……………………2. ……………………3. ……………………. etc.
Force-FieldForce-FieldAnalysisAnalysis
Restraining forces
Driving forces
CURRENTSITUATION
SELF EVALUATION (SE)SELF EVALUATION (SE)
Purpose of SE is Not To Prove, but To Improve
Should involve all the Stakeholders
Should consider both the Strengths & Weaknesses
Different SERs for different purposes (Institutional Review & UDG) ?????
IMPACT OF SELF EVALUATIONIMPACT OF SELF EVALUATION
Time
Quality & Relevance
Without SE
With SE+ Own Capacity
With SE+ Teamwork
SE + Teamwork+ External Support
Current Situati
on
Desired Situati
on
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Summary …………………………
Summary …………………………
Internal DataInternal DataExternal DataExternal Data
SWOT ANALYSISSWOT ANALYSIS
SWOTSWOTAnalysisAnalysis
Strengths Weaknesses………… …………………… …………Opportunities Threats…………. ……………………. …………
S < WS < WO < T O < T ConsolidationConsolidation
S > WS > WO > T O > T
ExpansionExpansion
Imp
rovem
en
tS
trate
gy
SYMPTOM
ROOT CAUSE
Why?
Why?
Why?
Why?
Partial Solution
PROBLEM IDENTIFICATIONPROBLEM IDENTIFICATION
ROOT-CAUSE ANALYSISROOT-CAUSE ANALYSIS
UnemployedUnemployedGraduatesGraduates
GreatGreatLecturesLectures
On-time On-time completioncompletion
GoodGoodStaffStaff
DedicationDedication
PoorPoorEthnic Ethnic
HarmonyHarmony
Long Long waiting timewaiting time
StaffStaffOverloadOverload
PoorPoorFacilitiesFacilities
Problem 3
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Problem 2Problem 1
ROOT-CAUSE ANALYSISROOT-CAUSE ANALYSIS
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Summary …………………………
Summary …………………………
Diagnose Symptoms
Cross-Table Analysis- Find Linkages
Problem Statement1. ……………………2. ……………………3. ……………………. etc.
EXAMPLE
1. Length of Study - Higher2. Thesis Writing - Delays Symptoms
CauseRepeating Courses - High
English Proficiency - Poor Root
Improve English Proficiency
ROOT-CAUSE ANALYSISROOT-CAUSE ANALYSISEXAMPLE 2EXAMPLE 2
Conflicts between students and local villagers
Symptom
Clothing frequently stolen from hostels
Cause
Lack of interaction between the University & villagers
Root
NEXT STEPSNEXT STEPS
Read, understand & familiarize the Guidelines
– If you need any clarification, do not hesitate to contact PPDU
Based on the Guidelines identify
– Data Required
– Purpose/Use of the Data
– Where can you Collect Data
– How to Collect Data
Data AnalysisData Analysis
Data CollectionData Collection
Problem Problem IdentificationIdentification
Improvement PlanImprovement Plan- - Designing ActivitiesDesigning Activities
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