What is Core Services? Management of shared data (people, locations and chemicals), across the EH&S suite of applications.

What is Core Services?

Management of shared data (people, locations and chemicals), across the

EH&S suite of applications.

People Chemicals

Locations

What is the Profile App?

A centralized application where Responsible Persons, PIs and EH&S Admins can go to

manage their common data (groups consisting of people & locations).

People

Locations

Access Profile App

Manage Profile

Share Data With Client

Apps

Contact Information

Contact Information

Create Groups

AddPeople

Add Locations

What is the Laboratory Hazard Assessment

Tool (LHAT)?

LHAT is a UC wide assessment tool that helps Principal Investigators identify activities and

hazards to ensure that lab personnel are properly protected in their work environment. 

LHAT provides an on-line solution that facilitates reviews of lab risks, as well as the on-going

distribution of personal protective equipment.

LHAT Process

Distribution

Now• People working in UC Laboratories have correct PPE• Helps EH&S identify who lab personnel and

responsible persons are • Automates process; more time to focus on research• Facilitates compliance with settlement mandates

Future• Integration with other EH&S applications• Enhancements based on user feedback

Benefits of LHAT

What is the Safety Inspection Tool (SIT)?

The Safety Inspection Tool is a web based audit application that reduces the amount of time any

given danger exists in a workspace. With a flexible feature set applicable to many types of safety programs, the software assists with inspection, correction and compliance.

Safety Inspection Tool Process

SIT Has Roles For:

• EH&S Admins (Program Manager Role)• Inspectors• PIs and Managers (Responsible Party

Role)• Departmental Safety Coordinators

What is the Employer’s First Report

(EFR)?

A system designed to capture occupational injuries and illnesses from when the injury first occurs through starting the claim in

iVOS

EFR Process

Benefits of EFR• Allows the entire campus community to report work

related injuries on-line• Streamlines the flow of information between the

Employee, Supervisor and Workers Compensation for work related injuries or illness

• Captures information to reduce risks• Improves communication with

Supervisors/Departments who are responsible for investigating those incidents

• Immediate access to incidents; prevention follow up• Update employee work status• Complies with OSHA regulation for work place

safety

EFR is a Mobile Friendly System!

What is the Chemical Inventory

System (CIS)?

CIS is a web-based inventory system that houses chemical inventories found within

campus laboratories and facilities.

The systemwide application was developed by the vendor eCompliance.

Who uses CIS?Individuals that use, handle, or store chemicals are required to maintain an accurate chemical inventory.

Primary Roles• Principal Investigators and/or Campus CIS Users/Chemical

Owners• Authorized Users associated to a Principal Investigator• CIS Campus System Administrators

Read-only roles• Fire Marshall• DSC - Department Safety Coordinators• EH&S Staff• LSO-Lab Safety Officers

Benefits of CIS

• Easy to use• Secure management of chemical

inventories• Ability to export any data/reports to

Excel• Access to a larger chemical library• Ability to print customized door

placards based on chemical inventory hazards

• Compatible with County and State chemical reporting systems

What is Chemical and Biological Information

System (CBIS)?

• Optional tool within CIS

• Available to all Principal Investigators

• Ability to search chemical structures

and compounds

Who uses CBIS?Campus System Administrators • CIS Campus System Administrators will also be the

Campus System Administrators for CBIS

Principal Investigators• Includes Chemical Owners and CIS Campus users

that use, handle, or store chemicals to maintain an accurate inventory

Authorized Users• Maintain chemical inventory on behalf of the

Principal Investigator

Benefits of CBIS

• Tracks inventory quantities of chemicals, containers, and reagents

• Tools for drawing molecule structures and reactions

• Tools for drawing and viewing pictures of compound structures

• Optional Chem4D Database module for creating personal databases of structures and reactions

What is Risk Assessment Determinations in Chemical Academic Laboratory

(RADiCAL)?

A risk management tool that quickly determines a control-banded Standard Operating Procedure (SOP) to provide

researchers with pertinent information to conduct their research safely.

RADiCAL Provides:

• Researcher, PI, and CHO access• System for SOP Development• UC wide Shared Library of Experiment Information• Hazard/Precaution Information on 60,000+

Chemicals• Dynamic Rule System for generating safety levels• Routing of SOPs for input and approval• Printable Safe Operating Card

What is Waste Accumulation Storage Tracking electronically (WASTe)?

WASTe is a system that allows a user to create and print a tag for hazardous waste in less than one

minute. WASTe accommodates four types of hazardous waste: Chemical, Mixed, Radiological and Universal.

WASTe

Benefits of WASTe

For Researchers• Researchers can manage personnel within application• Create and print tags in less than 60 seconds• Easy to signal containers for pickup

For Waste Yard Staff• Ability to view all campus inventories• Electronic Pickup simplifies check-in process to WAA • Inventory and accumulation time tracking

For Administrators• Adheres to regulations monitored by Department of Toxic

Substance Control• In-app notifications allow emailing lab directly regarding

specific tags

Benefits of WASTeTags• Creates tags for Chemical, Radiological and Universal waste

• Meets regulatory requirements for labeling hazardous waste

• Provides communication between generators and waste staff via embedded notifications system

Tracking• Provides inventory of containers in storage locations

• Tracks waste accumulation days

• Automatically notifies waste staff when containers have reached accumulation time limit

Convenience• Will share people and location data with other EH&S apps (Summer

2014)

• User guides embedded in application

System HighlightsSecure

• Single Sign-On authentication replaces app-specific passwords and reduces administration using CAS Authentication

Compliant • Adheres to regulations monitored by Department of Toxic

Substance Control• Ability to track single unit from accumulation in lab, to

pickup by EH&S staff, to consolidation, to shipment offsite

Standardizes Practices• Admins can identify and correct labeling errors• Scanning capabilities• Robust reporting capabilities

What is Biosafety Information Online

(BIO)?

BIO automates the Biological Use Authorization process and manages the

documentation required for use of viruses, fungi, bacteria and recombinant DNA.

BIO Process

Benefits of BIO

Regulatory Compliance• Provides a secure site from which BUAs can be accessed by research

staff, authorizing IBC personnel, and EH&S monitors • Allows access for the campus Institutional Animal Care and Use

Committee to establish work standards and facility requirements for BUAs involving animal subjects

Risk Mitigation• Gives researchers a campus-appropriate, risk-based Exposure Control

Plan• Enables authorized research staff to conveniently refer to their lab’s

approved BUA

Standardizes Practices• Standardizes terms and descriptions used in applications • Promotes standardized and streamlined biosafety processes across

the UC system and replaces labor intensive campus specific processes

Benefits of BIO (continued)Secure

• Uses campus CAS Authentication• Paperless system protects integrity of research data

Convenient • Researchers have access to their BUAs at all times• Biosafety Staff can easily locate any BUA in their system• All campus BUAs available in one location

Time Saving• Submit new BUA or amended or renewed active

authorizations• Assign authorized users and maintain required training

data

BIO System Highlights

Automated Data• Automated building feeds• Automated people feeds

Security• Single Sign-On authentication • Hosted on HIPAA compliant servers at the San

Diego Super Computer Center

Infrastructure • Infrastructure overhead (servers, development

teams, customer support, etc.), is supported centrally by IT Services for all UC campuses

What is Occupational Health Surveillance System (OHSS)?

OHSS provides a rapid mechanism for lab employees to receive medical clearance for

their work duties.

Captures workplace risk data and health information and routes it to a Medical

Professional for evaluation.

System Roles

Benefits of OHSS

• Assists UC systems in minimizing health risks• Establishes care plans for high risk employees• Provides PIs and staff with information on

health risks • Keeps employee health information

confidential• Speeds the process of medical clearance • Reduces physician workload• Easy to use

What is Field Safety/ Travel

Operations Planner (FSTOP)?FSTOP is a web-based tool used to create

a customized field trip plan to address possible risks associated with a trip. The goal of the system is to increase personal

safety and awareness of risks for the participant.

Who uses FSTOP?

• Anyone can access FSTOP with UC campus credentials

• Individuals planning a field trip for research or instructional purposes

Roles in FSTOP

FSTOP Campus Administrators• Manage Responsible Party and Scribe accounts• Modify plans• Review/Approve Submissions

Responsible Party • Create, edit and approve plans• Add Scribes

Scribe • Create and modify plans on the Responsible Party’s

behalf

FSTOP is built around five Important Questions

Everyone Should Consider Before Leaving on a Trip

1. What are you planning to go and do?2. What are the hazards involved?3. How do you plan to control the hazards?4. How will you ensure these controls are

implemented?5. How will you provide feedback to make

improvements to the plan?

Benefits of FSTOP

• FSTOP encourages the trip organizers to think about, plan for, and communicate otherwise potentially forgotten important items

• The application helps to streamline communication for participants and the contacts back at the local campus

• Improves overall safety for the trip participants

What is Business Intelligence (BI)?

BI is an umbrella term that includes the applications, infrastructure and tools, and best practices that enable access to and analysis of information to improve and identify actionable

outcomes.

Who are Business Intelligence users?

Anyone currently using or anticipating to use the EH&S Technology Suite

Benefits of Business Intelligence

• Expedites informed decision making by streamlining processes and removing extra workload

• Enables communication to multiple groups of people by leveraging data from across the EH&S Suite of applications

• Identifies efficient business processes and inefficient business processes by unlocking the inherent (but not necessarily apparent) value in our data

• Aids in business predictability• Empowers people

Report Example

UC EHS Technology Suite Support

For information about any of our EH&S systems Contact the UC ERM Service Desk at

[email protected]