What is Chapter Affairs? Global View and Support –Leadership Forum –Chapter Executive Workshop –Chapter Awards Program Liaison between Chapters and ACC.

What is Chapter Affairs?

Global View and Support – Leadership Forum– Chapter Executive Workshop– Chapter Awards Program

Liaison between Chapters and ACC (and within the College)– Facilitators, Not Gatekeepers

Development consultant– Strategic planning– Chapter Executive search

Resource Center– Institutional knowledge

• Staff liaisons• Chapter Affairs Extranet

– ACC tools• Chapter Operations manual• Membership database• Member billing• Financial management

software • Tool Kits

– Programmatic support• Quality• Advocacy• Education• Communications• Cardiovascular Leadership

Institute (CLI)

**Your** Chapter Affairs

• Phone and Email– BOG Webinars– Chapter Executive

Quarterly Calls– BOG Steering

Monthly Calls– Chapter Affairs Staff

• Hotline: 1-800-375-5413

• [email protected]

• Online– Chapter Affairs Extranet– Weekly BOG Update

• In Person– Chapter Meetings– BOG Meetings

• January• March• September

Please call Chapter Affairs:

• New project initiation– Not project management

• Central Contact point– Communication involving

multiple staff or departments

• Direction – When unsure of who to

contact, let us be your liaison

Chapter Affairs TeamTaryn Gold

– Supports Chapter Staff and BOG Members

• RSVPs and BOG Meeting Logistics

• Chapter meeting coordination• Governor elections• Chapter dues• Extranet resources

Jayne Jordan– Assists new and emerging Chapters– Primary Staff liaison

• BOG– Steering

Kristin Try– BOG and Chapters– External Affairs

Governance (n):

“The organization and structure of authority and collaboration to allocate resources and coordinate activity.” 

ACC’s governance structure includes the Board of Trustees (BOT), national Committees and Workgroups, and the Board of Governors (BOG). 

Chapter governance includes the Council, Committee, Workgroup structure. 

“15 Minutes/Day Rule”

Governor Expectations• Represent and meet the

needs your constituency• Actively participate in the

Board of Governors (two way street)– Advise College/Members

• Leadership development• Communicate:

– Answer or forward/delegate phone calls, faxes, and emails on a timely basis

• Implement relevant ACC national initiatives

• Serve as key legislative contact for state and federal lobbying efforts

• Liaison with Advocacy staff on Chapter work

• Support the PAC and ACC

• File your disclosures online with ACC

“15 Minute Rule” Cnt’Specific Duties• Work with the Chapter

representative on the ACC Carrier Advisory Committee

• Appoint members to state and regional boards, and national service groups

• Recommend members for ACC national service and awards

• Serve on an ACC national committee

• Participate on ACC BOG Listserv ([email protected])

• Respond to ACC National staff

• Attend the BOG meetings– Represent views from

your state or area• Participate in ACC

convocation ceremonies • Serve as Chair of the

Governor Selection Committee

www.chapteraffairs.acc.org

Critical Tools• FAQs: General and

Financial• Resource Index• Chapter Executives

Best Practices Manual • Goals and Strategy• Leadership Development• Leadership Transitions• Councils • Disclosures

• D&O Insurance • Website Program• Job Board • Member Dues • Member Database • State and National

Communications • News You Can Use • Grant Writing 101

The BOG Update

Chapter Operations Manual

Policy and Administration– Chapter Executives

• Annual Review– Chapter Management

• Disclosure• Document Management

Policy• RFP Process

Finances and Operations– Budget

• Financial Management• Fiscal Policy Development

– Tax Exemption/Compliance• Audit Management

– Donor Fund Oversight

Essentials– Non-Profit Corporate

Status – Ethical and Legal

Compliance– Risk Management

• D&O Insurance

The Chapter Check List

• 1# Tool

• Executed by your Chapter Executive

• Any questions, please contact Chapter Affairs

Policy and Administration

1 – 1 Chapter Executive Contracting

1 – 2 Conflict of Interest, Disclosure and Confidentiality Statements

1 – 3 Monthly Financial Forecasting

1 – 4 Chapter Executive Performance Review

1 – 5 Chapter Executive Performance Goals

2 – 1 RFP process

3 – 1 ACC Chapter Document and Information Management Policy

Finances and Operations

4 – 1 Appointment of Accounting Firms4 – 2 Audits and Audit Management4 – 3 External Fiscal Compliance4 – 4 Overseeing Reserves, Investment Funds,

Donor Restricted Funds, and Excess Working Capital

5 – 1 Budget Preparation5 – 2 Calendar Year Budget5 – 3 Fiscal Policies and Compliance5 – 4 Investment and Cash Management Policy

Essentials

6 – 1 IRS Determination Letter

6 – 2 Corporate Statue6 – 3 Federal Tax

Identification Number6 – 4 Corporate Status6 – 5 Bylaws Filing with

ACC National6 – 6 Bylaws Review6 – 7 Bylaws Website

Posting

7 – 1 D&O Insurance8 – 1 Ethical and legal

compliance8 – 2 Harassment Policy8 – 3 Whistleblower

Policy

Top HighlightsChapter Executives

• Annual Review• Goal Setting

Chapter Management• Finances

– Budget– Audit Management

• Law– Disclosures– Tax Exemption– Ethical and Legal

Compliance– Risk Management– D&O Insurance

Be Proactive• Take Responsibility for

Management:– Financial and Legal obligations

• Communicate with your Chapter Executive

• Review the Checklist in the Operations Manual

• Be Familiar with the Tools:– Ask for new tools as needed!

• Communicate with Your:– Chapter Executive– Council– Chapter Affairs

Contact Information

Taryn Gold, Senior Specialist, Chapters & [email protected]. 6248

Jayne Purcell Jordan, Director, BOG & [email protected]. 6609

Kristin L. Try, Senior Director, Governance & External [email protected]. 6696