What information is in these handouts?2501f7ae-4c2d-40b9... · 2020-05-22 · It is anticipated that jury trials can safely resume in the summer; however, due to the unique nature

What information is in these

handouts?

Page 2: Helpful links from the powerpoint

Page 4: OCA Operating Plan Guidelines

Page 8: OCA operating plan template

Page 11: Judge Chu example forms and Zoom How to

Page 21: Travis County order creating temporary changes

to personal service

Page 24: Standard Operating Procedures’s from

Constable Carlos Lopez, Travis County, Pct. 5 with

coronavirus updates

Page 40: Texas Health and Human Services checklist for

all employers

Page 42: Safe Actions for Employee Returns brochure

from the National Safety Council

Helpful Links from the Powerpoint

OCA Operating Plan

• https://gato-docs.its.txstate.edu/jcr:4342633a-ea39-4c47-9a63-4393e3115c48/OCA%20COVID-19%20June%201%20Guidance.pdf

• Also, attached OCA Guidelines for Operating Plan

• Attached to this document

CDC List of Coronavirus Symptoms and Symptom Checker

• https://www.cdc.gov/coronavirus/2019-ncov/symptoms-

testing/symptoms.html

• https://www.youtube.com/watch?v=oGruT7Fd54E

Free printable posters

• https://www.cdc.gov/coronavirus/2019-ncov/communication/print-

resources.html?Sort=Date%3A%3Adesc&Page=2

• https://www.signs.com/coronavirus-signage/

• https://www.austintexas.gov/page/printed-materials-and-required-signage

• https://www.cdc.gov/handwashing/posters.html

Signage you can purchase

• https://www.staples.com/services/printing/Covid-19-Designs/Covid-19-

Yard-Signs

• https://www.staples.com/services/printing/Covid-19-Designs/Covid-19-

Floor-Decals

• https://www.staples.com/services/printing/Covid-19-Designs/Covid-19-

Posters

Touchless Thermometers

• https://www.tractorsupply.com/tsc/product/barn-star-portable-infrared-thermometer-wh320

• https://www.amazon.com/Best-Sellers-Industrial-Scientific-Infrared-Thermometers/zgbs/industrial/9931459011

Cleaning and Disinfectant

• https://www.cdc.gov/coronavirus/2019-

ncov/community/organizations/cleaning-disinfection.html

Magistration software

• http://www.videomagistrate.com/

Mentors for Magistration software

• Judge Rick Hill, Brazos County - (979) 255-0365

• Judge Tomas Ramirez, Medina County- (210) 854-7256

[email protected]

• Judge Nicholas Chu, Travis County - Direct Line: (512) 854-4557 Personal

Mobile: (817) 773-6905 - [email protected]

• Judge Bob Whitaker, Victoria County - (361) 575-0246 [email protected]

• Judge Michael Roach, County judge, Stephens County – (254) 559-2190

[email protected];

• Judge Deidra Voigt, Gonzales County - 830-672-9001

[email protected]

• Judge Yadi Rodriguez, Hutchinson County - 806-273-0103

[email protected]

PPE for Inquests

• https://www.cdc.gov/coronavirus/2019-ncov/hcp/respirator-use-faq.html

Guidance for All Court Proceedings During COVID-19 Pandemic

(For Proceedings on or after June 1, 2020)

On or after June 1 until further updated1:

NOTE: Courts are not required to commence in-person proceedings on June 1 and should

include in their discussions with the county judge/mayor and local health authority a proper

date for commencing in-person hearings under the operating plan.

• Courts should use all reasonable efforts to conduct proceedings remotely.2

All proceedings, both essential and non-essential, should occur remotely (such as by

teleconferencing, videoconferencing, or other means) unless litigants or other court participants

are unable to successfully participate in a remote hearing for reasons beyond the court’s

control.3 Courts may need to conduct hybrid hearings in certain proceedings.

• Jury trials must not be held until further guidance is issued by the Office of Court

Administration (expected to be released no later than mid-May for proceedings in the

summer). It is anticipated that jury trials can safely resume in the summer; however, due to the

unique nature of these proceedings, special attention must be provided to ensure the safety of

jurors and others in these large group gatherings. Specific guidance to assist jurisdictions in

planning resumption of jury proceedings will be issued soon.

• Prior to any court holding in-person proceedings, other than essential hearings that cannot be

conducted remotely because doing so is not possible or practicable,4 the local administrative

district judge for a county or the presiding judge of a municipal court, as applicable, must submit

an operating plan for all courts in the county or municipality to the Regional Presiding Judge.5

o Each local administrative district judge must attempt to confer with judges of all courts

with courtrooms in county buildings, including district judges, county court at law

judges, county judges, justices of the peace, associate judges, magistrates, and chief

justices of the courts of appeals where applicable.

1 It is possible that some of the limitations and restrictions may be modified or removed as public health officials indicate those are necessary or possible. 2 See Twelfth Emergency Order Regarding the COVID-19 State of Disaster, #4. 3 Courts who need technical assistance with remote proceedings may contact the Office of Court Administration at [email protected]. 4 Essential proceedings include, but are not limited to, criminal magistration proceedings, CPS removal hearings, temporary restraining orders / temporary injunctions, juvenile detention hearings, family violence protective orders, and certain mental health proceedings. Guidance issued since March 26 has required all essential hearings to be conducted remotely unless holding the proceeding remotely is not possible or feasible. 5 This process is similar to the requirement for the Local Administrative District Judge and Municipal Court Presiding Judge to preside over a court security committee involving all affected courts as required by Secs. 29.014, 30.00007(b)(6), and 74.092(a)(13), Government Code.

o In developing the operating plan, the local administrative district judge or presiding

judge of a municipal court must consult with the local health authority and county

judge/mayor.6 Documentation (e.g. email, letter, etc.) from the local health authority

and county judge/mayor showing that the consultation has occurred must be submitted

with the operating plan.

o Upon written acknowledgement by the Regional Presiding Judge that the operating plan

meets the requirements of an operating plan discussed below, the courts in the county

or city may commence in-person proceedings only in accordance with the guidance

issued by the Office of Court Administration (OCA) and the operating plan.

o The Regional Presiding Judge must forward a copy of each operating plan to the OCA at

[email protected].

Operating plans will remain in effect until updated guidance is issued from the OCA indicating

they are no longer required or upon the expiration of the provisions in the Twelfth Emergency

Order, as amended or extended, requiring adherence to OCA guidance.

• An operating plan must contain the following components:7

o Judge and Court Staff Health – how the courts will ensure judges and court staff do

not enter the courthouse if they have new or worsening signs or symptoms8 and will

protect judges and staff from exposure to the degree possible.9

Courts should take precautions to ensure judges and courts staff do not enter

the courthouse when there is a likelihood that they may have COVID-19, and

courts should take reasonable steps to protect judges and court staff from

contracting COVID-19.

Courts should consider encourage teleworking for judges and court staff

whenever possible and feasible.

o Scheduling – how the courts in the building(s) covered by the plan will coordinate

scheduling to reduce occupancy in the courthouse to the lowest degree possible.10

In-person proceedings must be scheduled to reduce the number of people

entering or in the courthouse at any one period of time. Judges in counties and

cities with multiple judges in a building must coordinate scheduling of any in-

person proceedings to reduce the number of people in the courthouse at one

time.

6 Local Administrative District Judges should consult with the county judge at a minimum, and presiding judges of a municipal court should consult with the mayor at a minimum. 7 In developing the plan, courts should review the Texas Department of Health Services’ Minimum Standard Health Protocols for COVID-19. 8 CDC. Symptoms of Coronavirus. 9 DSHS. Checklist for All Employers. 10 CDC. Get Your Mass Gathering or Large Community Events Ready.

o Vulnerable Populations – how the courts will provide notice to vulnerable individuals

and those who live with or are caregivers for vulnerable individuals and provide

accommodations to reduce the appearance of those individuals at the courthouse.11,12

Vulnerable individuals are those over age 65 and individuals with serious

underlying health conditions, such as high blood pressure, chronic lung disease,

diabetes, obesity, asthma, and those whose immune systems are compromised

such as by chemotherapy for cancer or other conditions requiring such therapy.

o Social Distancing – how the courts will ensure that adequate social distancing will be

maintained for all individuals not within the same household who may be in a

courthouse.13

Courts should consider how to ensure distancing in public common areas,

galleries of courtrooms,14 wells of the courtroom, hallways, elevators,

restrooms, or other locations where the public might gather.

Special attention should be given to scheduling in buildings with multiple

courtrooms, as common areas such as waiting areas, halls and elevators may

become crowded in such a way that it is impossible to maintain appropriate

social distancing.15

o Hygiene – how the courts will ensure that individuals in the courthouse will have

access to supplies to maintain high levels of hygiene16

Courts should consider having hand sanitizer dispensers available at various

locations around the courthouse, including at the entry and exits from the

building and courtrooms. Courts should ensure that tissues are available for

public use in courtrooms and other public areas. Courts should post readily

visible signage reminding individuals of best hygiene protocols.17

o Screening – how the courts will ensure screening of all individuals entering the

courthouse or courtroom areas18

Individuals feeling feverish or with measured temperatures equal to or greater

than 100.0ºF, or with new or worsening signs or symptoms of COVID-19 such as

cough, shortness of breath or difficulty breathing, chills, repeated shaking with

chills, muscle pain, headache, sore throat, loss of taste or smell, diarrhea, or

having known close contact with a person who is confirmed to have COVID-19

must not be permitted entry.19

Special attention should be given to how inmates or detainees from jail and

juvenile facilities who may be transported to a courtroom will be screened,

11 CDC. People who are at Higher Risk for Severe Illness. 12 CDC. What Can You Do. 13 CDC. Social Distancing, Quarantine, and Isolation. 14 DSHS. Checklist for Churches/Places of Worship. 15 White House, CDC. See pp. 10 & 14 in the Guidelines for Opening Up America Again. 16 CDC. How to Protect Yourself and Others. 17 DSHS. Stop the Spread of Germs Flyer. https://dshs.texas.gov/coronavirus/docs/StopSpreadofGerms-English.pdf (English) and https://www.cdc.gov/coronavirus/2019-ncov/downloads/stop-the-spread-of-germs-sp.pdf (Spanish). 18 CDC. Symptoms of Coronavirus. 19 DSHS. Checklist for All Employers.

including consideration of a lower threshold temperature of 99.6ºF as an

indicator of symptoms.20

Screeners should be provided appropriate face protection and gloves.21

o Face coverings – how the courts will ensure face coverings over the nose and mouth

are worn.22

Cloth face coverings, at a minimum, should be required of individuals while in

the courthouse. Should an individual be in the courthouse for lengthy periods of

time, non-medical grade face masks should be considered if they are available.19

o Cleaning – how the courts will ensure frequent and appropriate cleaning of surfaces in

and around courtrooms and common areas.23

Sanitizing should be routinely and more regularly performed, including when a

transition of participants occurs within a courtroom between hearings and after

recesses.19

20 Suggestion for considering lower threshold for jail inmates made by DSHS physicians. 21 CDC. Personal Protective Equipment: Questions and Answers. 22 CDC. Use of Cloth Face Coverings to Help Slow the Spread of COVID-19. 23 CDC. Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes.

TEMPLATE TO BE MODIFIED AS APPROPRIATE

COVID-19 Operating Plan for the Click or tap here to enter text. County Judiciary

Recognizing the need to ensure the health and safety of litigants, attorneys, visitors, court staff,

judges, and other individuals entering the buildings housing the courts, the courts of Click or tap here

to enter text. will implement the following protective measures:

General

1. All judges will comply with the Emergency Orders issued by the Supreme Court of Texas and

Court of Criminal Appeals, including conducting in-person proceedings according to the

guidance issued by the Office of Court Administration regarding social distancing, maximum

group size, and other restrictions and precautions.

2. All judges will use all reasonable efforts to conduct proceedings remotely.

3. The Choose an item. will maintain regular communication with the local health authority and

Choose an item. and adjust this operating plan as necessary with conditions in the Choose an

item..

4. Judges will begin setting non-essential in-person proceedings no sooner than Click or tap to

enter a date.

Judge and Court Staff Health

1. Judges and court staff who can perform the essential functions of their job remotely will

telework when possible.

2. Judge and Court Staff Monitoring Requirements: Click or tap here to enter text.

3. Judges or court staff who feel feverish or have measured temperatures equal to or greater

than 99.6ºF, or with new or worsening signs or symptoms of COVID-19 such as cough,

shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain,

headache, sore throat, loss of taste or smell, diarrhea, or having known close contact with a

person who is confirmed to have COVID-19 will not be permitted to enter the building and

should seek medical advice.

4. Judges and court staff will be required to wear face coverings, practice social distancing, and

practice appropriate hygiene recommendations at all time.

5. Protective Measures: Click or tap here to enter text.

Scheduling

1. The following court schedules are established to reduce occupancy in the court building: Click or tap here to enter text.

Vulnerable Populations

1. Individuals who are over age 65 and individuals with serious underlying health conditions,

such as high blood pressure, chronic lung disease, diabetes, obesity, asthma, and those whose

immune systems are compromised such as by chemotherapy for cancer or other conditions

requiring such therapy are considered to be vulnerable populations.

TEMPLATE TO BE MODIFIED AS APPROPRIATE

2. Each judge will include information on orders setting hearings, dockets notices, and in other

communications notifying individuals who are in vulnerable populations of the ability to

contact the court to identify themselves as a vulnerable individual and receive

accommodations. A notice with this information will be posted on the courts’ websites and in

conspicuous locations around the court building (a copy of which is attached).

3. Vulnerable populations who are scheduled for court will be accommodated by Click or tap

here to enter text..

Social Distancing

1. All persons not from the same household who are permitted in the court building will be

required to maintain adequate social distancing of at least 6 feet.

2. No more than two individuals not from the same household will be permitted in an elevator. If

more than one individual from the same household is in an elevator, no other individuals will

be permitted in the elevator.

3. Each restroom has been evaluated to determine the appropriate capacity to ensure social

distancing and the maximum capacity has been posted on each restroom door.

4. Public common areas, including breakrooms and snackrooms, have been closed to the public.

Gallery

5. The maximum number of persons permitted in the gallery of each courtroom has been

determined and posted. The maximum capacity of the courtroom will be monitored and

enforced by court staff.

6. The gallery of the courtroom has been marked to identify appropriate social distancing in the

seating. Seating is limited to every other row.

Well

7. In each courtroom, the counsel tables, witness stand, judge’s bench, and clerk, court reporter,

and bailiff seating have been arranged in such a way so that there is social distancing of at

least 6 feet between each space.

Hygiene

1. Hand sanitizer dispensers have been placed at the entrances to the building, outside of

elevators on each floor, outside of each courtroom, and outside of bathrooms.

2. Tissues have been placed near the door of the courtroom, at counsel tables, at the witness

stand, on the judges’ benches, and in the hallways.

3. The Department of State Health Service’s “Stop the Spread of Germs Flyer” has been posted in

multiple locations on each floor of the court building.

Screening

1. When individuals attempt to enter the court building, Click or tap here to enter text. will ask the

individuals if they are feeling feverish; have a cough, shortness of breath, or difficulty

breathing; or have been in close contact with a person who is confirmed to have COVID-19.

TEMPLATE TO BE MODIFIED AS APPROPRIATE

Individuals who indicate yes to any of these questions will be refused admittance to the court

building.

2. When individuals attempt to enter the court building, Click or tap here to enter text. will use an

infrared thermometer to determine the temperature of the individual. Individuals whose

temperature equals or exceeds 100.0ºF will be refused admittance to the court building.

3. Inmates being transported from the jail to the court building will be screened for symptoms of

COVID-19 and have their temperature taken prior to transport. Inmates with symptoms or a

temperature equal to or above 99.6ºF will not be transported to the court building.

4. Staff who are screening individuals entering the court building will be provided personal

protective equipment, including Click or tap here to enter text..

Face Coverings

1. All individuals entering the court building will be required to wear face coverings at all times.

2. Individuals will be encouraged to bring cloth face coverings with them, but if the individual

does not have a cloth face covering, a disposable face mask will be provided.

3. Individuals who will be required to be in the court building for over 1 hour will be provided

surgical masks and required to wear them while in the court building if the supply is available.

Cleaning

1. Court building cleaning staff will clean the common areas of the court building so that

common spaces are cleaned at least every Click or tap here to enter text. hours.

2. Court building cleaning staff will clean the courtrooms between every hearing, between

morning and afternoon proceedings, and at the end of each day the courtroom is used.

3. Court building cleaning staff have been provided cleaning supplies shown to be effective with

this coronavirus.

4. Court building cleaning staff have been trained on proper cleaning techniques and provided

appropriate personal protective equipment.

Other

Click or tap here to enter text.

I have attempted to confer with all judges of courts with courtrooms in the court building regarding

this Operating Plan. In developing the plan, I consulted with the local health authority and Choose an

item., documentation of which is attached to this plan. I will ensure that the judges of courts with

courtrooms in the court building covered by this Operating Plan conduct proceedings consistent with

the plan.

Date: Click or tap to enter a date. _______________________________________

Choose an item.

COVID-19 MODIFIED EVICTION HEARING NOTICE

JUDGE NICHOLAS CHUJUSTICE OF THE PEACE, PRECINCT FIVETRAVIS COUNTY, TEXASP.O. BOX 1748AUSTIN, TEXAS 78767

OFFICE: (512) 854-9049 FAX: (512) 854-9640CIVIL DEPT [email protected] DEPT [email protected]

May 07, 2020

____________________________________________________________________________________________________________________

Re: J5-CV-XX­XXXXXX_____________________________

Plaintiff(s)Vs.

_____________________________Defendant(s)

You are hereby notified that the above styled and numbered case has been SET for VIDEO CONFERENCE TRIAL FOR EVICTION (pursuant to the Court’s COVID-19 Standing Orders),

_____________________________

Join Zoom Meeting: https://txcourts.zoom.us/j/XXX XXXX XXXXMeeting ID: XXX XXXX XXXX

ATTACHED TO THIS NOTICE ARE ADDITIONAL VIDEO CONFERENCE INSTRUCTIONS.

YOU MUST APPEAR AT THE TRIAL BY VIDEO CONFERENCE. PHYSICAL ATTENDANCE IN THE COURTROOM BY THE PARTIES OR WITNESSES WILL NOT BE

ALLOWED PURSUANT TO TEXAS SUPREME COURT EMERGENCY ORDERS REGARDING THE COVID-19 STATE OF DISASTER.

ANY EVIDENCE YOU INTEND TO PRESENT MUST BE E-MAILED TO [email protected] AT LEAST 1 DAY PRIOR TO THE HEARING. MOTIONS FOR

CONTINUANCE SHOULD BE FILED BY EMAIL NO LATER THAN THURSDAY OF THE WEEK PRECEDING TRIAL, MUST BE SERVED ON THE OPPOSING PARTY, AND MAY BE GRANTED OR

DENIED AT THE DISCRETION OF THE COURT.

YOUR FAILURE TO APPEAR FOR THE TRIAL BY VIDEO CONFERENCE MAY RESULT IN A JUDGMENT AGAINST YOU AND/OR DISMISSAL OF YOUR CLAIM.

Prior to your court date, you may want to familiarize yourself with any applicable laws and rules applicable to Justice Courts as well as “Local Rules of Procedure and Rules of Decorum” for Justice Courts in Travis County which can be found at https://www.traviscountytx.gov/jp5.

Sincerely,

_______________________Civil Court Clerk forJudge Nicholas ChuJustice of the Peace, Precinct FiveTravis County, Texas

> > > > > COVID-19 MODIFIED EVICTION CITATION < < < < <THE STATE OF TEXAS TO: _______________________

_______________________ _______________________

Defendant, in the hereinafter styled and numbered cause, YOU HAVE BEEN SUED. You may employ an attorney to help you in defending against this lawsuit but you are not required to employ an attorney. YOU ARE HEREBY ORDERED TO APPEAR

FOR A VIDEO CONFERENCE TRIAL FOR EVICTION (pursuant to the Court’s COVID-19 Standing Orders) before Judge Nicholas Chu, Justice of the Peace for Precinct 5, on

_______________________.

Join Zoom Meeting: https://txcourts.zoom.us/j/ XXX XXXX XXXX Zoom Meeting ID: XXX XXXX XXXX

ATTACHED TO THIS NOTICE ARE ADDITIONAL ZOOM VIDEO CONFERENCE INSTRUCTIONS.

ANY EVIDENCE YOU INTEND TO PRESENT MUST BE E-MAILED TO [email protected] AT LEAST 1 DAY PRIOR TO THE HEARING.

YOU MUST APPEAR AT THE TRIAL BY VIDEO CONFERENCE. PHYSICAL ATTENDANCE IN THE COURTROOM BY THE PARTIES OR WITNESSES WILL NOT BE ALLOWED

PURSUANT TO TEXAS SUPREME COURT EMERGENCY ORDERS REGARDING THE COVID-19 STATE OF DISASTER.

FAILURE TO APPEAR FOR TRIAL MAY RESULT IN DEFAULT JUDGMENT BEING ENTERED AGAINST YOU FOR THE RELIEF DEMANDED IN THE PETITION. PLEASE REVIEW THE ATTACHED PETITION.

SUIT TO EVICT THIS SUIT TO EVICT INVOLVES IMMEDIATE DEADLINES. A TENANT WHO IS SERVING ON ACTIVE MILITARY DUTY MAY HAVE SPECIAL RIGHTS OR RELIEF RELATED TO THIS SUIT UNDER FEDERAL LAW, INCLUDING THE SERVICEMEMBERS CIVIL RELIEF ACT (50 U.S.C. APP. SECTION 501 ET SEQ.), OR STATE LAW, INCLUDING SECTION 92.017, TEXAS PROPERTY CODE. CALL THE STATE BAR OF TEXAS TOLL-FREE AT 1-877-9TEXBAR IF YOU NEED HELP LOCATING AN ATTORNEY. IF YOU CANNOT AFFORD TO HIRE AN ATTORNEY, YOU MAY BE ELIGIBLE FOR FREE OR LOW-COST LEGAL ASSISTANCE.

DEMANDA DE DESALOJO EN CUANTO A ESTA DEMANDA DE DESALOJAMIENTO, EXISTEN FECHAS LIMITES PROXIMAS QUE DEBERAN CUMPLIRSE. UN INQUILINO QUE SE ENCUENTRE EN SERVICIO ACTIVO EN LAS FUERZAS ARMADAS PUEDE TENER DERECHOS ESPECIALES O PROTECCION, RELATIVA A ESTA DEMANDA AL AMPARO DE LO ESTABLECIDO POR LAS LEYES FEDERALES. INCLUYENDO LA LEY PARA LA PROTECCION CIVIL DE MIEMBROS DE LAS FUERZAS ARMADAS (50 U.S.C. APP. SECCION 501 ET SEQ.) O POR LAS LEYES DEL ESTADO, INCLUYENDO LA SECCION 92.017, DEL CODIGO DE PROPIEDAD DE TEXAS. SI REQUIERE ALGUN TIPO DE AYUDA PARA ENCONTRAR UN ABOGADO, POR FAVOR LLAME AL COLEGIO DE ABOGADOS DEL ESTADO DE TEXAS, MARCANDO 1-877-9TEXBAR (ES UNA LLAMADA GRATUITA). SI NO DISPONE DE RECURSOS NECESARIOS PARA CONTRATAR UN ABOGADO, ES POSIBLE QUE CALIFIQUE PARA RECIBIR AYUDA LEGAL GRATUITA O DE BAJO COSTO.

Your cause number is _______________________, and your case styled _______________________, Plaintiff/s vs. _______________________, Defendant/s

was filed in Justice Court, Precinct Five, on _______________________

Upon timely request and payment of a jury fee of twenty two dollars no later than three days before the day set for trial, the case will be heard by a jury. For further information, consult part V of the Texas Rules of Civil Procedure, which is available online and also at the court listed on this citation.

Issued and given under my hand on _______________________

Court Clerk

> > > > > COVID-19 MODIFIED EVICTION CITATION < < < < <

Plaintiff / Plaintiff Attorney / Plaintiff Agent (if applicable): _______________________

______________________________________________

> > > > >COVID-19 MODIFIED EVICTION CITATION < < < < <

Judge Nicholas Chu, Justice of the Peace, Precinct Five Cause Number _______________________

_______________________, Plaintiff/s vs. _______________________, Defendant/s

- - - - - - - - - OFFICER’S RETURN - - - - - - - - - -

Came to the hand on the ________ day of ______________________, 20 _____ at _____ o’clock _____. M.

Executed at ____________________________________ within County of Travis at _____ o’clock _____. M. on the __________day of _____________________________, 20 ______, by delivering to the within named _________________________________________________________________________________________________

_________________________________________________________________________________________________

a true copy of this citation together with the accompanying copy of the petition having first attached such copy of such petition to such copy of citation and endorsed on such copy of citation the date of delivery. To certify which witness my hand officially: _____________________________________________________________

__________________________________________ Constable, Precinct Five of Travis County, Texas

By Deputy ________________________________

COVID-19 MODIFIED EVICTION HEARING NOTICE

JUDGE NICHOLAS CHUJUSTICE OF THE PEACE, PRECINCT FIVETRAVIS COUNTY, TEXASP.O. BOX 1748AUSTIN, TX 78767OFFICE (512) 854-9049 FACSIMILE (512) 854-9640CIVIL DEPT [email protected] DEPT [email protected]

VIDEO CONFERENCE INSTRUCTIONS

Judge Nicholas Chu, Justice of the Peace Pct. 5 is inviting you to a scheduled Zoom meeting.

Topic: J5-CV-XX­XXXXXX - JP5 Travis CountyTime: _____________________________ Central Time (US and Canada)

Join Zoom Meetinghttps://txcourts.zoom.us/j/XXXXXXXXXXX

Meeting ID: XXX XXXX XXXXOne tap mobile+13462487799,,XXXXXXXXXXX# US (Houston)+16699006833,,XXXXXXXXXXX# US (San Jose)

Dial by your location +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York)Meeting ID: XXX XXXX XXXXFind your local number: https://txcourts.zoom.us/u/ac92N1PdiA

Join by Skype for Businesshttps://txcourts.zoom.us/skype/XXXXXXXXXXX

VIDEO AND/OR AUDIO RECORDINGS ARE STRICTLY PROHIBITED UNLESS PERMISSIONS EXPRESSLY AND SPECIFICALLY HAVE BEEN GRANTED BY THE COURT.

Please contact this office by e-mail at [email protected] to submit any evidence you intend to present at least 1 day prior to the hearing or if you have any questions.

Joining Zoom Meeting Using a URL Link

1. Parties of a case will receive instructions from the court for the scheduled Zoom Meeting. The instructions

contain the date, time, a URL and Meeting ID # to connect to the video conference meeting.

a. Click on link under “Join Zoom Meeting”

2. After you click on the link, you will automatically be directed to the Zoom website. You do not need a

Zoom account to participate however you will need to download the Zoom software (this does not

take long). The prompt screen to download the software will automatically appear and run its course.

3. Once this is complete, you will see this message. This message means that the Judge has not started or

admitted participants into the meeting yet, please standby.

4. While waiting for the judge to start the meeting, you can test your computer auto, video and virtual

background options.

5. Once the judge has started the meeting, you are automatically muted until the judge unmutes all

participants.

VIDEO AND/OR AUDIO RECORDINGS ARE STRICTLY PROHIBITED UNLESS PERMISSIONS

EXPRESSLY AND SPECIFICALLY HAVE BEEN GRANTED BY THE COURT

Joining Zoom Meeting Using a Mobile Phone

1. Parties of a case will receive instructions from the court for the scheduled hearing. This instructions will contain the Meeting ID

2. You will need to use Zoom’s mobile app. You can download this from your device’s App Store. Apple Device: Android Device:

3. If you do not have an account, you do not need to create one. Tap “Join a Meeting”.

4. Enter the meeting ID number and your display name. The meeting ID is on the email sent by JP5. Apple Device: Android Device:

5. If you see this message, it is because the judge has not started the meeting yet. Please standby.

6. Once the meeting is ready to begin, you will see a “Video Preview”. Select if you would like to join with or

without video.

7. This message will appear on your screen. This means that the meeting will start soon. Judge has not

admitted participants into the meeting, please standby.

8. After you have been admitted, you will need to select one of the two options to hear others in the meeting.

9. For audio and visual control, you will need to toggle on the screen to speak and view video

VIDEO AND/OR AUDIO RECORDINGS ARE STRICTLY PROHIBITED UNLESS PERMISSIONS

EXPRESSLY AND SPECIFICALLY HAVE BEEN GRANTED BY THE COURT

1

Standard Operating Procedures for Constable Precinct 5

Special Order concerning Covid-19

(Effective April 6, 2020)

Note: This Special Order SOP will most likely change with the implementation of

Governmental Directives, Health Department Mandates and changes in best practice.

When these changes occur, this SOP will be modified to reflect those changes and

mandates.

Several mandates have been issued by the Governor of the State of Texas and the Texas Supreme

Court that has affected how we do business. That includes a temporary stay of evictions and a

delay of court dated process. However, our Courts are continuing to issue emergency orders and

process to include Domestic Violence Protective Orders, Writs of Re-entry, Child Attachments,

Mental Health, Probate process and any process considered essential by the Courts. In addition,

we will continue to serve process by certified mail or any alternative process authorized by the

Court.

The Courts reliance on the Constable’s office makes our office more relevant than ever. The

implementation of this SOP will ensure our office will continue to serve process as necessary

and maintain officer safety.

1) Please see www.Constable5.com for the types of process our office will execute

2) As recommended by the CDC and Travis County, all employees shall wear a face

covering when outside the home.

3) Any process issued by the Probate Court will be served pursuant to the Travis County

administrative Order #2020-12. If access to the respondent is denied, the Court has

authorized the service of process by serving anyone over the age of 18 as directed or

affixing to the door to the entrance of the facility as directed.

4) Routine deliveries to State offices such as the Secretary of State and Commissioner of

Insurance will require special arrangements be made with each office. However, service

at a residence will require deputies to follow the established officer safety protocol:

a. Unless exigent circumstances exist inside the residence upon your arrival,

deputies will not enter any residence.

b. Deputies should make every effort to maintain an appropriate amount of distance

between themselves and the resident. CDC states that 6 feet is a safe distance that

minimizes risk of infection.

c. You can explain what the process is you are delivering from a safe distance.

d. Place the papers somewhere in the view of the recipient, allowing them to pick it

up, while maintaining a safe distance.

e. If it is known that the defendant/respondent being served with process has tested

positive for COVID-19, the deputy will adhere to process #5 wearing the required

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PPE. In addition, the deputy will wear a designated non permeable outerwear

(such as department issued raingear).

f. Leave the location and fill out your return accordingly

5) Should exigent circumstances exist that require an immediate response, Deputies should

attempt to minimize the risk of exposure as best as they can until the situation is safe.

Once it is safe to do so, Deputies should disinfect with sanitizer and then utilize personal

protective equipment as needed.

6) If the deputy is executing an order that may require the entry into the residence, the

deputy will inquire and determine that no one in the residence is experiencing any of the

main symptoms of COVID-19:

a. Fever

b. Cough

c. Shortness of Breath or difficulty in breathing

d. Or If they have come in contact with anyone who is COVID-19 positive

7) If the deputy has determined that one or more of the symptoms exist they will adhere to

the following minimum personal protective equipment standard:

a. N-95 or higher-level respirator or facemask.

b. Protective gloves

c. Eye protection

d. After use, officers shall properly dispose of all personal protective equipment (eye

protection can be cleaned and re-used). This is not considered biohazard and can

be thrown away.

e. An incident/possible exposure report will be submitted to immediate supervisor

8) If the deputy has determined that no symptoms/risk exist the deputy shall continue to

maintain a safe distance while executing the process

9) Hand sanitizer should be used after each attempt or execution of process. Deputies

should also avoid touching their face as much as possible.

10) Deputies/Dispatchers/staff making service arrangements shall pre determine if anyone in

the residence is experiencing any of the following symptoms:

a. Fever

b. Cough

c. Shortness of Breath or difficulty in breathing

d. Tiredness/fatigue

e. Aches and Pains

f. Sore throat

g. Nasal congestion

h. Chills

i. Nausea and/or vomiting

j. If they have been diagnosed with the COVID-19 virus

k. If they have come in contact with anyone COVID-19 positive

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11) Deputies required to enter any medical and residential facilities such as hospitals, nursing

homes, long-term care facilities, and retirement homes shall adhere to the following

minimum personal protective equipment standard:

a. N-95 or higher-level respirator or facemask.

b. Protective Gloves

c. Eye protection

d. Unless the deputy has had direct COVID-19 exposure, after use, officers shall

properly clean and store all personal protective equipment (eye protection can be

cleaned and re-used). We have paper bags available to store masks in.

Reuse of Face Masks

1. The re-use of masks should occur if you do not believe you have had direct contact with

COVID19.

2. Apply/remove mask using Loop method (holding loop without touching mask)

3. Place (outside) of mask on a paper towel. Do not touch the

outside of mask

4. Place in a brown paper bag and secure.

5. Open bag and re-apply mask without touching outer side.

6. The mask can be reused by the same person until it is compromised with

moisture in the inside.

12) If an exposure or the symptoms are related to an on-duty incident, the staff member must

notify their chain of command immediately and fill out the necessary report, and

supervisors will make the necessary notifications.

13) During this time all Constable 5 staff should take steps to minimize the risk of exposure.

All staff should:

a. Employees reporting to work at CN5 office must have temperature checked and

answer COVID19 related questions at beginning of shift.

b. Periodically clean/sanitize computer keyboards, terminals, drawers, door handles,

cabinets, phones, arm rests and chairs, light switches, TV remotes and department

cell phones.

c. Periodically clean/sanitize patrol vehicles, vehicles-steering wheels, door handles,

any shared equipment, computer keyboards and terminals, and radio mics.

d. Use extra precautions when utilizing bathrooms. Wipe down faucets, toilet

handles, doors, dispensers, and showers, if necessary.

e. Kitchen and common areas-wipe down refrigerator handles, microwaves, drawer

handles, countertops, chairs, tables, light fixtures, TV remotes. There should be

no shared food or food containers in this area.

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14) Department personnel are to closely monitor their health and follow the following public

health guidelines and good hygiene proactive tips from the CDC and World Health

Organization:

a. Frequently clean hands with soap and water for at least 20 seconds, or an alcohol

based hand rub (that contains 60-95% alcohol) if soap and water is unavailable

b. Clean commonly touched areas and surfaces

c. Reduce personal contact, hugging, shaking hands (non-family)

d. Cover mouth and nose with flexed elbow or tissue or sleeve when coughing and

sneezing

e. Avoid close contact with anyone who has a fever or cough

f. Avoid touching your face, specifically your mouth, eyes and nose

g. If you have a fever stay at home and do not come to work until you are fever free

for at least 24 hours, without the use of fever reducing or other symptom-altering

medications

h. If you have a fever or cough, and difficulty breathing, seek medical care early

and share previous travel history with your healthcare provider

i. If a member of your household has tested positive for COVID-19, you shall

notify the staff on call

j. Check the CDC’s traveler’s health notice for the latest guidance and

recommendations for travel

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Note: This Special Order SOP will most likely change with the implementation of Governmental Directives, Health Department Mandates and changes in best practice. When these changes occur, this SOP will be modified to reflect those changes and mandates. I. PURPOSE

This SOP provides guidance for development of contingency plans, organization of resources, and establishment of departmental protocols that can be used to respond to and help mitigate the effects and spread of the COVID-19 disease or similar health emergency. II. BACKGROUND

Coronavirus Disease 2019 (COVID-19) is the name given by the World Health Organization for a respiratory disease first identified in Wuhan, China, in December 2019. It has now been identified in more than 90 countries. Coronaviruses are a family of viruses found in people and animals causing a range of illnesses from the common cold to severe respiratory infection. Due to the increased availability of testing, more COVID-19 infections are being identified every day. As it is a newly identified virus, this is an emerging and rapidly evolving situation and new information becomes available daily. The inevitable shortages of employees and resources make it essential that the Sheriff’s Office establish plans and take measures in advance to ensure crucial law enforcement services are not disrupted, and employees are provided with the means to prevent or mitigate the spread of infection. III. DEFINITIONS

Essential Positions and Assignments: Employees who possess special knowledge, skills, or abilities and whose extended absence would create serious disruptions to a critical agency function. At this time, these positions are identified as:

• Sworn Staff

• Crime Scene Specialists and Supervisors

• Evidence Technicians and Supervisors

• 911 Telecommunicators and Supervisors

• Law Enforcement Specialists Incubation Period: Interval between infection and onset of symptoms. Isolation: Separation of infected persons from those who are not infected.

STANDARD OPERATING PROCEDURE SPECIAL ORDER CONCERNING COVID-19

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Pandemic: Occurs when a new virus emerges for which there is little or no immunity among humans, begins to cause serious illness, and then spreads easily from person to person worldwide. Quarantine: Legally enforceable order that restricts movement into or out of the area of quarantine of one person, a large group of people, or community; designed to reduce the likelihood of transmission of contagious disease among persons in and to persons outside the affected area. When applied to all inhabitants of an area (typically a community or neighborhood), the intervention is referred to as a cordon sanitaire (sanitary barrier). Voluntary Quarantine: A request that persons remain at home, ban visitors, wear a mask when in the same room as other members of the household, and sleep in a separate room. These protocols were developed to decrease the risk of transmitting the SARS coronavirus during its outbreak in Toronto and would likely be the primary means of social distancing during a pandemic. IV. PROCEDURES A. Modification of agency response to Calls for Service

1. Dispatchers will ask all callers if they, or anyone around them are experiencing common symptoms of COVID-19 infection:

• Fever

• Cough

• Shortness of Breath or difficulty in breathing

• Tiredness/fatigue

• Aches and Pains

• Sore throat

• Nasal congestion

• Chills

• Nausea and/or vomiting

• If they have been diagnosed with the COVID-19 virus

2. If any of these conditions are present, the dispatcher will alert all responders that the patient may have a “Possible Infection Respiratory Illness” and to utilize the appropriate PPE which shall include masks, gloves, and maintaining a distance from the victim if necessary. This can be accomplished within CAD.

3. In order to limit exposure to deputies responding to calls for service, and one or more of the above conditions are present, deputies will not enter the premises of the emergency unless the following criteria are met:

• Crime in Progress

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• CPR in progress

• Suicidal subjects

• Other immediate condition where a loss of life or serious injury is imminent

• Any other indicators or conditions that are present and the deputy believes immediate action is necessary

4. Deputies responding to EMS requests at medical facilities such as doctor’s

offices, laboratories, nursing homes, urgent care facilities, treatment facilities, and senior complexes will not enter the facility unless the above listed criteria are met.

5. In the event one or more of the above listed criteria are met, deputies will limit the number making entry into the premises to the absolute minimum number necessary to perform the required task. Safety will be paramount when deciding how many deputies will enter the premises.

6. Deputies entering any premises where a person shows one or more of the signs listed above will adhere to the following minimum personal protective equipment standard:

• N-95 or higher-level respirator or facemask.

• Nitrile gloves

• Eye protection

• After use, officers shall properly dispose of all personal protective equipment (eye protection can be cleaned and re-used). This is not considered biohazard and can be thrown away

7. Documentation of incidents where a subject is suspected to have or has been

diagnosed with COVID-19.

• Dispatch should be notified so that caution notes can be added to CAD. B. Specific Patrol Function Restrictions

1. Motor Vehicle Stops/Citizen contacts

• To minimize contact with the public and diminish any spread of the virus, motor vehicle stops shall be kept to a minimum and shall be initiated only for those serious motor vehicle offenses.

• When conducting stops or at scenes of motor vehicle crashes it is recommended that deputies wear nitrile gloves to minimize the transfer of germs from documents to the officer/patrol unit.

• During citizen contacts officers should maintain a safe distance and, if possible, maintain a distance of at least 6 feet from the person.

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2. Arrests

• Subjects who are placed under arrest or detained who are known to be COVID-19 positive or are exhibit signs and symptoms as listed above in Procedures Section 1. Subsection A, shall be given a mask to minimize the spread of germs. Officer shall utilize the appropriate PPE, to include nitrile gloves, mask, and eye protection

• EMS shall be called for arrested or detained subjects who are experiencing respiratory issues or other serious medical issues as listed above.

• If any arrested person is experiencing COVID-19 symptoms, deputies will call the Central Booking Sergeant at 512-854-5960 to discuss protocols with medical and intake.

• Arrests should only be made if absolutely necessary.

3. Calls for Service/Reports

• Officers should utilize a call by phone method of obtaining information on non-emergency calls. Dispatchers should ask if the caller needs to speak to an officer and advise that information can be received over the phone. Utilization of email should be considered if documents or other information needs to be collected. Online reporting should be encouraged whenever practical.

C. Department Personnel Precautionary Measures

1. All agency personnel shall ensure that all areas within the commands and the patrol vehicles remain sanitized to prevent and minimize the spread of germs. All staff will:

• Periodically clean/sanitize computer keyboards, terminals, drawers, door handles, cabinets, phones, arm rests and chairs, light switches, TV remotes and department cell phones.

• Periodically clean/sanitize patrol vehicles, vehicles-steering wheels, door handles, any shared equipment, computer keyboards and terminals, and radio mics.

• Use extra precautions when utilizing bathrooms. Wipe down faucets, toilet handles, doors, dispensers, and showers, if necessary.

• Kitchen and common areas-wipe down refrigerator handles, microwaves, drawer handles, countertops, chairs, tables, light fixtures, TV remotes. There should be no shared food or food containers in this area.

• Staff is authorized to wear face masks on a daily basis. Homemade, clothe masks are approved as long as they are single color or basic design. Bandanas are not authorized.

2. Agency personnel will take their temperature at home prior to shift with a thermometer

designed to determine the body temperature of a human subject. If the thermometer indicates the body temperature is 99.6-degrees Fahrenheit or higher the employee will immediately

Page 5 of 12

contact their supervisor to discuss options. Employees who are exhibiting signs of illness that are associated with a virus or were possibly exposed while off-duty are to remain home.

3. Employees may use paid sick time for self-isolation or quarantine, even if they are not sick,

when it is required or recommended by health care providers or to care for other family members.

4. Employees who have any of the following symptoms must report their illness to their

supervisor and seek the appropriate medical attention:

• Dry Cough

• Fever (A fever is defined as a temperature above 99.6 degrees Fahrenheit)

• Difficulty breathing

• Shortness of breath

• Persistent pain or pressure in the chest

5. Employees with any of the listed symptoms shall not return to work without a doctor’s note, indicating they are not carrying the Coronavirus and are not contagious. Employees must be free from any fever for 24 hours with no medication.

6. Department personnel who show up to work showing signs of being ill or symptoms of the virus will be sent home.

7. If an exposure or the symptoms are related to an on-duty incident, the staff member must

notify their chain of command immediately. The Bureau Major may authorize Paid Admin Leave. Supervisors must:

• Notify Chain of Command

• Complete a First Report of Injury and communicate with HR

• Call the First Responder hotline at 737-210-9740 for guidance

• Lodging may be available so an employee does not have to stay at home

8. Department personnel are to closely monitor their health and follow the following public health guidelines and good hygiene proactive tips from the CDC and World Health Organization:

• Frequently clean hands with soap and water for at least 20 seconds, or an alcohol based hand rub (that contains 60-95% alcohol) if soap and water is unavailable

• Clean commonly touched areas and surfaces

• Reduce personal contact, hugging, shaking hands (non-family)

• Cover mouth and nose with flexed elbow or tissue or sleeve when coughing and sneezing

• Avoid close contact with anyone who has a fever or cough

• Avoid touching your face, specifically your mouth, eyes and nose

Page 6 of 12

• If you have a fever stay at home and do not come to work until you are fever free for at least 24 hours, without the use of fever reducing or other symptom-altering medications

• If you have a fever or cough, and difficulty breathing, seek medical care early and share previous travel history with your healthcare provider

• If a member of your household has tested positive for COVID-19, you shall notify the staff on call

• Check the CDC’s traveler’s health notice for the latest guidance and recommendations for travel

I. EXHIBITS

A. COVID-19 Flow Chart B. Work Related COVID-19 Flow Chart C. COVID-19 Mental Health Resources D. First Responder Lodging E. Cleaning Transport Vehicles

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FIRST RESPONDER & CRITICAL INFRASTRUCTURE EMPLOYEE EXPOSURE REQUIRING LODGING

This is the interim procedures to follow for First Responders and Critical Infrastructure employee that have a documented exposure to a COVID19 patient and requires lodging. This will change once a permanent facility has been established. Please provide appropriate dissemination among your department.

The process to follow for a documented exposure (defined as PPE failure or PPE not used) to a COVID19 patient is as follows:

1. Decontaminate individuals as much as possible on scene. 2. Contact the Public Safety COVID19 exposure assessment hotline at 737.210.9740 to assess the

individual's risk. If the hotline recommends quarantine AND the individual(s) do not have a place to stay call 512.569.9446

3. A hotel room will be made available to the individual(s). 4. The attached information should be given to the individual(s) and the hotel staff upon arrival at

the hotel. The individual(s) are to remain at the hotel until given further directions.

EXPOSED PERSON INSTRUCTIONS

1. Go directly to your room. 2. Do not leave your room unless there is an evacuation emergency. 3. Do not interact directly (face-to-face) with hotel staff or the public. 4. Place the “Do Not Disturb” marker on the outside of the door. 5. No visitors. 6. Order room service for meals.

a. Request the meal be prepared with disposable “to-go” containers and cutlery. 7. For all requested provisions (room service, extra towels, etc.) instruct the staff to leave the items

outside the door, knock, and leave. 8. Hotel staff will not be entering your room. There will be no housekeeping or maintenance services

provided. Arrangements will be made for trash removal and laundry services. 9. Worker’s compensation and HR questions as well as any other unaddressed needs should be

directed to your chain of command.

10. You will be informed if and when COVID testing will take place.

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HOTEL STAFF INFORMATION FOR COVID-19 INDIVIDUAL

COVID-19 exposed guests will be designated with a marked placard on the door be aware of this

• Staff should not enter the room for any reason.

• Place do not disturb sign on door.

• If the individual has requested items leave them outside, knock on the door, and leave.

• These guests will order room service for meals

• Please serve all meals in a To-Go setting with disposable flatware

• Wash your hands after contact with room.

• Do not touch your face, mouth, and eyes.

• Please provide the guest with plastic garbage disposal bags. They will take care of their own

trash.

• Hotel staff should not handle laundry, bedding, dishes, or any other item.

• No repair/service requests should be performed while COVID individual is present in room. Any

maintenance emergency should be mitigated to the extent possible from outside the room

while the 24 hour emergency line is contacted for assistance.

• Should a COVID guest need to be relocated to another room, call the 24-hour emergency line.

• You do not need to worry about exposure unless in direct contact.(less than 6

feet)

• Laundry will be handled by an outside company.

EMERGENCY NUMBER: 512-569-9446

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CLEANING TRANSPORT VEHICLES AFTER TRANSPORTING A SUSPECT OR INMATE WITH CONFIRMED

OR SUSPECTED COVID-19

The following are general guidelines for cleaning or maintaining transport vehicles and equipment after

transporting a subject with COVID-19.

•Select an appropriate site for transport vehicle decontamination that protects the vehicle and the

officers from weather elements, preferably a well-ventilated large enclosed structure. This location

should be away from other people.

•After transporting the subject, leave the rear doors of the transport vehicle open to allow for

sufficient air changes to remove potentially infectious particles. 10 Minutes or longer.

•We recommend applying disinfectant or 10 to 1 water to bleach solution to all contaminated surfaces

and allowing a 10 minute contact time before wiping the surface. Disinfectant or the 10 to1 bleach

solution can be found in the TCSO Central Booking Sally port and at each command.

•When cleaning the vehicle, officers should wear a mask, face shield and gloves.

•Ensure that the manufacture recommendations on environmental cleaning and disinfection

procedures are followed consistently and correctly, to include the provision of adequate ventilation

when chemicals are in use. Doors should remain open when cleaning the vehicle.

•Please do not forget to clean the driver’s area also. When available use Lysol or a product that will not

destroy the fabric. Take special care to clean anything that may have been touched during the

encounter. Pen, Flashlight, Taser etc.

•Clean and disinfect the vehicle in accordance with standard operating procedures. All surfaces that

may have come in contact with the subject or materials contaminated during transport (e.g. windows,

floors, walls, work surfaces) should be thoroughly cleaned and disinfected in accordance with the

product label.

•Clean and disinfect reusable equipment (handcuffs) before use on another subject, according to

manufacturer’s instructions.

•Follow standard operating procedures for the containment and disposal of used PPE and regulated

medical waste.

REVISED MAY 5, 2020

CHECKLIST FOR ALL EMPLOYERS Page 1 of 2

The following are the minimum recommended health protocols for all businesses choosing to operate in Texas. Employers may adopt additional protocols consistent with their specific needs and circumstances to help protect the health and safety of all employees, contractors, and customers.

The virus that causes COVID-19 can be spread to others by infected persons who have few or no symptoms. Even if an infected person is only mildly ill, the people they spread it to may become seriously ill or even die, especially if that person is 65 or older with pre-existing health conditions that place them at higher risk. Because of the hidden nature of this threat, everyone should rigorously follow the practices specified in these protocols, all of which facilitate a safe and measured reopening of Texas. The virus that causes COVID-19 is still circulating in our communities. We should continue to observe practices that protect everyone, including those who are most vulnerable.

Please note, public health guidance cannot anticipate every unique situation. Employers should stay informed and take actions based on common sense and wise judgment that will protect health and support economic revitalization. Employers should also be mindful of federal and state employment and disability laws, workplace safety standards, and accessibility standards to address the needs of both workers and customers.

Health protocols for your employees and contractors:

Train all employees on appropriate cleaning and disinfection, hand hygiene, and respiratory etiquette.

Screen employees and contractors before coming into the business:

Send home any employee or contractor who has any of the following new or worsening signs or symptoms of possible COVID-19:

- Cough- Shortness of breath or difficulty

breathing- Chills- Repeated shaking with chills- Muscle pain- Headache

- Sore throat- Loss of taste or smell- Diarrhea- Feeling feverish or a measured temperature

greater than or equal to 100.0 degreesFahrenheit

- Known close contact with a person who is labconfirmed to have COVID-19

Do not allow employees or contractors with new or worsening signs or symptoms listed above to return to work until:

- In the case of an employee or contractor who was diagnosed with COVID-19, the individualmay return to work when all three of the following criteria are met: at least 3 days (72hours) have passed since recovery (resolution of fever without the use of fever-reducing

Effective 5/1/2020 Revised 5/5/2020

REVISED MAY 5, 2020

ALL EMPLOYERS: Page 2 of 2

medications); and the individual has improvement in symptoms (e.g., cough, shortness of breath); and at least 10 days have passed since symptoms first appeared; or

- In the case of an employee or contractor who has symptoms that could be COVID-19 and does not get evaluated by a medical professional or tested for COVID-19, the individual is assumed to have COVID-19, and the individual may not return to work until the individual has completed the same three-step criteria listed above; or

- If the employee or contractor has symptoms that could be COVID-19 and wants to return to work before completing the above self-isolation period, the individual must obtain a medical professional’s note clearing the individual for return based on an alternative diagnosis.

Do not allow an employee or contractor with known close contact to a person who is lab-confirmed to have COVID-19 to return to work until the end of the 14 day self-quarantine period from the last date of exposure (with an exception granted for healthcare workers and critical infrastructure workers).

Have employees and contractors wash or sanitize their hands upon entering the business.

Have employees and contractors maintain at least 6 feet separation from other individuals. If such distancing is not feasible, other measures such as face covering, hand hygiene, cough etiquette, cleanliness, and sanitation should be rigorously practiced.

If an employer provides a meal for employees and/or contractors, employers are recommended to have the meal individually packed for each individual.

Consistent with the actions taken by many employers across the state, consider having all employees and contractors wear cloth face coverings (over the nose and mouth). If available, employees and contractors should consider wearing non-medical grade face masks.

Health protocols for your facilities:

If 6 feet of separation is not available between employees, contractors, and/or customers inside the facility, consider the use of engineering controls, such as dividers between individuals, to minimize the chances of transmission of COVID-19

Regularly and frequently clean and disinfect any regularly touched surfaces, such as doorknobs, tables, chairs, and restrooms.

Disinfect any items that come into contact with customers.

Make hand sanitizer, disinfecting wipes, soap and water, or similar disinfectant readily available to employees, contractors, and customers.

Place readily visible signage at the business to remind everyone of best hygiene practices.

For employers with more than 10 employees and/or contractors present at one time, consider having an individual wholly or partially dedicated to ensuring the health protocols adopted by the employer are being successfully implemented and followed.

Effective 5/1/2020 Revised 5/5/2020

Version 1

Release date: 5/14/20

Medical Health Considerations Return-to-Work Guidance Protecting the health of workers before and after returning to the workplace

Prioritizing the physical health of workers as they return to the workplace is key to protecting their

physical safety. Employers should develop procedures for monitoring and promoting the medical health

of the workforce, ensuring appropriate physical distancing, and encouraging overall good hygiene and

infection control practices. For additional information, visit the World Health Organization website at

https://www.who.int/emergencies/diseases/novel-coronavirus-2019

What is covered in this document:

Screening and Testing

Tracking and Tracing

Hygiene and Infection Control

Version 1

Release date: 5/14/20

Screening and Testing

For employees to return to a workplace, many organizations may institute screening procedures to clear

employees, customers, and/or visitors for entry into a building or site. COVID-19 testing and screening is

the best way to manage access effectively and safely, but rapid, widespread testing is not currently

available. In the near term, temperature screening and self-assessments are the best options for

assessing risk based on some of the most common symptoms of COVID-19. Although these screening

methods are not foolproof measures to detect COVID-19, organizations should consider the following

actions:

Provide written communication and/or webinars to inform employees how, when and where

screenings will be conducted and what will happen should an employee have an elevated

temperature or provide an unwanted answer on a screening questionnaire

Engage safety committees in assisting with creating guidelines that follow CDC recommendations

(e.g., fever threshold of 100.4 degrees Fahrenheit, self-isolation of suspected or confirmed cases)

Ensure mechanisms are in place to track and understand completion and engagement metrics

around screening communications and training

Create guidelines for supervisors and managers in the event of a suspected case and ensure the

employee has transportation and a place in which to shelter/self-isolate

Establish a process, including talking points, for communicating to employees who have been in

contact with a symptomatic employee (e.g., what steps occur as a result, self-quarantine, area

closed for deep cleaning, etc.) and create a list of common FAQs to help anticipate the answers

Communicate exposure information and screening results with third-party employers, such as

staffing companies providing temporary workers, in a timely manner

Help employers conduct needed public-health oriented measures (e.g., temperature checks)

while also following HIPAA regulations for health data/information

Develop self-screening procedures for a dispersed workforce that reports to job sites, but not a

company central location, and a process to effectively manage the self-screening procedures

Implement signage and other hazard controls in entrance screening cueing areas (ensure that

cue is protected from adjacent vehicle traffic)

For employers who have visitors or customers, clearly define protocols for who will be screened

and how. Define how employees will be protected if there are visitors and customers who will not

be screened.

Version 1

Release date: 5/14/20

Tracking and Tracing

In the event that an employee registers a fever, tests positive for COVID-19, provides an unwanted

answer on a self-assessment and/or exhibits symptoms related to COVID-19, employers need to be

ready to respond and should consider the following actions to address medical concerns:

Develop, communicate and train employees on entrance screening protocol including

temperature checks and response protocol for suspected cases while following EEOC guidelines

for HIPAA compliance

Maximize use of technology that enables reliable temperature measurement and monitoring with

minimal operator intervention or that work as a standalone hands-free self-service system

Identify screeners and protocol for screener safety (e.g., appropriate PPE) and tracking of

temperature checks or health assessments that identify best practices for efficient use of PPE.

Develop COVID-19 medical reporting protocols for workers that develop symptoms

Set up an isolation room and associated protocols including required equipment and procedures

for entering/exiting and transportation guidelines

Dispense PPE to symptomatic workers and direct them to isolate

Document and track suspected positive cases for contact tracing and arrange transportation

home for workers denied entry

Develop protocol for reporting positive test results to appropriate public health authorities

as needed

Provide CDC-recommended self-isolation guidelines for workers who do not pass screening

protocol, check-in with them regularly and develop protocol for post-quarantine return to work

Develop, communicate and train all employees on protocols in the event of a colleague

exhibiting symptoms

Establish disposal procedures and necessary equipment for PPE that will no longer be utilized

(e.g., spent face coverings, gloves, respirators)

Version 1

Release date: 5/14/20

Hygiene and Infection Control

Employers should strongly encourage their employees to practice good hygiene and infection control.

They should also provide ample opportunity for workers to engage in proper hygiene practices.

Specifically, employers should consider the following actions to promote workplace hygiene:

Encourage workers to stay home if they feel sick and if an onset of symptoms develop while at

work, report it immediately (communicate any changes to sick time policies, like previous

requirements for a physician’s note when out more than a certain number of days)

Encourage frequent hand washing and make hand sanitizer available in several locations,

especially near common touchpoints

Train and post signage about proper hand hygiene techniques in washrooms and break rooms

Provide adequate amounts and locations of tissues, no-touch trash cans, anti-bacterial soap and

alcohol-based hand antiseptics

Consider installing hands-free arm-pull or foot-operated door openers in restrooms and for other

heavily trafficked doors

Encourage proper respiratory etiquette including covering coughs and sneezes with either a

tissue or coughing into a sleeve (encourage wearing a face covering if deemed necessary

and appropriate)

Discourage the shared use of objects to the extent possible (e.g., phones, computers, office

equipment and supplies, kitchen equipment and supplies) and when not possible, disinfect

before/after use

Provide training and information on proper disinfection techniques for shared spaces and objects

(when unavoidable)

Consider extending cleaning services (or develop a cleaning checklist) to include shared

company vehicles, where applicable

Consider strategically placing branded visual signage as a straightforward approach to remind

people how to reduce their risk (i.e., with a focus on high-risk areas)

Explain the difference between cleaning, disinfecting and sanitizing

Provide employees with disinfecting cleaning spray and cloth solutions to clean their own spaces

such as desks, keyboards, phones, etc. on a regular basis

Advise staff of how to treat items brought into the clean workplace (e.g., personal possessions,

food items, laptops, PPE, etc.)

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Physical Considerations Return-to-Work Guidance Preparing the physical workplace for return to work

A major consideration every organization should evaluate before issuing a return-to-work order are the

practices they have adopted to promote a safe physical environment for workers. Employers should

develop procedures for building maintenance and care, maintaining physical distance, and mitigating

risks for employees who need to perform work in public environments that are both inside and outside of

the organization’s control.

What is covered in this document:

Buildings, Facilities and Operations

Physical Distancing

Public Workspace Risk Management

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Buildings, Facilities and Operations

Although many employers have had to carry on essential work operations in their facilities despite

shelter-in-place restrictions, these businesses and others will have employees returning to physical

environments that need to be adequately prepared for infection control and physical distancing practices.

Employers should consider the following actions when preparing physical spaces for a return to work:

Consider scheduling a full disinfection of the facility and equipment prior to returning employees

to work (consider there may be a required inspection audit or proof of full sanitization by local

authorities before a facility may be allowed to re-open)

Assess the space to determine the maximum capacity possible when occupants maintain the

advised distance from each other (e.g., divide square footage by 36 for 6 feet physical distancing

occupancy capacity); then monitor the number of people occupying that space to ensure the

maximum is not exceeded

Consider posting temporary occupancy limits on common spaces (e.g., conference rooms,

training rooms, elevators, etc.)

To reduce touch points, install motion-detection sensors in place of switches where possible and

consider the use of robotics to conduct basic cleaning

Conduct a formal assessment for determining areas (e.g., rooms, gathering areas, areas

dedicated to critical or essential workers, etc.) that can be closed off that are not needed to do

business, and then close access to them

Classify worker exposure to SARS-CoV-2 (i.e., OSHA’s Occupational Risk Pyramid) in order to

determine and implement control measures

Consider installing hands-free arm-pull or foot-operated door openers where possible and hold

backs for fire doors that release with fire detection (e.g., magnetic) to reduce open/close needs

Develop site cleaning guides and frequency (e.g., hourly, twice per day) that specifically address

heavy usage areas (e.g., restrooms, elevators, onsite gyms/exercise rooms, elevator buttons,

door handles), cleaning chemical inventories, secondary containment training and labeling and

training for proper disinfection techniques (e.g., disinfecting incoming equipment for service

centers and shared tools/workstations/equipment)

Inspect core building infrastructure including HVAC, water systems, and plumbing to

appropriately flush the systems and install new filters, etc.

Review building water management program and implement 'clean out' and 'start up' procedures

in order to remove biological matter build up and mitigate any Legionella risk associated with a

dormant system

Conducting a risk assessment/analysis of all new processes, procedures, policies and products

as a result of COVID-19 changes and inventory, procure and store Personal Protective

Equipment (PPE) needed based on worker risk exposure

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Buildings, Facilities and Operations (cont.)

Train and post signage for proper PPE usage, identification (e.g., face shield for grinding

operations versus plastic barrier for screening), etc.

Develop or modify process for procurement and storage of hazardous materials (e.g., hand

sanitizer, cleaners, disinfectants) in accordance with relevant standards (e.g., National Fire

Protection Association 30)

Evaluate new work operations, employee circulation, and other physical distancing plans to

ensure feasibility by expected degrees of physical handicap/mobility challenges

Develop and deploy site pre-check assessments and readiness audits prior to

reintroducing employees

Provide resources to temporary workers in terms of training and safety and health protections,

including providing PPE (see https://www.osha.gov/temp_workers)

Establish protocols for proper disposal of face masks, gloves, and other disposable PPE worn

during work shifts

Establish protocols for proper cleaning and disinfection of PPE if it is able to be reused

Develop, implement and monitor a training program to ensure employees wear PPE properly

Develop a plan for the safe restart of site assets and equipment including restart procedures,

equipment maintenance audits, and preparation checks

Physical Distancing

The potential risks inside of a workplace can be at least partially mitigated through physical distancing

protocols. Employers should consider the following actions to promote and encourage appropriate

physical distancing in the workplace:

Recommend conducting formal risk assessments for determining the most reliable physical

distancing recommendations (i.e., using the hierarchy to decide on controls), especially in high-

risk or out of process activities

Facilitate use of individual rather than collective transport to limit possible exposure

Use visual cues and signage that encourage physical distancing

Designate separate entrances and exits for buildings and rooms, if possible, and provide

directional signage for traffic flow along with physical distancing reminders/cues (e.g., maintain

six feet, one-way pedestrian traffic flow, floor markings)

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Physical Distancing (cont.)

Arrange workspaces for appropriate physical distancing between desks/chairs/conference tables

(e.g., use only alternate desks, remove chairs and tables)

Document and display appropriate occupancy for rooms to allow for proper physical distancing

given specific square footage

Continuously monitor space use and density for different floors and/or heavily trafficked rooms

(e.g., conference rooms)

Support policy, training, signage, etc. with enforcement of physical distancing (e.g. verbal

warning, corrective action, positive reinforcement of good suggestions and practices, etc.)

Consider installing physical barriers like plastic sneeze guards between work spaces that cannot

conform to physical distancing guidelines

Designate increments of acceptable physical distance on floors where lines might form (e.g.,

entrance to building, restrooms, etc.)

Identify physical bottlenecks where physical distancing is more difficult and implement plans for

alleviating bottlenecks (e.g., restrooms, corridors, stairwells)

Develop protocols for use of confined spaces like elevators (e.g., limit capacity to 2-3 people,

guide employees on how to position themselves in elevators, etc.)

Remove furniture in congregation-prone areas to discourage physical closeness (e.g., reception

areas, waiting rooms, dining areas, etc.)

Consider other factors for physical distancing, such as staggered shift operations, staggered

meetings using audio/visual tools for communicating and staggered break times

Find alternate ways to clock in

Establish and clearly communicate when face coverings need to be used or not (e.g., passing in

the hallway versus having a conversation in the hallway)

Consider designating additional break rooms and lunchrooms to limit worker density and allow

proper physical distancing

Consider using technologies to monitor and govern physical distancing throughout a physical

location

Stress the importance of practicing physical distancing while taking public transportation to and

from work

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Public Workspace Risk Management

In certain cases, employees may have to conduct work in a public environment or an environment

outside the direct control of their organization. To mitigate risk to the employee, and to mitigate risk to the

public, employers should consider the following actions:

When possible, set an extended perimeter around a workspace to place adequate distance

between the worker(s) and other individuals

Ensure employee vehicles (owned by the employer) always have sufficient levels of necessary

COVID-19-specific PPE (e.g., masks, gloves, etc.)

Provide training to all employees how to operate safely in public spaces or environments outside

the direct control of the organization

Advance communication with external sites to discuss and confirm that COVID-19 guidelines

(e.g., physical distancing, etc.) are being followed to the best of the external site’s ability

When possible, advance communication as to whether individuals at the site have recently been

confirmed positive

Provide a method for employees to request additional PPE

Provide a method for employees to report unsafe behavior by fellow employees or exposure-

related incidents (e.g. forced to be near an individual showing symptoms of an illness)

Develop or determine policies where employees can refuse to work or what protocols are in place

if an employee suspects a member of the public with whom they are required to interface shows

symptoms of COVID-19 illness

In lone worker scenarios, provide a direct line of communication with the company in case of

sudden illness or emergency situations

Implement policies to limit the number of workers needed to be present to carry out any tasks off

of company-owned property