What Every Post Award Administrator Needs to Know, But Was Afraid to Ask Felicia Mayes and Randi Wasik.

AND THE TOP TEN THINGS ARE …..

What Every Post Award Administrator Needs to Know, But Was Afraid to Ask

Felicia Mayes and Randi Wasik

FINANCE

A-21, A-110, A-133 – No these are not courses offered at your institution, but rather your new bible

What is effort reporting What is cost sharing How do you handle a subagreement as a prime

or a recipient Sponsor guidelines – where to find them Institutional guidelines – where to find them Reporting

FINANCE CONTINUED

Tracking/Document/Procedures The Core: Allowable – Allocable – Reasonable Understand ISSO Understand HR Build bridges – who is your support – i.e. who

carries the bigger stick NCURA Neighborhood All for one and one for all –

central/department/PI Allowable/Allocable/Reasonable - ALWAYS

FEEDBACK

Get a mentor/be a mentor Ask for feedback and/or advice Give feedback and/or advice Communicate, communicate,

communicate Get up and move around – do not stay

in your office Team

INFLUENCE

Never stop educating yourself Go to training, meetings, conferences –

put yourself out there Volunteer – get involved Know your environment Combine all to persuade/influence:

Persuade your staff Persuade your central support Persuade your faculty

INTERPERSONAL SKILLS

Practice thoughtful listening – get to know everyone around you

Adjust your delivery for the person or group you are addressing

Know your stuff – guidelines, rules, regulations, etc. – you can stand your ground, but make sure it is solid

Be the bridge, not the dynamite We are in this together and as a team – work

to the end – you cannot know it all

MOTIVATE

Find out what motivates you Motivate your staff What motivates your faculty – how can

you get them to respond to you Set goals and deadlines Be the change you seek – i.e. be the

force to move forward, get the job done, achieve the goal

TEAM LEADERSHIP

Oh so important – it takes many of us to ensure what needs to get done is done and is compliant – no one wants to be on the front page

Build your team – inside your primary group, then the next level

Reach out to your peers at other institutions A team can function in many ways and does not

need to be physically present Understand the goals and objectives,

communicate them and work together

PLANNING

There are many (many) deadlines – your boss, your organization, your faculty, your sponsors, etc. - map them out

Set goals and understand your deadlines Communicate, communicate, communicate Share the vision – use calendars, whiteboards, etc. Check in, follow-up and assess when the task is

done Stay flexible and organized Delegate

PROBLEM SOLVING

Understand the guidelines Know your auditors – make them part of

your team Know your business Don’t react When you are given “bad” news – move with

it, involve your team and set new policies Document everything Use your systems

COMMUNICATION

Communicate clearly, consistently and often

Communication should be a 360 process – involving whomever is appropriate

Be careful, lose lips sink ships Use written and verbal Make sure everyone understands Ask for help Sing your successes

ORGANIZATIONAL AWARENESS

Understand how things have to flow to get done – who does reporting, who holds receipts, retention policies, etc.

Understand the sponsors supporting you and how you can reach out to them

What is the work flow path in your group and beyond

“Insider knowledge” of your organization and sponsors is the key to effectively getting what you need to accomplished