What are we doing about data? Emerging roles in data librarianship and Tales from Tufts Oberlin Science Librarians’ Meeting Williams College October 13, 2014 Donna Kafel E-Science Program Coordinator Lamar Soutter Library Univ.of Massachusetts Medical School Regina Raboin Science Research & Instruction Librarian Research Data Management Services Group Coordinator Tisch Library, Tufts University
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What are we doing about data? Emerging roles in data librarianship and Tales from Tufts
Slides presented by Donna Kafel and Regina Raboin at the Oct. 13, 2014 meeting of the Oberlin Science Librarians at Williams College. Discusses pivotal events that have fostered the open data movement, emerging roles for librarians, resources from the NE e-Science Program, and the research data management partnerships and initiatives of Tufts University's Library Research Data Services Working Group.
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What are we doing about data?Emerging roles in data librarianship
– Arts and Sciences Associate Director for Research Affairs and Grants Administrator
– School of Engineering Research Administrator
– Tufts Digital Collections and Archives (Tufts Institutional Repository and Digital Library)
– Tufts Technology Serviceso Research and GIS Technical
Serviceso Educational and Scholarly
Technology Services
– Tufts University ScholarlyCommunications Team
– University Library Council
– Hirsch Health Sciences Library
– Webster Veterinary Library
Strategic Initiatives• National Science Foundation (NSF) Informational Trip (March
2014)
o Executive summary: OVPR, Tufts Libraries, TTS, and DCA have opportunity to evolve and build university-wide data management services, policies and procedures.
• E-Science Duraspace Institute (November 2013 - April 2014)
o Results: Tisch Library Data Management Services Strategic Agenda
• E-Science Portal for New England Librarians (2010 - )
• Science Boot Camp (2010 - )
• Scholarly Communications Team (2012 - )
• New England Collaborative Data Management Curriculum (NECDMC; 2011 - )
• Research and Graduate Programs Council (September 2014 presentation)
Accomplishments, 2009 -
• Established Tisch Library’s Data Management Services Group: Data Management/Data Sharing Plans consultations
• Education Services: Best Practices in Research Data Management
o New England Collaborative Data Management Curriculum (NECDMC) (ongoing)
o Savvy Researcher Series (ongoing)
o Hirsh Health Sciences Library: Tufts Medical/Dental/Sackler School/Friedman School
o Research Data Management Software Pilot Project (June 2013 -) Collaboration with Program Development (OVPR) and inclusion in Tufts Innovates! Grants
o Office of Proposal Development & Institutional Review Board
– Continue building on the National Science Foundation (NSF) Informational Trip recommended actions
– Build on the DuraSpace Institute takeaways and continue developing strategic agenda for Data Management Services
– Update/redesign Data Management Research Guide– Work with Tufts Technology Services and others to develop a ‘one services
portal’ surrounding data management services at Tufts– Sustainability for Research Data Management Services Group
Data Management Plans
– DMP Tool, Version 2 – download, customize and link from web site – Investigate link from within Research Administration database
Education – Tufts Graduate Schools, Research labs, Centers/Institutes (especially new
interdisciplinary centers)– Continue building partnership with the offices of OPD & Program
Development– NSF Research Experiences for Undergraduate Students– Tufts Technology Services & Research Data M anagement Software:
Development of training for Tufts faculty/researchers and students (merge with NECDMC)
Consulting on Data Management Plans
How do we work with our A & S and School of Engineering faculty?
• Grants administrators contact us with lists of faculty who are preparing NSF/NIH and other organization grant proposals
• We use an email template to contact researchers
• We ask to work with researcher in person, email, sometimes both
• We will arrange a meeting with subject specialist and metadata librarian (when necessary)
• Our DMP template is attached to email, will provide a directorate specific template
• We ask the researcher to provide grant summary and/or prospectus
• Within the email we provide a ‘path’ or ‘outline’ for researcher on how to proceed
Research Data Management Software
Pilot Project
Data Management Practices at Tufts
• Faculty:– utilize ad hoc data management systems– are reliant on their students and research associates to store,
manage and retrieve their group’s data– leverage services offered by Tisch library staff to prepare data
management plans for grant submissions
– Finding the data as mandated by the government becomes increasingly difficult as:
– more and more data are generated– students/associates use different data storage methods– students/associates leave the university– the time between data acquisition and request increases
The goal of this project is to select, implement, manage and support a University-wide research data management service for the Tufts research community.
• Stages– Assessed ELN/LIMS market and products– Surveyed Tufts research community– Outreach to other institutions
Survey Results• Common storage schema
but wildly different organizational schema
• Many researchers would need hours to days to retrieve data
• Majority of responders lose track of their data before the end of the time period required by NIH, NSF, and OSTP
• The majority of researchers still share files via email.
• Useful features of a prospective data management system: – Ability to search within saved
documents – Sharing documents with
groups of users – Re-analyzing (not only
viewing) data – Web-based platform – Login-based authentication– Electronic Laboratory
Notebook (ELN)– Integration with MS Office– Minimal learning curve
RDMS Project 2014
• Jan 10, 2014 – Kickoff meeting
• Jan 15, 2014 – Mar 15, 2014: Pilot planning w/ project team and vendors
• Mar 15, 2014 – May 15, 2014: Pilot
• May 15, 2014 – June 30, 2014 : Study of pilot results and purchase decision
• July 2014: Contract negotiation
• August 2014: Rollout planning
• September 15, 2014: Rollout
• 2 software platforms– ELN– ELN + DMS
• 20 faculty and 10 researchers across all disciplines– Training– Support– Feedback
• Reference checks
Pilot Results
• Both programs were generally well-received
• Researchers believed that the programs would facilitate their research and data management processes.
• Easy-to-use vs. complicated/powerful
• Next steps: Awaiting decision by Office of Vice-Provost for Research/Tufts Technology Services; planning for roll-out
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Research Data Management Services Group Role
• Developed an overview of best practices in research data management and metadata for pilot participants
• Participated in software evaluations, pilot project training and surveying participants; gathering feedback and helping with final assessment of products
• Collaborating with Tufts Technology Services to develop training for Tufts faculty/researchers and students (ELN software + NECDMC)
Let’s chat!
Resources
• Antle, Patrick. “DMSPT Kickoff”. Powerpoint presentation. January 10, 2014.
• Gold, A. 2007. “Cyberinfrastructure, Data and Libraries, Part 1.” D-Lib Magazine: (13) 9/10. Accessed 10/16/2012. http://www.dlib.org/dlib/september07/gold/09gold-pt1.
• Hey, T. and Trefelen, A. 2003. The Data Deluge: an e-Science Perspective. The UK e-Science Core Programme. http://eprints.soton.ac.uk/257648/1/The_Data_Deluge.pdf
• Raboin, Regina. “Scientific Research Data Management, Tufts Services”. Powerpoint Presentation. September 27, 2014.
• Shorish, Y. 2012. “Data Curation is for Everyone?! The Case for Master’s and Baccalaureate Institutional Engagement with Data Curation.” Libraries. Paper 1. http://commons.lib.jmu.edu/letfspubs/1