WESTON BEACH RACE

RHL Activities Ltd v3801

SUPPLEMENTARY REGULATIONS

38TH ANNUAL

WESTON BEACH RACE

RHL Activities Ltd v3801 www.rhlactivities.com

SUPPLEMENTARY REGULATIONS CONTENT

38th Annual Weston Beach Race GENERAL

G1 Contact Information G2 Fees & Payment Dates G3 Prize Money and Trophies G4 Registration

G5 Passes G6 Medical Exemption G7 Medical Team G8 Environment

LICENCING – RACE CLASS – ELIGIBILITY

L1 Announcement, Jurisdiction and Course L2 Licencing and Start Permission L3 Race Classes and Age Eligibility

RIDER NUMBER AND PARC FERME

N1 Rider Number N2 Parc Ferme

TECHNICAL CONTROL

T1 Sections and Times T2 Section 1 – Helmets Boots Gloves Body Armour T3 Section 2 – Machine

TRANSPONDERS – TIME KEEPING – RESULTS

TT1 Transponder TT2 Electronic Timekeeping

PITS AND BIKE RECOVERY

P1 Pits Access and Layout P2 Pits Safety and Rules P3 Bike Recovery

RACING AND RULE INFRACTION

R1 Race Schedule R2 Start of Race R3 Racing General R4 Flags R5 Racing Infractions R6 Statement of Fact And Code Of Conduct


CONTACT INFORMATION G1

ORGANISERS

RHL Activities Ltd Email: [email protected] The Bryn Garage Penpergwm Abergavenny Tel: 01873 840640

Monmouthshire NP7 9AT Fax: 01873 840172

GOVERNING BODY Auto Cycle Union Ltd (ACU) Email: [email protected] ACU House Wood Street Rugby England CV21 2YX Tel: 01788 566400

RACE TIMING AND TRANSPONDERS HS Sports Ltd Email: [email protected] Kinetic House Varey Road www: www.transponderhire.co.uk Congleton Cheshire CW12 1UW Tel: 01260 275708

RIDER ENTRY AND RIDER ADMINISTRATION Race Secretary RHL Activities Ltd E: [email protected] Rider Administration RHL Activities Ltd E: [email protected] Technical RHL Activities Ltd E: [email protected]

ONSITE VILLAGES Premier Camping RHL Activities Ltd E: [email protected]

MARKETING & MEDIA Social Media/Press RHL Activities Ltd E: [email protected]


FEES & PAYMENT DATES G2

ADULT CLASSES

Class

WILL BE IN PROGRAMME NOT IN PROGRAMME

Midnight* Midnight* Midnight* Midnight* Midnight** Online Late Entry Midnight**

24.12.19 05.03.20 05.06.20 03.09.21 15.09.21 28.09.21

Solo – Under 40’s 109.00 130.00 140.00 150.00 160.00 170.00

Solo – Over 40’s 109.00 130.00 140.00 150.00 160.00 170.00

Quad Solo 109.00 130.00 140.00 150.00 160.00 170.00

Quad 4x4 109.00 130.00 140.00 150.00 160.00 170.00

2Man 149.00 170.00 180.00 190.00 200.00 210.00

Sidecar 149.00 170.00 180.00 190.00 200.00 210.00

YOUTH CLASSES

Class

WILL BE IN PROGRAMME NOT IN PROGRAMME

Midnight* Midnight* Midnight* Midnight* Midnight** Online Late Entry Midnight** 28.09.21

24.12.19 05.03.20 05.06.20 03.09.21 15.09.21

Youth 65 89.00 89.00 99.00 119.00 124.00 130.00

Youth 85 SW/BW 89.00 89.00 99.00 119.00 124.00 130.00

Youth 125/250 89.00 100.00 105.00 130.00 139.00 145.00

*There is a designated amount of entries at the reduced rates within each payment sector and if these spaces are taken before the next

payment period, the entry fee will automatically adjust to the next payment level.

**These will not appear in the official event program

Entries may close earlier than the above payment dates, if the class has reached its maximum entry capacity.

There will be no Late Entries available on the weekend of the race

APPLICATION ERRORS

Incorrect Photo No Transponder Licence not valid/incorrect licence number given

A submitted entry is not deemed as received and completed by RHL Activities Ltd, until payment, photo and licence has been verified. If there is an incorrect photo and/or licence, the receipt of entry will be classified once these have been corrected, not the original date of receipt of the incorrect application.

It is the entrant’s responsibility to ensure they submit the correct information at the time of entry, to avoid increased entry fees and amended entry dates. Entries completed within one payment period and not submitted until another payment period, will incur the additional entry fee. Failure to adhere to this will result in the application being rejected and an administration charge of £25.00 being applied

ADMINISTRATION CHARGES

An Administration charge of £25.00 will be incurred by an applicant, if upon submission of the electronic entry, the following changes have to be made. These changes must be notified no later than midnight Sunday 19th September 2021

Side Car Entrants – change of passenger Change of Class

FEES

Entry fees are non‐refundable – except under Medical Exemption policy, which incurs a £25.00 administration fee. Entry fees are non‐transferrable.


PRIZE MONEY & TROPHIES G3

PRIZE MONEY ADULT CLASSES 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th

Overall Adult Quad (Q1,Q2,Q3) £600 £350 £250 £150 £100 £80 £70 £60 £50 £40

Side Cars £200 £150 £100

Overall Solos £1500 £1000 £750 £300 £200 £175 £160 £150 £140 £130

No prize money will be available to collect over the race weekend. All prize money will be paid through the online payment system within 7 days

TROPHIES

ADULT CLASSES

Solo Quad 1st 2nd 3rd

Solo Quad Lady 1st Two Person Quad 1st 2nd 3rd 4 x 4 Quad 1st 2nd 3rd Side Cars 1st 2nd 3rd Solo – Two Wheel 1st 2nd 3rd

Solo Lady – Two Wheel 1st Solo Over 40 – Two Wheel 1st 2nd 3rd YOUTH CLASSES

65CC 1st 2nd 3rd 85SW 1st 2nd 3rd 85BW 1st 2nd 3rd 125CC 1st 2nd 3rd Open 1st 2nd 3rd Spot prizes will be announced during the year

PRESENTATIONS Saturday 1 hour after finish of last race of the day Sunday 1 hour after finish of last race of the day Trophy presentation will take place on the Winner’s Podium located by the Media Unit on the promenade

CLASSIFICATION OF FINISHER All Competitors completing one lap will be included in the results. The race is 3 hours long. The race clock will show 3 hours and once the leader has passed the finish line after the race clock has displayed 3 hours, this will indicate the finish of the race. Finish positions are dictated by the amount of laps each rider completes.

OFFICIAL RESULTS Trophy presentations will be carried out on the weekend, based on the Provisional results. The results will be subject to photographic, video and timing investigations and any amendments will be carried out for final publication within 14 days of the race weekend.


REGISTRATION G4

EVENT VENUE AND DATE The event is from Friday 1st October 2021 – 3rd October 2021 Beach, Marine Parade, Weston Super Mare, BS23 1BE

SOCIAL DISTANCING MEASURES – MUST BE ADHERRED TO There will be an information screen at the entrance to the car park, informing you of any time delays in carrying out registration and if required to stay within your vehicle.

On parking your vehicle you will proceed up the promenade with the following:

o Face Mask – inline with current Government guidelines at time of event o Technical Card o Machine o Helmet, Body Armour, Boots

A rider may ask another person to assist with carrying equipment to go through Technical The promenade will be marked into lines, with social distancing markers on the floor indicating where to stand

Classes will be segmented within the designated lines – ensure you are in the correct lines

Security will control the footfall to ensure social distancing – please allow plenty of time to register and carry out technical

control

When a registration window becomes available one person will be called to the window to collect passes and carry out registration procedures

The site will be operated under a one way system, if you fail to bring your machine and protective clothing with you, you

will have to commence from the start of the queue at the entrance to the Car Park

RIDER REGISTRATION Welcome Office Entrance to Event Site Friday 1st October 2021 08.00am – 18.00pm Rider Registration is administered from a Large White Double Deck Artic Unit, located at the entrance of the Event Site. There will be designated windows clearly identified, for different race classes and race numbers. Please ensure you queue in the correct lane to go to the correct window, to carry out your registration process. If you go to the wrong window, the person who is working there will not be able to help you as they will not have your rider records. To carry out your Rider Registration you will need your Technical Card – this is emailed out within the Rider Welcome Pack, upon confirmation of your entry.


REGISTRATION G4

TECHNICAL CARD All riders will receive a Welcome Pack, which will have your Technical Card. This is an important document and MUST be printed off and brought to Rider Registration to enable you to carry out the Rider Registration Process and proceed through Technical Control. Your Technical Card, will have your Rider Number, Race Class and Parc Ferme, along with your Bike and Transponder information. Once you have located your window, please show your Technical Card to the person who is working that section. They will check the details and then carry out the Rider Signing on procedures. Once this has been completed, you will be handed the following:

Rider Pass Mechanic Pass Event Pass Rider Goody Bag You must ensure your Technical Card is stamped at each Stage of the Signing On Procedure as set out on your Technical

Card (Stage 3 only needs to be stamped if you are hiring a Transponder). You must complete the Stages in order as shown on the Technical Card. Failure to do this, will result in delays experienced

by entrant

THIRD PARTY REPRESENTATION In exceptional circumstances, Riders can elect to nominate a person to carry out Registration and Technical Control on their behalf. If this is the case the person who will be carrying out the procedures for the Rider will need to bring the following:

Technical Control Card Photographic ID of themselves (the person who is acting on behalf of the Rider)


PASSES G5

SOLO/OVER 40/QUAD SOLO/4 X 4 QUAD/YOUTH CLASSES

1 Rider Identification pass – picture/chipped 1 Mechanic pass 1 Event pass

SIDECAR/TWO MAN QUAD

2 Rider/Passenger Identification pass – picture/chipped 1 Mechanic pass 1 Event pass

VALIDITY OF PASSES The Rider, Mechanic and Event Passes will allow you access to the event site all weekend. The Rider/Mechanic/Event passes will be clearly identifiable to the Race that was entered to restrict access to the Pits Area to the day of your race.

ADDITIONAL PASSES Additional Mechanic passes cannot be purchased. This is due to strict Health & Safety and crowd control within the Pits Area.

LOST RIDER PASSES Any rider who loses their rider pass, may forfeit their right to race. Replacement Rider passes cannot be produced at the event site. In the event a Rider loses his pass there will be a charge of £85.00 payable for a replacement substitute pass. This pass will not be granted until all security information is verified. The rider will be asked to answer a series of questions relating to his Rider account before a member of the race administration team can release a substitute pass. Any Rider who requests a secondary substitute pass through loss, will be treated as a suspect request and dealt with under the RHL Fraud policy.

LOST MECHANIC PASSES In the event a Mechanic pass is lost there will be a charge of £85.00 payable for a replacement substitute pass. The pass will not be granted until all security information is verified. The Rider/Responsible Adult, in the case of youth riders, is the only person able to obtain a replacement Mechanic Pass. Any Rider who requests a secondary substitute pass through loss, will be treated as suspect request and dealt with under the RHL Fraud Policy.

RESPONSIBILITY RHL cannot be held responsible for any lost Rider or Mechanic passes. You are advised to keep these passes safe. It is the responsibility of the person receiving the pass/passes to ensure their safety. Riders/Parents/Guardians who carry out the Rider Registration process are urged to ensure they are given the correct passes at the time of Rider Registration at the event site, as mistakes cannot be rectified once you have left the Rider Registration window that you were processed at.


MEDICAL EXEMPTION G6

MEDICAL EXEMPTION

The deadline for refund on an entry under Medical Exemption is midnight on Friday 3rd September 2021. The refund will be

subject to a £25.00 Administration Charge.

ACU Day licences are non‐refundable and do not come under the Medical Exemption refund Policy.

Medical Exemption can only be accepted upon receipt of one of the following:

Doctors Note

Hospital Letter

Official Headed Medical paperwork

Medical documentation can be submitted by any of the following means:

Email: [email protected]

Post: RHL Activities Ltd, The Bryn Garage, Penpergwm, Abergavenny, Monmouthshire, NP7 9AT

Mobile: 07773 817282 Notifications by phone, or email, without the accompanying documentation, whilst noted on the RHL Electronic correspondence system, will not be deemed as received for Medical Exemption. The date of receipt of documentation will be recorded as follows: Email: Date and time email received Post: Date of receipt. All RHL post is date stamped the day it is received. Postmark will not be used as date of receipt. Mobile: Date and time documentation received Medical documentation received after midnight on Friday 3rd September 2021, will not be accepted.

MEDICAL TREATMENT There is a medical centre on site, during the course of the Event Weekend. Any competitor and or mechanic or any member of their party that is treated by any of the medical team whilst on site, acknowledge that the medical team, will share the following information with RHL Activities Ltd, for their event records, these to include: Name, Address, Age, Gender, Rider Number, Location on Track/Event Site, Injury Sustained, Treatment Received and if Hospitalised, the Hospital transferred to, along with any other information our Health and Safety Officer, or our medical providers, deem necessary, in reporting of any incident.

DANGEROUS EVENT Motorsport is a dangerous event. If the event is cancelled or otherwise changed for reasons that are beyond RHL Activities Ltd reasonable control, including without limitation, compliance with any law or governmental order, accident, rule or restrictions, adverse weather, fire, disease, war or terrorist activity, commotion, acts of God, strikes or other industrial action, breakdown of plant, machinery or any failure of gas, water service, electricity or similar supplies, then RHL Activities Ltd, shall in such circumstances have no liability to the entrant and no refunds will be issued. The commencement of racing is deemed as started as soon as the start gate is opened.


STATEMENT OF FACT CODE OF CONDUCT G7

MEDICAL TEAM

In line with the ACU handbook, a full medical team will be on site for the duration of the event. There will be a fully equipped medical treatment unit located at the area of the site, known as Royal Sands and is accessible through a security manned access point.

MEDICAL AREA There will be a designated Treatment Area for all riders who sustain injury during racing. This will be clearly defined. On the race track there are a dedicated medical access points along with a medical drive through tunnel, for ambulances and medical vehicles. During assessment, the medical team may ask for only one member of the Riders party to be allowed within the assessment area, whilst the initial examination is taking place. Any rider or member of their party who is treated within the Medical Area or is looked at on the Race Track, acknowledges:

The Medical team will share the medical information with RHL, who may pass this on to the ACU if requested. RHL may share information held within its records, in line with its GDPR guidelines, with the Medical team.

CONCUSSION

If a Rider is involved in an incident which results in him being diagnosed by the Medical Officer/Paramedic as suffering from/

suspected concussion, the Rider is not permitted to participate any further in that event.

RHL will notify the ACU and the process of dealing with concussion will be dealt with as set out in ACU Handbook 2021 section

8.12

ZERO TOLERANCE

The medical team form part of the RHL Event Team are there for your assistance, we expect them to be treated with the same respect as you expect to be treated. Any incident in which a member of our Team is verbally abused, threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly. Persons involved in carrying out physical assault or damage within the event site, to any member of the RHL Team/members of public or property within the Event Site will be escorted to the RHL Compound by members of our Security Team, where they will arrange for the Local Police to come on site for the person(s) to be handed over and charged as necessary. Any form of abuse reported by our team can result from a rider not being able to compete in future Beach Race events operated by RHL Activities Ltd


ENVIRONMENTAL G8

Weston Super Mare Beach and its surrounding habitat is recognised by Natural England and RHL Activities Ltd endeavour within their working relationship with North Somerset Council to adhere to the regulatory requirements this entails.

WASTE Waste recycling is in operation throughout the whole of the event site. Please use the recycling stations contained within the Event site and correctly deposit your rubbish in the designated waste units.

WASTE OIL AND ANTIFREEZE There are designated waste units contained within the Pits Area, which will be clearly identifiable, please ensure all Waste Oil and Antifreeze is deposited within these areas.

MACHINE MATS Machine mats/protective floor covering must be put in position when setting up in the Pits area. Please ensure these are placed under any area/object that may pollute the natural environment through spillage.

PITS This are is located on the beach. Litter pickers operate within this area, however this area is subject to tidal levels. Please ensure you take all your belongings and deposit your rubbish in the appropriate waste units immediately on packing up, to avoid any waste being caught by the tide.

TEAR OFFS The use of ‘Tear Off’ lenses on goggles is not permitted within this site.


ANNOUNCEMENT JURISDICTION & COURSE L1

ANNOUNCEMENT The Weston Beach Race is a World Renowned International Endurance Beach Cross. The event is in its 38th Year Event Site: Beach Weston Super Mare North Somerset BS23 1BE RHL Activities Ltd are the Organisers and Promotors of the Event.

DATE The event date is the 1st – 3rd October 2021

JURISDICTION An Endurance Beach Cross held under the National Sporting Code of the Auto Cycle Union, ACU Handbook 2021, the Supplementary Regulation and Terms and Conditions of RHL Activities Ltd.

ELIGIBILITY All classes are open to any eligible rider holding a current licence issued by the following bodies: ACU (Auto Cycle Union) SACU (Scottish Auto Cycle Union) National or International issued by the FIME – Issued with a Start Permission Copies of Start Permission documents issued by their FMN must be submitted no later than midnight Sunday 19th September 2021, to ensure Rider name is entered within the Official Event Programme. Riders who submit their Start Permissions after this date will be not be in the Official Event Programme

A Foreign Rider Policy can be purchased from RHL Activities Ltd if you are unable to obtain Start Permission from the Federation of your Country at a cost of £95.00. Contact [email protected] for further information

COURSE The Course is a specially constructed course, built from a combination of the natural resources of the beach at Weston Super Mare and specially constructed man made tunnels for vehicle and pedestrian access to the event Track The Race Course is approximately 7km long. The Race Course will be marked out with crowd control barriers and tape and pegs. Access to the Race Course will be by escort from the Parc Ferme along a security patrolled sterile area through the main event site.


LICENCING & START PERMISSION L2

ELIGIBILITY All classes are open to any eligible rider holding a current Licence issued by the following bodies:

Auto Cycle Union (ACU) Scottish Auto Cycle Union (SACU) National or International licences issued by the following: National Motorcycle Federation (FMN) European Motorcycle Union (FIME) National or International Licences must be accompanied with a Start Permission

START PERMISSION – EUROPEAN AND INTERNATIONAL RIDERS A Start Permission is an assurance from your Governing Body to the Race Governing Body (ACU) that you have the appropriate licences and insurance to the level required by the FIM/ACU. Start Permissions can be obtained from your governing body, in the country in which you live Start Permissions must be emailed to [email protected] All Start Permissions must be submitted within seven days of receipt of your online application and no later than midnight on Sunday 19th September 2021 Entries will not be processed until the Start Permission has been accepted by the ACU. European and International Riders with no Start Permission from their governing body can obtain Insurance from RHL Activities Ltd at a cost of £95.00. Please email [email protected], if this is required.

DAY LICENCES United Kingdom resident riders can purchase a Day Licence during the online entry application process at a cost of £15.00. Day Licences can be purchased by Competitors over 70 during the online entry application process however RHL Activities Ltd will have to seek permission from the ACU prior to issuing of the Day Licence. Day Licences are non refundable and non transferrable. The Day Licence will be emailed out under separate cover to the Rider Welcome Pack.


RACE CLASSES & AGE ELIGIBILITY L3

ADULT CLASSES Maximum Starters Age Capacity Solo Under 40 1002 15 ‐ 70 Upto 1000cc 2 or 4 Stroke (MX SR2.2) Solo Over 40 Over 250cc 2 Stroke Over 250cc 4 Stroke (ESR 5) Solo Quad Q1 Upto 500cc 2 Stroke Upto 850cc 4 Stroke Two Man Quad Q2 Upto 500cc 2 Stroke Upto 850cc 4 Stroke 500 15 ‐ 70 4 x 4 Quad Q3 Upto 500cc 2 Stroke Upto 1000cc 4 Stroke Side Cars Upto 750cc 2 Stroke Upto 1000cc 4 Stroke

YOUTH CLASSES Maximum Starters Age Capacity 65cc 150 7 – 10 years Upto 65cc 2 Stroke Upto 110cc 4 Stroke 85cc Small Wheel 9 – 12 years Upto 85cc 2 Stroke Upto 150cc 4 Stroke 200 85cc Big Wheel 11 – 14 years Upto 85cc 2 Stroke Upto 150cc 4 Stroke 125cc 13 – 17 years Upto 125cc 2 Stroke 200 250cc 14 – 17 years Upto 125cc 2 Stroke Upto 250cc 4 Stroke

AGE The age is as at the 1st January 2021 Riders over the age of 70 at the 1st January 2021 have to have approval from the ACU (Auto Cycle Union)


RIDER NUMBERS N1

RIDER NUMBERS Rider numbers are automatically allocated by the Rider Administration Team. If a Rider requires a certain number they are asked to email: [email protected], directly after they have submitted their entry on line. The Rider Administration Team will update the entry application with the number requested. Please note this will be treated as a NUMBER REQUEST only and is not guaranteed. Rider numbers are allocated in order of priority of receipt of application. The Rider number does not dictate the placement of your bike within the Parc Ferme, it is just the number under which you will race. You will be notified of your final Rider number when you receive your Rider Welcome Pack, which is emailed once your rider application has been completely verified and processed by the Rider Administration Team. Your number will be clearly displayed on the Rider Technical Card, which you will need to print out to carry out Rider Registration and Technical Control at the Event Site. Rider numbers once allocated cannot be amended. Rider numbers must be clearly displayed on the FRONT NUMBER board and SIDE PANELS of the bike.

PRIOR YEAR TOP 100 SOLO RIDERS AND TOP 50 QUAD RIDERS The results from the previous year for the overall top 100 Riders in the Solos and top 50 Riders in the Quads, will be used to secure the Parc Ferme positions for these riders. The previous year positions will be held until the 31st July 2020, after which any spaces available within these seeded rows will be released to the race entry administration team to allocate on the basis of receipt of entry, experience and race history. The Parc Ferme placements are allocated by our Rider Administration Team and are allocated in order of priority of receipt, along with experience and race history.


PARC FERME N2

PARC FERME The Parc Ferme is a sterile area where the Rider will park their machine directly after being processed through Technical Control. Riders will hand over their fully completed Technical Control Card to the Parc Ferme team, upon entering this secure area. Once a rider has put their machine into the Parc Ferme, they will not be able to enter until the day of their racing. On the day of racing, Riders will be permitted to enter the Parc Ferme circa 5 minutes prior to racing.

PLACEMENT The Parc Ferme is split in to colour coded areas, which dictate the races. Each colour coded area is broken down into rows and when a Rider receives their Welcome Pack, their Technical Control Card will clearly state their Area and Row, in which they will be required to place their machine. The Parc Ferme placements are allocated by our Rider Administration Team. Spaces within the Parc Ferme are allocated in order of priority of receipt, along with experience and race history. The results from the previous year for the overall top 100 Riders in the Solos and top 50 Riders in the Quads, will be allocated in order of application, with priority given to anyone who entered before 31st July 2020. All applications thereafter will be allocated according to experience, race history and space left within the top 100. Top 100 spaces are not guaranteed. Parc Ferme placements, once issued cannot be amended.

PRIOR YEAR RULE INFRINGEMENTS RHL will automatically update any riders records from the previous year, where information is available, to indicate if they have been subject to review for course cutting or rule infringement of any type. This will result in those riders not qualifying for low parc ferme placement.

TRANSPONDER All riders must ensure their Transponder is fully charged and securely affixed to their machine, prior to entering the Parc Ferme. There is a test loop set up at the entrance to Parc Ferme to ensure the Transponder registers with the Timing system. If your Transponder fails to register when passing through the Timing Test Loop area, you will not be allowed to proceed through to Parc Ferme.


TECHNICAL CONTROL SECTIONS & TIMES T1

TECHNICAL CONTROL CARD This is your Acceptance of Entry, you will be emailed this and it will contain the following pre populated information:

Race Number Class Parc Ferme Place Frame Number Transponder number

Please ensure the information printed on this document is correct. The Technical Control Card is your Rider Acceptance Document. This MUST BE produced at Rider Registration, for the Registration Team to update, to allow you to proceed to Technical Control.

TECHNICAL CONTROL This is split in to two sections Technical Control 1 Helmet, Boots, Body Armour ‐ Immediately After Welcome Office/Friday Only Technical Control 2 Machine ‐ Outside Parc Ferme Please ensure you hand your Technical Control card to the Technical Officers at each section, as this must be completed and stamped If your Technical Control Card has not been updated by our Team, at each stage it will be classified as invalid and you will not be allowed to put your machine in to the Parc Ferme

TECHNICAL CONTROL 1 ‐ HELMETS, BOOTS, GLOVES, BODY ARMOUR You must ensure you carry out this part of the Technical Control process prior to having your Bike checked. Area Day Time Entrance to Event Site Friday 08.00am – 09.00am* 09.00am – 17.00pm Entrance to Parc Ferme Saturday 08.00am – 09.00am ** Please note change of venue on the Saturday

TECHNICAL CONTROL 2 ‐ MACHINE Area Day Time Entrance to Parc Ferme Friday 08.00am – 09.00am* 09.00am – 17.00pm Entrance to Parc Ferme Saturday 08.00am – 09.00am ** *For those riders who have booked into the Premier Village and wish to take advantage of early Technical Control option **Youth riders only


TECHNICAL CONTROL SECTION 1 T2

Riders must carry out Rider Registration Procedures, prior to proceeding to Technical Control. The Rider Registration Team will code your Technical Control Card, to indicate this has been carried out. You must ensure you carry out this part of the Technical Control process prior to carrying out Technical Control Section 2 ‐ Machine.

HELMETS Your helmet has to be physically inspected, which means a member of the RHL Technical Team will have to handle the Helmet. The helmet will be inspected as follows:

Rider will put the helmet on the table as directed by the Technical inspector The helmet will be sprayed with a non evasive disinfectant prior to inspection After inspection the helmet will once again be sprayed with a non evasive disinfectant ready for it to be taken away by

the rider/person authorised to carry

RHL Team will have hand washing facilities within this area Helmets bearing the ACU gold or silver stamp, in good condition and properly fitted must be worn by all competitors In line with ACU Sporting Code any Helmet that fails Technical Control will be confiscated and an identifying stamp affixed and it stored in a Secure area, for collection at the end of the event. A Rider who has failed this section of the Technical Control will have to produce another Helmet before carrying out the remainder of the Technical Control procedures. A rider who fails to do this will automatically exclude themselves from racing. Confiscated Helmets will be transferred to the RHL Event Offices, for collection at the end of the event.

BOOTS You will be asked to put your Boots on the table for a visual inspection. Appropriate knee length Motocross/Enduro Riding Boots

GLOVES Appropriate Motocross/Enduro Riding Gloves – These do not form part of the Technical Control

BODY ARMOUR You will be asked to put your Back and Chest Protectors, incorporated within the suit or worn separately to be put on the table for a visual inspection.

TECHNICAL CONTROL CARD Please ensure this has been completed by the officials prior to proceeding to Technical Control Section 2 – Machine.

GOGGLES These do not form part of Technical Control, but Riders must be aware the use of ‘Tear Off’ lenses on goggles is not permitted within this event site.

TEAR OFFS – NOT INCLUDED WITHIN THE TECHNICAL CONTROL PROCESS The use of ‘Tear Off’ lenses on goggles is not permitted within this site.


TECHNICAL CONTROL SECTION 2 T3

Riders must carry out Rider Registration Procedures, prior to proceeding to Technical Control. The Rider Registration Team will code your Technical Control Card, to indicate this has been carried out. Please ensure you have carried out Section 1 of Technical Control, prior to proceeding to this Section. You MUST complete section 1 of the Technical Control process prior to carrying out Section 2 of Technical Control

MACHINE Please ensure your Technical Card has been updated with the last four digits of your frame number, before presenting your machine to the Technical Officers. The following should be noted, as these are items that will be looked at during the scrutineering process.

CHAIN GUARDS AND CUT OUTS

If the primary transmission is exposed, it must be fitted with a guard as a safety measure All Sidecars and Quads must be fitted with Cut Out Lanyards

REMOVAL OF LAMPS AND SIDE STANDS Direction indicators and Wing Mirrors must be removed. Other glass and plastic lenses must be taped. Side stands must be removed

RIDER NUMBERS These must be clearly displayed on both the Front Number Board and Side Panels.

SOUND TESTING

Sound Testing and Engine Measuring may be carried out during this section of Technical Control

Any rider whose machine fails the Sound Testing or refuses to have their Engine Measured will be classified as failing Technical Control and will not be allowed to race. The maximum sound level is 96 DBA for 2 stroke machines and 94 DBA for 4 stroke machines (based on static test method)


TRANSPONDERS TT1

LOCATION OF TRANSPONDER BUILDING The Transponder Building is located halfway up on the beach side of the promenade from the main entrance to the Event Site.

TRANSPONDERS You will need an electronic transponder timing device to compete. Your Race number cannot be issued until you hire a transponder, if you have not already indicated on your application your Transponder Number The Weston Beach Race Timing partner is: HS Sports Tel: 01260 275708 Email: [email protected] www.transponderhire.co.uk

OWN TRANSPONDER Riders can use their own Transponders if they are manufactured by AMB/MyLaps. If a rider wishes to use their own Transponder they must enter their Transponder number during the application process. Note – Mylaps MX AMCA transponder cannot be used Please visit www.transponderhire.co.uk to “REGISTER” your personal transponder number for the race.

TRANSPONDER HIRE For those Riders who do not own their own Transponder, there are a limited number available for hire from the above Company. Please visit www.transponderhire.co.uk to pre‐book your hire transponder, which can then be collected on the Friday of the event weekend.

HIRE FEE Advance Fee £30.00 ‐ Midnight Friday 3rd September 2021 Late Hire Fee £40.00 – From Saturday 4th September 2021 up to and including event days Deposit £150.00 – when collecting your hire transponder, you will be asked to provide either £150.00 as a cash

deposit or a credit card from which a £150.00 deposit will be secured. The card deposit is secured by your Credit Card Provider, but is not paid out, as it is treated as security only. Once the Transponder is returned the Security amount of £150.00 will be cancelled by our Timing Company and your Credit Card Company will release the funds back to yourself. Please note this can take a few working days. If the transponder is not returned the £150.00 will be transferred to the Timing Company to cover replacement costs.


TRANSPONDERS TT1

TRANSPONDER DEPOSITS Riders who hire a transponder will have a charge of £150.00 secured against their credit card. This charge will be lifted upon safe return of the Transponder.

HIRED TRANSPONDER COLLECTION AND RETURN All Hired Transponders will be collected on the day of Registration from the Timing Building, located at the event site. They must be collected AFTER a Rider has carried out Registration Procedures and prior to entering the Parc Ferme. Hired Transponders will be fully charged upon collection from the Timing Building. All Hired Transponders must be returned to the Timing Building, as soon as you complete your race, to release your deposit charge of £150.00 on your credit card.

PARC FERME All riders must ensure their Transponder is fully charged and securely affixed to their machine, prior to entering the Parc Ferme. There is a test loop set up at the entrance to Parc Ferme to ensure the Transponder registers with the Timing system. If your Transponder fails to register when passing through the Timing Test Loop area, you will not be allowed to proceed through to Parc Ferme.


ELECTRONIC TIMEKEEPING TT2

TRANSPONDERS You will need an electronic transponder timing device to compete.

TIMING Electronic Timekeeping will be used throughout the duration of the Race. A Timing Loop will be placed at the finish area.

SPLIT SECTOR TIMING There will be split sector timing. The Race circuit will be split into time monitored sectors. This is for the purpose of carrying out reviews and investigations into inconsistency of lap times. Results may be amended accordingly as a result of these investigations and may result in disqualification of any person whose lap time results show an inconsistency based on the analysis of the split sector times

TIMING SCREEN There will be a large Timing Screen situated opposite the Transponder and Timing Building located on the lawn side of the promenade. Timing Screens are also situated within the VIP Bistro

LIVE TIMING This is available through the following:

http://www.theresultslive.co.uk/weston‐beach‐race https://speedhive.mylaps.com/LiveTiming


PITS ACCESS & LAYOUT P1

LOCATION AND ACCESS

The Pits are located on the beach, directly alongside the Tropicana Café – Marine Parade

The area will be fenced off and security will control the access points.

Only those persons with Mechanic or Rider passes can enter this area on the day of their racing. The passes allocated at registration

will dictate the days Mechanics/Riders are allowed in to the Pits. Persons accessing this area acknowledge they are entering into

a restricted area and acknowledge Motorsport Can Be Dangerous and RHL cannot be held responsible for any injury that may

occur whilst within this area

No person under the age of sixteen is allowed into the pits area, unless they are racing. Competitors under the age of 16 whilst allowed in the pits for their race will not be allowed in the pits outside of these times.

ACCESS TIMES Mechanics can set up in the Pits on the morning of their race. The Pits will be open from 07.30am. You will need to access the event site through pass control at the Main Entrance. Access will only be granted to those persons who are in possession of a Mechanic or Rider Pass. Spectator pass holders will not be allowed in until 08.00am It is the rider responsibility to ensure they allow enough time to park their vehicle and set up their pits area, in time for racing. It is recommended a minimum of two hours be allowed, before the start of the race you are competing in.

LAYOUT The Pits will be marked out with clearly defined access lanes. Riders will be permitted to set up their work areas, around these lanes. The lanes must be kept clear and free from work tools at all times. Space is limited.

PIT LANE This is not part of the Pits. Pit Lane will be clearly marked with PROHIBITIED AREA NOTICES. Refuelling, goggle change, mechanical work etc., carried out in this area will be classed as Outside Assistance.

SPEED LIMIT Riding in the pits is restricted to a speed limit of 5mph or less. Any rider found to be in breach of this speed limit will receive the following:

1st Breach – 1 Time Lap Deduction 2nd Breach – Instant Disqualification

Reporting by RHL officials of riders breaking the speed limits, will be treated as a Statement of Fact


PITS SAFETY & RULES P2

SAFETY RULES

Please ensure you adhere to the following within the Pits Area

NO smoking or Alcohol in the pits NO Standing on elevated objects or climbing NO Dogs in the pits NO Pushchairs or infants or babes in arms NO Wheelchairs

SPEED LIMIT

Riding in the pits is restricted to a speed limit of 5mph or less. Any rider found to be in breach of this speed limit will receive the following:

1st Breach – 1 Time Lap Deduction 2nd Breach – Instant Disqualification

Reporting by RHL officials of riders breaking the speed limits, will be treated as a Statement of Fact

RE‐FUELING

Refuelling can only take place in the Pits. Under no circumstances will refuelling be allowed to take place at any other area of the race site. Spill mats must be used and in position, during re fueling. In line with Local Authority/FIM guidelines BSI (British Safety Industry) ‐ approved cans/quick fill cans to be used

PIT LANE

This is not part of the Pits. Pit Lane will be clearly marked with PROHIBITIED AREA NOTICES. Refuelling, goggle change, mechanical work etc., carried out in this area will be classed as Outside Assistance.

SIGNAL AREA

There is a clearly identified area to the PITS for signalling. This is a controlled Access Area, with only rider and mechanic passes allowed in.

MOTORSPORT IS DANGEROUS

It is a condition of entering the pits area that these persons enter acknowledging the risks of Motorsport and absolve any persons connected with the promotion and or organisation and or conduct of the event, including the owners of the land and the riders from any liability arising out of accident causing damage or personal injury (whether fatal or otherwise) whilst within this area.

ZERO TOLERANCE

The RHL Event Team are there for your assistance, we expect them to be treated with the same respect as you expect to be treated. Any incident in which a member of our Team is verbally abused, threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly. Persons involved in carrying out physical assault or damage within the event site, to any member of the RHL Team/members of public fellow riders or property within the Event Site will be escorted to the RHL Compound by members of our Security Team, where they will arrange for the Local Police to come on site for the person(s) to be handed over and charged as necessary. Failure to adhere to this rule will result in automatic disqualification from the race, without question.


BIKE RECOVERY P3

BEACH RECOVERY The Beach Recovery team are there to recover any broken down bikes and their rider along the race track and return them to a safe area. If a rider experiences mechanical problems during racing, they must:

Make their way to the centre of the race circuit with their machines– this is the spectator area – please proceed with caution. There is strictly no riding in this part of the race track area. Any rider found to be riding his bike in this area, will be instantly disqualified. To access this area a marshal, race official or member of the incident crew will break the Crowd Control Barriers to allow you to exit off the live race track to this area.

Beach Recovery will either be informed by radio of your position, or will visually see you, through the continual patrols of the live race track, for broken down machines.

Beach Recovery will load two wheel machines on to a trailer and tow three and four wheel machines. Riders will sit on

their respective machines and both rider and machine will be taken to the designated drop off point which is opposite the Pits.

Riders must get their machine back in to the pits prior to commencing any work on the machine.

In the case of a machine being recovered with no rider, the machine will be taken to the RHL compound for safekeeping.

To retrieve the machine from there the rider will need to show his rider pass and answer security questions associated with their application.


RACE SCHEDULE R1

SATURDAY Class Time Duration Youth 125/Open 09.00 – 10.30 1.30 hours Youth 65CC 11.00 – 12.15 1.15 hours Adult Quad and Sidecar 13.00 – 16.00 3 hours

SUNDAY Class Time Duration Youth 85SW/85BW 10.00 – 11.30 1.30 hours Adult Solo 13.00 – 16.00 3 hours Race schedule subject to change Times – weather/event dependent


START OF RACE R2

RIDER BRIEFING A copy of the Riders Briefing will be contained within your Rider Welcome Pack An onsite Riders Briefing will take place 15 minutes prior to your race, directly opposite Parc Ferme. All Riders are asked to ensure they attend the briefing.

PARC FERME Riders will be admitted to the Parc Ferme circa 5 minutes prior to racing. Riders will be escorted from the Parc Ferme by the RHL Lead Quad, via a Sterile Fenced, Security Controlled lane, through the event site, leading to the Start Gate, located on the Beach. Under no circumstances must any Rider overtake the RHL Lead Quad, whilst being escorted down to the Start Gate. Any Rider found to be in breach of this will be automatically excluded from results.

START GATE On arrival at the starting area, located on the beach, Riders will assemble behind the Heras Fencing Start Gates, in order to ensure that all riders are ‘on the beach’ for the start. Please note the first Riders on to the beach, may be subject to a waiting time of up to 10 minutes whilst the remaining riders leave the Parc Ferme.

STARTING THE RACE Once all riders have reached the beach, the starters Red Flag will be replaced by a Green Flag. There will then be between 30 and 60 seconds until the Start Gates open and the race will commence.

YOUTH RACES Youth races will use part of the race circuit.

ADULT RACES Adult races will use the whole of the race circuit and their race will be 3 hours. There will be no ‘overflow gates’ at the first few dunes, everyone has to complete the same course.


RACING GENERAL R3

REGULATIONS To be read in conjunction with the Auto Cycle Union, National Sporting Code for Beach Racing and Beach Cross.

RACE CIRCUIT The course is split into sectors, each with the following:

Designated Assistant Clerk Of The Course Sector Marshal Marshals Incident Crew Electronic Timing

Overall control of racing is carried out by the Clerk of the Course. Please remember the marshals and race officials are there for safety. It is not their job to pull you up and over a dune. Marshals must be able to signal obstructions to warn oncoming riders.

YOUTH RACES ONLY (65/85 CLASSES) During these races there will be designated race team personnel who will assist in the picking up and assistance of the youth riders. No parent/responsible adult related to the Rider will be allowed on the live race track. Failure to adhere to this may result in the rider being classified as receiving Outside Assistance. In the event of a severe racing incident the person connected to the Rider must approach the nearest Race track official, who will then radio through for permission to enter on to the live Race Track.

NOISE BOARDS A Noise Board will be displayed with the rider number, at the finish. You have one full lap to pull in to the Pits to fix the problem. Failure to adhere to this will result in disqualification.

TEAR OFFS The use of ‘Tear Off’ lenses on goggles is not permitted within this site.


FLAGS R4

YELLOW FLAG

A Yellow Flag is used to warn you of oncoming hazard. Please slow down and adjust your position on the course for your safety and that of others, including medical teams and other riders.

RED FLAG In the event of a serious incident occurring, the race may be held under a Red Flag until the incident is either clear or the course is re directed. This will likely be a series of Red Flags across the top of a dune or near the incident.

BLACK FLAG

Any rider who is disqualified will be Black Flagged on the finish line and their race number clearly displayed on a number board.

WHITE FLAG

There will be a series of White Flags in static position along the Start Straight, to indicate the sterile Medical Lane

MEDICAL FLAG

In the event of an incident requiring medical attention a Medical Flag will be waved along with a Yellow Flag to indicate to the riders there is medical team on the track within that sector. Please slow down and adjust your position on the course for your safety and that of others, including medical teams and other riders.

MARSHALS Please remember the marshals and race officials are there for safety. It is not their job to pull you up and over a dune. Marshals must be able to signal obstructions to warn oncoming riders.


RACING INFRACTIONS R5

COURSE CUTTING

Any Marshal or Race Official who observes course cutting will report the rider number immediately to the Assistant Clerk of the Course, within the sector that the incident occurred, who will in turn notify the Clerk of the Course and Race Control. Race control will notify Timing to delete all results and the Rider will be shown as disqualified on the official race results. The event is filmed and photographed throughout the course of the weekend. Any filming footage or photographs that are presented to RHL within 14 days of the last race of the event, which shows a Rider Course Cutting, Breaking of Fences, Outside Assistance, Changing of Bike or Change of Rider in the case of Solo entry for 2 or 4 wheel machines, will immediately be disqualified. Any rider reported by an official or photographed or filmed to be deemed to have course cut or deliberately breaking the track circuit fencing, will be disqualified from racing.

RIDING OUTSIDE OF RACE TRACK Under No circumstances, must any race machine be ridden through the crowd. This will lead to automatic disqualification from the race. Riding of a race machine Off Track will also be classified as a Malicious Threat to the event site and will be dealt with under the RHL Malicious Threat Policy.

MALICIOUS DAMAGE Any rider found to be deliberately destroying track circuit fencing will be held financially liable for the replacement of panels damaged at a cost of £54.00 plus VAT and will automatically be disqualified. This is Mailicious damage only and would occur where riders course cut by riding through or over these circuit fences.

OUTSIDE ASSISTANCE Any member of the public found to be assisting a rider along the race track, from breaking of fences to goggle changes, will be deemed as Outside Assistance and will result in the rider being disqualified and all points removed from the race results.

TIMING There will be split sector timing. The Race circuit will be split into time monitored sectors. This is for the purpose of carrying out reviews and investigations into inconsistency of lap times. Results may be amended accordingly as a result of these investigations and may result in disqualification of any person whose lap time results show an inconsistency based on the analysis of the split sector times.

PHOTOGRAPHIC & VIDEO FOOTAGE Race Results and Racing will be subject to photographic, video investigation. The review and investigation period will be up to midday on the 14th day after the last race of the event weekend.


STATEMENT OF FACT CODE OF CONDUCT R6

STATEMENT OF FACT Any offence or breach of the rules contained within the Sporting Code, the relevant discipline regulations, or appendices, or any supplementary regulations; howsoever caused if witnessed by a senior event Official shall be deemed for purposes of disciplinary procedure as a “Statement of Fact”. Senior event Officials will include: ‐ but not be limited to; Race Director, Clerk of the Course and his Assistants, and Chief Marshall. Any such Statement of Fact shall not be subject to protest or appeal. The offence(s) shall be dealt with under section six of the National Sporting Code sub sections 6.08 and 6.09. Powers of the Clerk of the Course and Race Direction. Penalties which may be given by the above named officials in 6.08 and 6.09 are outlined in NSC section 10.03.2.3 Statements of Fact shall also include the decisions of Starter and Finish line Judges, Sound Inspectors as already defined within the Code.

ZERO TOLERANCE The RHL Event Team are there for your assistance, we expect them to be treated with the same respect as you expect to be treated. Any incident in which a member of our Team is verbally abused, threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly. Persons involved in carrying out physical assault or damage within the event site, to any member of the RHL Team/members of public or property within the Event Site will be escorted to the RHL Compound by members of our Security Team, where they will arrange for the Local Police to come on site for the person(s) to be handed over and charged as necessary.

SECURITY If you have any concerns during the event weekend, please speak to a member of our security team, they will be easily identifiable.

WESTON BEACH RACE

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