WESTDALE UNITED CHURCH 2 - Westdale... · 2014-02-06 · 9. Presentation of the year-end financial statement, as prepared by Gwyneth James, Chartered Accountant. The year-end financial

WESTDALE UNITED CHURCH

ANNUAL REPORT

2012

Westdale United Church

1509 Sherbrooke St. W., Peterborough, ON K9K 0E6

Phone: 705.743.9911

[email protected] | www.westdaleunitedchurch.com

Page 2 of 23

Westdale United Church

TABLE OF CONTENTS FOR 2012 ANNUAL REPORT

Report Page #

Tentative Sunday Services 2013 3

Lay Minister’s Message 4

Report from the Unified Board Chair 5

Westdale Board of Directors 6

Annual 2011 Congregational Meeting Minutes 7-9

Westdale Statistics for 2012 – New Members, Baptisms, Weddings, Memorials 10

2013 Westdale Budget 11

Finance Committee Report 12

Board of Trustees Report 12

Major Fundraisers in 2012 13

Ministry & Personnel Committee Report 14-15

Music at Westdale Report 15

Worship Committee Report 16

Adopt–a–Garden Report 16

Sunday School Report 17

Presbytery Report 17

Membership & Pastoral Care Committee Report 18

Property Committee Report 19-20

Rental & Catering Report 20

The ‘Westdale Blues’ Report 21

Westdale/Kawartha Church League Youth Softball Report 22

Youth Softball financial statement 23

ANNUAL REPORT

Page 3 of 23

Tentative Services 2013

Tentative Services 2013

January

6 Epiphany - John

13 Communion - Verna

20 2nd

after Epiphany - John

27 3rd

after Epiphany - John

February

3 4th

after Epiphany - John

(Beg. of Black History Month)

10 Transfiguration Sunday - Verna

17 1st Sunday in Lent - John

24 2nd

Lent - John

March

3 3rd

Lent - John

10 4th

Lent - Verna

17 5th

Lent - John

24 Palm Sunday - John

29 Good Friday/Communion - Verna

31 Easter Sunday/Communion

– Verna & John

April

7 2nd

Sunday of Easter - John

14 3rd

Easter - John

21 4th

Easter - John

28 5th

Easter - Verna

May

5 6th

Easter/New Member Sunday

- John

12 Mother’s Day - John

19 Pentecost Sunday - Verna

26 Trinity Sunday - John

June

2 2nd

after Pentecost - John

9 3rd

Pentecost/Communion - Verna

16 Father’s Day - John

23 5th

Pentecost - John

30 6th

Pentecost - John

July

7 7th

Pentecost

14 8th

Pentecost

21 9th

Pentecost

28 10th

Pentecost

August

4 11th

Pentecost

11 12th

Pentecost

18 13th

Pentecost

25 14th

Pentecost

September

1 15th

Pentecost

8 Creation Time 1

15 Creation Time 2

22 Creation Time 3

29 Creation Time 4

October

6 Worldwide Communion Sunday

13 Thanksgiving Sunday

20 World Food Sunday

27 Reformation Sunday

November

3 Peace Sunday

10 Remembrance Sunday

17 Children’s Sunday

24 Reign of Christ

December

1 First Sunday of Advent

8 2nd

Advent/Sunday School

15 3rd

Advent/Choir Cantata

22 4th

Advent

24 7pm – Family Service

10pm – Candlelight/Communion

29 1st Sunday after Christmas

January 5, 2014 – Epiphany

January 12, 2014 - Communion

Page 4 of 23

Lay Minister’s Message

I recall a conversation I had two years ago with Rev. Brad Weeks when he came to me and asked

if I would help him out by covering Sunday services for a couple of months. It was evident that

he was feeling a need to take some time off as a result of not feeling very well. As we know, it

has now been two years since Brad discovered, to his and everyone’s disappointment, that his

illness was more serious than expected. In fact his illness has persisted and continues to be

debilitating enough that he has not been able to resume the wonderful ministry that he provided

over the past number of years here at Westdale. Our prayers for him and Susan have continued

with the hope that he may make enough progress such that he will experience a level of wellness

which will allow him to once again use his many gifts.

When faced with unexpected circumstances, however, it never amazes me just how people pull

together to do what is necessary as it relates to something so important to their lives. And, the

year 2012 saw just that happening here at Westdale United Church. Members and adherents

alike brought their commitment, energy and dedication forward resulting in a year that saw a

great deal of energy allowing Westdale to continue as a vibrant worship community. The fact

that we extended a celebratory mind-set throughout this 25th

year worshipping in this location,

certainly helped to emphasize the strength that exists here.

With the part time help of Rev. Don Genge and then subsequently by Rev. Verna Windrem, both

providing some needed pastoral care help, along with supplemental worship leadership, many of

our Church’s needs have been effectively met throughout 2012.

Personally, it has been an increasingly satisfying experience for me to serve the Church that

Stephanie I call home. To be provided an opportunity to use the gifts that God has given me in a

way that continues to enhance my own personal journey of faith has been, and continues to be,

very exhilarating. In addition, having my wife’s ongoing support and many talents has been

invaluable asset.

There are some obvious and major challenges that we continue to face, however, as is the

experience for all “main stream” churches….the vulnerabilities that come with declining

attendance at all generational levels. In 2012 we have had indications that there is a sector of our

broader Westdale community that may be looking to develop a faith foundation in their lives.

What this means, though, is that we need to continue to be a warm and welcoming place and a

church that is ready to take necessary actions and decisions that will effectively respond to any

such needs and, to be seeking God’s guidance and support as we are able to approach decisions

and actions that require ingenuity and creativity. I always remember hearing a speaker say that if

all one does is to try and maintain the status quo (the way things have always been done) rather

than moving forward; decline and going backwards is the inevitable result.

Moving ahead into 2013 may our prayers be that God has a wonderful plan for Westdale’s

future. I believe that continuing to have a positive attitude will serve our congregation well as a

vibrant community of faith and a place where many will continue to realize the love of God.

Blessings,

John MacDonald

Page 5 of 23

Westdale United Church – Unified Board Report Westdale United Church continues to be “A Warm Place to Find Yourself”. Our mission

statement states that “As a Christian Community, we seek to honour God and to care for one

another daily. We are called to live our faith and to grow spiritually by learning and applying the

teachings of the scriptures.”

In 2012, Westdale United Church celebrated its 30th Anniversary as a congregation. Over the

past 30 years there have been many dedicated church members. Through the dedication of the

current membership and the Unified Board, Westdale remained strong and vibrant in 2012.

The Unified Board and the Ministry and Personnel Committee continued to respond to the needs

of the congregation as Rev. Brad remained on sick leave. John MacDonald offered to share his

talents and has done a superb job of leading regular worship services throughout the year. John’s

sermons are always meaningful and thought provoking. On behalf of the Westdale United

Church membership, I extend our heartfelt thanks to John (and Stephanie).

Rev. Don Genge assisted Westdale as Presbytery’s Congregational Supervisor. Rev. Don’s

leadership, guidance and support was much appreciated. We extend our thanks to Rev. Don.

Rev. Don’s dedication to Westdale was very evident during his tenure with us.

Rev. Verna Windrem is the current Presbytery Congregational Supervisor and joined the

Westdale family in September 2012. Rev. Verna has become very active providing pastoral

care. In addition to meeting the needs of Pastoral care, Rev. Verna leads a worship service one

Sunday per month. On behalf of the Unified Board and the members of Westdale United Church

I extend a warm welcome to Rev. Verna Windrem and her husband Earle.

The sound system was upgraded this past fall, just in time for the Choir’s presentation of

“Season of Wonders” Christmas Cantata. The original sound system, installed during the

construction of the church building, had served us well, but it was time for an update. The

Unified Board approved the expenditure and the project proceeded. Kaaren and Terry Dunford

informed the Unified Board that they would cover the expenses associated with the sound system

upgrade. On behalf of Westdale, I extend our thanks to the Dunford’s.

It is because of the volunteers and the work done by the various committees that has kept

Westdale strong. A special thanks to all Committee Chair Persons and committee members.

Your dedication to Westdale is much appreciated.

A number of Unified Board members have completed their 2nd term on the Board and will be

retiring. I extend my thanks to those individuals. New members will be joining the Unified

Board at the conclusion of the Annual General Meeting on February 24th, 2013. I extend a

warm welcome to the new Board members and look forward to working with them.

The 2012 church year has come to a close. The plans for 2013 are well underway. I anticipate

2013 will be another exciting and successful year for Westdale United Church.

Ian Moffat

Interim Chair, Unified Board

Page 6 of 23

Westdale United Church

Unified Board Of Directors - February 2013 Board Executive:

Chairperson Ian Moffat

Past Chair John MacDonald

Vice Chair TBA

Secretary Sharla Trudell

Recording Secretary Caroline deHaan

Treasurer Girv Devitt

Ministry & Personnel Ashley Lebel

Worship Mary Jane Moffat

Membership & Pastoral Care Faye Andrews/Wendy DeCarlo

Finance Sharla Trudell

Property Bob Kelly

Presbytery Representative Peter Smith

Offering/Stewardship Secretary Krista Thompson

Board Members Retiring February 2013:

John Waterman Wendy DeCarlo

Kate Norrad Terry Dunford

Bev MacLeod

Board Members (Term-Retirement Year)

Faye Andrews (2nd

- 2014) Mary Jane Moffat (2nd

– 2015)

Kaaren Dunford (1st – 2014) Shelley Pade (2

nd -2016)

Dorothy Palliser (1st – 2014) Shelby Hosick (1

st – 2014)

Rod Palliser (1st – 2014) Bob Kelly (2

nd – 2015)

Bruce Thompson (1st – 2014) John MacDonald (2

nd – 2015)

Sharla Trudell (2nd

- 2016) Stan Traynor (1st – 2015)

Ian Moffat (2nd

- 2016) Ivan McCoy (1st – 2015)

New Members Joining Board (1st Term Retirement Date 2016)

Kathy McDermid Myles Finnie

Earla Johnson

Members Without Portfolio (Honorary Term Appointments)

Sadie Norrad Katie Josephs

Alex McInroy Trevor Lebel

Board Of Trustees

Kathy McDermid – Chair Mel Barnes

Mae Smith Bob Fleming

Ron Dooher

Page 7 of 23

Westdale United Church Annual Congregational Meeting

Feb. 26, 2012

Note: Rev. Don Genge, Presbytery Supervisor, was present for this meeting.

1. Meeting called to Order: Ian Moffat

2. Opening Prayer: Rev. Don Genge

3. A Moment of Remembrance: In memory of Westdale members who have passed away

over the past year.

4. Motion: The Chairperson for the Annual Meeting will be the current acting chair of the

Unified Board (Ian Moffat).

Moved by Wendy DeCarlo. Seconded by Shelley Pade. Carried.

5. Motion: The Recording Secretary for the Annual Meeting will be a planned substitute

(Kathy McDermid) for the Board Secretary (Caroline deHaan) .

Moved by Mary Lou Andrews. Seconded by Mary Jane Moffat. Carried.

6. Motion: To allow adherents to vote on temporal matters (within the context of this

meeting).

Moved by John MacDonald. Seconded by Jack Cuffe. Carried.

7. Motion: Adoption of the minutes from the Feb. 20, 2011 Annual Congregational

Meeting.

A typographical error was noted in #7 of the minutes – the date should read Feb. 14, 2010, not

Feb. 14, 2009.

Moved by Stephanie MacDonald. Seconded by Bob Fleming. Carried.

8. Business arising from the minutes: None

9. Presentation of the year-end financial statement, as prepared by Gwyneth James,

Chartered Accountant.

The year-end financial statement was presented by the Unified Board Treasurer, Girv Devitt.

Points of note on the balance sheet include the following:

“Major Projects” (under assets) shows a balance of $0 for 2011. This is because we

closed out this category and combined it with “Local offerings”. The money was just

moved to a different category, it didn’t disappear.

Page 8 of 23

Under “Other Assets”, “HST receivable” has a large sum (over $9000) – this is primarily

due to a large HST rebate we received for installing the solar panels.

“Prepaid Insurance” – this is because we pay our insurance the year ahead, for a period of

Dec. 1 – Nov. 30 of the following year.

“Equity” $56 190 of donor restricted funds has been combined under “board directed”

funds.

On the next page, the following points should be noted:

Local offerings are significantly up this year, though it was pointed out by Bruce

Thompson that this is a bit misleading, as “Local” and “Major projects” have been

combined into one category. The number on paper isn’t entirely reflective of an increase

in local givings, and in fact, local offerings are down overall.

Rentals are up, generating additional income.

Our insurance costs have gone down, as Terry Dunford had the building re-appraised,

and was able to negotiate a better deal with our insurance company.

The Solar Panel project was paid for in full, without having to borrow from our

savings/investments, as we had planned to do. (This is because of our decreased payroll

requirements this year.) All income generated by the solar panels is actually profit, rather

than us having to “pay ourselves back” for the first several years of the project.

The statement looks great, but a word of caution: This year was an abberation, in not

having to pay a minister, and we can’t become complacent regarding our offerings and

fundraising efforts.

10. Motion: To accept the year-end financial statement.

Approval of the statement moved by Girv Devitt. Seconded by Terry Dunford. Carried.

11. Presentation of the proposed 2012 Budget.

The 2010 budget was presented by the Unified Board Treasurer, Girv Devitt. The budget is

reprinted in the Annual Report, for those interested in studying it further.

The process for establishing the budget was reviewed. It was emphasized that our largest

expense is for salaries, and we have little control over this. Next year, we have budgeted for a

full-time minister, which we did not need to pay this year.

Capital projects is up to $20 500, as there are a number of jobs that need to be completed, ie. new

windows, automated doors, upgrades to the mens’ washroom, etc.

12. Motion: To accept the proposed 2012 Local Budget.

Moved by Girv Devitt. Seconded by Bruce Thompson. Carried.

Ian Moffat offered a thank you to Girv and the Finance Committee for all their hard work.

Page 9 of 23

13. Motion: To give authority to the Chairperson of each division to add members to their

division as needed, in accordance with the duties of the Nominating Committee.

Moved: John MacDonald. Seconded Bob Fleming. Carried.

A thank you was offered to members completing their terms: Donna Geary and Sherri Runnalls.

14. Motion: To accept all reports as found in the 2011 Annual Report.

Moved by Mary Jane Moffat. Seconded by Brenda Schepper. Carried.

15. Other Business - None

16. Remarks: John MacDonald announced that Krista Thompson has stepped forward to

become the new Envelope Steward, as Bev Annis is stepping down after many years of service

in this role. Thank you to both Bev and Krista!

Caroline deHaan’s contributions to the operations of the church were noted, and she will be

properly thanked next week, as she was unable to be present for the thank-you ceremonies this

morning.

Rev. Don Genge noted that he is impressed by the number of active volunteers here at Westdale,

and that we should not forget that we are one of the lucky congregations, because of this. We’ve

“got a good thing going”. These are challenging times for churches, and those congregations

who do well are the ones who think “what if”, and try new and different things. He expressed

his thanks for inviting him to be part of our Westdale family.

17. Motion to Adjourn: Sherri Runnalls

18. A Closing Blessing: Led by Rev. Don Genge

Kathy McDermid, Ian Moffat

Substitute Recording Secretary of the Acting Chair of the Unified Board

Unified Board

Page 10 of 23

Westdale United Church Statistics – 2012

Membership at December 31, 2011 319

Added by Certificate of Transfer 4

Added by Profession of Faith 5

Added by Confirmation 0

328

Removed by Death 3

Removed by Certificate of Transfer 0

Transfer to another denomination 0

325

Adherents as of December 2012 215 (estimated)

Total people attending

Westdale United Church 540

BAPTISMS Braylen Milton Rome Earle, son of Travis and Deanna Earle

WEDDINGS Cory Scott Gagnon and Rachel Lyon

Garrett Kenneth Nelson Salter and Melissa Hope Barbara Katrina Newman

IN MEMORIAM Bill Porter Spring 2012

Bill Ashdown October 10, 2012 John MacDonald

Lorraine Bidgood November 11, 2012 Verna Windrem

June Curtis November 23, 2012 Verna Windrem

Isabella Gynane November 29, 2012 Josephine Mewett

* Members (on official Roll) of Westdale United Church

NEW MEMBERS Received February 12, 2012 Audrey & Bill Ashdown

Phyllis & Gordon Lupton

Karl & Thomas Muller

Received June 3, 2012 Ruth Reid

Lois McKenzie

Marilyn Graham

Page 11 of 23

2013 Westdale Budget BUDGET 2009 2010 2011 2012 2012 2013

REVENUES Actual Actual Actual BUDGET Projected BUDGET

Actual

Offering Local & Debt $165,245.00 $163,829.50 $157,949.49 $164,694.00 $146,000.00 $165,072.00 13.06%

Rentals $10,805.00 $8,605.00 $14,427.40 $11,000.00 $10,000.00 $11,000.00

OTHER $5,953.00 $2,531.24

Catering $3,508.00 $7,231.75 $4,347.00 $3,500.00 $3,500.00 $3,500.00

G.S.T. $3,221.74 $750.00 $9,725.00 $5,000.00

Grocery Tapes $300.00 $315.17 $300.00

Fundraising $12,108.00 $12,058.52 $10,259.26 $10,000.00 $8,135.92 $10,000.00

Solar $5,000.00 $10,791.23 $10,000.00

.

Total Revenue $182,003.00 $197,477.75 $186,983.15 $195,244.00 $188,467.32 $204,872.00

BUDGET 2009 2010 2011 2012 2012 2013

EXPENSES Actual Actual Actual BUDGET Projected BUDGET

Actual

Salaries, Honorarium & Benefits$135,315.00 $124,142.47 $75,672.80 $130,624.00 $62,000.00 $133,052.00

Administration $14,254.00 $14,916.92 $10,701.87 $4,400.00 $8,000.00 $7,000.00

Membership & Pastoral Care $500.00 $16.59 $500.00

Christian education $500.00 $0.00 $500.00

Outreach $1,185.00 $210.00 $500.00 $0.00 $500.00

Worship $955.00 $1,200.00 $709.65 $1,000.00 $500.00 $1,000.00

Property $30,615.00 $39,930.65 $30,911.09 $22,900.00 $18,505.17 $22,000.00

.

Presb'y Assessment $6,625.00 $6,605.32 $6,605.32 $6,600.00 $6,605.32 $6,600.00

Insurance $6,000.00 $5,763.60 $6,000.00

financial services

Accounting $1,200.00 $1,200.00 $1,200.00

Miscellaneous & bank charges $120.00 $120.00 $120.00

UCC regular payments

UCC year end lump sum

Offering envelopes $373.00 $400.00 $400.00

CAPITAL PROJECTS $15,420.00 $14,017.50 $8,131.67 $20,500.00 $15,571.33 $26,000.00

Solar Project $62,153.45

Contingency fund

major project

Total Expenses $197,744.00 $201,022.86 $195,258.85 $195,244.00 $118,282.01 $204,872.00

-$15,741.00 -$3,545.11 -$8,275.70 $0.00 $70,185.31 $0.00

Page 12 of 23

Finance Committee Report

With Brad continuing on medical leave, our expenses have continued to be reduced. As a result

of that, we have been able to accomplish many projects that have been delayed over the years

due to lack of funds. In addition to repairs and preventive maintenance, we have put aside some

funds in an investment account for the future when our expenses are heavier.

Our solar installation continues to provide steady power to the grid and money to our bank

account. We are averaging in the neighbourhood of $1000 per month. Fundraising continues to

be a source of fellowship within the congregation as well as supporting the ever increasing

financial needs of our church. Thanks to all the divisions within the board for staging these

activities and thanks to all who support our fundraisers.

Going forward, we continue to be conservative in building our contingency fund to cover

extraordinary expenses as they arise. Within the next year, we need to be cognizant of the fact

that our payroll may return to more ordinary levels and plan accordingly.

Sharla Trudell,

Chair, Finance,

Westdale United Church

Board of Trustees Report

The current Westdale Board of Trustees consists of Mel Barnes, Ron Dooher, Bob Fleming, Mae

Smith, and Kathy McDermid. Terry Dunford had to step down from his position as chair this

year due to health reasons, and Kathy McDermid was elected chair in his place. We would

welcome Terry back to his position as a Westdale trustee, when he feels ready to resume this

role.

The committee met once this year in November, to review our current insurance policy, and

ensure that we have sufficient property and liability coverage. The most significant change to

our insurance needs this year was the addition of the new solar panels on our roof, but the Board

of Trustees is pleased to report that our total premiums increased by only $4. This marginal

increase is largely thanks to the legwork done by Terry Dunford this past year, to seek out the

best value available.

There was some discussion around the church's liability with regard to our vacant land, should a

community member inadvertently injure themselves while on our property. The merits of adding

some signage to our property, eg. where our access road ends, were discussed.

The Board of Trustees will meet again at the call of the chair.

Kathy McDermid

Chairperson

Page 13 of 23

Major Westdale Fundraisers

Rentals – $11,000.00

Catering – $4,900.00

Food Tapes – $315.17

We thank Bruce McBride for tracking and submitting the food tapes for Sobeys and Foodland.

Bruce passed away just before the printing of this annual report, our thoughts and prayers are

with the McBride family.

Beef on a Bun - $563.00

Thank you to Faye Andrews, Wendy DeCarlo and the entire Membership and Pastoral Care

Committee for organizing this event.

Valentine’s Day Cookie Jars - $120.00

Thank you to Marg Fleming for organizing and running this fun event.

Deacon’s Bench Raffle - $1100.00

Thank you to Bob Kelly for constructing this beautiful bench.

Apron Fashion Show - $1,750.00

Thank you to Mary Jane Moffat, Kathy McDermid, Kate Norrad, and their fashion show

committee for another successful event.

Chandos Concert - $415.00

Thank you to Bob Kelly for organizing this event and to Chandos for their wonderful

performance.

Welcome Back BBQ/Luncheon - $845.00

Thank you to Faye Andrews, Wendy DeCarlo and the entire Membership and Pastoral Care

Committee for organizing this event.

Post Service Luncheon - $547.00

Once again, thank you to Faye Andrews, Wendy DeCarlo and the entire Membership and

Pastoral Care Committee for organizing this event.

Snowflake Lunch and Bazaar – $3,500.00

Thank you to Shelley Pade and her committee for all the time and effort put in to this great day.

Page 14 of 23

Ministry & Personnel Committee Annual Report

The M&P committee in 2012 consisted of Terry Dunford, Mary Lynn Koekkoek, Ashley LeBel,

Stephanie MacDonald, Shelley Pade, Rod Palliser, and Bruce Thompson. Meetings were

scheduled monthly to deal with general staffing issues, and as needed with staff to address

concerns. Contracts were issued as required, and the 2013 budget for salary and benefits was

developed and approved. Due to Terry’s unfortunate illness part way through the year, we were

required to advance our succession plan and Ashley LeBel assumed the committee Chair role

sooner than expected. Terry’s guidance, especially in the last couple of years, has been

invaluable and we continue to be affected by the loss of his expertise from the committee. We

wish to emphatically and sincerely thank him for his many years of service in M&P, wishing him

continuing success on his rehabilitation path.

Westdale continued throughout 2012 with Reverend Brad Weeks on Long Term Disability. At

year end, Rev. Brad is still unable to return to Westdale and we offer sincere hopes and prayers

for his return to full health. It is a difficult recovery but with God’s blessing and Susan’s support

we are confident of an ultimate positive outcome.

Through the first two thirds of the year, Reverend Donald Genge was our Pastoral Charge

Supervisor and continued in his previous role of delivering us with Ordained support where

needed and sermons on an approximate frequency of once per month. Rev. Don fit in very well

with Westdale’s people and worked hand-in-hand with John MacDonald to meet out ministerial

needs. We strongly appreciate Rev. Don’s giving personality and his wife Johanna’s support and

patience as we extended the term of our need.

In September, Reverend Verna Windrem joined our Westdale family to provide Ordained

support with an emphasis on Pastoral Relations. She now delivers a sermon once per month and

is reaching out to members as part of her commitment to us. Rev. Verna brings her enthusiasm

to meetings and events, and we appreciate her contributions to our activities.

What can we say about John MacDonald? Throughout the period of Rev. Brad’s absence, John

has continued to provide the leadership and commitment to Westdale that we have all felt, seen,

and appreciated. He works tirelessly to keep Westdale vibrant and to repeat from last year’s

report, “he does a lot more for the church than most people realize”. John attends the office daily

and supports our Administrative Assistant, Caroline, and Rev. Verna without question or

complaint. His preaching (3/4 of our sermons) is interesting and challenging and it is difficult to

imagine how we could have gotten through this difficult time in Westdale’s life without John.

Thanks are also due to Stephanie, who not only serves on this committee but supports John as he

works for our congregation.

Our Ministry of Music continues to be provided by Organist Gwen Woodcock and Choir

Director Brenda Schepper. We all appreciate the wonderful and joyful sounds that permeate our

services and special musical events due to their efforts and those of our choir members. Their

leadership and dedication is appreciated and treasured by us all.

Page 15 of 23

Caroline deHaan is our Administrative Assistant and in her second full year continues to support

the work of our church in the community. In addition to assisting or fully doing tasks as

requested by ministerial staff and volunteers, she really is the face of Westdale to the public.

Whether on the phone or in person, she works tirelessly and always with a smile.

Our church functions well physically, largely due to the efforts of Bob Tyson. As Custodian he

keeps the environment clean and in good working order. He works closely with the Property

Committee to ensure that our users and rental customer experience the expected outcome when

they plug in a device or turn on the water tap. He sets out the garbage and prepares the sanctuary

for worship. The only people who will find Bob unfriendly are the vandals who occasionally

visit our parking lot. For the rest of us, Bob always has a good word and upbeat attitude.

I wish to thank all of the members of the committee for their work in 2012. They made my

transition into the role of chair simple and have assisted as needed with their time and support.

Respectfully Submitted,

Ashley LeBel

Chair

Music At Westdale United Church

The Senior Choir at Westdale United Church continues to share their love of singing with the

congregation. The choir meets on Thursday evenings from 7 pm to 9 pm. We regularly perform

an anthem each Sunday Service.

It was wonderful to have more singers with us at Christmas time as we prepared to present a

Cantata. We performed the Cantata on Sunday, December 16th, 2012. John and Stephanie

MacDonald were our narrators. And, Ian and Johnny were so busy with a new sound system that

truly enhanced our performance. The performance was recorded on a CD and these CD’s are

available by asking Ian Moffat for a copy.

Have you considered joining the Westdale United Church Choir? We are always looking for new

members who love to sing. (You do not need to be able to read music.)

Brenda Schepper,

Choir Director

Page 16 of 23

Worship Committee Annual Report

The worship division consists of five members. We were very blessed to have John MacDonald

and Rev Don Genge continue leading us in worship every Sunday. We said goodbye to Rev.

Don Genge and welcomed Rev. Verna Windrem in September. Rev. Verna Windrem is working

in pastoral care area and is also taking part in Sunday services once a month. She is also

responsible for leading Communion Services.

The PowerPoint system is still being used every Sunday. We have enjoyed the children’s stories,

the YouTube segments and presentations of the Far East. Once again this year we were taken

back by the wonderful presentation on Remembrance Day. Our service had a very heartfelt

meaning with all of our own veterans taking part in the service. This was a very moving service.

I would like to thank Caroline deHaan and Stephanie MacDonald who spent many hours putting

together the PowerPoint presentations for each Sunday and finding all the wonderful pictures

that provide additional meaning to the services.

The worship division collected money in memory of loved ones for the Easter flower display.

This year smaller arrangements were purchased and displayed at the front of the church. The

flower arrangements were given to church members after the Easter Sunday service, so that the

flowers could be enjoyed throughout the remainder of the week.

The Worship Division decided to go back to two services for Christmas Eve. The services were

held at 7pm and 10pm. The early service was very family oriented and we all reminded about

the most important gift at Christmas…the baby Jesus. The late service was conducted by Rev.

Verna and with Communion by intincture. The service concluded with the singing of Silent

Night in candle light.

The worship division would like to thank Rod and Dorothy Palliser and Linda White for

donating their time to care for and water the plants within the church. Many Thanks!

The Worship Division looks forward to another great year at Westdale United Church, but we

cannot forget to extend a heartfelt thank-you to all of the greeters, readers and communion

servers. A special thank you to Betty Dunlop for her phone calls to remind the greeters.

MaryJane Moffat

Worship Division Chair

Westdale Adopt-a-Garden Group

The Adopt-a-Garden group will be active again in 2013. An updated list of current members is

as follows: Mary Lou & Ross Andrews, Orland Brown, Carolyn Crowe & Erick Labelle, Barb

& Bob Donovan, Joan & Ron Dooher, Marilyn McInroy, Lois McKenzie, Dorothy & Rod

Palliser, Ruth Reid, Howard Rowan, Shirley Scott, and Marg & John Waterman.

Submitted by,

Joan Dooher

Page 17 of 23

Sunday School Report

What we lack in numbers for Sunday School at Westdale we make up for in enthusiasm!

Sunday School runs from September to June. We currently have a regular group of about 4 to 6

children. Presently we only have 2 regular teachers: Kellie Byers and Kathy McDermid. Janice

Davis helps out when possible. Our youth helpers are Caileigh McDermid and Maddie Byers.

We could definitely use more teachers if anyone is willing to volunteer their time and some fresh

ideas. We were unable to put on a Christmas Pageant/Presentation this year due to our small

numbers, but our annual Christmas bake sale was quite successful.

Financially the Sunday School is holding its own.

Respectfully Submitted by,

Kellie Byers & Kathy McDermid

Presbytery Report

This past year has resulted in many changes for Peterborough Presbytery. A Conference

Committee has been working over the last two years on the make-up of Conference with the

present seven Presbyteries and the feasibility of changing boundaries to equalize the distribution

of charges. As a result of this study, Conference will now consist of eight Presbyteries with

charges relocated to a more equalized distribution.

On November 7 the final meeting of what has been known as Peterborough Presbytery was held.

At the conclusion of the meeting, a new Presbytery was constituted. The first order of business

was to present a list of submitted names for the new Presbytery, a vote was taken and Shining

Waters is the new name. The implementation team then presented a proposed format on how the

new Presbytery might be governed. All members were asked to become involved as this new

process evolved.

Once again Presbytery became involved with Habitat for Humanity pledging $40,000 to a house

that has been built in Lakefield, with over $30,000 raised to date. Many of our congregations,

including Westdale, provided food for the workers during this build.

Westdale will be hosting the next regular meeting of Presbytery on February 6 and we have just

been informed we may have a special guest in the person of the Moderator, Reverend Gary

Patterson.

Respectfully submitted,

Peter Smith

Page 18 of 23

Membership and Pastoral Care Report New motto: Just Do It!!!!

We have a great group that meet monthly prior to the Board Meetings. We take these 40 minutes

to review and brainstorm ideas that will allow us to keep our Church functioning and active.

We are happy to announce that Dorothy Palliser and Ruth Reid have joined our group.

2012 Events

February - After the congregational meeting you may have noticed our Division controlling the

flow of finger foods or tidying up the kitchen after lunch. At our annual fundraiser Beef of a

Bun in February, we raised $ 563.00 for Westdale.

April - We provided Hot Cross buns for the Good Friday service.

September - The Welcome Back Barbecue took on a different look this past September. We

decided to change from the customary hamburgers and hot dogs to a cold plate luncheon. The

feedback we received was very positive.

November - We had a lunch after church as a fundraiser and it was very successful!! We may

do this again in 2013.

Our Division is made up of the following individuals: Joan Bailey, Michelle Collins, Elaine

Barringer, Carrol Faulkner, Valda Honour, Dorothy Palliser, Ruth Reid, Margaret Traynor,

Wendy DeCarlo,and Faye Andrews. This group always gives to the church, their time and

energy unselfishly. We are always looking for new members and would love to hear of any

ideas that may help us to grow and serve you better. This is a warm place to find yourself, if you

allow it to be.

The Membership and Pastoral Care committee provides coffee hour after each Sunday service.

There is a sign-up sheet in Henderson Hall. We are always in need of people to help. It takes

about 20 minutes before church to get ready and the same after to clean up. If you are interested

in helping but are unsure, please call any member of our committee and we will help you the first

couple of times. Thanks to all who volunteer to help with this important time of fellowship.

Co-chairs,

Faye Andrews & Wendy DeCarlo

Page 19 of 23

Property Committee Annual Report

Property Committee Members:

Bob Kelly (chair), Bob Duncan, Ian Moffat, Tony Koekkoek, Nancy McFarland, John

Waterman, Stan Traynor, & Joan Dooher.

The following is a list of undertakings the Property Committee performed in 2012:

January

Five new windows installed on west side of hallway to Henderson Hall (Installation

contract was awarded to Prestige Windows and Doors) This contract also included 2

new fire doors installed in the sanctuary. Approximate cost was $9,600.

March

Joan Dooher coordinated with gardening volunteers to determine if there was a need

for more top soil and mulch. Not required this year.

Lawn care was awarded to Town & Country again, there was no price increase over

the previous year.

April

Carpets cleaned.

New grab bars installed in men’s washroom, coordinated by Ian Moffat.

May

New hand rail installed at front of the church.

June

Grass in field cut after complaint from neighbor.

Painting done on interior and exterior entranceways as well as the fire doors in the

sanctuary.

Three new windows installed - 2 in entranceways and one in Henderson Hall. These

were to deal with moisture seeping through to the interior.

Old wooden round tables were sold to the Navy club and new plastic round tables

were purchased with carts. More rectangular tables were purchased as well.

September

Beef Dinner was cancelled as there was no acceptable free time in Henderson Hall.

Decision made to have a Pork Roast in spring 2013 instead. Has been booked for

May 11th

.

Decision made to have a sound technician come in to see what is needed to update

our existing sound system in the sanctuary

October

Plowing and Sanding contract awarded to Crossman Construction. There has been no

price increase for the last three years.

Rental prices to be adjusted when necessary.

Final field grass cut for 2012.

Deacon Bench raffle tickets go on sale, draw to be made November 18th

at the

Sunday Service.

November

New sound system installed in sanctuary. This was generously donated by Kaaren &

Terry Dunford.

New router installed in Henderson Hall to increase wireless internet strength.

Page 20 of 23

December

Draw for Deacon’s Bench raised $ 1,100.00.

Thank you to all Unified Board and Property Division members for your time and support over

the past year.

Respectfully submitted,

Bob Kelly

Property Chair

Rental & Catering Report

Although our totals were down a little from 2011, rental and catering income continues to be an

excellent source of revenue for Westdale. The loss of a few of our regular renters is mainly a

reflection of their inability to outsource alternate rental spaces for financial reasons.

We have many groups and organizations that meet here on a regular basis including Joan

Zageris’ watercolour classes, Snowflake Therapy Services, Kawartha Learning, PRHC, CMHA,

Community Care, the City of Peterborough, Five Counties Children’s Center, and Peterborough

Horticultural Society just to name a few. In 2012 rental income alone was just shy of $11,000.

Monday through Thursday, Westdale is also host to guiding/scouting groups. Pathfinders,

Rangers, Guides, Brownies and Sparks as well as Scouts and Cubs use our facilities to make a

positive difference in the lives of boys and girls in our community.

Westdale catering continues to be active and maintain a wonderful reputation from the groups

that use it. Income generated from this group in 2012 exceeded that from 2011 at just over

$4,800. This service would not be possible without the wonderful group of dedicated volunteers

who keep it going. From leaders to donators, helpers to cleaners all of these individuals provide

a wonderful service to the community as well as helping to raise funds for the church. In

particular I would like to thank the following individuals for taking on leadership roles when it

comes to catering events here at Westdale: Valda Honour, Gail Lebel, and Sherri Runnalls.

These ladies do a wonderful job; but as always the more the merrier. If anyone is interested in

joining this group, please contact the office and continue to look for announcements in upcoming

bulletins. I would also like to thank Bruce and Krista Thompson, Windsor Cleaners, for

providing dry cleaning services and linens for Westdale events.

Thank you to Joan Bailey (a.k.a. Betty Crocker!) and the Westdale Food-bank gang for faithfully

volunteering their time to collecting and delivering food to the food bank once a month.

Although we have special food collection Sundays, you can continue to drop non-perishable

items in our new food bank box (handcrafted by our own Bob Kelly) at any time during the year.

And finally, thank you to all the volunteers who set-up and take down tables and chairs here on a

regular basis! As we all have such busy lives, we have recently “hired” Neil and Scotty Davis as

our own Westdale Set-up crew. They started in November of this past year and have been doing

a wonderful job. Thanks guys!

Submitted by,

Caroline deHaan

Page 21 of 23

The Westdale Blues

The team again participated in Division 2 and had a very successful and enjoyable season.

Returning players included: Barry Bullock, Abe Demooy, Lynn Dugger, Bladimir Ferria, Blake

Frazer, Doug Hons, Garry James, Tony Koekkoek, Barry Kramer, Ashley LeBel, Mitch Parker,

Bob Tyson and Warren Wilkins. The team welcomed one new player, Brad Bullock who is the

son of Barry Bullock. Teams are allowed to carry two players that are 25 and over if a parent is

playing on the team.

All Church League teams vote by secret ballot on award winners for Most Valuable Player and

Most Sportsmanlike Player. The Most Valuable Player chosen was Brad Bullock. Abe Demooy

was chosen as the Most Sportsmanlike Player. The Westdale Blues, however have an additional

honour, “The Honzie”. This award was named after the first recipient Doug Hons. In order to be

eligible to receive this prize, the player must have made the most ‘memorable’ play(s) during the

season. This year “The Honzie” was bestowed upon Barry Kramer (ask Barry about it the next

time you see him).

This was the seventh year of the “Marian Edmunds Award”. It was presented to Abe Demooy in

recognition of his almost perfect attendance. Marian’s unwavering support continues to be

missed.

Ashley and Gail LeBel hosted the end of season BBQ at their home. This is always an enjoyable

gathering as the players reminisce about the season’s accomplishments.

The members of the team continue to enjoy a great sense of comradery and fun. Our double

header games will begin again on the second Sunday in May.

Tony Koekkoek

Team Rep.

Financial Summary 2012

Revenue Expenses

2011 Balance Carried Forward 300.00

2012 Player Registration 1790.00

2012 Team Registration 1200.00

Ball Party, Gifts and Awards 500.00

Bat and New bases 150.00

Honzie Award Materials 30.00

Ball Tournament Luncheon 130.00

---------- ---------

Total 2090.00 2010.00

Balance carried forward to 2013 80.00

Page 22 of 23

Westdale/Kawartha’s Church League

Youth Softball Report

Registration numbers for the 2012 season were almost the same as the registration numbers for

the 2011 season. The church entered two teams in the league as follows:

Mite /Juvenile

There were fifteen players who participated in this division as one mixed boys and girls team.

This team was coached by Chad Cranley. The team had a good season.

Senior Girls

Fourteen girls participated in this division as one team. This team was coached by Bob Tyson.

The team put in a good effort this season.

For our year end celebration at the Galaxy Cinemas, there were 10 of us. This included the

players and the coach for the Senior Girls Team. Everyone had a good time.

The players and I want to say thank you to the coaches, assistants, parents and siblings for

helping to make this another good season of baseball.

I have given formal notice to the Peterborough Community Church Softball League, which

includes Westdale, that I will be resigning from its executive and my position as church rep for

Westdale. My resignation will be effective July 2013. If no Westdale Church member or former

player takes over my position Westdale will not be fielding any baseball teams after the 2013

baseball season and the baseball account will be closed and the remaining funds will be given to

the Westdale church choir and Sunday school program.

I wanted to say it has been great being part of Westdale Baseball and have a lot of good

memories of being part of many games and watching the players making great plays. I sincerely

hope someone can take over the position of church rep. and continue the tradition of youth

baseball at Westdale.

John Mekitiak

Westdale Church Rep.

Page 23 of 23

WESTDALE YOUTH SOFTBALL

FINANCIAL STATEMENT FOR 2012

Bank Balance forwarded from 2011: $3,884.70

Receipts in 2012

Registration Fees: $1,861.05

Reimbursement of PCCSL

Annual Coaches Meeting

Directly from PCCSL: 110.00

Year End Celebration: 60.00

Total Receipts: $2,031.05

Disbursements in 2012

Permit Fee for PCCSL Annual Coaches Meeting: $110.05

Registration Fees: $600.00

Refund of Registration Fees: $600.00

Total Sportswear – Team Shirts: $218.75

Equipment: $38.42

Team Pictures with Plaques: $78.99

Bank Service Charges: $47.40

New Cheques for Baseball Account: $38.88

Photocopying and Fold Back Clip: $57.89

Year End Celebration: $120.00

Total Disbursements: $1,910.38

TOTAL INCOME: $5,915.75

TOTAL EXPENSES: $1,910.38

BALANCE, DECEMBER 31, 2012: $4,005.37

Note: Cheque no. 178, dated April 23, 2012 was issued to Mark Street for refund of registration

fees for the amount of $50.00 for a Bantam player who was assigned to Mark Street. However

this cheque was not cashed. This will be sorted out with Mark Street and noted on the financial

statement for 2013 season.

John Mekitiak, Westdale Church Representative