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Contents
Purpose & Key Features Mobile SOA Walkthrough Offline Mode Walkthrough Mobile SOA Application Installation & UUID Registration
- W2 Agent - 1099 Agent
Agent Login- W2 Agent Login- 1099 Agent Login
FAQs Support
- Technical- W2 - 1099
Mobile SOA Walkthrough – Spanish Version
Purpose & Key Features
Active Certified Agents can now use the Mobile SOA app to obtain SOA from the beneficiary in lieu of calling the Appointment Verification Line (AVL). The Mobile SOA app creates a compliant SOA.
The Mobile SOA offers these features:
Installs on iPhone/iPad and Android devices
Digital Capture of Agent’s Electronic Signature
Digital Capture of Beneficiary’s Electronic Signature
Photo capture of Paper SOA (when conducting paper scope)
Online/Offline Mode
Should a beneficiary not feel comfortable using the Mobile SOA app the AVL will still be available to capture Scope of Appointment
Mobile SOA Application Walkthrough
Everyday use of the Mobile SOA App is easy to use. This step-by-step walkthough will show you how to use the app.*Installation of the Mobile SOA will be shown in later slides.
Launch the Mobile SOA App
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Click on the Mobile
WellCare SOA Application
icon from your mobile device.
Enable Mobile SOA App on Device
When prompted, always select Allow (as shown in the examples below) which will enable the Mobile SOA App to work with your device.
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All the SOA Forms are listed
in this bucket
All SOA Forms submitted to Salesforce are listed in this
bucket
All the SOA Forms Saved and not sent
to Salesforce are listed in this bucket
Dashboard Page
Click here to start new scope
Switch Language Option in App
English will open by default in the app.
1. Select Menu
2. Select Spanish
3. Done
You can easily toggle back to English anytime just follow the same steps.
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SOA Form Sections
Agents can Save the
details filled in the form
Agents can preview the
filled application
form
Unsaved changes can be discarded using the cancel
button.
Agents can submit the filled
SOA form to Salesforce
system
Agents can click on back to go back to the Dashboard view
Scope of Appointment Form
As Agent clicks on ‘Preview’, SOA Form Preview opens up
Preview Form View
In Preview mode all sections will open in expanded form and fields are non editable.
Click on Edit button to return SOA application to Edit mode.
Both Part-C and Part-D can also be selected
Part-C Plans can be selected
Part-D Plans can be selected
Agents can select the Plan, Beneficiary wants to enroll in or discuss about
Plan Details
Agent type will display if you are a W2 or 1099 Agent
All other agent details will be
auto-populated from Salesforce System. You will
Verify it is correct and continue on
with the form
Agent Details
Agents will fill in the beneficiary details. Various Beneficiary details will be mandatory
as indicated with as asterisk “*” next to them.
Beneficiary Details
Beneficiary Representative Details can be filled in by the
agent for the legal guardian/POA of the
beneficiary.
Beneficiary Representative Details
Agent will fill in the Beneficiary Appointment
Details in SOA Form
Scope Expiration Date, Scope Product type,
Appointment ID will be auto-populated from
Salesforce system
Appointment Details
Appointment Details (continued)
Agent Appointment Types:
AVL Appointment – Capture SOA when meeting a beneficiary at a later date or time to review plans/benefits.
Immediate Appointment – Use when currently meeting with a beneficiary to capture SOA just prior to reviewing plans/benefits.
RV Appointment – Use when meeting a beneficiary in the WellCare RV to capture SOA prior to reviewing plans/benefits.
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Agent can record beneficiary’s consent to contact. In case Beneficiary refuses to give
consent, the fields can be left blank.
Consent to Contact
Once all the sections of the form are filled in, Agent will attach
the signatures by clicking “Attachments”
Agents can attach a photo of the Paper Scope of Appointment,
Beneficiary Signature and Agent Signature with the SOA Form
Attachment View
Agent will attach their electronic signature to the SOA form
Agent will sign in the Canvas and attach the
signature
Agent Signature
Single tap on the screen (camera icon with slash)
to open the canvas
Agent can attach the Beneficiary’s electronic signature to the SOA form
Beneficiary will sign in the Canvas using their finger and click Save.
Click Back
Beneficiary Signature
Single tap on the screen (camera icon with slash)
to open the canvas
Paper SOA Form
Use the Paper SOA Form feature of the Mobile SOA App only when you are conducting a paper application with the beneficiary. This feature allows you take a picture of the paper SOA. *It is strongly recommended that you still keep the signed paper scope for your records.
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Agent can attach a photo of the Paper SOA form
Agent will take photo of the Paper SOA Form and attach it with the E-form
Paper SOA Form
Click on camera icon or single tap on the screen to take photo of Paper SOA
Form. The camera will activate.
An additional delete option will appears on the screen. To delete photo, click on delete
icon.
Photo of Paper SOA Form are not accessible from the device. The photos are stored in Application
Case Submission
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Scenario 1
A New Beneficiary entry into the
Salesforce System.
Scenario 2
Form is 100%
complete
Attachment is 100%
complete
Popup appears when Beneficiary
demographics matches with
existing beneficiaries in
Salesforce.
Click on Submit.
Case Submission: New Beneficiary
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Click on Confirm to submit the case. This
will create a new entry lead in
Salesforce
AVL ID will be generated based on Salesforce
Integration
Case Submission: Existing Beneficiary
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In case beneficiary demographics matches with existing beneficiaries in WellCare records then a popup will appear with all possible matches.Matching Criteria : First Name, Last Name, Zip Code
Select Beneficiary details if it matches with current beneficiary else select No Match Found
Select Beneficiary Details Button appears under Beneficiary Details Section. Agent can change
Beneficiary Selection from here.
Salesforce ID is retrieved from the Salesforce and gets reflected in this field.
Click on Submit.
AVL ID will be generated based on Salesforce
Integration
Case Submission: Existing Beneficiary
Appointment ID – Buckets View
Accepted/Submitted case along with Appointment ID
Accepted cases will be listed in All Item and Accepted
Buckets.
On Long Press
Pending SOA Case
To delete a pending case, long press on the case which needs to be discarded.
A popup will appear on screen. To confirm deletion of
the case, click on “OK”.
To edit a pending case, click on the case.
On Single Click Form will open for Agent to edit the SOA Form.
Knowledge Check
1. Will you always click on the Paper SOA Form Attachment when submitting?
2. Should I use the Agent Appointment type labeled “AVL Appointment” when I am already with the beneficiary to review plans?
3. When reviewing the bucket labeled All Items, this bucket represents only the Accepted cases. True or False?
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What is Offline Mode?
Agents can utilize Offline Mode in the Mobile SOA when access to an internet connection is intermittent or unavailable. Situations where this may occur include:
Inside buildings
Rural locations
Weak cellular signals
Switching between Wi-Fi to Cellular for internet access
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Agent will be not be able to submit SOA application in offline mode, but the application will be available
in pending bucket. Agent can submit application when the agent joins internet network.
Offline Mode SOA Form Submission
Knowledge Check
1. Can I submit a form from Pending while in Offline Mode?
2. What causes the Mobile SOA App to go into Offline Mode?
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Mobile SOA Installation
W2 Agents can install the Mobile SOA app from their WellCare Corporate Apple iPhone by clicking on the app labeled Citrix Secure Hub. (Shown Red Arrow)
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Mobile SOA Installation
A dialogue box shows the app is installing (Shown at right Red arrow). Once the installation is complete look for the app on your device.
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Mobile SOA Installation
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Run application by clicking on it. The UUID will then display
Click on WellCare SOA
Application icon from your mobile device.
UUID Message Prompt
Tapping the Mobile SOA app icon on your iPhone will prompt a message (shown at right circled in Red.) The Unique User Identification Number (UUID) will need to be registered prior to using the Mobile SOA App. The UUID is a unique code made up of letters and numbers.
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UUID Registration
W2 Producers should contact their Sales Assistant (SA) to have them register the UUID.
Please provide the following to register a UUID#:
1. First/Last Name (Legal)
2. Agent ID# (Producer ID)
3. Username (Your Citrix ID/ WellCare Network ID)
4. UUID#***DO NOT Call Producer Svcs.***
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UUID Registration
Once your SA has confirmed the UUID was registered you may immediately begin using the Mobile SOA app with your prospects by tapping on the app from your phone and then login to the app.
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Mobile SOA Login for W-2 Producers
Once UUID is registered W-2 agents can use their Wellcare Network Username & Password to login to the Application
*W-2 agents DO NOT need to ever click Register for account/Forgot Password. IT will have already setup the account on the backend.
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All the SOA Forms are listed
in this bucket
All SOA Forms submitted to Salesforce are listed in this
bucket
All the SOA Forms Saved and not sent
to Salesforce are listed in this bucket
Dashboard Landing Page
Mobile SOA Installation
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Run application by clicking on it. The UUID will then display
Click on Mobile SOA
Application icon from your mobile device.
Google Play Store for Android Devices
Did you know that if you have an Android device you can also install the Mobile SOA app from Google Play Store?
Note: Apple App Store is not available for iOS devices so you must install using Agent Connect for iPhone/iPad.
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Google Play Store – Installing Mobile SOA
For Android devices go to the Google Play store and search “WellCare SOA” and click “INSTALL” (Shown at Right)
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Mobile SOA Installation
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Run application by clicking on it. The UUID will then display
Click on Mobile SOA
Application icon from your mobile device.
UUID Message Prompt
Tapping the Mobile SOA app icon on your iPhone will prompt a message (shown at right circled in Red.) The Unique User Identification Number (UUID) will need to be registered prior to using the Mobile SOA App. The UUID is a unique code made up of letters and numbers.
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UUID Display Apple vs Droid
Unique User ID# (UUID) on Apple iOS Displays (as shown in example below)
Unique User ID# (UUID) on Android Displays (as shown in example below)
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UUID Registration
1099 Producers should contact Producer Services to have them register the UUID.
Please provide the following to register a UUID#:
1. First/Last Name (Legal)
2. Agent ID# (Producer ID)
3. Username
4. UUID#
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UUID Registration
Once Producer Services has confirmed back to you that the UUID was registered you may immediately begin using the Mobile SOA app with prospects by signing into the app.
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Mobile SOA Login for 1099 Producers
Once UUID is registered in the WellCare System, Agents can use their Agent Connect ID and Password.
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All the SOA Forms are listed
in this bucket
All SOA Forms submitted to Salesforce are listed in this
bucket
All the SOA Forms Saved and not sent
to Salesforce are listed in this bucket
Dashboard Landing Page
Frequently Asked Questions (FAQs)
Question
I clicked on Back twice by mistake and was logged out of the application, Will I be able to retrieve my case on which I was working?
I am in No Internet Network Zone. I am able to create a case along with Beneficiary Signatures but I am facing issues while submitting the case. What should I do?
Can I delete a non submitted case?
Answer
Yes. The case you were working has been saved in Pending Bucket.
Since you are in no internet network zone, the app must be running in offline mode. While in Offline mode agents cannot submit a case into the WellCare system. Submit the case when you reach an internet network in online mode.
Yes. The case can be deleted from the Pending bucket on home screen. Long Press the case you want to delete, Press Ok on the popup to delete the case.
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Frequently Asked Questions (FAQs)
Question
Is it mandatory to take beneficiary's electronic signature?
Can I review all the fields without accessing all the sections one by one?
Can I edit the form in Preview mode?
I received an error "Server Taking Too Long" during login. What should I do?
I received an error "Authentication failed at login" during login. What should I do?
Answer
Yes. You can not submit a case until you have completed all the mandatory fields.
Yes. Click on the Preview button on the Form Screen to review all section in one go. To return to edit mode, Click on Edit Button.
No. To edit fields, click on edit button.
This might be due to network issues in your area. Kindly try again. If problem persists contact Wellcare IT Team
This might be due to network issues in your area. Kindly try again. If problem persists contact Wellcare IT Team
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Frequently Asked Questions (FAQs)
Question
I received an error "Unable to download masters" during login. What should I do?
I received an error "Agent Inactive" during login. What should I do?
I received a white screen during app launch. What should I do?
Mobile SOA App taking too long to login when logged in for first time.
Is it mandatory to take a picture of the Paper SOA?
Answer
This might be due to network issues in your area. Kindly try again. If problem persists contact Wellcare IT Team
Your Agent ID might be inactive in Wellcare System. W2s should contact their SA. 1099s contact Producer Services
Your UUID is not yet registered in Wellcare Systems. W2s contact their SA. 1099s contact Producer Services
Mobile Application take some time to download additional files during first time login. Kindly wait for some time.
Yes. If beneficiary has filled out paper SOA then take a picture of the SOA and keep the paper SOA for your records.
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Frequently Asked Questions (FAQs)
Question
Can I edit appointment details in a submitted case?
I submitted a case with wrong details. What should I do?
While submitting a case I was redirected to the login page. Am I facing an issue?
How many attempts can be made in the Mobile SOA when logging in?
Does the app lockout users if they reach a max amount of failed logins?
Once UUID is registered how soon can an agent login to the Mobile SOA app?
Answer
No. Once submitted, a case cannot be edited
Once submitted, a case cannot be edited. Create a new case in the SOA App. To discard incorrect case, contact Wellcare IT Team for assistance.
No. The app is working fine. You have been logged out because The app might be open for too long. You can retrieve the updated case from the Pending Bucket.
3 attempts then after the 3rd unsuccessful attempt the account will lock.
Yes. The lockout period is for 60 minutes then user can attempt to login again.
Once UUID is registered, Agent is good to go with the app.
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Frequently Asked Questions (FAQs)
Question
Should I delete the app from my device?
What should I do if I accidently deleted the app from my device?
How long will the app stay open on my device before closing?
If conducting an electronic SOA using Mobile app and submitting an application using electronic Enrollment portal do I need to go into the attachment called “Scope of Appointment Form”
Answer
No. Deleting the app will remove any history contained in it.
Follow the steps for installation. Once the installation is complete you will need to have the UUID registered before using.
The app stays open for 30 minutes. Then the session will expire with no activity per IS Security protocol. The unsaved form will be available in Pending to access.
No. You will only use the attachment Scope of Appointment Form photo feature when conducting a paper SOA.
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Frequently Asked Questions (FAQs)
Question
I received an error "Unable to search master data". What should I do?
Answer
Please delete the app and re-install it. The app will download the masters again on first time login.
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Support - Technical
Agents can contact the WellCare IT Support Team in case of any technical/performance issues related to functionality of the SOA Mobile Application:
Email : #[email protected]
Support – (W-2 Agents)
Agents can contact their Market SA (Sales Assistant) for the following regarding the Mobile SOA App:
UUID Registration
App Submission Questions
Support – Producer Services (1099 Agents)
Agents can contact the Producer Services Support Team for the following:
UUID Registration
App Submission Questions
Mobile SOA Application Walkthrough
Everyday use of the Mobile SOA App is easy to use. This step-by-step walkthough will show you how to use the app.
*Installation of the Mobile SOA will be shown in later slides.
Launch the Mobile SOA App
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Click on the application from this device.
Click on WellCare SOA
Mobile Application
icon from your mobile device.
Enable Mobile SOA App on Device
When prompted select Allow as shown in the examples below as this will enable the Mobile SOA App to work with your device.
83
Sales Agent can login the application using their Agent ID as User name and Password
Login Page - Spanish
All the SOA Forms are listed
in this bucket
All SOA Forms submitted to Salesforce are
listed in this bucket
All the SOA Forms Saved and not sent
to Salesforce are listed in this bucket
Dashboard Page - Spanish
Click here to start new scope
Switch Language Option in App
English will open by default
1. Select Menu
2. Select Spanish
3. Done
You can toggle back to English anytime just follow these steps.
87
SOA Form Sections
Agents can Save the
details filled in the form
Agents can preview the
filled application
form
Agents can Discard an
unsaved SOA application form
Agents can submit the filled
SOA form to Salesforce
system
Agents can click on back to go back to the Dashboard view
Scope of Appointment Form - Spanish
As Agent clicks on ‘Preview’, SOA Form Preview opens up
Preview Form View - Spanish
In Preview mode all sections will open in expanded form and fields are non editable.
Click on Edit button to return SOA application to Edit mode.
Both and Part-D can also be Part-C selected
Part-C Plans can be selected
Part-D Plans can be selected
Agents can select the Plan Beneficiary wants to enroll in or discuss about
Plan details have been filled completely.
Plan Details - Spanish
Agent type can be selected
All other agent details will be
auto-populated from Salesforce
System
Agent Details - Spanish
Agents will fill in the beneficiary details. Various Beneficiary details will be
mandatory as indicated with an asterisk “*” next to them.
Beneficiary Details - Spanish
Beneficiary Representative Details can be filled in by the
agent for the legal guardian/POA of the
beneficiary.
Beneficiary Representative Details -Spanish
Agent will fill in the Beneficiary Appointment
Details in SOA Form
Scope Expiration Date, Scope Product type,
Appointment ID will be auto-populated from
Salesforce system
Appointment Details - Spanish
Appointment Details (continued)
Agent Appointment Types:
AVL Appointment – Capture SOA when meeting a beneficiary at a later date or time to review plans/benefits.
Immediate Appointment – Use when currently meeting with a beneficiary to capture SOA just prior to reviewing plans/benefits.
RV Appointment – Use when meeting a beneficiary in the WellCare RV to capture SOA prior to reviewing plans/benefits.
95
Once all the sections of the form are filled, Agent will attach the
signatures by clicking “Attachments”
Agents can attach a photo of the Paper Scope of Appointment,
Beneficiary Signature and Agent Signature with the SOA Form
Attachment View - Spanish
Agent will attach their electronic signature to the SOA form
Agent will sign in the Canvas and attach the
signature
Agent Signature- Spanish
Single tap on the middle of the screen to open
the canvas
Beneficiary will sign in the Canvas and attach
the signature
Beneficiary Signature
Single tap on the middle of the screen to open the
canvas
Agent can attach the Beneficiary’s electronic signature to the SOA form
Paper SOA Form
Use the Paper SOA Form feature of the Mobile SOA App only when you are conducting a paper application with the beneficiary. This feature allows you take a picture of the paper SOA.
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Agent can attach a photo of the Paper SOA form
Agent will take photo of the Paper SOA Form and attach it with the E-form
Paper SOA Form - Spanish
Click on camera icon or single tap on the screen to take photo of Paper SOA
Form
An additional delete option will appears on the screen. To delete photo, click on delete
icon.
Photo of Paper SOA Form are not accessible from the device. The photos are stored in Application
Case Submission
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Scenario 1
A New Beneficiary entry into the
Salesforce System.
Scenario 2
Form is 100%
complete
Attachment is 100%
complete
Popup appears when Beneficiary
demographics matches with
existing beneficiaries in
Salesforce.
Click on Submit.
Case Submission: New Beneficiary
103
Click on Confirm to submit the case. This
will create a new entry lead in
Salesforce
AVL ID will be generated based on Salesforce
Integration
Case Submission: Existing Beneficiary
104
In case beneficiary demographics matches with existing beneficiaries in WellCare records then a popup will appear with all possible matches.Matching Criteria : First Name, Last Name, Zip Code
Select Beneficiary details if it matches with current beneficiary else select No Match Found
Select Beneficiary Details Button appears under Beneficiary Details Section. Agent can change
Beneficiary Selection from here.
Salesforce ID is retrieved from the Salesforce and gets reflected in this field.
AVL ID will be generated based on Salesforce
Integration
Case Submission: Existing Beneficiary -Spanish
Click on Submit.
AVL ID – Buckets View - Spanish
Accepted/Submitted case along with AVL ID
Accepted cases will be listed in All Item and Accepted
Buckets.
On Long Press
Pending Bucket: Delete SOA Case
To delete a pending case, long press on the case which needs to be discarded.
A popup will appear on screen. To confirm deletion of
the case, click on “OK”.
Pending Bucket : Edit SOA Case
To edit a pending case, single click on the case.
On Single ClickForm will open for Agent to
edit the SOA Form.
Knowledge Check
1. Will you always click on the Paper SOA Form Attachment when submitting?
2. Should I use the Agent Appointment type labeled “AVL Appointment” when I am already with the beneficiary to review plans?
3. When reviewing the bucket labeled All Items, this bucket represents only the Accepted cases. True or False?
109
What is Offline Mode?
Agents can utilize Offline Mode in the Mobile SOA when access to an internet connection is intermittent or unavailable. Situations where this may occur include:
Inside buildings
Rural locations
Weak cellular signals
Switching between Wi-Fi to Cellular for internet access
111
Agent will be not be able to submit SOA application in offline mode, but the application will be available
in pending bucket. Agent can submit application when the agent joins internet network.
Offline Mode SOA Form Submission
Knowledge Check
1. Can I submit a form from Pending while in Offline Mode?
2. What causes the Mobile SOA App to go into Offline Mode?
114