Welcome to the Dressage NZ 2019PLANNING FORUM · 2.00 8 Constitutional Review (ESNZ Update) 2.45 Break 3.00 8 Performance Committee / Squad Update (L inda Warren-Davey) 3.15 9 Conference

P l a n n i n g F o r u m A g e n d a M a r c h 2 0 1 9 P a g e 1 |

1 Attendees / Apologies2 - 4 Introduction & Forum Agenda

Welcome to the Dressage NZ2019 PLANNING FORUM

COMMODORE HOTELMEMORIAL AVENUE – CHRISTCHURCH

5.00pm - 8.30pm Friday 29th March8.30am - 4.00pm Saturday 30th March

“Together Stronger”













5 – 16 Minutes Committee June 201517 - 26 Feb 2016 YTD accounts50 - 51 Draft Calendar

51 Agenda and General


TIMETABLE Saturday 8.30 am

8.30 3 13-21 REMITS & General Business Items

10.45 Break

11.00 4 22 New Tests (Sue Hobson - NJO )

11.45 5 23 - 27 Calendar (Sport Manager)

12.30 Lunch Break

1.15 6 National Championships 2020 Update ( Sport Manager)

1.30 7 Legal System (ESNZ Update - Scott McKenna )

2.00 8 Constitutional Review (ESNZ Update)

2.45 Break

3.00 8 Performance Committee / Squad Update (Linda Warren-Davey)

3.15 9 Conference 2019 Update

3.30 9.1 Combined Discipline AGA & Awards Proposal 2020

3.45 Q & A

4.00 Finish

TIMETABLE Friday 5.00pm - Meet in bar / foyer area. Move to meeting room at 5.20 pm

5.30 Welcome

# Page

5.45 1 4-9 Minutes Committee Meeting June 2018

6.00 1.1 Matters Arising from Minutes

6.10 2.1 10 -12 Financial Report YTD 28 February 2019

6.20 2.2 Draft Budget 2019-20 & Proposed Fees (Not yet available)

6.45 Dinner followed by WEG Presentation (Wendy Hamerton CDE)


AGENDA

Agenda for the Dressage NZ Planning Forumto be held at the Commodore Hotel, Memorial Avenue, Christchurch5.00pm Saturday 29th March & 8.30 am Saturday 30th March 2019

Present:

BoardLynda Clark ChairSarah Hazlewood Finance OfficerSue Hobson Judges OfficerScott McKenna Rules OfficerLinda Warren-Davey Performance & DevelopmentMichelle Zielazo Marketing Manager

In attendance:Wendy Hamerton Dressage Sport Manager & SecretaryCeline Filbee Partnerships FacilitatorJudy Collin Minute SecretaryJos Gresham Calendar & Series Points Co-ordinatorApologies

Committee Area Delegates (D),Lois Andrews Dressage Northland (D)

Dressage Waitemata (D)Betty Brown Dressage Akld-Manukau (D)Debra Cowen Dressage Waikato (D)Sue Harris Dressage Gisborne

Dressage Bay of PlentyDressage Central Districts (D)Dressage Taranaki (D)

Bernice Frost Dressage Taihape (D)Dressage Nth Hawke’s Bay

Sharon Field Dressage Sth Hawke’s BayDressage Wairarapa (D)Dressage Wellington (D)Dressage Marlborough (D)Dressage Nelson (D)Dressage Canterbury (D)

Nicola Sim Dressage Ashburton (D) &Dressage SCNODressage Otago(D)

Jenny Affleck Dressage Southland (D)Alicia Collin NI Riders Rep©Jude Nickolls SI Riders Rep©Jane Robertson Steward General ©

MembersKaren Shields (AMDG)


Dressage Planning Forum 2019

Welcome from the Chair – Lynda Clark

Speaking & Voting rights: All attendees are welcome to participate in discussions and but only votingdelegates have voting rights

Housekeeping:Please ensure all room accounts for all meals, mini-bar, phone etc are settled on check out

AGENDA ITEM 1

Minutes of Dressage NZ Committeeheld Sunday 1st July 2018 as previously circulated and on pages 5 - 17

Moved:Seconded:

Matters Arising


Dressage NZ Committee MeetingHotel Distinction Hotel – Palmerston North

Sunday 1st July 2018 - Commencing at 8.45am

1. WELCOME / ROLL CALL /

Lynda Clark | Chair: Welcome & committee procedure/standing ordersPresent:Dressage NZ Board: Lynda Clark, Scott McKenna, Sarah HazlewoodIn attendance:Wendy Hamerton (Sport Manager/Secretary) | Celine Filbee (Event Manger / Marketing Asst)Robin Friend (Minute Secretary)

Apologies: Sue Hobson (Judges Officer) Michelle Zielazo (Board Marketing) Helen Hughes-Keen (Chairof Selectors), Sharon Field, Linda Warren-Davey, Marty Pow, Nicola Sim, Helen Bowler, Debbie Barke,Soo Wells

That the apologies be accepted:Moved: Judith MatthewsSeconded: Jos Gresham CARRIED

Voting Delegates Observers

Alicia Zeludko NI Riders Rep Judith Cunningham (JSC) WaitemataBernice Frost Taihape Saskia Brosnan Central DistrictsBetty Brown Auckland-Manukau Robin Friend Central DistrictsChristine Latch Waitemata Jos Gresham Central DistrictsChristine Lovelady Canterbury Andrea Raves WellingtonCushla Cain Sth Cant/Nth Otago Amber Disley WaitemataDebra Cowen Waikato Jody Hartstone WaikatoDiane Wallace Marlborough Michelle Middelberg Nth Hawke’s BayGenevieve Quin Northern Hawke’s Bay Juliet Iremonger Bay of PlentySuzanne Inglis NelsonJane Robertson (Steward General) CanterburyJanine Van Der Horst Bay of PlentyJenny Affleck SouthlandJude Nickolls SI Riders RepJudith Matthews NorthlandLaura Hayes OtagoLinda Huitson TaranakiMary Craine Southern Hawke’s BayAmanda Waddell AshburtonRosanne Rix WellingtonSue Harris GisborneSusan Tomlin Central DistrictsSuzanne Halligan Wairarapa

C o m m i t t e e M i n u t e s J u l y 2 0 1 8 P a g e 1 |

MINUTES


AGENDA ITEM 2: MEETING ADMINSTRATION

Agenda Item 2a: Conflicts Relevant to the AgendaNo conflicts advised

Agenda Item 2b: Health & SafetyReferred to Item 8

Agenda Item 2c: Minutes of the Previous MeetingThat the Minutes of the Dressage Committee Meeting held on 10/11 April be confirmed as a trueand correct recordMoved: Debra CowenSeconded: Judith Matthews CARRIED

Agenda Item 2d: Matters ArisingThere were no matters arising

Agenda Item 2e: General Business Not on the AgendaThere was no General Business not on the Agenda notified

Agenda Item 3Correspondence Inwards - verbal summary

1. From Bill Noble re Test Review.Noting concern re the possible introduction of flying changes at level 4, considering thismay have the opposite effect of improving training

2. From Bill Noble re Taper GaugeNoting that the principle of loose or no nosebands is welcome, but that the mandatory useof the taper gauge is not desirable his view

That the inwards correspondence be accepted

Moved: Susan TomlinSeconded: Jude Nickolls CARRIED

Agenda Item 4FinanceThe end of year/annual financial (unaudited) report was presented at conference and accepted.

Noted important to encourage new members and volunteers. Celine to look to source funding fora volunteer programme

C o m m i t t e e M i n u t e s J u l y 2 0 1 8 P a g e 2


Agenda Item 5

SPORT MANAGER REPORT

a) BULLETIN

Noted there is no immediate plan to change the format but this continues to be reviewed by theBoard and is on agenda for next meeting

b) TOP TEN LEAGUES

Noted that AllinFlex is not renewing their sponsorship for Amateur Series this coming season. Avote of thanks to them for this popular series. Delegates invited to think of a replacement as thisseries will require a new supporter to continue.

c) ESNZ WEBSITE

Progress noted but there is still a lot of work to be done. That Dressage is doing well in theviewing stats is encouraging.

d) CONTRACTS & APPOINTMENTS

NCH Event ManagerNoted discussions with a candidate for the NCH manager role are progressing favourably.

NI Young Rider Convenor & TID CampLeanne Stokes from the Waikato has been appointed. Camp scheduled for 28-30 Sept 2018 (not 22/23 asper agenda)

e) HOY 2019 & MUSICAL FREESTYLE LEADERBOARDS

The HOY Dressage section will introduce separate Level 6 & 7 Titles in 2019. Suggested schedule:Level 6: Warm up 6B, Title PSG & Level 6 FreestyleLevel 7: Warm up 7A, Title Int I and Level 7 Freestyle or FEI Int I Freestyle

Betty Brown suggested using FEI Young Rider Freestyle for level 6. SM noted needs to be same forNationals and HoY. Extra level title class at HOY may mean no prize money for all warm up classes. SM indiscussion with HOY. Over $20,000 to lay surface at HoY. Warm up arena very bad and must be improvedfor 2019 showV Glynn noted HoY struggling to break even; sometimes things need to be cut at last minute. Sponsorshipat 85% to date for 2019 show.Area delegates agreed to run separate Level 6/7 Zilco Musical. Dressage NZ to confirm with sponsor



f. ESNZ AFFILIATIONS

As of 1 Aug ESNZ is implementing a tiered system for all OC’s offering events using ESNZ rules. TheDressage Board to discuss further how this will relate to dressage competition. ESNZ OC’s noteperceive “unlevel playing field” re cost of event delivery by unaffiliated clubs using ESNZ IP

AGENDA ITEM 6: CALENDAR

The SM noted an extra date available for a Premium League Show and should be in northern region tobenefit northern based riders. Ideally this should be able to host Zilco and Super 5 Leagues. Debra Cowenasked if could just run Super 5 League on one day. Noted sponsors have an agreed level of advertising /servicing at a PL show. Areas invited to comeback with proposalsSubcommittee to discuss where and when NI Champs be held each year, perhaps rotating once every 7 yrs.Report back April 2019.SI Champs. Jude Nickolls noted a proposal to possibly hold in December 2019 was not acceptable.Southland to host first weekend Feb 2020. Suggestion that nationals be one week later to give SI ridersmore time to travel from Southland to Taupo

Sport Manager reminded delegates If any dates are to be changed for any reason, please ensure the Google calendar is updated Any date amendments must be notified to the Sport Manager Link to Google calendar for your device or desktop

AGENDA ITEM 7: SERIES & PREMIER LEAGUE EVENTS

Celine Filbee gave an overview of requirements and reporting for national series noting the Area Groupsobligations to sponsors. There is an agreement that their business or products will be promoted and Areagroups need to uphold this agreement. Important to keep sponsors pleased with their promotions via theseries.Noted that announcer notes are not always used, and she will spend more time supporting areas with

series promotion. Can burn announcer notes to CD’s and send out to OC's. Delegates supported this Willbe in with OC's contact before regional shows. All information will be uploaded into Area Dropbox.Delegates to share this information with their own OC and/or event secretary. Delegates can contactCeline via email in order she can share dropbox with areas/event manager. Suggested topic for roadshow– how to use dropbox.Banners and pull up banners. Take special respect and care. Send back if broken leave a note so it can berepaired. Of three one broken and one missing

AGENDA ITEM 8: HEALTH & SAFETYThe SM advised she is aware that not all areas and OC’s are reporting incidentsAreas advised to refer to the Official Word Newsletter attached for updates on Concussion & Serious InjuryBlue Cards. Concussion Cards were distributed to delegates for area officials. Any Incidents need to bereported on the ESNZ Google incident form in order the SM can start to see trends and take action.Monitoring small trends can stop a major incident. Immediate reporting desirable in order to reportaccurately – photos can be helpful. Incident forms can put on back of judge's board to be filled outimmediately then uploaded from there. Area Groups need to retain a copy for their own filesForms can be filled in manually and sent to the H & S Officer but not the preferred option. Celine is nowthe go to H & S person. H & S a good roadshow topic.



AGENDA ITEM 9: ISSUING WARNING CARDS (YELLOW CARDS)

Delegates were referred to the Official Word Newsletter attached for update on issuing ofwarning (yellow) cards.Scott McKenna presented a .ppt overview and Q & A sessionIt was agreed to put this .ppt into the Area Dropbox for future reference

Noted in brief an Official Warning is given for less serious issues by judges, stewards, TD's (asteward is most appropriate). Three key steps are involved

Step 1 – The FilterStep 2 – The Process – “Am I unbiased” - Make a Record – Give person opportunity to be heard –make a decision and do more investigation – go online to website and follow procedure to notifyESNZStep 3 – Notification to person involved

When submitted to ESNZ a copy is sent via email back to the person who submitted the warningcard form to ESNZ

Protest: Noted that a protest involves “in competition misconducts” (during actual competition)Only Member can protest

Complaint: A complaint is more formal / serious incidents and goes to ESNZ for possibledisciplinary action

AGENDA ITEM 10: TEST REVIEW

The Judges sub-committee has recommended the adoption of the USDF tests v 2018 subject toviewing the final version and with Dressage NZ approval.

Data outlining the income derived from the sale of test sheets and books showed net income overfive years of $75,407 (ave pa $14,749) This equated to approx $11 per registered horse per year.No detail around possible license agreements is yet known.

Data showing the % of riders and tests ridden in each level showed that 85% of registered horsescompete at level 4 and below

A copy of the most recent JSC report on the adoption of the US tests was noted. The main point isthat until NZ can view the tests no decisions can be made

Some concern was expressed by delegates and observers about making the sport “too hard” for alarger number of riders if flying changes are introduced in level 4.

It was agreed that when the tests are available a stakeholders group be formed comprisingcoaches, judges, riders, pony club, riding clubs and Eventing NZ.


Key discussion points re adoption of USDF tests


Must understand the Licence – in consultation with AustraliaLicensing Agreement – discussion about possible loss of income

Stakeholder consultation involvement very important around this; esp. changes in tests Level 3 &4Must look at keeping grass root riders – being as inclusive as possibleNZ is very different from US and Australia.Level 4 – will a double bridle be introduced again at level 4 if flying changes introducedCan we have Levels within levels?How to improve performanceBetter access to education - opportunities

What is motivation to change tests – To bring NZ in line with Australia and US. More global.Opportunities to take advantage of Australian Judges grading system.

Can we make changes within tests if they are adopted – level 2 sitting trot?

Australia has permission to make some changes. The Sport Manager recommended that NZshould agree to adopt the changes made by Australia if we adopt the tests and not make furtherchanges.

If the tests are adopted, NZL will also adopt the Australian judge’s system level F up to A whichprovides good education pathways.

A question from the floor- has there been any consultation with Eventing NZ (Answer - not at thistime)

The Chair advised the meeting that the culture & values workshop planned would not proceedowing to time factor and that delegates had worked really hard over the previous sessions andperhaps best value would not be gained by the session

Re 2019 Conference: Auckland offered to host near the airport, possibly at Holiday Inn

The Chair declared the meeting closed at 12.15



AGENDA ITEM 2.1

Dressage NZ Income & Expenditure 2018/19 YTD 31st January 2019

ThisActual

MonthBudget

YearActual

ToBudget

DateVariance

Full YearBudget

Last YTDActual

Income

Annual & Flexi StartsTraining & Development LevyDowngrading FeesAnnual Conference IncomeFundraisingGrantsCourse FeesInterest Received - TSBInterest Received - NZEFSponsorship (Series)DonationsEntry FeesEvent SponsorshipOther Event IncomeStationery SalesMerchandise SalesSundry Income

8,9876,709

174

8,0005,500

3500

2,0007,000

01,150

7800

55,000600

2,000500

00

97,56843,720

5227,143

47,79620,00012,548

5,249733

27,745

93,50037,200

1,1806,000

38,20012,00011,000

4,175733

25,0000

68,00022,750

2,0008,5001,200

0

4,0686,520

(658)1,1439,5968,0001,5481,074

02,745

0(1,047)11,143

(860)(1,765)

(909)43

110,00063,0001,5806,000

39,70025,00011,7006,585

99043,0004,500

97,50038,3009,000

12,0002,200

0

92,42637,458

1,3916,0584,497

10,00016,987

4,316983

25,1640

78,40828,280

1,9158,5581,936

196

10,0001,1131,237

78

53,6679,7501,140

548

66,95333,893

1,1406,735

29143

93,402 82,178 372,079 331,438 40,641 471,055 318,574

Expenditure

Cost of SalesAccommodation & MealsAdministrationAnnual Conference CostsESNZ Service Fee - AuditBank ChargesCatering & Bar PurchasesCoaches/LecturersDepreciationComputer/SoftwareEntry Fees/Stabling/CampingFEI FeesGratuitiesInsurance & ACC LeviesJudging GratuitiesMedals, Rosettes & RugsPersonal GrantsPostage & CourierPrintingPrize MoneyPromotion & MarketingResult ProcessingSalariesSound Systems & RT's

0300

1,60000

2000

63000000

1,2000

1501,600

01,500

05,000

0

5835,891

17,1591,060

60010,66012,800

00

25011,3007,900

504165

00

3,000500

08,100

72,0001,1857,350

07,950

044,500

0

(17)(4,769)4,3591,060

0(58)(47)

(3,421)(3)

1,2213,162

0552

70

194(72,000)

(115)(5,136)1,5654,114

0(1,483)

0

1,20029,56029,700

00

48028,150

9,400756315

02,200

14,500500

10,50020,40072,000

1,52012,95021,50014,350

3,70067,000

3,500

1,86912,18112,800

02,000

21012,67710,799

549147

00

500470

1,2509,222

01,4247,542

07,793

042,766

251

8241,728

25290

19211,253

4,479501

1,3863,162

63

3,552507

986 8,294

(17)30

1,0702,2141,565

12,0641,320

5,077 43,017


Dressage NZIncome & Expenditure Jan:2018/19

ThisActual

MonthBudget

050

250250

02,680

0100500

012,000

0

YearActual1,8431,9694,6401,980

ToBudget

9002,8009,0002,0006,500

33,8300

2,9009,0002,000

18,7000

DateVariance

943(831)

(4,360)(20)

(6,500)(6,265)2,853

(1,107)(2,808)

6293,501

0

Full YearBudget

9004,450

15,1003,0006,500

48,6500

6,70014,5004,000

55,8002,800

Last YTDActual

1,0883,0428,7911,973

035,130

03,945

10,3932,334

18,614225

Sponsor ServicingStationery & PhotocopySundry ExpensesTelephone & FaxTraining GrantsTravelTravel - BoardTravel - MileageTravel SubsidiesUniformsVenue/Equipment HireVeterinary

100206

234108

27,5652,8531,7936,1922,629

22,20117,039

28,013 27,263 191,614 276,394 (84,780) 506,581 209,986

Excess Income over 65,390 54,915 180,465 55,044 125,421 (35,526) 108,588

TSB Bank BalancesTSB on call DepositTSB - Cheque AccountForum Cheque AccountTSB Term Deposit - 01TSB Term Deposit - 02TSB Term Deposit - 03TSB Term Deposit - 04ESNZ - LoanFundraising in Advance (WEG)

Balance267,453

32,6188,261

60,00015,00030,00065,00017,826

81,23314,1721,216

000000000

000000000

267,45332,6188,261

60,00015,00030,00065,00017,826

0

000000000

49,18212,85738,269

0000

30,4333,144

(1,072)

Accounts ReceivableAccounts Payable

(13,193)14,586

00

47,53925,277

00

47,53925,277

00

(11,013)(15,130)



SATURDAY 8.30am

AGENDA ITEM 3.1 | DISCUSSION:Scott McKenna | Technical OfficerRe: Consider process and timeline for adopting FEI Rule Changes with particular reference topermitted saddlery rules

AGENDA ITEM 3.2 | REMITS

TOPIC 1: SADDLERY | PERMITTED BITS

REMIT 1:Submitted By: Alicia Zeludko (NI Riders Rep)

CURRENT RULE 477. 4.2 CURRENT RULE4.2 Snaffle or bridoon and curb must be made of metal or rigid plastic and may be covered with rubber(wrapping of bits with any kind of material and flexible rubber bits are not permitted).

PROPOSED AMENDMENT4.2 Snaffle or bridoon and curb must be made of metal or rigid plastic and may be covered withrubber. Flexible rubber bits are permitted. (Wrapping of bits with any kind of material is notpermitted).

RATIONALE:A number of riders are currently using flexible rubber bits. They are permitted in ESNZ eventing andFEI dressage. On the face of it they appear to be a very kind bit, and I cannot see how it could causeharm to the horse. I see no reason why they should not be permitted to be used.

REMIT 2:Submitted By: Dressage Taranaki : Linda Huitson - Delegate | Seconded by M Verveer

4.2 Snaffle or bridoon and curb must be made of metal or rigid plastic and may be covered with rubber(wrapping of bits with any kind of material and flexible rubber bits are not permitted).

PROPOSED AMENDMENT4.2 Snaffle or Bridoon and Curb must be made of metal or rigid plastic and may be covered withrubber or wrapped with silicone (flexible rubber bits are not permitted).

RATIONALE:To remove the wrapping of any kind of materialTo allow wrapping of bits with silicone tapeTo bring DNZ rules in line with FEI rules on bit wrapping.


REMIT 3 :Submitted By: Christine Lovelady (Dressage Canterbury Delegate on behalf of Canterbury AreaDressage Stewards )

CURRENT RULE 477. 3 BridlesPROPOSED ADDITIONAll horses/ponies must wear a DNZ approved bridle when within the competition area and within thecompetition time when being either led or ridden.

REMIT 4:Submitted By: Dressage Bay of Plenty: Andrea Hammond - President

CURRENT RULES 477. 3.1 & 3.23.1 Levels 0 - 4: An ordinary snaffle bridle. A noseband is compulsory3.2 Levels 5 - 9: An ordinary snaffle or double bridle with the exception that the National

Dressage selectors may require a horse or pony to be ridden in an FEI test in a simple doublebridle where the FEI test would require this if the test was ridden under FEI rules for Dressage. Anoseband is compulsory

PROPOSED AMENDMENT3.1 Levels 0 - 4: An ordinary snaffle bridle. A noseband is compulsory3.2 Levels 5 - 9: An ordinary snaffle or double bridle with the exception that the National

Dressage selectors may require a horse or pony to be ridden in an FEI test in a simple doublebridle where the FEI test would require this if the test was ridden under FEI rules for Dressage.A noseband is compulsory

CURRENT RULES 480: PENALTIESNoseband Incorrect for bridle used or no noseband – Elimination

PROPOSED AMENDMENTNoseband Incorrect for bridle used or no noseband – Elimination

RATIONALE:Riders should have the choice as to whether they use a noseband or not. The only rationale currentlygiven for nosebands being compulsory is that they are aesthetically pleasing. The penalty ofelimination for not using a noseband is too harsh.


TOPIC 2: RIDER DRESS Rule 479REMIT 5:Submitted By: Dressage AMDG: Betty Brown - DelegateRe Shirt /Stock

PROPOSED ADDITIONStock or tie/choker collar or integrated stand up collar. Buttons on shirts must be done up

RATIONALE:To allow riders to wear new fashion shirts with or without jackets without a stock, tie or chocker collar

TOPIC 3: RIDER CATEGORIES Rule 462.5

REMIT 6:Submitted By: Dressage Taranaki : Linda Huitson - Delegate | Seconded by M Verveer

Article 462:Proposal: To exclude pony riders under the age of 16 (as determined under Art 462.3.5) from the ridercategory system.

PROPOSED AMENDMENTOn turning 17 and on commencement of the new “season” the young rider shall start at Category 2(C2) if they have competed at Level 3 and above on ponies.

RATIONALE1: Ponies riders currently train and compete ponies up to level 4 some carry on to level 5. At the endof this time they are then transitioned to the young rider system. Many then have to begin to trainyoung hacks through the system again. Unfortunately they are then categorized as c4/5 level riderwhich is not considered part of the amateur system. In this process they make the transition from ponyto hack and are also pushed to compete against the highest level of riders.

2: To encourage riders who are transitioning from the pony system to young riders without fear offailure when competing against seasoned competitors.

3: To encourage pony riders to trial new grades without fear of being punished when moving ontohacks.


TOPIC 3: HORSE ELIGIBITY Rule 460.3REMIT 6:Submitted By: Dressage AMDG: Betty Brown - Delegate

Current RuleAdvanced Grade: Horses may compete in any levels they are eligible for within Advanced Level at anyevent with the exception of Regional, Island or National Events where the schedule specifies thathorses/ponies are restricted to levels as advertised in the schedule as follows (this includes allFreestyle points):3.1 Level 6 - Not more than 60 points in Level 7 or above;3.2 Level 7 - Not more than 60 points in Level 8 or above;3.3 Level 8 - Not more than 60 points in Level 93.4 These restrictions will not apply if a horse is competed by another rider of Category C7 or

below.

PROPOSED AMENDMENTDelete any restrictions on levels that Advanced Grade horses may compete at

RATIONALE:With new tests coming into force next season, we would like to see the current rule not continue forhorses level PSG and above. Internationally FEI horses can move up or down as they see fit for thewelfare of the horse.

Note:i. The current rule does not make it mandatory to apply the restrictions but gives OC the possibility to

do so

TOPIC 4: DOWNGRADING of HORSES Rule 463.2REMIT 7:Submitted By: Dressage AMDG: Betty Brown - Delegate

Current Rule463.2 A horse or pony may be downgraded to the highest level at which the applicant rider hascompeted but not lower than Level 2 unless the applicant rider is a CN rider in which case a horse orpony may be downgraded to Level 1.

PROPOSED AMENDMENT463.2 A horse or pony may be downgraded to the highest level rider category level at which theapplicant rider has competed but not lower than Level 2 unless the applicant rider is a CN rider inwhich case a horse or pony may be downgraded to Level 1.

RATIONALE:To bring in line with change to rider category now -15 pts in higher level. This allows riders who havehad one start in a higher level to still downgrade a horse to their rider category which was theintention of the change last year.


TOPIC 5: ARENA FAMILIARISATION / TRAINING & WORKING IN AREAS

REMIT 8:Submitted By: Christine Lovelady (Dressage Canterbury Delegate on behalf of Canterbury AreaDressage Stewards

Current Rule:473.4.4.1 Arena FamiliarisationThe OC may permit riders to work, ride in or around the competition arena at such times and on suchterms as the OC sees fit. All riders in the same class must be given the same opportunity to work in oraround the arena.

473.5.5.1 Training & Working In AreasOC’s should, when possible include the area around the outside of the competition arenas in thepermitted training and working in areas to facilitate familiarisation of the arena surrounds, prior to thecommencement of the first scheduled competition at the event.

PROPOSED ADDITIONBridles must be worn by all horses/ponies in arena familiarisation

RATIONALE:To ensure that horses are clearly identifiable and under control.


TOPIC 6: ELECTION of ISLAND RIDER REPRESENATIVES

REMIT 9Submitted By: Jude Nickolls (South Island Riders Rep) and Alicia Zeludko (North Island Riders Rep)

ESNZ BY-LAW No.17: PARA 18 (a) RIDERS REPRESENTATIVES.a. North and South Island Riders’ Representatives will be elected annually by riders attending

the Riders’ Meetings held at the North and South Island Championships;b. The two Riders’ Representatives will hold a position on the Committee.c. The Riders Representative will organise and Chair the Riders’ Meeting at their respective

Island Championships.d. Any rider over 18 years who is a current financial full member of ESNZ may speak at the

Riders’ meetings.e. A parent or guardian may speak on behalf of a current financial full member of ESNZ under 18

years subject to the parent or guardian being a Full or Community Member of ESNZ.

PROPOSED AMENDMENTa North and South Island Riders’ Representatives will be elected annually by riders attending

the Riders’ Meetings held at the North and South Island Championships;

a North and South Island Riders’ Representatives will be elected annually by riders who arecurrent and full financial members of ESNZ and who have competed in one graded dressagestart between 1st of January and the 31st of December. In the absence of any electronic votingsoftware, riders can vote via email to the opposite island riders rep until such time as a suitableelectronic voting system becomes available. The votes shall be kept for one year and may besubject to audit by a person as nominated by DNZ board for transparency.

RATIONALE:To change the process of voting of Island Riders Representatives to be more inclusive of all IslandRiders. Island Champs are not a fair reflection of all riders based in an island due to location andcalibre of competition.

Only those attending are eligible to vote currently. Not all riders who attend the respective islandcompetitions attend the meetings either.We propose that all ESNZ financial members who have competed in graded dressage classes areeligible to vote. In the absence of a software program, we propose that riders can vote via email to theopposite island riders rep until such time as a suitable electronic voting system becomes available.

This will mean that all riders in an island can vote and be part of the process. It will also prevent anyuncomfortable situations when more than one rider is nominated causing a vote at the meetings,especially where location of the meeting could greatly influence votes towards one nominee inparticular.

We believe that this will be a more inclusive way for all riders who wish to vote, to do so.


AGENDA ITEM 3.3

GENERAL BUSINESS FOR DISCUSSION

Item: GB1

Submitted by: Betty Brown (AMDG Delegate)

TOPIC: AREA GROUP MEMBERSHIP / TEAM SELECTION

Criteria for team selection-with boundaries changing in Auckland in particular, we have riders who are part ofAMDG but geographically they may be Waikato or Waitemata. We would like to suggest that riders be able tonominate the area they participate in and are members of that group to be eligible for area team selection.

Notes from Dressage NZ :1. ESNZ Area Boundaries are not aligned with provincial or local boy boundaries

Follow the link2. This topic is relevant to the constitutional review


Item: GB2

Submitted By: Andrea Hammond (Chair Dressage Bay of Plenty)

TOPIC: MEMBERSHIP OF AREA DRESSAGE GROUPS

Dressage Bay of Plenty would like the Planning Forum to further consider making it compulsory fordressage competitors in NZ to become financial members of their local dressage clubs/groups.

It is increasingly more difficult to encourage riders to volunteer their time to help with running events,clinics, etc, to the point where some groups are now considering paying professional event managersto run their shows.

If riders are obligated to make a financial contribution to the activities of their local groups, the cost ofrunning events is at least somewhat alleviated.

It would also give DNZ an overall view of the membership in each area and the type of events they areparticipating in – once the ESNZ membership system is functioning as it is meant to, this will provide alot of valuable feedback.

Note:This proposal in this remit is not within the jurisdiction of Dressage NZ rules but is relevant to the ESNZConstitutional Review.If the meeting passes this proposal in principle, a recommendation can be made to ESNZ to this effectfor consideration

Item: GB3


TOPIC: PRIZE GIVINGS

Prizegiving guidelines-with the larger numbers of awards being given out these days, we would like to see if wecan come up with a better way to service our sponsors. Currently it is done at the end of a 2 or 3 day show. Manyriders have left as they have finished mid day and have hours to drive home. Not best service to the sponsors tohave only a few riders attend and it is not a good look really.


Item: GB4


TOPIC: NON-COMPETING HORSESNon competing horses at local days. What is the areas responsibility in regards to this. We realise they should be“tagged”. Should they report to the office and pay a ground fee so we are covered if an incident occurs. We willbe saying no horses/ponies on grounds at our championship show. Does ESNZ have any guidelines for this withinsurance and health and safety these days.

Notes from Dressage NZ :1. The OC / stable manager and should give prior permission for any non -competing horse on the grounds2. Non competing horses should be under the control of a “person responsible” who is identifiable and must

be a member ESNZ3. All the same management rules apply as per competing horses4. It is the OC decision to charge a ground fee or not, but this is normal practice


11.00am AGENDA ITEM 4

New Tests Proposal (Sue Hobson - NJO / Sport Manager )

Background:Conference 2018 gave Dressage NZ a mandate to investigate the adoption of the EA version of the USDF Tests anda review committee was appointed.

Dressage NZ Review CommitteeSue Hobson (JSC & Chair), Linda Warren-Davey (JSC),Judith Cunningham (JSC), Bill Noble (Coach/Trainer)Andrea Raves (Coach/Trainer), Alicia Zee (NI Rider Rep) Jude Nickolls (SI Rider Rep), Wendy Hamerton (SportManager)

Following a meeting of Test Review Committee, a number of recommendations were made to the Dressage NZBoard meeting on 30/1/19. The Board supported the recommendations and invited feedback from all stakeholders

The feedback to [email protected] attracted only five responses which were generally very supportiveof the concept, but asked questions about exactly which tests would be used and what the impact on Judges Listlevels would be

The consultation document can still be found athttps://www.nzequestrian.org.nz/2019/02/dressage-nz-tests-review/

EA Tests can be found at https://www.equestrian.org.au/Dressage-rules

The Proposal in SummaryCurrent Proposed NZL AUS EQV ProposedLEVEL 0 NO CHANGE As (NO CHANGE)LEVEL 1 GRADE Preliminary (Level 1) Preliminary <30 pts in Level 2 or aboveLEVEL 2 GRADE Novice (Level 2) Novice <30 pts in Level 3 or aboveLEVEL 3 GRADE Elementary (Level 3) Elementary <30 pts in Level 4 or aboveLEVEL 4 GRADE Medium (Level 4) None No flying CH <30 pts in Level 5 or aboveLEVEL 5 GRADE Advanced Med (Level 5) Medium Single FCH < 30 pts in CURRENT Level 6 or aboveNo equivalent Advanced (Level 6) Advanced 3 x / 4 x FCH < 30pts in CURRENT Levels 7-9FEI levels: Levels 7 - 9 inclusive (Grade Name TBC)Grading of Horses & Ponies: Eligibility to be discussed (Art 460.3)Level 7 PSG & Int ILevel 8 Int A/BLevel 9 Grand Prix

Notes:i. Level 4 tests still to be confirmed. May be slightly easier than current to ensure a good progression

between the new levels

ii. Grading system to be discussed

iii. Production of test books and pads to be discussed re print copies / on line.

iv. Separate USDF Four Year license fees are required fora) Use of Tests @ 1250 USDF pa = 1875NZD pab) Production of Test Books @ 2500 UDF pa = 3750 NZD pa


11.45 AGENDA ITEM 5: Calendar Applications / NICH reportJun-20191/2 Waikato Equestrian Centre Winter Dressage Series - Day Two L Waikato Equestrian Centre

8/9 Dressage Taranaki Winter Event L Egmont A&P Showgrounds

9 Dressage Hawke’s Bay Autumn Series Day Three L Hastings Equestrian Park

9 Horowhenua Dressage Group June Ribbon Day T Waikanae Park

16 Solway Dressage Autumn Series - Day 3 T Solway Showgrounds Masterton

22/23 Dressage Taranaki Winter Fun Day T Egmont A&P Showgrounds

Jul-2019

6/7 Waikato Equestrian Centre Winter Dressage Series - Day Three L Waikato Equestrian Centre

13 AMDG Winter Training Day T Clevedon A&P Showgrounds

14 Horowhenua Dressage Group July Ribbon Day T Waikanae Park

27/28 Dressage Taranaki Winter Event L Egmont A&P Showgrounds

Aug-2019

3/4 Waikato Equestrian Centre Winter Dressage Series - Final Day L Waikato Equestrian Centre

11 Horowhenua Dressage Group August Ribbon Day (rain date) T Waikanae Park

11 Rotorua Spring Spectacular Series Day 1 L Taupo NEC

24 AMDG Winter Training Day T Clevedon A&P Showgrounds

Sep-2019

1 Taupo Dressage Group Ribbon Day T Taupo NEC

1 Wairarapa Spring Series #1 L Solway Showgrounds Masterton

8 AMDG Spring Accumulator Day 1 L Clevedon A&P Showgrounds

14/15 Central Districts Premier League PL Manfeild Park

15 Rotorua Spring Spectacular Series Day 2 L Taupo NEC

15 Wairarapa Spring Series #2 L Solway Showgrounds Masterton

22 Gisborne Spring Tournament L Gisborne Showgrounds

22 Horowhenua Dressage Group Spring Tournament L Levin A P & I Showgrounds

Oct-2019


6 Taranaki Spring Fling L Egmont A&P Showgrounds

13 Dressage Waitemata Spring Day 1 L Woodhill Sands

13 Poverty Bay A&P Show - Dressage L Gisborne Showgrounds

18/20 Equidays N Mystery Creek

26/28 Bay of Plenty Premier League PL Taupo NEC

27 Warkworth Dressage Training Day T Warkworth A&P Showgrounds


Nov-2019

3 Dressage Waitemata Spring Day 2 L Woodhill Sands

3 Morrinsville/Te Aroha Dressage Group Summer Garland Series L Waihou Showgrounds

3 Taupo Dressage Group T Taupo NEC


10 Tauranga November Registered Show L Tauranga Racecourse

14 CHB A&P Show L Waipukurau Show Grounds

15/17 AMDG PL Championship PL Clevedon A&P Showgrounds

17 Warkworth Dressage Local Day L Warkworth A&P Showgrounds

21/24 Equitana NZ N Auckland Showgrounds

23/24 Gisborne Dressage Championship Show PL Gisborne Showgrounds

23/24 Hawke's Bay Premier League Hasting SG

30/1 Southern Hawke’s Bay Dressage Tournament PL Dannevirke A&P Showgrounds

Dec-2019

1 Morrinsville/TeAroha Dressage Group Summer Garland Series Day 2 L Waihou Showgrounds


7 Taranaki Xmas Cracker L Egmont A&P Showgrounds

7/8 Dressage Waitemata Champs PL Woodhill Sands

14/15 Taihape Christmas Championships PL Taihape A&P Showgrounds

15 AMDG Christmas Training Day T Clevedon A&P Showgrounds

Jan-2020

10/12 Taranaki Dressage Champs PL Egmont A&P Showgrounds


17/19 AMDG (TBC) AM, YR,YH L Clevedon A&P Showgrounds

18/19 Wairarapa PL Regional Champs PL Solway Showgrounds Masterton

19 Dressage Waitemata Summer Day 1 L Woodhill Sands

Feb-2020

9 Dressage Waitemata Summer Day 2 L Woodhill Sands

9 Tauranga February Registered Show L Tauranga Racecourse

14/16 Dressage Waikato PL Festival PL Taupo NEC

22 Gisborne Dressage Summer Tournament L Gisborne Showgrounds

23 AMDG Autumn Accumulator Day 1 L Clevedon A&P Showgrounds


26/1 National Championships (TBC ) N Taupo NEC

Mar-2020

10/15 Horse of the Year Show Hastings N Hastings SG

22 Dressage Waitemata Autumn Day 1 L Woodhill Sands

29 Gisborne Dressage Autumn Series - Day 1 L Gisborne Showgrounds

29 Horowhenua Dressage Group Autumn Tournament L Levin A P & I Showgrounds


Apr-2020

2/5 NI FFS & U25CH PL Taupo NEC


12 Morrinsville/TeAroha Dressage Group Autumn Series Day 1 L Waihou Showgrounds

18 Taranaki Dressage ANZAC Tournament L Egmont A&P Showgrounds


19 Warkworth Dressage Training Day T Warkworth A&P Showgrounds


May-2020


3 Dressage Waitemata Autumn Day 2 L Woodhill Sands

10 Horowhenua Dressage Group May Ribbon Day T Waikanae Park

17 Dressage Waitemata L Woodhill Sands

17 Morrinsville/TeAroha Dressage Group Autumn Series Day 2 L Waihou Showgrounds


Jun-2020

13/14 Taranaki Dressage Winter Weekender T Egmont A&P Showgrounds

14 Horowhenua Dressage Group June Ribbon Day T Waikanae Park

Jul-2020

11/12 Taranaki Dressage Have A Go L Egmont A&P Showgrounds

12 Horowhenua Dressage Group July Ribbon Day L Waikanae Park

Aug-2020

8/9 Taranaki Dressage Winter Weekender T Egmont A&P Showgrounds

9 Horowhenua Dressage Group Aug Ribbon Day (rain date) T Waikanae Park

Nov-2020


Nov-2021


PL Dates not yet submitted for Wellington, Northland

.


SOUTH ISLAND

Jun-2019 a

2 Canterbury Dressage Winter Series Day 1 L McLeans Island NEC

16 Day three NLEC Autumn Series L Rangiora A&P Showgrounds

30 NEG Winter Series Day 1 L Harrs Road

30 Nelson Area Dressage Group Winter Series #3 L Rough Island Equestrian Park

Jul-2019

7 Canterbury Dressage Winter Series Day 2 L McLeans Island NEC

28 NEG Winter Series Day 2 L Harrs Road

28 Nelson Area Dressage Group Winter Series #4 L Rough Island Equestrian Park

Aug-2019 a

18 SCNO Dressage Winter Show L Waimate A&P Showgrounds

25 NEG August Day T Harrs Road

Sep-2019 a

1 Canterbury Dressage L McLeans Island NEC

15 Ashburton Dressage Group T Ashburton A&P Showgrounds

15 NLEC day one spring series L Rangiora A&P Showgrounds

28/29 SCNO Dressage Spring Show PL Waimate A&P Showgrounds

29 NEG Spring Series T Harrs Road

Oct-2019 a

5/6 Central Otago Dressage Spring Tournament L Cromwell Racecourse


12/13 Otago Spring Tournament L Otago Taieri A&P Showgrounds


19/20 Dressage Southland Spring L Gore A&P Showgrounds

19/20 NLEC two day tournament L Rangiora A&P Showgrounds

20 NLEC day two spring series L Rangiora A&P Showgrounds

26/27 Dressage Marlborough Championships PL Marlborough Equestrian Park

27 NEG Spring Series Day 2 T Harrs Road

Nov-2019 a


9/10 Otago Championship Show PL Otago Taieri A&P Showgrounds

16/17 Ashburton Dressage Group PL Ashburton A&P Showgrounds

17 NLEC day three spring series L Rangiora A&P Showgrounds

24 NEG Spring Series Day 3 T Harrs Road

30/1 Canterbury Championships PL McLeans Island NEC

Dec-2019 a

6/8 Dressage Southland Championships PL Gore A&P Showgrounds

15 NLEC Christmas special T Rangiora A&P Showgrounds

22 NEG December Day T Harrs Road

Jan-2020 a


11/12 Dressage Southland Summer L Gore A&P Showgrounds

19 NLEC day one summer series L Rangiora A&P Showgrounds

26 NEG January Day T Harrs Road


Feb-2020 A

1/2 Otago Summer Tournament L Otago Taieri A&P Showgrounds


7/9 Southland Island Championships PL Gore A&P Showgrounds

16 NLEC day two summer series L Rangiora A&P Showgrounds

22/23 SCNO Dressage Summer Show L Waimate A&P Showgrounds

23 NEG Summer Series Day 1 T Harrs Road

Mar-2020 a


7/8 Otago Autumn Tournament L Otago Taieri A&P Showgrounds

15 NLEC day three summer series L Rangiora A&P Showgrounds

21/22 Dressage Southland Autumn L Gore A&P Showgrounds


Apr-2020 a

4/5 Central Otago Dressage Autumn Tournament L Cromwell Racecourse

19 NLEC day one autumn series L Rangiora A&P Showgrounds



May-2020 a

17 NLEC day three autumn series L Rangiora A&P Showgrounds

17 NLEC day two autumn series L Rangiora A&P Showgrounds

24 Ashburton Dressge Group T Ashburton A&P Showgrounds

31 NEG May Day T Harrs Road

Jun-2020 a

21 NLEC day three autumn series L Rangiora A&P Showgrounds

28 NEG Winter Series Day 1 T Harrs Road

Jul-2020 a

26 NEG Winter Series Day 2 T Harrs Road

Nelson dates not yet submitted. Marlborough PL only listed

North Island Championships 2019/20No EOI have been received

A subcommittee was appointed in 2018 to consider a rotational system for NICH (from minutes below)

A sub-committee comprising of delegates identified from areas who were identified as having suitablevenues for NICH, Alicia Zeludko, Dana Haszard, Janine van der Horst, Debra Cowen, Karen Shields, AmberMcGovern-Wilson & Rosanne Rix be delegated to investigate possible rotation and date setting in advance forplanning purposes.

Further discussion required


1.15pm AGENDA ITEM 6: National Championships Update 2020

Date/Venue :The National Championships 2020 are scheduled for Taupo NEC 26 Feb - 1 March, with HOY beginningon Tues 10th March - Sun 15th March. Willinga Park (AUS) has just advised they intend to run back toback CDI 4* events with the second week being the NCH scheduled dates, and possibly an FEI RegionalForum, to be held during the week of 24th February. This will potentially have a negative impact onthe NCH and further options are being explored. This will be discussed at the 29th March Board and anupdate presented to the meeting

Schedule:It was suggested at the NI riders meeting that NCH should be reduced to three days. This will beachievable by the use of up to 10 outdoor arenas at the NEC, noting that up to five will most likely beon grass for the lower grades and using the Cambridge Sand arena and some grass areas for warm up.

Management: An Event Manager is still to be secured for 2020. Could all areas please consider if there is a task or tasks that their area, or an individual in their

area, could undertake reporting to the event manager / co-ordinator to assist this event. Achange of location will require a new set of volunteers for a number of tasks.eg: to name a few

i. Writer co-ordinator and writers / judges boards

ii. Runners / arena gate stewards

iii. Judges Host and Officials / Volunteers Transport from airports to venue / hotels / houses asrequired

iv. Rider Welcome / Front Desk

v. Arena Management / Set up / Grooming assisting the NEC / Flowers

vi. Hospitality Management / Tables/ Chairs set up

vii. Daily cleaning of areas as required eg vacuuming offices and hospitality areas

1.30 pm AGENDA ITEM 7: ESNZ Legal System Proposed Changes

Please refer to .pdf attachment. Scott McKenna the TO will outline the key points in the proposaland advise any further update since disciplines Boards feedback has been received

2.00pm AGENDA ITEM 8: ESNZ Constitutional Review

Please refer to .pdf attachment (summary) or the full document on the link belowESNZ is scheduling an area road show in May/June to give members the opportunity to askquestions/ feedback ideas of the review team

www.nzequestrian.org.nz/esnz/about-esnz/constitution-review

2.45 Break


3.00pm AGENDA ITEM 9: Dressage Board Role / Performance Committee

The title of the Board Member (previously Training & Development) has been amended toPerformance & Development , and the Position Description for this role has been updated. This reflectsthe role is applicable to horse/rider only and not intended to include officials training.

The Performance Committee Terms of Reference have also been amended with changes to thecomposition of the committee approved by the Board. These changes are currently in theimplementation stage and the committee will be updated further at the meeting.In brief, it is proposedto introduce a position on the committee for an advisory coach, and a rider representative (who musthave ridden at least Level 5 or above).

Update on Tokyo OG qualifications/eligibility

3.20pm : AGENDA ITEM 10: Conference 2019 /2020 Update / Elections

The following positions are available for appointment and election in 2019

ElectionsChair (Lynda Clarke) Eligible for a further three year term

AppointmentTechnical Officer (Scott McKenna) Eligible for a further three year term

Judges Sub-Committee1 appointed member (Linda Warren-Davey until 2019)

Committee Member Appointment Panel (Elected)Debra Cowen Eligible for a further one year term

Board Appointments

Dressage Steward General (Jane Robertson retiring in 2019) NI & SI ESNZ Equestrian Centre Representatives ESNZ AGA Dressage Delegates Patron

The 2019 Dressage Conference & Awards Dinner followed by Committee meeting will be held at theSudima Hotel, Auckland Airport 29/30 June

Conference AGA 2020ESNZ has proposed a central venue / date for all discipline AGA/conferences in 2020 and combinedAwards Dinner with key awards only to be presented. The committee is invited to contribute ideas tothis proposal


3.40pm AGENDA ITEM 11: General Business Not on the Agenda

ESNZ General Regulations – Legal System

Summary of Changes

Complaints Procedure

1. In addition to protests Ground Jury and Appeal Committee can now determine, on the day,

complaints of misconduct occurring at an event. 2. Misconduct occurring at an Event (complaints) can only be dealt with by the Ground Jury

and Appeal Committee. This will limit what comes before the Judicial Committee which

previously dealt with the complaints. If the complaint is not raised on the day within the

time period it cannot be dealt with at all. 3. Complaints process simplified and streamlined to ensure efficiency and ease of use (e.g.

time limits). 4. Principles of natural justice (e.g. the right for all affected parties to be heard) inserted

throughout the process (except at the Complaints Review Officer level – see below). 5. ‘Complaints Review Officer’ position created. All Complaints not occurring on the day (i.e.

that could not have been dealt with by the Ground Jury) now go to the Complaints Review

Officer. The Complaints Review Officer operates as a “clearing house” and has powers to

dismiss a complaint that is frivolous, trivial, vexatious, or otherwise without merit. 6. The Complaints Review Officer may also issue a written caution in lieu of any other action. 7. More serious complaints would be referred by the CRO to the Judicial Committee.

Conflict of Interest

8. Amended Article 138 regarding conflicts of interest. Further work is necessary on each

discipline’s rules to remove the ability for non-judicial decisions of the Ground Jury (e.g. the

set up of the course in cross country) to be protested to the Ground Jury.

Protests

9. Largely unchanged, although some amendments have been made to simplify the process

and allow for the principles of natural justice.

Expansion of Ground Jury’s Powers

10. The Ground Jury now has wide jurisdiction to investigate and determine matters (including

issuing penalties) that are not the subject of a protest or a complaint. For example if the

Chief Steward observes misconduct by Rider B, he/she could in the past have issued an

Official Warning. Now he/she should bring this issue to the attention of the Ground Jury, and

the Ground Jury would have jurisdiction to investigate and determine the matter, so long as

the principles of natural justice are observed. If an official does not raise something with

the Ground Jury on the day and within the time period, it cannot be dealt with at all.

Appeal Committee

11. Largely unchanged – acts as a straight appeal body for decisions of the Ground Jury. Appeals

must be accompanied by a fee of $100 and be submitted within 60 minutes of the Ground

Jury’s decision.

Limited Appeal Rights from Appeal Committee to Judicial Committee

12. Parties may only seek a review of an Appeal Committee decision – they cannot appeal. The

review must be submitted within 10 working days and accompanied by $500. The Judicial

Committee only reviews the process or considers whether there is substantial new

evidence. A party cannot appeal if they simply don’t like the decision of the Appeal

Committee– there has to be a procedural flaw or a breach of natural justice.

Judicial Committee

13. The Judicial Committee’s jurisdiction is amended to the following matters:

a. A request for a review from the decision of an Appeal Committee;

b. A protest that has been determined by the Ground Jury can also be referred to the

Judicial Committee by the Ground Jury if the GJ consider there are wider

implications for the sport (unchanged);

c. A selection dispute as per the National Selection SR (unchanged);

d. A complaint referred by the Complaints Review Officer;

e. A matter referred by ESNZ (e.g. more than two official warnings in a 12 month

period); and

f. Any other matter as determined by the CEO of ESNZ (general catch all).

14. ESNZ to have the power to select the Judicial Committee each time from the ESNZ Board-

appointed Judicial Panel. This allows ESNZ to select the most suitable Committee for each

individual matter – “horses for courses”.

15. Judicial Committee process streamlined and simplified, as well as the addition of natural

justice principles.

Official Warnings

16. Only the Ground Jury, Appeal Committee, and Judicial Committee may issue Official

Warnings. The reason for this is two Official Warnings result in a two (which may change to

four) month ban which is a significant penalty. Therefore there should be some opportunity

for an affected party to appeal an Official Warning. In practice, an official who used to have

the power to issue an Official Warning would now report what he/she has seen to the

Ground Jury who would investigate as per paragraph 8 above.

17. There is no longer a separate Official Warning procedure so as to avoid confusion.

EQUESTRIAN SPORTS NEW ZEALAND CONSTITUTION REVIEW CONSULTATION - SUMMARY DOCUMENT 1

CONSTITUTION REVIEW DISCUSSION DOCUMENT AND CONSULTATION WITH MEMBERS

EQUESTRIAN SPORTS NEW ZEALAND CONSTITUTION REVIEW CONSULTATION - SUMMARY DOCUMENT2 EQUESTRIAN SPORTS NEW ZEALAND CONSTITUTION REVIEW CONSULTATION - SUMMARY DOCUMENT 3

Does the current structure enable your view as a member to be adequately represented?

Do the structure and voting rights currently deliver good representation across the country and across all disciplines?

2A UNITARY STRUCTURE ESNZ has historically been structured as a unitary organisation controlled directly by its members through participation in Area discipline groups which are not separate legal entities but exist within ESNZ. Parts of the organisation have assumed rights and powers which have not been delegated to them by the ESNZ Board, the only part of the organisation fully accountable and with a full governance role.

2B VOTINGPOWER–MEMBERSAREOUROWNERS!

Voting power at the Area discipline group level has existed since ESNZ was established as the New Zealand Horse Society. With limited exceptions, universal voting by financial members of ESNZ is restricted to election of the President and Vice President. Voting on changes to the constitution is restricted to the ESNZ Board and delegates chosen by each Discipline.

3 PROPORTIONAL REPRESENTATION Voting by Area discipline groups may not fairly represent voting by individual members because the Area groups have remained largely unchanged in a geographic sense for over 50 years, yet the location of members has changed so that they are not evenly spread between Area groups. Area group member numbers range from 57 in Taihape to 1,437 in Greater Auckland. (See graph page 5). Plus, across the organisation there are at least 60 Area groups and 10 clubs. For such a small organisation, can we sustain this structure?

4 ESNZBOARDCOMPOSITIONANDTENUREThe four options proposed for the make-up of the ESNZ Board include various combinations of a skills-based and discipline-representative board. Leadership of the organisation is closely linked to its future sustainability but also needs to represent you – its members.

5 ROLE OF PRESIDENT AND PATRONDoes ESNZ need a President? And if so, how should the President be appointed and what does the President do? We are asking the same questions about the role of an ESNZ Patron or Patrons.

6 DISPUTES PROCEDUREESNZ is reviewing its Disputes Procedure alongside the Constitution Review; members’ views are being sought on this via a separate consultation process.

7 THE PLACE OF NATIONAL EQUESTRIAN CENTRES(NECS)INESNZ

How should ESNZ approach the ownership and development of facilities such as the NECs in the future so that equestrian sports remain accessible and viable?

CONSTITUTION REVIEW DISCUSSION DOCUMENT AND CONSULTATION WITH MEMBERS

WHAT’S THIS ALL ABOUT?We are reviewing our constitution for reasons explained further in this flier. This is an opportunity for you as a member to help shape the future of the organisation. We are interested in your views and so are providing as many ways as possible for you to have a say. In April and May 2019 ESNZ Board members will meet with members at regional meetings of all disciplines combined, throughout the country.

In the meantime, the Constitution Discussion document and a consultation submission form can be found online so that you can consider the issues or provide your feedback prior to the roadshow.

We hope you will consider the pros and cons at your meetings, on the sidelines at shows, and at the back of the horse truck between classes.

WHAT ARE WE DOING?We’re reviewing ESNZ’s constitution. It sets out the principles, objects and rules that guide how ESNZ works. The constitution includes what the branches and committees of the ESNZ are, what powers they have, and how they work. It also states the rights of ESNZ’s members - you. ESNZ’s regulations are not allowed to disagree with its constitution. The constitution may be changed, but this is generally more difficult to do than passing an amendment to a regulation.

In other words, the constitution doesn’t get reviewed often so this is a good opportunity for you as a member to have a say.

WHO GETS TO VOTE ON ANY CHANGES?That’s a good question! With limited exceptions, universal voting by financial members of ESNZ is restricted to election of the President and Vice President. Voting on changes to the constitution is restricted to the ESNZ Board and delegates chosen by each Discipline. So, first we need to hear your views on what needs to change in the constitution and then you get to vote via your Discipline delegates. If you want this to change, let us know via your feedback.

WHAT ARE THE MAIN ISSUES?The following are the main issues being considered. The background, pros and cons and options are covered in the Constitution Review Discussion Document. The online Submission form provides the relevant page links in the Discussion Document for each issue.

1 ESNZ’S PURPOSETo identify and develop the best structure and governance framework for ESNZ, we need to decide what the organisation is here for – what’s its main purpose?

2 ESNZ’S STRUCTURE & VOTING RIGHTSThe current structure has many tiers (see ESNZ structure diagram on page 6 and 7). For such a small organisation, can we sustain this structure?

WHY ARE WE DOING THAT?We’re reviewing ESNZ’s constitution partly because we have to (the Incorporated Societies Act 1908 is to be replaced and this requires ESNZ to update its constitution and rules). And mostly because there are compelling reasons to do so.

Increased competition for funding, sponsorship and our members’ time means that only those organisations which are clearly seen to be efficient will be supported by our members, stakeholders and sponsors. Effective governance of National Sports Organisations (NSOs) is an important element considered in funding decisions made by our funders and partners.

Currently, the message we’re getting from you, our members, is that we need to engage with you more and demonstrate more clearly to you the value of your membership. We need to find ways to recruit, reward and retain our wonderful volunteers. And our funders and sponsors want to engage with a more joined up organisation which, as a whole, offers a better return on their funding and sponsorship dollar.

Changes to the constitution are the first step in helping us to ensure that ESNZ has a strong and healthy future.

I JUST PAY MY MEMBERSHIP FEE TO COMPETE, WHY SHOULD I CARE ABOUT A CONSTITUTION REVIEW?Members are our owners! ESNZ is your organisation. While you may think that a review of the ESNZ constitution has nothing to do with you, it has everything to do with you as a member. ESNZ’s structure, how it works, what it delivers to you as a member and how you exercise your power are all enshrined in the constitution.

The single, most important question at the heart of this review is whether the current structure enables your view as a member to be adequately represented? Does it enable you to have a say?


WHAT IS THE TIMELINE?December 2018: Summary and Constitution Review Discussion Document distributed to Discipline Boards and NEC committees.

Members will be alerted to the consultation available online via newsletters, local meetings and social media channels.

April–May2019: Constitution Review Roadshow - ESNZ Board members will meet with Area group members at regional meetings of all disciplines combined. The dates, times and locations of these meetings will be advised early in 2019 via Discipline Boards, Area groups, NEC committees, the ESNZ website and social media channels.

30June2019:All written submissions, whether online, by email or in hard copy need to be received by ESNZ by 30 June 2019.

August2019: A draft revised constitution with recommendations based on members’ feedback will go to the ESNZ Board meeting.

September2019: Agenda items, including changes to the constitution to be posted on the ESNZ website at least 21 days before the date of the AGA.

October2019: AGA (date to be determined). AGA minutes and resolutions get voted on by the ESNZ Board and the delegates. Voting on changes to the constitution is restricted to the ESNZ Board and delegates in each Discipline.

2020: Once the essentials of our constitution are approved, a discipline by-law review will follow in 2020.

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MEMBERS BY AREA

WHERE CAN I FIND OUT MORE?Equestrian Sports New Zealand welcomes feedback from all members on these proposals and other questions posed in the Constitution Review Discussion document.

Members are the owners of ESNZ! We encourage all members to give us your views on what kind of organisation you want ESNZ to be and how you and your interests are represented in the organisation in the future.

HAVE YOUR SAYA Constitution Review discussion document which includes questions will be circulated to Discipline boards, NEC committees and provided online before Christmas 2018.

ONLINEEverything you need to know and to enable you to give us your feedback is online, including the Constitution Review Discussion document and consultation submission form https://www.nzequestrian.org.nz/esnz/about-esnz/

ROADSHOWIn recognition of the importance of the Constitution Review, ESNZ Board members will meet with members at regional meetings of all disciplines combined in April and May 2019. The dates, times and locations of these meetings will be advised early in 2019 via Discipline boards, Area groups, NEC committees, the ESNZ website and social media channels.

EMAILPlease email your feedback or questions to: [email protected]

POSTWhile we prefer online or email submissions, you can send your response by post to:

Constitution Review Equestrian Sports NZ PO Box 6146 Marion Square Wellington, 6141

All written submissions, whether online, by email or in hard copy, need to be received by ESNZ by 30 June 2019.

If you are not using the submission form available online please make sure you include the following information in your submission:

• Your name

• If applicable, your position on an ESNZ discipline board, committee, club, NEC or ESNZ board

• The name of your board, committee or club if you are submitting on their behalf, and whether your submission represents the whole board/committee/club

• Your contact details (phone number, address, email)


DISCIPLINE STRUCTURE EQUESTRIAN SPORTS NEW ZEALAND INC

STANDINGCOMMITTEES

Audit, Finance & Risk

Committ ee

Appointments & Remunerati on

Committ ee

ESNZ Technical Committ ee

Terms of Reference set by ESNZ Board

Terms of Reference set by ESNZ Board Terms of Reference set by

ESNZ Board

Madeupofthefollowing:Chair appointed by

ESNZ BoardRepresentati ve from each

disciplineESNZ Steward General

ESNZ Veterinary General

Nati onal Equestrian Centres at Christchurch

and Taupo

By-law set by ESNZ BoardOwned and operated by ESNZ

Operates though a convenor and committ ee annually appointed and

confi rmed at the AGAEach Discipline off ered a

representati ve seat on committ ee$ comes from user fees, grants and

donati onsfund own capital projects from grants

and donati ons not from member funds

EVENTINGJUMPING AND SHOW HUNTER

20

AREA GROUPS

DRESSAGE

28

GROUPS & BRANCHES

18

AREA GROUPS & OC’S

ESNZ BOARD

ESNZ CENTRAL• Governed by a Consti tuti on• Set the General Regulati ons• Holds all records data and informati on• Judicial Process• Audits all accounts – does all fi nances for

Eventi ng/Jumping/HP• Set membership levels & fees• Income comes from:

› Membership fees & horse registrati ons › Grants & donati ons › Sponsors › Discipline Service fees / loans › Commercial acti vity

• Insurance for all members for Public & Statutory Liability

• Provide for internati onal competi ti on• Run all FEI admin in NZ• Turnover $1.1M

TOTALMEMBERSREGISTEREDFULL – 3392 INTRODUCTORY – 908 NON-COMPETING – 417LIFE MEMBERS – 939FULL - CHILD - 1003

TOTAL HORSES REGISTERED

5581

• All have by-laws that set out their set up and rules of operati on

• All run their own budgets• Set their own discipline fees and levies• Get income from discipline starts,

sponsorship & levies• All pay their own staff • Provide offi cials pathways for Judges/

Stewards/TDs/Course Designers

• Deliver the events on behalf of the disciplines

• Collect the levies and fees where required

Sport ManagerTurnover & Reserve Funds included in

ESNZ Central Financial Statement

*Discipline starts are calculated at May 31.

PARAENDURANCE

11

AFFILIATED CLUBS

Funded from $4m tagged funds from High Performance Sport NZ (HPSNZ)

Works to agreed ESNZ HP Strategy & Investment Schedule with HPSNZ

Cannot be used for ESNZ operati onal expensesDependent on performance and winning

at the highest levelNo member/discipline funds are used by

High PerformanceHP staff paid by HP budget not

ESNZ Central budget.

HIGH PERFORMANCE

Sport ManagerAdmin Assistant

Turnover – $376kReserve Funds 2016 – $127k

Discipline starts sold 17/18 – 1007*

Sport ManagerAdministrator and Comms

Turnover – $486kReserve Funds 2016 – $399k


Sport ManagerEvents and Marketi ng Assistant

Turnover – $494kReserve Funds $295k


Sport ManagerTurnover – $46k

Reserve Funds 2016 – $63kDiscipline starts sold 17/18 – 274*

EQUESTRIAN SPORTS NEW ZEALAND CONSTITUTION REVIEW CONSULTATION - SUMMARY DOCUMENT8

Panama House, 22 Panama Street, 6011 PO Box 6146 Marion Square Wellington 6141, New Zealand

P +64 (4) 499 8994 nzequestrian.org.nz

Welcome to the Dressage NZ 2019PLANNING FORUM · 2.00 8 Constitutional Review (ESNZ Update) 2.45 Break 3.00 8 Performance Committee / Squad Update (L inda Warren-Davey) 3.15 9 Conference

Documents