Welcome to the crazy scheme

Welcome to the Crazy Welcome to the Crazy SchemeScheme

CMU Drama 2005CMU Drama 2005

Historic ProblemsHistoric Problems

Not enough bodies – gapsNot enough bodies – gapsVery long project commitmentsVery long project commitmentsProblematic assignment overlapsProblematic assignment overlapsProjects without supportProjects without support Just plain boring assignmentsJust plain boring assignmentsCrew time not best work timeCrew time not best work timeToo much crew time – not enough Too much crew time – not enough

project experienceproject experience

Crazy Scheme GoalsCrazy Scheme Goals


Less Crew WeeksLess Crew WeeksLess Busy WorkLess Busy WorkShorter Project CommitmentsShorter Project Commitments


Less Crew WeeksLess Crew WeeksLess Busy WorkLess Busy WorkShorter Project CommitmentsShorter Project CommitmentsBetter ProjectsBetter ProjectsBetter CollaboratorsBetter Collaborators


Less Crew WeeksLess Crew WeeksLess Busy WorkLess Busy WorkShorter Project CommitmentsShorter Project CommitmentsBetter ProjectsBetter ProjectsBetter CollaboratorsBetter CollaboratorsPutting the right resource in the right Putting the right resource in the right

place at the right timeplace at the right time

Traditional Shop StructureTraditional Shop Structure

Technical Director

Assistant Technical Director

Master Carpenter



Linear StructureLinear StructureOne team for each projectOne team for each projectSerial Structure – one project at a timeSerial Structure – one project at a timeParticipants must remain with the Participants must remain with the

project from the beginning through the project from the beginning through the very endvery end

Given participants must have certain Given participants must have certain skillsskills

Crazy SchemeCrazy Scheme

Instead of using the traditional Instead of using the traditional regional shop structure, try to apply regional shop structure, try to apply the project management structure the project management structure used in commercial scene shopsused in commercial scene shops

Commercial Shop StructureCommercial Shop Structure

Unit Manager

Project Manager

Job Leads


Unit Manager

Project Manager

Job Leads

Project Manager

Job LeadJob Lead Job Lead Job Lead

Assistant ProjectManager

Assistant ProjectManager


Commercial Titles/JobsCommercial Titles/Jobs

Unit ManagerUnit ManagerChooses jobs for shopChooses jobs for shopAssigns jobs to project managersAssigns jobs to project managersAssigns job leadsAssigns job leadsEstablishes PrioritiesEstablishes PrioritiesFacilitates the work of Project ManagersFacilitates the work of Project Managers


Unit ManagerUnit ManagerChooses jobs for shopChooses jobs for shopAssigns jobs to project managersAssigns jobs to project managersAssigns job leadsAssigns job leadsEstablishes PrioritiesEstablishes PrioritiesFacilitates the work of Project ManagersFacilitates the work of Project ManagersDavid Boevers & Kevin Hines are the David Boevers & Kevin Hines are the

Crazy Scheme Unit ManagersCrazy Scheme Unit Managers


Project ManagerProject Manager““Administrative technical director”Administrative technical director”Bids projectsBids projectsPurchases materialsPurchases materialsInterfaces with other vendorsInterfaces with other vendorsSupervises the work of assistants, Supervises the work of assistants,

detailers, and job leadsdetailers, and job leadsAllocates crew and spaceAllocates crew and spaceTracks projectsTracks projects


Job LeadJob LeadRuns shop fabricationRuns shop fabricationRuns theatre installationRuns theatre installationAssists Project Manager with materials Assists Project Manager with materials

and labor trackingand labor tracking


Other ParticipantsOther ParticipantsAssociate/Assistant Project ManagersAssociate/Assistant Project Managers

Assists the Project Manager with any and all Assists the Project Manager with any and all duties on their deskduties on their desk

DetailersDetailersCome up with technical design with the lead Come up with technical design with the lead

and the project managerand the project managerDoes the required drawingsDoes the required drawings

SOD 05-06 Crazy SchemeSOD 05-06 Crazy Scheme

SOD 05-06 Crazy SchemeSOD 05-06 Crazy Scheme

Additional Projects Supported – so Additional Projects Supported – so far…far…Grisha Coleman, ECHOGrisha Coleman, ECHODance LightDance LightCarnival Midway Entry IconCarnival Midway Entry IconSpring TV WorkshopSpring TV Workshop

Others TBDOthers TBD

Personnel SchedulingPersonnel Scheduling

““Above the Line” people are either…Above the Line” people are either…On – Expected to be present and On – Expected to be present and

working during crew hoursworking during crew hoursOn Call – not expected to be putting in On Call – not expected to be putting in

the full crew commitment, but are the full crew commitment, but are available on an on call basis to handle available on an on call basis to handle work as required by the Project work as required by the Project Managers or Unit ManagersManagers or Unit Managers

Off – During academic vacationsOff – During academic vacations


““Below the line” people are either…Below the line” people are either…On – Expected to be present and On – Expected to be present and

working during crew hoursworking during crew hoursOn – arrangements made with the On – arrangements made with the

Project Manager to complete work Project Manager to complete work outside of crew hoursoutside of crew hours

Off – Don’t call themOff – Don’t call them


CrewCrewFor organizational simplicity, sophomore For organizational simplicity, sophomore

crews are assigned as they have been in crews are assigned as they have been in the pastthe pastShop Build CrewsShop Build CrewsTheatre Install CrewsTheatre Install Crews


CrewCrew For organizational simplicity, sophomore crews For organizational simplicity, sophomore crews

are assigned as they have been in the pastare assigned as they have been in the pastShop Build CrewsShop Build CrewsTheatre Install CrewsTheatre Install Crews

The wrinkle – crew members may be shifted to The wrinkle – crew members may be shifted to any active project at the discretion of the any active project at the discretion of the Project Manager and Unit ManagersProject Manager and Unit Managers

The rule – crews may not be called for more calls The rule – crews may not be called for more calls than they typically would have and days of the week than they typically would have and days of the week may not be shifted without the crewmember’s may not be shifted without the crewmember’s consentconsent

Build Crew: MTRF 6:30-10:30Build Crew: MTRF 6:30-10:30 Install Crew: MTWRF 6:30-10:30, SS 8am-12am for two Install Crew: MTWRF 6:30-10:30, SS 8am-12am for two

4 hour calls, no more than 5 consecutive days4 hour calls, no more than 5 consecutive days

Other ResourcesOther Resources

LaborLabor GA Labor – See Joel Krause (Grad1 PM)GA Labor – See Joel Krause (Grad1 PM) Work-study – See the Unit ManagerWork-study – See the Unit Manager Staff Carpenter – See the Unit ManagerStaff Carpenter – See the Unit Manager Other Staff – See the SOD Production ManagerOther Staff – See the SOD Production Manager Classes – See the instructorClasses – See the instructor

Technical DirectionTechnical DirectionTechnical Design I & IITechnical Design I & IIStandard Scenic ConstructionStandard Scenic ConstructionRigging SeminarRigging SeminarWeldingWeldingMachine DesignMachine DesignScenery StagecraftScenery Stagecraft


Planning, Engineering, and DrawingPlanning, Engineering, and DrawingGA Labor – See Joel Krause (Grad1 PM)GA Labor – See Joel Krause (Grad1 PM)Workstudy – See the Unit ManagerWorkstudy – See the Unit ManagerClasses – See the instructorClasses – See the instructor

Technical DirectionTechnical DirectionTechnical Design I & IITechnical Design I & IIStandard Scenic ConstructionStandard Scenic ConstructionRigging SeminarRigging SeminarComputer Applications – AutoCADComputer Applications – AutoCADMedia Studio - DraftingMedia Studio - Drafting


We want to seek out opportunities We want to seek out opportunities for classes to actively participate in for classes to actively participate in production work. This is consistent production work. This is consistent with the groundwork of the new with the groundwork of the new curricular plan for the School of curricular plan for the School of DramaDrama

CommunicationsCommunications

This approach to production will not This approach to production will not work without constant and work without constant and substantive communicationssubstantive communications


MeetingsMeetingsWeekly Production MeetingsWeekly Production Meetings

Same as before, Wednesday afternoons, Same as before, Wednesday afternoons, Project Manager and Job Lead attendProject Manager and Job Lead attend

Weekly Department Heads MeetingWeekly Department Heads MeetingThursdays, 11:30-Noon, PTM Classroom, All Thursdays, 11:30-Noon, PTM Classroom, All

“Above the Line” people. Others also invited“Above the Line” people. Others also invitedDaily Scheduling MeetingDaily Scheduling Meeting

6:00, PTM Classroom, Unit Manager, Project 6:00, PTM Classroom, Unit Manager, Project Mangers and Leads attendMangers and Leads attend


Status BoardStatus Board Maintain posted information in PTM including…Maintain posted information in PTM including…

Academic CalendarAcademic CalendarProduction CalendarProduction CalendarCrazy Scheme AssignmentsCrazy Scheme AssignmentsCrew Head AssignmentsCrew Head AssignmentsSophomore Crew AssignmentsSophomore Crew AssignmentsProject CalendarsProject CalendarsProject StatusProject StatusThree week rolling assignments forThree week rolling assignments for

Assistant Project Managers, DetailersAssistant Project Managers, Detailers Sophomore CrewSophomore Crew SpaceSpace

Welcome to the Crazy Welcome to the Crazy SchemeScheme

CMU Drama 2005CMU Drama 2005

Welcome to the crazy scheme

Education

anyactive project

project serial structure

project management structure

lead andthe project

crew weeks

crew commitment

personnel scheduling

unit manager classes