Welcome to the

Welcome to theWelcome to theVisual Resources Collection’s

Slide Loan TutorialVisual Resources Collection’s

Slide Loan TutorialIn this slide presentation, the following information will be presented to help you effectively utilize this important university resource:

In this slide presentation, the following information will be presented to help you effectively utilize this important university resource:

Familiarizing yourself with the collection and where it is located.Familiarizing yourself with the collection and where it is located.

Understanding the information provided on the slides and in the drawers where they are housed.Understanding the information provided on the slides and in the drawers where they are housed.

How to properly borrow slides.How to properly borrow slides.

The Visual Resources Collection (VRC) is located in the Arts Building in room 328.The Visual Resources Collection (VRC) is located in the Arts Building in room 328.

Architecture

Sculpture

Painting

Photography & Film

International File

Asian Art

Maps & Art Reference

Manuscripts

Theater & Dance

Textbook Sets

Authority Files

Slide Return

Visual Resources Collection Rm. 328

En

tran

ce

To VRC workroomReference Library

Click on each for an explanation

ARCHITECTUREARCHITECTUREWithin ARCHITECTUREARCHITECTURE there are SITES and ARCHITECTS.Within ARCHITECTUREARCHITECTURE there are SITES and ARCHITECTS.

ARCHITECTS are found at the end of each country, so they are

organized first by

NATIONALITY,

and then alphabetically by last NAME.

ARCHITECTS are found at the end of each country, so they are

organized first by

NATIONALITY,

and then alphabetically by last NAME.

MODERN ARCHITECTURAL SITES are organized by

NATIONALITY,

and then alphabetically by SITE.

MODERN ARCHITECTURAL SITES are organized by

NATIONALITY,

and then alphabetically by SITE.

ANCIENT ARCHITECTURAL SITES are organized first by

TIME PERIOD,

then CULTURE,

and then alphabetically by SITE.

ANCIENT ARCHITECTURAL SITES are organized first by

TIME PERIOD,

then CULTURE,

and then alphabetically by SITE.

BACK to VRC map

SCULPTURESCULPTURESCULPTURESCULPTURE has a similar organization to ARCHITECTUREARCHITECTURE.SCULPTURESCULPTURE has a similar organization to ARCHITECTUREARCHITECTURE.

MODERN SCULPTURE is organized first by

NATIONALITY

and then alphabetically by the ARTIST’s last NAME.

MODERN SCULPTURE is organized first by

NATIONALITY

and then alphabetically by the ARTIST’s last NAME.

ANCIENT SCULPTURE is organized first by

TIME PERIOD,

then by CULTURE,

and then alphabetically by SITE, TYPE or ARTIST.

ANCIENT SCULPTURE is organized first by

TIME PERIOD,

then by CULTURE,

and then alphabetically by SITE, TYPE or ARTIST.

If a modern work of sculpture has an UNKNOWN ARTIST,

it is then organized within its NATIONALITY by the

CENTURY in which it was made.

If a modern work of sculpture has an UNKNOWN ARTIST,

it is then organized within its NATIONALITY by the

CENTURY in which it was made.

BACK to VRC map

PAINTINGPAINTINGPHOTOGRAPHY & FILM

PAINTINGPAINTINGPHOTOGRAPHY & FILM

If a painting or photograph has an UNKNOWN

ARTIST/PHOTOGRAPHER, it is organized

chronologically by the CENTURY in which it was made

in its respective NATIONALITY.

If a painting or photograph has an UNKNOWN

ARTIST/PHOTOGRAPHER, it is organized

chronologically by the CENTURY in which it was made

in its respective NATIONALITY.

PAINTINGPAINTING , PHOTOGRAPHY PHOTOGRAPHY & Film Film ::

use the same organization as ARCHITECTUREARCHITECTURE and SCULPTURESCULPTURE.

PAINTINGPAINTING , PHOTOGRAPHY PHOTOGRAPHY & Film Film ::

use the same organization as ARCHITECTUREARCHITECTURE and SCULPTURESCULPTURE.

MODERN PAINTING , PHOTOGRAPHY and FILM are organized first

by

NATIONALITY

and then alphabetically by

ARTIST , PHOTOGRAPHER or FILM MAKER.

MODERN PAINTING , PHOTOGRAPHY and FILM are organized first

by

NATIONALITY

and then alphabetically by

ARTIST , PHOTOGRAPHER or FILM MAKER.

ANCIENT & MEDIEVAL PAINTING are organized first by

TIME PERIOD,

then by CULTURE,

and then by ARTIST, SITE or CENTURY in which it was made.

ANCIENT & MEDIEVAL PAINTING are organized first by

TIME PERIOD,

then by CULTURE,

and then by ARTIST, SITE or CENTURY in which it was made.

Publications as well as unknown

paintings are located at the back of each

nationality section.

BACK to VRC map

MAPS and ART REFERENCEMAPS and ART REFERENCEMAPS of ANCIENT and MEDIEVAL cultures, cities, etc. are organized first by

TIME PERIOD,

then, if applicable, by CULTURE,

and then by SITE.

MAPS of ANCIENT and MEDIEVAL cultures, cities, etc. are organized first by

TIME PERIOD,

then, if applicable, by CULTURE,

and then by SITE.

MODERN MAPS are organized first by

NATIONALITY, then by

SITE, and finally by

DATE, or an approximate.

MODERN MAPS are organized first by

NATIONALITY, then by

SITE, and finally by

DATE, or an approximate.

The ART REFERENCE section in the VRC houses supplemental visual materials such as diagrams, charts, and photographs of public figures.

Examples of topics within ART REFERENCE are slides showing a cross-section of the construction of a cathedral or a

photograph of Marilyn Monroe.

The ART REFERENCE section in the VRC houses supplemental visual materials such as diagrams, charts, and photographs of public figures.

Examples of topics within ART REFERENCE are slides showing a cross-section of the construction of a cathedral or a

photograph of Marilyn Monroe.

ART REFERENCE (including Public Figures) is organized alphabetically by

TOPIC or last NAME.

ART REFERENCE (including Public Figures) is organized alphabetically by

TOPIC or last NAME.

BACK to VRC map

Slide Catalog information

Drawer labels are color-coded by media.Drawer labels are color-coded by media.

The drawers housing the slides are in order on the shelves from

top to bottom.

The drawers housing the slides are in order on the shelves from

top to bottom.

See a floor plan of the VRC

to find the color codes and

location of different media

See a floor plan of the VRC

to find the color codes and

location of different media

64 FRENCH PAINTINGCezanne (cont.) - Chagall, M.

373 (C425 - C433)

Drawer Label InformationThe front label of each drawer in the

slide catalog contains information useful in finding slides.

The front label of each drawer in the slide catalog contains information useful

in finding slides.The label has information about the PERIOD, SITE and/or ARTIST that is

in each drawer.

The label has information about the PERIOD, SITE and/or ARTIST that is

in each drawer.

64 FRENCH PAINTING

Cezanne (cont.) - Chagall, M.

373 (C425 - C433)

Drawer NumberDrawer Number

Artists in drawer (alphabetical)Artists in drawer (alphabetical)

Art form/Nationality numberArt form/Nationality number

Cutter numbers of artists in drawerCutter numbers of artists in drawer

The purple background indicates the medium is

painting.

The purple background indicates the medium is

painting.

Medium/NationalityMedium/Nationality

Identifying a slide (p.1)

Front CardFront Card SlideSlide

The Front Card and Slide have the same exact labels. The Front Card and Slide have the same exact labels.

French

Architecture

Identifying a Slide (p.2)

Accession NumberAccession Number Call NumberCall Number

Orientation DotOrientation Dot

Format StampFormat Stamp

The accession number is usually in the upper left hand corner, but older slides do not always follow this rule.

The accession number is usually in the upper left hand corner, but older slides do not always follow this rule.

The first line of the call number is a code for the media and nationality of the image on the slide. The remaining lines contain identifying information that specify the location, view and subject of the image.

The first line of the call number is a code for the media and nationality of the image on the slide. The remaining lines contain identifying information that specify the location, view and subject of the image.

Indicates what, if any, alternative format to the slide exists. In this case, the image is digitized and may be available for use in that format.

Indicates what, if any, alternative format to the slide exists. In this case, the image is digitized and may be available for use in that format.

Identifying a Slide (p.3)

Front CardFront Card SlideSlide

Accession number (pre-database)Accession number (pre-database)

Accession number (pre-database)

Accession number (pre-database)

Older, pre-database slide. Accession numbers are in different places, but cataloguing remains the same.

Older, pre-database slide. Accession numbers are in different places, but cataloguing remains the same.

French Photographer

Identifying a Slide (p.4)

Old, pre-database slide. Cataloguing remains the same.Old, pre-database slide. Cataloguing remains the same.

Accession Number (pre-database)Accession Number (pre-database)

Mexican Painter

Finding a Slide (p.1)

Media/Nationality

Cutter NumberArchitectural TypeDetail

INTERIOR

Detail (M5A) Mosaic, male portrait.

Detail (M5A) Mosaic, male portrait.

Cutter Number (S136)Cutter Number (S136)

continued

ST. DENISST. DENIS

GOTHICGOTHIC

F R A N C E

Media/Nationality (173)Media/Nationality (173)

Cutter Number (…/3) GOTHIC PERIODCutter Number (…/3) GOTHIC PERIOD

Architectural Type (1A89) Abbey Church, INTERIOR

Architectural Type (1A89) Abbey Church, INTERIOR

Finding a Slide (p.2)

NADAR, F.NADAR, F.

1890

1900

Sometimes, slides for a particular artist, architect, or photographer are arranged by year, especially if an artist’s career spans many decades or was extremely prolific in a short period of time.

Sometimes, slides for a particular artist, architect, or photographer are arranged by year, especially if an artist’s career spans many decades or was extremely prolific in a short period of time.

If you are looking for a painter’s drawings, sketches, engravings, or publications, they are located at the back of that particular artist’s collection in the catalog drawer.If you are looking for a painter’s drawings, sketches, engravings, or publications, they are located at the back of that particular artist’s collection in the catalog drawer.

French

Photographer

Using the Authority FileIf you know the name of the artist/architect whose slides you need, the easiest way to see if the VRC even has that artist in the collection is to look in the AUTHORITY FILE. The Authority File is a file of index cards of all the names of the artists/architects in the collection. The file is alphabetical.

If you know the name of the artist/architect whose slides you need, the easiest way to see if the VRC even has that artist in the collection is to look in the AUTHORITY FILE. The Authority File is a file of index cards of all the names of the artists/architects in the collection. The file is alphabetical.

DOSIO, Giovanni Antonio 1533 - after 1609 376

D723

b: San Gimignano, Italy

d: Rome, Italy

ULAN

Birth/Death DatesBirth/Death Dates Media/Nationality Number

Media/Nationality Number

Cutter NumberCutter Number

AuthorityAuthority

Artist/Architect Name

Artist/Architect Name

Birth/Death Places (if known)

Birth/Death Places (if known)

The Authority File is located against the windows of the VRC workroom.

The Authority File is located against the windows of the VRC workroom.

DOSIO, Giovanni Antonio 1533 - after 1609 376

D723

b: San Gimignano, Italy

d: Rome, Italy

Using the Authority File (p.3)By now, you’ve reviewed the different media collections (Architecture, Painting, Asian Art, Manuscripts, etc.) within the VRC and where they are located. By now, you’ve reviewed the different media collections (Architecture, Painting, Asian Art, Manuscripts, etc.) within the VRC and where they are located.

If you first find the artists you are looking for in the Authority File, how do you know what media to find them in??

If you first find the artists you are looking for in the Authority File, how do you know what media to find them in??

If the number STARTS with:If the number STARTS with:

Then it’s located in:Then it’s located in:

0 Maps

1 Architecture

2 Sculpture

3 Painting

4 Applied Arts

E X C E P T I O N S !E X C E P T I O N S !

100 Art Reference

SO…this artist, Giovanni Antonio Dosio, would be in

PAINTING. Remember,

everything is in numerical order. So, just follow the numbers until you

get to 376!

Look at the Media/Nationality Number!!!! This tells us a lot about the artist!!!Look at the Media/Nationality Number!!!! This tells us a lot about the artist!!!

3 - - P Photography

3 - - PF Film

IF International File

9 Manuscripts

HereHere’’s a s a quick guidequick guide when using when using the authority file or finding slides the authority file or finding slides in in any mediaany media, for that matter!, for that matter!

HereHere’’s a s a quick guidequick guide when using when using the authority file or finding slides the authority file or finding slides in in any mediaany media, for that matter!, for that matter!

EXTREMELY

EXTREMELY

HELPFUL HIN

T!

HELPFUL HIN

T!

How to borrow slides (p.2)How to borrow slides (p.2)

Let a VRC staff person know you need to borrow slides.Let a VRC staff person know you need to borrow slides.

You will be provided with:You will be provided with:

a slide carousel (if necessary)a slide carousel (if necessary)

place-marker chipsplace-marker chips

a slide loan forma slide loan form

SLIDE LOAN FORM

1. Fill out name, date, course number, and other pertinent information. This helps us keep track of the collection.

1. Fill out name, date, course number, and other pertinent information. This helps us keep track of the collection.

2. Record all identifying information about each slide.

2. Record all identifying information about each slide.

3. Be sure to write down the color and/or design of the chip you use to borrow slides.

3. Be sure to write down the color and/or design of the chip you use to borrow slides.

4. Add up the total number of slides you are borrowing.

4. Add up the total number of slides you are borrowing.

5. Write down the carousel number you are using. This number is normally found on the bottom of the carousel.

5. Write down the carousel number you are using. This number is normally found on the bottom of the carousel.

6. Sign the loan form and return it to a VRC staff person.

6. Sign the loan form and return it to a VRC staff person.

a. Accession numbera. Accession number

b. Artist or Subjectb. Artist or Subject

c. Titlec. Title

How to put a slide into a slide carousel

Rotate the slide.Rotate the slide.

The slide should be placed in the carousel with the dot at the outer edge, facing you.

The slide should be placed in the carousel with the dot at the outer edge, facing you.

Start inserting slides in the first numbered slot and continue around the carousel.

Start inserting slides in the first numbered slot and continue around the carousel.

11

Be careful when pulling out catalog drawers!

Sometimes, drawers can become dislodged and will spill. If you need help, please ask a VRC staff person!Sometimes, drawers can become dislodged and will spill. If you need help, please ask a VRC staff person!

Always support

the drawer from

underneath to

prevent this from

happening!!!

Light tables, loupes & library

Several LIGHT TABLES are provided so slides can be viewed easily.Several LIGHT TABLES are provided so slides can be viewed easily.

Some of the larger tables on the periphery of the room are primarily used by professors to ready their lectures, but can also be used by TAs and students.

Some of the larger tables on the periphery of the room are primarily used by professors to ready their lectures, but can also be used by TAs and students.

If you choose to use a larger light table, please be aware if a professor has slides laid out. Or, if a professor comes in a requests a certain table, please defer to them.

If you choose to use a larger light table, please be aware if a professor has slides laid out. Or, if a professor comes in a requests a certain table, please defer to them.

Gepe

LOUPES are used to magnify slides when using a light table. There are usually loupes at each light table.

LOUPES are used to magnify slides when using a light table. There are usually loupes at each light table.

Be sure to clear your table after use.Be sure to clear your table after use.

Remember to turn off the table.Remember to turn off the table.

REFERENCE LIBRARY

The VRC has a small non-circulating reference library in the bookcase closest to the door to the VRC workroom. The collection includes:

-foreign language dictionaries

-standard Art History texts

-Encyclopedia of World Art

-manuscript finding aids

REFERENCE LIBRARY

The VRC has a small non-circulating reference library in the bookcase closest to the door to the VRC workroom. The collection includes:

-foreign language dictionaries

-standard Art History texts

-Encyclopedia of World Art

-manuscript finding aids

Returning slides after useOnce you have gone through the process of:Once you have gone through the process of:

Checking in with the VRC staffChecking in with the VRC staff

Acquiring a check-out chipAcquiring a check-out chip

Familiarizing yourself with the collectionFamiliarizing yourself with the collection

Borrowing slidesBorrowing slides

Filling out the slide loan form completelyFilling out the slide loan form completely

You will need to return your slides immediately after use. All slides and carousels must stay in the VRC until ready for use. If slides will be used multiple times, they must be returned daily. If a carousel or slides must be picked up or returned before or after operating hours, please consult a VRC staff person.

You will need to return your slides immediately after use. All slides and carousels must stay in the VRC until ready for use. If slides will be used multiple times, they must be returned daily. If a carousel or slides must be picked up or returned before or after operating hours, please consult a VRC staff person.

Using the borrowed slides in your presentation or lectureUsing the borrowed slides in your presentation or lecture

Be aware of the VRC operating hours: Monday & Friday: 9-12, Tuesday - Thursday: 9-12 & 1- 5Be aware of the VRC operating hours: Monday & Friday: 9-12, Tuesday - Thursday: 9-12 & 1- 5

Check in with VRC staff to retrieve your slide loan form, which will be kept at the front desk of the VRC workroom. Check in with VRC staff to retrieve your slide loan form, which will be kept at the front desk of the VRC workroom.

Return the loan form and the borrowed carousel with the slides INSIDE. Place it on the front desk of the collection room.Return the loan form and the borrowed carousel with the slides INSIDE. Place it on the front desk of the collection room.