Welcome to RCAP Solutions Housing Choice Voucher Briefing Presentation! • Please find a seat • Please be sure to turn off all Cell Phones • Please refrain from questions until the end of the training
Apr 02, 2015
Welcome to RCAP Solutions
Housing Choice Voucher Briefing Presentation!
• Please find a seat
• Please be sure to turn off all Cell Phones
• Please refrain from questions until the end of the training
CALCULATION SUMMARY FOR INITIAL SECTION 8 PROGRAMS
Program: Date: 2/11/2009
Head of Household: Town: Number in Family:
Certified Number of Bedrooms: Number School Age (ages 5-17): Number of Minors:
CORI(S):
Social Security Cards (for all family members 6 and over)? Children Under 6 Years old?
Birth Certificates for all Family members: Elderly / Disabled Adult (Yes or No) yes
Income Within 30 Days: Okay
Extremely Low Income Limits: 18,450.00$ Assets Over $5,000: None
Very Low Income Limits: 30,750.00$
1. Gross Annual Income *----------------------------------- 24,983.00
2. Gross Monthly Income (Line 1 divided by 12)-------- 2,082.00$
Deductions:
Total Medical (5.611(d)--------------------------------------------------- 500.00 $96.40 x 12 = $1,156.80 minus 3% of Gross annual Income (line 1 x 3%)------------------------------------------------------------------------- 749.49 a. = Allowable Medical--------- - b. Unusual-------------------------- -$ c. Minor(s) (5.611 (a&c) (x $480 for each minor) -$ d. Elderly/Handicapped ($400 max. per house) 400.00$ e. Other (explain)----------------- -$ 3. Total Deductions:---------------------------------------------------------------- 400.00$
4. Income after Deductions: (line 1 minus 3)---------------- 24,583.00$
5. Adj. monthly income: (line 4 divided by 12)--------- 2,049.00$
6. Adj. Monthly Income Adj. Monthly Income x 30% (line 5 x .30)----------- 615.00$ x 40% (line 5 x .40)---- 820.00
7. Minimum-------------------------- 25.00$
AS Initials: ADA Initials:
9886:
Citizenship Doc:
Gen. Authorization: MA Fair Housing: Received
No No
Yes
Housing Choice Voucher
TENANT LETTER REGARDING FRAUDIn the Section 8 Housing Choice Voucher Program
The Department of Housing and Urban Development (HUD) has conveyed to us its serious concerns about violations of
the Section 8 Housing Choice Voucher Program regulations. The HUD office of Inspector General (IG) has recently
identified cases of fraud by Public Housing Agencies (PHAs) and their employees, owners/managers and tenants
participating in the Section 8 Housing Choice Voucher Program.In order to provide rental assistance to as many needy families as possible, all
participants in HUD sponsored programs must help properly utilize Government funds and follow HUD regulations. Incidents of
fraud, willful misrepresentation, or intent to deceive, with regard to participation in HUD sponsored programs, are criminal
acts. If you are suspected of committing any fraudulent acts, we are required to refer the matter to the proper
authority for investigation and appropriate action. This could lead to an investigation of the allegation and could result
in your being accused of a Federal crime. You could also be terminated from participation in the program.
Some examples of fraud identified in the Inspector General's investigation included: 1. Misrepresenting verification of income, assets, and deductions 2. Misrepresenting family composition (size) 3. Initiating and participating in bribes or other illegal activities (i.e. bribing PHA
employees, making extra ("side") payments to the owner/manager)You as well as your property owner must abide by the provisions of the lease and
program regulations.We urge you to report any violations of the Section 8 Housing Choice Voucher Program
regulations. These violations should be reported immediately. All reports will be treated as confidential.
If you wish to make a report, please contact the Deputy Director of Client Resources, in writing, at RCAP Solutions, 205 School Street, P.O. Box 159, Gardner, MA 01440. If you have any questions, you may contact your Program Representative.
In addition to yourself, we are providing this letter to all tenants of the Section 8 Housing Choice Voucher Program,
requesting their assistance and cooperation in working with HUD to prevent fraudulent acts on the programs.
Thank you for your cooperation.
Pamela O’NeillDeputy Director of Client Resources
I have received the above information and I understand that failure to report, in writing, any change in income, assets, deductions or family composition, or to provide any requested information by the deadline date, could result in my being terminated from the Section 8 Housing Choice Voucher Program.
_______________________________________________ ___________________________TENFRAU8
Signature Date
SECTION 8 PARTICIPANTLEAD PAINT INFORMATION RECEIPT
If your child is under 6 years of age and you live in a house built prior to 1978, we strongly recommend that
you contact a doctor or local health clinic to have your child screened for lead in the blood.
If your child is under 6 and has been found to have an elevated lead blood level, you should notify your local Board of Health at once, so your unit may be tested for lead based paint.
If the unit you live in or want to live in was built before 1978, ask the landlord if it has been tested for lead‑based paint.
If you have seen your child putting pieces of paint or plaster in his mouth, you should take him to a doctor, clinic, or hospital as soon as you can.
Of course, a child might eat paint chips or chew on a painted railing or windowsill while parents aren't around. Has your child been especially
cranky? Is he eating very little? Does he throw up or have stomachaches often? These could be signs of lead poisoning. Take him to a
doctor's office or to a clinic.
Be sure to tell the rest of your family and people who babysit for you about the danger of lead poisoning.
Look at your walls and ceilings and woodwork. Are there places where the paint is peeling? If so, notify RHI so that an inspection can be
scheduled. Do not try to remove the paint from the walls, ceilings and woodwork.
IF YOUR UNIT WAS BUILT PRIOR TO 1978 AND IS OCCUPIED OR WILL BE OCCUPIED BY A CHILD UNDER
THE AGE OF SIX (6) IT WILL BE INSPECTED FOR THE PRESENCE OF CRACKED, CHIPPED OR PEELING PAINT, WHICH IF PRESENT,
MUST BE APPROPRIATELY TREATED. RHI Staff is not lead paint inspectors and the unit is not being tested for lead paint by our agency. You should
contact the landlord to inquire whether the unit contains lead paint.
IF YOUR UNIT WAS BUILT PRIOR TO 1978 AND A CHILD UNDER THE AGE OF SIX LIVING IN THE UNIT IS CONFIRMED TO HAVE AN ELEVATED
BLOOD LEAD LEVEL (EBL):
Your unit must be tested for lead‑based paint.
IF THE TEST REVEALS LEAD‑BASED PAINT IN THE UNIT ABOVE ACCEPTABLE LEVELS:
* The owner must comply with the Department of Public Health regulations governing Lead Paint removal as per the following:
Chewable surfaces include any protruding painted surface up to five feet from the floor or ground, which is readily accessible to children under the age of six, such as corners,
windowsills and frames, corners of doors and other material having corners.Lead content in excess of one milligram per square centimeter is considered an unacceptable level.My signature below attests that I have read and understand the above information regarding the dangers of
lead paint and that I have also received and read a copy of the brochure entitled "Protect Your Family from Lead in Your Home.“
Signature______________________________ Date____________________________ •
RECIBO DE INFORMACION DE PINTURA CON PLOMO PARAPARTICIPANTES DE LA SECCION 8
Si su niño es menor de seis de años de edad, y vive en una casa construida con anterioridad a 1978, nosotros le recomendamos urgentemente que contacte a
un doctor, o a la clínica local para tener a su niño(a ) resguardado(a) de la pintura con plomo en la sangre.Si su niño es menor de seis (6) de edad y se ha encontrado que tiene un elevado nivel de pintura con plomo en la sangre, usted debería
notificar a su Junta local de Salud de inmediato, para que su unidad pueda ser examinada para pintura con base de plomo.Si la unidad en que usted vive o quiere vivir se construyó antes de 1978, pregunte a su arrendador que si esta ha sido examinada para
pintura con base de plomo.Si usted ha visto a su niño poniéndose pedazos de pintura o emplasto en su boca, usted lo debería llevar al doctor, clínica, u hospital,
tan pronto como usted pueda hacerlo.Por supuesto, un niño podría comer cascaras de pintura, o masticar sobre una baranda pintada, o en los marcos de las ventanas,
mientras que los padres no están a su alrededor. ¿Ha estado su niño especialmente llorón o caprichoso? ¿Esta comiendo muy poco? ¿Vomita o tiene dolores de
estómago frecuentemente? Estas podrían ser señales de envenenamiento con plomo. Llévelo de inmediato a la oficina de un doctor o a una
clínica.
Esté seguro de informar al resto de su familia y a la persona que cuida su niño "babysit" sobre el peligro del envenamiento de la pintura con plomo.
Mire sus paredes, cielo raso y partes de madera. ¿Hay lugares donde la pintura se pela? Si es así, notifique a RHI para que una inspección pueda
programarse. No trate de quitar la pintura de las paredes, cielo raso, y partes de madera.
SI SU UNIDAD SE CONSTRUYO CON ANTERIORIDAD A 1978, Y ES O SERA OCUPADA POR UN NIÑO MENOR DE SEIS (6) AÑOS DE EDAD, ESTA
DEBE SER REVISADA PARA LA PRESENCIA DE PINTURA DESCASCARADA, ASTILLADA O AGRIETADA, QUE SI ESTA PRESENTE, DEBE SER
TRATADA ADECUADAMENTE. Los Empleados de RHI no son inspectores de pintura con plomo, y la unidad de vivienda no está siendo
inspeccionada por la presencia de pintura con plomo por nuestra Agencia. Si el inspector verificó la caja y marcó Yes/Pass" (Sí/Pasa), próxima a
"pintura dañada" en la forma de inspección, esto no constituye una certificación de que la unidad está libre de pintura con plomo. Lo que
meramente indica es que no hay pintura descascarada, astillada o agrietada en la unidad. Usted debería llamar al arrendador para averiguar si la
unidad contiene pintura con plomo.
SI SU UNIDAD SE CONSTRUYO CON ANTERIORIDAD A 1978, Y UN NIÑO MENOR DE SEIS AÑOS DE EDAD ESTA VIVIENDO EN LA UNIDAD, Y SE
CONFIRMA QUE TIENE UN ELEVADO NIVEL DE PLOMO EN LA SANGRE (EBL):
Su unidad debe ser examinada para pintura con base de plomo.SI LA PRUEBA REVELA QUE LA UNIDAD CONTIENE NIVELES MAS ALTOS QUE LOS ACEPTABLES DE PINTURA CON BASE DE
PLOMO:El propietario debe cumplir con el Reglamento del Departamento de Salud Pública, que regula la remoción de la Pintura con Plomo, de
acuerdo a lo siguiente:Superficies masticables incluyen cualquier superficie saliente, pintada hasta cinco pies desde el piso o el terreno, que sea fácilmente
accesible a los niños menores de seis años edad, tales como esquinas, marcos y marcos de ventanas, esquinas de puertas y otro material que tenga rincones.El contenido de plomo en exceso de un miligramo por centímetro cuadrado se considera un nivel inaceptable.
Mi firma más adelante constata de que Yo he leído y comprendido la información con respecto a los peligros de la Pintura con Plomo, y que Yo he recibido y leído tambien una capia
del folleto titulado "Protect Your Family from Lead in Your Home." (Protegiendo a Su familia sobre la Pinture con Plomo en Su Hogar).
______________________________Firma
FechaENGLISH TRANSLATION: OTHER SIDE
MASSACHUSETTS FAIR HOUSING INFORMATION PRACTICES ACT STATEMENT OF RIGHTS
RCAP Solutions collects information about applicants and participants for its housing programs as required by
law in order to determine eligibility, amount of rent, and correct apartment size. The information collected is
used to manage the housing programs, to protect the public's financial interest and to verify the accuracy of
information submitted. When permitted by law, it may be released to government agencies, other housing
agencies, and to civil or criminal investigators and prosecutors. Otherwise, the information will be kept
confidential and only used by housing agency staff in the course of their duties.
This Fair Information Practices Act established requirements governing housing agencies use and disclosure of the information it
collects. Applicants and tenants may give or withhold their permission when requested by the housing agency to provide
information, however, failure to permit the housing agency to obtain the required information may result in delay, denial of
assistance, or termination of housing subsidy. The provision of false or incomplete information is a criminal offense punishable
by fines and/or imprisonment.
As an applicant or participant, you have the following rights in regard to the information collected about you:
No information may be used for any purpose other than those described above without your consent.
No information may be disclosed to any person other than those described above without your consent. If we receive a legal
order to release the information, we will notify you.
You or your authorized representative have a right to inspect and copy any information collected about you.
You may ask questions and receive answers from the housing agency about how we collect and use your information.
You may object to the collection, maintenance, dissemination, use, accuracy, completeness or type of information we hold about
you. If you object, we will investigate your objection and will either correct the problem or make your objection part of the file. If
you are dissatisfied, you may appeal to the Executive Director who will notify you in writing of the decision and of your right to
appeal to the Department of Housing and Community Development.
I have read and understood this Fair Information Practices Statement of Rights and have received a copy for future reference.
Date Signature
STATEMENT OF FAMILY RESPONSIBILTTYA participant may be terminated from a rental assistance program managed by RCAP
Solutions if the participant has violated any family obligation under the program or has committed any
fraud in connection with any federal housing program. The family obligations are as follows:
Promptly provide RCAP Solutions with truthful and accurate records, information or documentation as RCAP Solutions,
DHCD or HUD determines to be necessary, including submission of social security numbers and verifying
documentation (as provided by 24CFR750), and submissions required for an annual or interim reexamination of family
income and composition:
The family must notify RCAP Solutions of any changes in family composition as soon as the change occurs:
Allow RCAP Solutions, DHCD or HUD to inspect the dwelling unit at reasonable times and after reasonable notice has
been given:
Provide RCAP Solutions and the owner with a minimal calendar month written notice of the family's intention to
terminate the tenancy or to mutually terminate the lease:
Use the dwelling unit solely for residence by the family and as the family's principal place of residence:
The family shall not:Sublease or assign the lease or transfer the unit:Own or have any interest in the dwelling unit, except for a family‑assisted in cooperative or
mutual housing:Commit fraud in connection with the Section 8 Program while occupying, or receiving
assistance for occupancy, or any other unit assisted under any federal, state or local housing assistance program.
Engage in drug related criminal activity or violent criminal activity, including criminal activity by any family member.
I HERBY CERTITY THAT I UNDERSTAND MY OBLIGATIONS UNDER THE RCAP SOLUTIONS’ SUBSIDY PROGRAM
AND THAT MY FAILURE TO COMPLY WITH THESE OBLIGATIONS MAY RESULT IN THE TERMINATION OF MY PARTICIPATION IN THE
PROGRAM.
DATE_____________________________Printed name of head of household__________________________________Signature
INFORMAL REVIEW/HEARING POLICY
RCAP Solutions in accordance with DHCD's Administrative Plan section 9 provides an opportunity for an
informal review or hearing of any decision that denies an applicant inclusion on a waiting list or denies issuance
of a Voucher or general participation in the section 8 housing program. The opportunity for an informal hearing
will be given to program participants and must be requested in writing within 10 business days of the date on
the termination notification. If you are unable to attend the hearing you may be given one opportunity to
reschedule the hearing, or you will be allowed to select a proxy to attend the hearing on your behalf.
Decisions will be effective at the completion of RCAP Solutions’ review/hearing process. RCAP Solutions will
notify the participant or applicant of the outcome of a hearing or review within 10 business days of the
review/hearing. Informal reviewlhearing provisions for the denial or termination of assistance on the basis of
ineligible immigration status is contained in 24 CFR 5.514.
An informal review/hearing is NOT required for decisions concerning:• discretionary administrative determinations by the RAA;• general policy issues or class grievances;• a determination of family unit size under the RAA subsidy standards;• an RAA determination to deny an extension or suspension of subsidy's term; or
when a subsidy expires;• an RAA determination to deny a RFLA or to reject a proposed lease;• an RAA determination that a unit does not comply with HQS, or,• an RAA determination that the unit does not meet HUD's or DHCD's HQS because
of the family size or composition.
A notice will be sent to the applicant or participant regarding RCAP Solutions determination which is subject to
a hearing. The notice will state the reason for the decision. The notice will inform the applicant or participant of
their right to request an informal hearing and the deadline to request said hearing. I have also received a copy
of RCAP Solutions’ Our Door is Open policy (RCAP Solutions’ grievance policy.).
__________________________________________________________________
Signature Date
OWNER/MANAGER LETTER REGARDING FRAUDIn the Section 8 Housing Program
The Department of Housing and Urban Development (HUD) has conveyed to us its serious concerns about violations of the Section 8 Housing Program regulations. The HUD office of Inspector General (IG) has recently identified cases of fraud by Public Housing Agencies (PHAs) and their employees, owners/managers and tenants participating in the Section 8 Housing Program.
In order to provide rental assistance to as many needy families as possible, allparticipants in HUD sponsored programs must help properly utilize Government funds and follow HUD regulations. Incidents of fraud, willful misrepresentation, or intent todeceive, with regard to participation in HUD sponsored programs, are criminal acts. If you are suspected of committing any fraudulent acts, we are required to refer the matter to the proper authority for investigation and appropriate action. This could lead to an investigation of the allegation and could result in your being accused of a Federal crime. You could also be terminated from participation in the program.
Some examples of fraud identified in the Inspector General's investigation included:1. Collecting extra ("side") payments in excess of the family's share of the rent or requiring the family to
perform extra ordinary services in lieu of payments. All side payments must be approved by the PHA;
2. Collecting assistance payments for units not occupied by program participants;3. Collecting false vacancy loss or damage claims;4. Bribing PHA employees to certify substandard units as standard and other violations of Housing
Quality Standards (HQS) which involve misrepresentation or deceit.
You as well as your tenant, must abide by the provisions of the lease and program regulations.
We urge you to report any violations of the Section 8 Housing Program regulations. These violations should be reported immediately. All reports will be treated as confidential.
If you wish to make a report, please contact the Director of Rental Assistance Programs, in writing, atRCAP Solutions, 205 School Street, PO Box 159, Gardner, MA 01440. If you have any questions, you may contact your Program Representative.
In addition to yourself, we are providing this letter to all tenants of the Section 8 Housing Program, requesting their assistance and cooperation in working with HUD to prevent fraudulent acts on the programs.
Thank you for your cooperation.Director of Rental Assistance ProgramsI have received the above information.______________________________________ ________________________Signature of Property Owner Date______________________________________Printed Name of Property Owner
OWNFRAUD8.doc
SIGNATURE AUTHORIZATION
1. OWNER OF RECORD AS RECORDED ON THE DEED: Name
Address Social Security or
City/Town IRS Tax ID No.
2. IF A CORPORATION, PARTNERSHIP, OR TRUST, PLEASE PROVIDE NAME(S) OF PRINCIPAL(S) AUTHORIZED TO SIGN:
Name Name
Title Title
Name Name
Title Title
3. IF AN AGENT HAS BEEN DESIGNATED OTHER THAN THE OWNER OF RECORD OR ONE OF THE PRINCIPALS AUTHORIZED TO SIGN, THE FOLLOWING MUST BE COMPLETED:
is/are hereby authorized to execute leases Print Agent’s Name(s) and contracts with respect to properties owned by : Print Name of Owner of Record 4. FURTHER, WE AUTHORIZE RCAP SOLUTIONS TO ISSUE HOUSING ASSISTANCE PAYMENT
CHECKS PAYABLE TO:
5. PLEASE PROVIDE ALL APPROPRIATE SIGNATURES BELOW:
Agent's signature Date
Agent's signature (If more than one) Date
Principal Authorized to Sign Signature Date
Principal Authorized to Sign Signature (If more than one) Date
Owner Date
Owner (If more than one) Date
If you need assistance in completing this form, please contact your Program Representative Signature reviewed by______. SIGAUTH.doc
It’s Fast. It’s Safe. It’s Convenient.
With Direct Deposit you can:
Expect fast, secure deposit of your Housing Assistance Payment Know that your money will be available immediately Stop waiting for the mail to arrive to receive your check Avoid a trip to the bank to cash or deposit that check Receive an e-mail to notify you of the deposit
To take advantage of this great service, please fill out the reverse side, include a voided check from the account you wish to deposit to and return to RCAP Solutions. Please call Client Services with any questions at 978-630-6600.
Property Owner Direct Deposit Request FormRCAP Client’s Name: (Tenant): __________________________Owner Name(s): ______________________________________________Contact Person if Owner is an LLC, Corp, Trust or Business:________________________________________________________________________________________________________________________ Owner Address:_______________________________________________ __________________________________________________________
__________________________________________________________Telephone Home: ______________________
Work: ______________________ Fax: ______________________
E-Mail Address: _____________________________________________ (This will enable you to receive an e-mail to notify you
of the deposit)
Please Attach Voided Check Here
Thank you for choosing Direct Deposit!!Signature of Owner:_______________________________ Date:____
Dear Landlord: In order to help you to prepare for our scheduled inspection of your rental unit, we suggest you review this check list. These are the most common repair items noted on our inspection. Loose outlets and light switches Cracked outlet/switch cover plates Inoperative/missing smoke detectors Water temperature exceeding 130 degrees Chimneys in need of re-pointing/falling bricks Rotted or deteriorating external stairs/porches Windows that will not stay up by themselves Loose carpet/floor coverings in doorways Burners that will not light by themselves (no matter who owns it) Loose toilet bowls/sinks Molded/mildewed caulking around tub/sinks Uncapped washer drain pipes/water feed lines Lack of exterior lighting (front and rear) Open fuse/breaker slots in electric panels Open junction boxes (missing covers) Spliced wires/rigged wiring Broken cellar windows Chimney clean outs full of soot Lack of discharge pipes on water heaters and boilers Basements full of trash and debris Flammables stored near water heaters and boilers Propane tanks stored inside of units and cellars. Child play areas with unregistered cars, junk, and debris Is there adequate lighting in cellar? Is there a house meter? Is there a working smoke detector on every level of the building and common hallways? These are only the “most commonly” found items during inspections. This does not mean that other violations may not be noted. Any questions, please contact the Inspection Department at (978) 630-6682. Q:\tsi\rhivdf\S8DOCS