Welcome to LATA Environmental Services of Kentucky, LLC, Vendor Forum At this time….. Meet and Greet 1:00-1:30 LATA Environmental Services of Kentucky,

Welcome to LATA Environmental Services of

Kentucky, LLC, Vendor Forum

At this time…..

Meet and Greet1:00-1:30

LATA Environmental Services of Kentucky, LLC, Vendor Forum

Opening RemarksPhilip Griggs

Procurement Manager



Procurement Planning - Projected Major Procurements and Estimated Dates

Project DescriptionTentative

RFP Issue Date1 C-410 D&D Decontamination & Decommission - Building C-410 March 20123 SW Plume RDSI Drilling Subcontract March 20124 SW Plume RDSI Mobile Field Laboratory March 20125 General IDIQ Subcontract for Drilling Services (through to 2015) March 20122 C-400 Groundwater Rental of Filter Press April 20126 General Recompete Rental of Porta Potties Hand Wash Stations April 20127 C-400 Groundwater Fabrication of Regenerable Carbon Treatment System April 20128 General IDIQ MSA Respirator Canisters (through to 2015) April 20129 General Diesel Fuel – Furnish and Deliver to Specific Locations April 201210

C-400 Groundwater Fabrication of “Vacuum Blower” May 2012

11C-400 Groundwater Fabrication of “Steam Boiler” May 2012

12C-400 Groundwater Rental of Cooling Tower May 2012

13C-400 Groundwater Rental of Emergency Generator May 2012

14C-400 Groundwater Rental of Transformer (2,500 kva) May 2012

15General Respirator Cleaning Subcontract (through to 2015) May 2012

16C-400 Groundwater Mechanical/Electrical/Civil Installation Subcontractor July 2012

Safety ManagerEddie Magness


Eddie A. Magness, MBA, CSPES&H ManagerLATA Kentucky

February 22, 2012

Safety Is Serious Business

Code of Hammurabi• One of the earliest known written laws

• Babylonian laws and punishments addressed safety

If a builder builds a house for someone, and does not construct it properly, and the house which he built falls in and kills its owner, then the builder shall be put to death.

• One of the earliest building codes…although pretty harsh it did incentivize focus on safety

• Only qualified builders, prepared to take the risk of death, built houses

• There may have been a shortage of subcontractors in ancient Babylon

• We don’t kill subcontractors; however, 4,000 years later LATA KY still takes safety seriously

• Use your influence• Demonstrate personal commitment to do the right thing• Work safely on purpose• Others are always watching you and will follow your example

• Cultivate a questioning attitude• Have a healthy uneasiness for what could happen• Respect the fact that bad things can and do sometimes happen• Complacency can lead to injury or death

• Challenge assumptions• Avoid “group think”• Investigate anomalies• If it doesn’t seem right, it probably isn’t right…get it fixed

• Maintain vigilant situation awareness• Workplace conditions constantly change• Routine suddenly can become dangerous at best…or even life threatening

Be A Good Safety Citizen

WELCOMEMark Duff

LATA Kentucky Project Manager


Project Status Upcoming Projects

Mark Duff


1. Southwest Plume Remedial Design Site Investigation

scheduled for May–August 2012

2. C-400 installation of electrodes, wells, other

infrastructure–Start Work June 2012

3. Northeast Plume Optimization to add 1-4 extraction

wells and up to 20 monitoring wells CY 2013

4. C-410 D&D Project–RFP Issue February 27

5. Soils Operable Unit Sitewide Evaluation–Summer 2012

6. BGOU SMWU 4 characterization-September 2012


Approved Supplier List

Jennie Freels


LATA Environmental Services of Kentucky process for Approved

Supplier Selection and Evaluation

ASME NQA-1 2004 (and Addenda through 2007), Part I, Requirement 7, Section 200, "Supplier Selection and Evaluation"

10 CFR830.122, Quality Assurance Criteria

DOE 0 414.1 C, Quality Assurance


Adding Vendors to the Approved Supplier List (ASL)

• Suppliers of critical items are evaluated and approved prior to subcontract or purchase order award. Quality Assurance (QA) is responsible for determining if a supplier is capable of meeting applicable requirements described in Title 10 CFR Part 830.122, Quality Assurance Criteria, and/or PAD-PLA-QM-001, Quality Assurance Program and Implementation Plan for the Paducah Environmental Remediation Project.

• Information on the vendor/supplier (QA) Program or Plan is requested on the Prospective New Supplier Questionnaire – Indicate whether the company ‘s Quality Manual and/or implementing procedures

address the elements in DOE 414. 1C Quality Program Elements and provide documentation showing use of the elements (i.e., QA procedures, QA manuals)

– Identify the codes and/or Standards to which the company QA Program complies (i.e., certificate numbers, dates of certification)

– Provide information regarding the organizational structure of the company (i.e., organizational chart, count of personnel in QA)

– Identify the different equipment available and activities performed by the company (i.e., welding, national codes/standards routinely used for manufacturing/processing products or services)


Evaluation for Addition to ASLSupplier evaluation and selection may include one or more of the

following:• Supplier history of providing identical or similar product that

performs satisfactory in actual use;• Supplier quality record information and practices that can be

evaluated objectively through written documents and recognized certification(s); and

• Supplier's technical and quality capability as determined by direct evaluation of facilities, personnel, and implementation of supplier's QA program.

An on-site assessment of the supplier may be performed before a final determination is made for addition to the ASL.

IF the supplier is not able to meet the requirements of a stand-alone QA program, bidders may be directed to work under the LATA Kentucky QA program for work performed on-site.


Maintaining Approved Supplier Status

Annually QA sends out “Annual Supplier Evaluation Questionnaire” to vendors/suppliers requesting the following information:•Changes made to the company QA Program in the past 12 months•If certificates or accreditations from nationally recognized organizations, such as ASME, ISO, NAVLAP, ASNT, AWS, etc., have been maintained•Has the company QA Program been audited in the past year by other state or federal agencies or listed as an approved supplier for any NQA-1 regulated facility and/or DOE prime operating contractor in the last 12 months•Have any significant programmatic deficiencies been identified in the past year either by internal or external audit sourcesLATA Kentucky evaluates end user satisfaction through Supplier Service Evaluation and reviews supplier nonconformances for the year.


Critical Items Defined

Critical items are goods and services, including commercial grade items that require rigorous procurement and inspection processes to prevent significant personal injury to the workforce and public and/or an environmental noncompliance. Critical items include, but are not limited to, the following:•Waste containers (e.g., shipping containers, intermodals, drums, waste boxes) for off-site shipment•Sorbent or absorbent materials used in waste packaging•Waste treatment equipment and waste treatment services•Waste disposal services for regulated wastes•M&TE and M&TE calibration services and calibration standards (i.e., buffers, weights, etc.)•Instrument calibration services•Hoisting and rigging equipment and hardware


Critical Items Defined (Continued)

• Respiratory protection equipment and cleaning services• Industrial hygiene monitoring equipment• Fall protection equipment• Compressed gas cylinders with mixed gases composition• Pressure vessels• Safety class, safety significant, fire protection, or defense-in-depth items• Structures, systems, and components identified as safety significant in the

safety basis for a specific facility• Analytical lab services• Code-required nondestructive evaluation, X-ray, and weld inspection

services• Training providers for topics important to safety (e.g., competent person

in rigging, scaffolding, trenching/shoring, etc.) or American Society for Nondestructive Testing, Inc., Level I or II inspector qualification


Business/Economic Information How you can tell us what you do

Mark CauleyBusiness ManagerLATA Environmental Services of Kentucky, LLC, Vendor Forum

Accounting Tips/Invoicing

Diane Adams


QUESTIONS

If you think of a question/comment that we did not have time to discuss, please e-mail your

question/comment to [email protected]. In the subject line, please put “Vendor Forum

Follow-Up Questions.”


Thank you for attending the February 2012 LATA Kentucky Vendor Forum.

Please fill out and submit Critique Forms before you leave, or e-mail to

us at [email protected].


Welcome to LATA Environmental Services of Kentucky, LLC, Vendor Forum At this time….. Meet and Greet 1:00-1:30 LATA Environmental Services of Kentucky,

Documents

vendor forum slide

lata ky

csp esh manager lata

good safety citizen

drilling services

serious business slide

generalidiq subcontract

risk of death