Welcome to Glasgow OWL’s first AGM
Jan 17, 2018
Welcometo Glasgow OWL’s first AGM
GGOWL AGM AGENDA
Chair’s opening remarks
Apologies for absence Guest Speaker Adoption of Branch Reports
Annual Report Financial Report Elections and Nominations Motions
Launch Event
Grants Date and time of next ordinary meeting The meeting will be followed by social and networking opportunities.
Introduction
Deborah Cooper – Greater Glasgow OWL Co-ChairHousekeepingBrief introductionsApologies for absence
Guest Speaker
Bonnie Maggio – Outdoor and Woodland Learning Manager, Forestry Commission Scotland
Annual Report - OverviewFirst meeting to reconstitute group held in
July 2014Various changes to office bearing
roles/committee membership have created admin difficulties, particularly with regard to financial matters
Progress has been made despite setbacksElection of new office bearers and
recruitment of more committee members now required to take the group forward
Annual Report - Achievements
10 committee meetings held since group was established in July 2014
Multiple funding bids successfully submitted (more detail to come in financial report)
Subsidised outdoor first aid course being provided in December
Paid coordinator role established Domain name secured, Facebook group and contacts list
created Representatives sent to OWL Scotland launch and other
events Steps taken towards generating interest in the group and
clarifying its aims and objectives
Annual Report –Future plans
Grant funding to be used for:Purchase of kit for use by all OWL membersLaunch eventProvision of professional development course for
teachersFunding is available for the development of links between GGOWL and Glasgow City Council. Regular networking events, workshops, and a photography competition have also been discussed. These, plus any further ideas generated by group members will be considered/actioned by the new committee
Finance Report Morven Williams, Co-Secretary and Development Co-
ordinatorDate Transaction Reference Amount (£) Balance (£)02-04-15 Money In FC Scotland 1,300.00 1,300.0023-04-15 Money Out TCB Room Hire 24.00 1,276.0024-06-15 Money Out Co-ordinator 78.00 1,198.00
Finance Report Morven Williams, Co-Secretary and Development Co-ordinator
Notes
Money Due In
From Money Due Out To
£2,766.34 Grants: OWL Scotland
£221.00 Urban Roots
£434.97 CPD Participants £24.00 TCB Room Hire£156.00 Admin Wages £1080.00 First Aid Course£69.30 Travel (x3)£28.45 Kit (Deborah)£30.00 Travel (Kim)
£3,201.31 £1,608.75
Elections and Nominations
Office bearing positions: Chair Vice chair Secretary Treasurer Co-treasurer
A number of ordinary committee members are also being sought to maintain the required meeting quorum (motion tabled)
Elections and Nominations
ChairChairs and facilitates meetings
Liaises with Secretary and Co-ordinator to compile agendas
Spokesperson for group
Supports group activitiesPresents annual report at AGM
Elections and Nominations
Vice ChairSupports the Chair’s role in their absence
Elections and Nominations
SecretaryLiaises with Chair to compile agendas
Issues agendasTakes minutes at meetingsIssues minutes
Elections and Nominations
TreasurerManages bank account
Supports transactions of grants and paymentsPresents financial report at AGM
Elections and Nominations
Co-TreasurerSupport Treasurer’s role in their absenceActs as co-signatory of payments made
Motions – summary as presented
Group aims and objectives Committee policy and procedures Bank signatories Development grant Membership fee Paid coordinator role Representation of GGOWL at local and national events Motions from the floor
Motions – as written on forms submitted
1. “New committee seek to clarify GROWL (sic) aims and objectives to present at our launch event. To be condensed into 4 or 5 aims and objectives“. (Proposed by Kim Craigie, seconded by Deborah Cooper)2. “That the committee meets a minimum of once every eight weeks” (Morven Williams, Joni Mackay)3. “All office bearing roles authorised on behalf of the GROWL (sic) committee will be able operate the bank account as signatories in accordance with the bank’s procedures” (Matt Keyse, Morven Williams)4. “New committee to prioritise focusing on £5,000 development grant, with a view to creating stronger links with Ed. Services & outdoor learning through OWL” (Kim Craigie seconded the motion she tabled on behalf of Bonnie Maggio)
Motions – as written on forms submitted
5. “Adopting some kind of paid membership system, perhaps based on the one used by the Edinburgh cluster group” (Morven Williams, )6. “Morven Williams continues in the role of paid administration and communications officer, an ordinary member of the committee, at a rate of £13 per hour for 3 hours per week for the immediate future. Committee to review at next meeting.” (Matt Keyse, Kim Craigie)7. “ The group sends a representative to local and national OWL/other relevant events. Travel expenses to be paid”
Launch Event
Ideas are welcomed for this eventWhere will it be and when?What activities should it include?Who should we invite?What can you contribute?
Grants
Continuing professional developmentKitAdministrationLaunch event (as per previous slide)Development of links with GCC
Next Ordinary Meeting
Date and timeVenueAgenda
Reminders
Nominations/motions forms to be completed and handed in to new group secretary
Sign up sheet for email list availableDetails of office bearers to be noted for OWL
Scotland admin form and bank’s change of signatory form
Follow up email and questionnaire will be sent out with the minutes
Meeting Over
Let’s go outside and build a fire!