Welcome to Day 2 of the SAE Aerospace Standards Division/Committee Chairs & Vice Chairs Workshop 24-25 June 2008 SAE World Headquarters Warrendale, PA
Feb 23, 2016
Welcome to Day 2 of the SAE Aerospace Standards Division/Committee Chairs & Vice Chairs Workshop
24-25 June 2008SAE World HeadquartersWarrendale, PA
Workshop GoalsIncrease cross committee communicationGain feedback from committee leadership on issuesProvide committee leadership with guidance and trainingImprove SAE committee leadership relationshipsClarification of Council, Division and Committee Chair Roles
Today’s ScheduleCommittee MetricsStandards Development & ToolsThe Product – DocumentsBest PracticesClosing Remarks
Prize DrawingDid everyone enter the prize drawing?
Committee Metrics
Laura HitchcockExternal Standards Management,
Strategy & PolicyThe Boeing Company
Committee MetricsObjective: Provide a brief overview of metrics and explain the types and importance of committee metrics and how metrics will assist in the overall management of committees.
Committee Metrics – Overview & Importance
Technical Standards Board initiatedAerospace Council started tracking metrics in 2006Developed a clear picture of current situationMetrics provided insight into standards development successMetrics helped identify areas for improvementMetrics helped to develop goals and the strategies to reach them
Committee Status ReportDeveloped for each of the 61 ‘main’ committeesProvides a quick snapshot of each committee’s ‘health’ or current statusCan be used to
Monitor metricsRecord news/changes/issuesCompare against division overallTrack membership needs
as of 3/20/2008
AMS F Committee Status Report - 2008AMS F Committee Status Report - 2008Name: AMS F Corrosion Heat Resistant Steel
and Alloys Committee
Length of Current Chair’s Term of Office: 2 years
# Mtgs/Year: 2
# Members: 24# Participants on Roster: 88
# Documents Maintained: 462# WIPs: 33
# Documents Past 5-Year Review Date: 5
Metrics
• Average % member response to ballots:64%• Average time from WIP to publication: 248 days• % Voting members attending meetings:59%• Projects meeting estimated pub date: 59Membership Needed
• Northrop Grumman• Bell Helicopter• Eaton• Boeing Helicopter• Williams International• Sikorsky Helicopter
Aerospace Materials Division Documents Published 2007
0
36
1 2
5660
54
38
2 2 30 1 1
0
10
20
30
40
50
60
70
AMS F Documents Published
50
24 24
111
54
0
20
40
60
80
100
120
2003 2004 2005 2006 2007
Total 602 New & Revised Documents Published in 2007
Committee Metrics
Becky LemonSr. Aerospace Standards Specialist
SAE International
Approved Metrics• Participation
– % of voting members responding to ballots– % of voting members attending meetings– Committee balance
• Productivity– Documents more than five years old– % of published docs versus WIPs (Works in Progress)
• Cycle Time– Age of WIPs in years– Number of years from inception to ‘estimated’ pub date– Average time from WIP to publication– # of projects meeting estimated completion date
Metric: ParticipationMeasure: % of Voting Members Responding to
Ballots% of Voting Members Responding to Ballots
Division 2006 2007 2008 YDTAircraft 50.83% 57.55% 61.76%
Airport/Ground Operations 67.23% 67.10% 49.65%
Mechanical & Fluid Systems 37.69% 59.46% 68.94%
AMS 44.07% 59.65% 59.26%
Avionic Systems 67.76% 72.20% 57.50%
Electrical Electronics 66.31% 70.31% 57.68%
General Projects 76.52% 73.85% 100.00%
Propulsion 56.90% 76.32% 66.35%
Overall Average 58.41% 67.06% 65.14%
Metric: ParticipationMeasure: % of Voting Members Attending
Meetings
DivisionAverage % of Voting Members Attending
Meetings - 2007Aircraft 54%
Airport/Ground Operations 50%
Mechanical & Fluid Systems 58%
AMS 56%
Avionic Systems 47%
Electrical Electronics 51%
General Projects 68%
Propulsion 55%
Overall Average 55%
2008 data will be broken down by U.S. and non U.S. Members attending
Metric: ParticipationMeasure: Committee Balance
Criteria – no less than 15% or more than 50% in any category
Division General User ProducerAircraft 7% 42% 53%
Airport/Ground Operations 7% 57% 40%
Mechanical & Fluid Systems 7% 40% 57%
AMS 4% 80% 17%
Avionic Systems 8% 51% 45%
Electrical Electronics 5% 45% 55%
General Projects 4% 70% 26%
Propulsion 11% 49% 41%
Metric: ProductivityMeasure: Documents More than 5 Years Old
Division Total Documents Maintained
# Older than 5 Years
% Older than 5 Years
# 5 Years or Newer
% 5 Years or Newer
Aircraft 571 131 22.94% 361 63.22%
Airport/Ground Operations
161 53 32.92% 105 65.22%
Mechanical & Fluid Systems
1296 80 6.17% 1161 89.59%
AMS 2376 559 23.53% 1712 72.05%
Avionic Systems 70 16 22.86% 49 70%
Electrical Electronics
828 164 19.81% 647 78.14%
G-11 24 16 66.67% 8 33.33%
General Projects 65 7 10.77% 51 78.46%
Propulsion 1252 186 14.86% 1057 84.42%
Totals 6643 1212 24.5% 5151 70.49%
Metric: ProductivityMeasure: % of Published Documents Versus WIPs
DivisionTotal Docs Maintained
WIPs
Total # of WIPs = %
Aircraft 571 192 33.63%
Airport/Ground Operations 161 57 35.40%
Mechanical & Fluid Systems 1296 329 25.39%
AMS 2376 482 20.29%
Avionic Systems 70 34 48.57%
Electrical Electronics 828 111 13.41%
G-11 24 9 37.5%
General Projects 65 34 52.31%
Propulsion 1252 143 11.42%
March 2008 Totals 6643 1391 20.94%
September 2007 Totals 6636 1512 30.45%
Difference -7 -121 -9.51%Works in Progress (WIPs) include new documents, revisions, non-current and cancellations
Metric: Cycle TimeMeasure: Age of WIPs in Years
Division <1 <2 <3 <4 <5 <6 <7 <8 <9 <10 Total
Aircraft 66 32 22 17 13 13 8 2 2 17 192
Airport/Ground Ops 11 7 7 9 9 3 1 4 1 5 57
Mechanical & Fluid Systems
102 61 46 30 24 13 13 20 6 33 348
AMS 326 56 41 24 3 8 2 9 14 9 492
Avionic Systems 7 12 3 3 8 0 0 0 0 1 34
Electrical Electronic 30 35 9 19 5 1 0 0 15 1 115
General Projects 11 5 2 3 4 0 0 0 3 6 34
Propulsion 32 19 9 15 23 4 1 2 4 35 144
Totals 585 227 139 120 89 42 25 37 45 107 1416
1,071 WIPs 1-4 years old or 76% 345 WIPs 5-10 years old or 24%
as of 3/21/08
Metric: Cycle TimeMeasure: WIPs – Number of Years from Inception
to ‘Estimated’ Publication DateDivision N/A <1 <2 <3 <4 Total
Aircraft 114 59 11 3 0 187
Airport/Ground Operations
44 11 3 0 0 58
Mechanical & Fluid Systems
228 80 6 4 1 319
AMS 155 290 59 0 1 505
Avionic Systems 27 3 5 2 0 37
Electrical Electronics
67 46 5 1 0 119
General Projects
23 7 1 0 0 31
Propulsion 104 32 2 1 2 141
Totals 762 528 92 11 4 1397
as of 3/18/08
Metric: Cycle TimeMeasure: Average time from WIP to publication
Average # days from WIP to PublicationDivision 2006 2007 2008 YTD
Aircraft 772 1010 1211
Airport/Ground Operations 509 524 724
Mechanical & Fluid Systems 541 558 525
AMS 311 231 396
Avionic Systems 484 400 492
Electrical Electronics 377 489 346
General Projects 752 419 110
Propulsion 439 611 770
Overall Average 523 530 473
Detailed report on Council Works area: Metric Report – Number of Days to Publish per Document – March 27, 2008
Projects with Estimated
Completion Date
# Projects Meeting Estimated
Completion Date
% Projects Meeting Estimated
Completion DateDivision 2007 2008 2007 2008 2007 2008Aircraft 8 2 5 0 63% 0
Airport/Ground Operations
4 2 3 0 75% 0
Mechanical & Fluid Systems
62 40 35 17 56% 43%
AMS 271 75 217 49 80% 65%
Avionic Systems 1 2 0 0 0% 0
Electrical Electronics
10 6 0 0 0% 0
General Projects 0 1 0 0 0% 0
Propulsion 40 3 16 0 40% 0
Totals 396 131 276 66 70% 50%as of 3/21/08
Metric: Cycle TimeMeasure: # of Projects Meeting ‘Estimated’
Completion Date
Questions
Group Photo
BREAK25 Minutes
Standards Development Resources and Tools
Kerri RohallAerospace Standards Specialist
SAE International
Standards Development Resources and Tools
Objective: Highlight resources and tools currently available to assist with effective committee operationsSolicit input on additional resources and tools to improve committee productivity and overall satisfaction
Standards Development Resources and Tools
How can these tools and resources help you manage your committees
SAE Standards WorksDocument Sponsor ChecklistAerospace Council Organization and Operating GuidelinesAerospace Council Organization ChartDocument TemplateSAE Aerospace Technical Report Style ManualSAE Staff
Standards Development Resources and Tools
Standards Works
Used as the main focal tool for committee communications, postings and balloting
Standards Development Resources and Tools
Standards Works as a ResourceUsed to communicate with committee members and participants between meetingsKeeps track of all committee projectsProvides a central repository for all committee related informationProvides you with current committee contact information updated 24/7Links to all resources for document development work
Standards Development Resources and Tools
Document Sponsor ChecklistA detailed ‘to-do’ list of each step the sponsor needs to take during the document development processThis includes completing the New Project Request Form, uploading the necessary files for ballot and reviewing and addressing the summary of replies
Standards Development Resources and Tools
Aerospace Council Organization and Operating Guidelines
Contains details regarding committee structure, document development process, technical report types, and meeting guidelinesAll Aerospace Committee scopes and charters must fall in line with the Aerospace Council Guidelines
Standards Development Resources and Tools
SAE Aerospace Council Organization Chart
Provides an overview of the technologies we cover with our existing committeesServes as a resource to explain the SAE Committee structure to your managementHelps participants to locate committees of interest to them or their co-workersExcellent tool to help attracts volunteersServes as a tool to identify areas where we have gaps in technologies
Standards Development Resources and Tools
Document TemplateFor use by document sponsorsServes as a starting point for any new documentsProvides basic format for new draftsThree templates are available• One for AMS specifications• One for Aerospace specifications (AIR, AS, ARP)• One for Parts specifications
Standards Development Resources and Tools
SAE Document Style Manual
Provides detailed formatting guidelines and examples to assist in document developmentTwo style manuals are currently available (one for AMS documents and another for all other Aerospace documents)
Standards Development Resources and Tools
Last, but not least……SAE StaffWe are here to provide you with any help we can!Please contact us with any questions, issues, etc. that you might have.
Standards Development Resources and Tools
What additional resources and tools would you recommend to improve committee productivity and overall satisfaction?
Questions
OASIS Database
Jay MyersStaff Engineer
SAE International
OASIS Database
Online Aerospace Supplier Information SystemOASIS MissionTo provide the international aerospace To provide the international aerospace
industry with a web based, 24/7 supported, industry with a web based, 24/7 supported, relational database with secured access to relational database with secured access to audit information, thereby providing users audit information, thereby providing users
the tool to convert audit data and QML the tool to convert audit data and QML information into easily managed strategic information into easily managed strategic
intelligence.intelligence.
OASIS DatabaseSAE was selected by IAQG to develop and maintain OASISOASIS allows worldwide suppliers to the aerospace industry to verify their audited compliance to AS9100, EN9100, JISQ9100 and other international quality specsHigh security/confidential data/flexibilityProvides long-term benefits
Reduction in the number of audits required of suppliersTime and cost efficienciesQuality and safety improvements
OASIS Database Demonstrationhttp://www.iaqg.org/oasis
OASIS DatabaseQuestions or ideas?
The Product - Documents
Becky LemonSr. Aerospace Standards Specialist
SAE International
The Product - DocumentsObjective: Review the process, provide data and introduce the SAE Editorial staff and their roleSolicit input on how to improve the efficiency of the process and the overall satisfaction of the committee
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**14 days ~3-7 days
~1-2 days
Project initiatio
n
Published
StandardDetermined
by Document Sponsor/
Committee
Determined by Document
Sponsor/ Committee
Determined by Document
Sponsor/ Committee
Standards DevelopmentProcess Timeline(~60-79 days from time of completed draft submission)
* Additional ballots may be needed depending on the changes made.**Affirmation ballot not required if document was approved with no technical changes.
Aerospace Documents Published/Year
215285
355
594
439
629
458350
190
602
528
50150250350450550650750
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
Year
# D
ocum
ents
(New & Revised as of 5/31/08)
Aerospace Documents Published Year to Date New & Revised 2007-2008 Comparison (as of 5/31/08)
31109 135 161
220271
387445
483536
586 602
186 188 190
56104
0
100
200
300
400
500
600
700
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
# D
ocum
ents
2007 2008
Documents Published by DivisionNew & Revised
YearDivision 2006 2007 2008 YDT
Aircraft 35 46 11Airport/Ground Operations 6 10 4Mechanical & Fluid Systems 109 112 56AMS 286 253 93Avionic Systems 4 14 6Electrical Electronics 21 80 9General Projects 7 8 2Propulsion 60 79 9
Total 528 602 190
As of 6/1/08
The Product - DocumentsSAE Editorial Staff
Kathy BratchieeDocument Specialist
Available to answer document format questions
The Product - DocumentsSAE Editorial Staff
Provides ‘Word’ files to use in the revision processProvides basic editorial and format feedback on final draft prior to Council ballotServes as a resource for format questions
The Product - DocumentsQuestions
LUNCH45 Minutes
Best Practices
Becky FadikSr. Organization Development Consultant
SAE International
Best Practices
Objective: Provide a forum to exchange ideas and formulate possible solutions to issues and challenges.Issues identified by group during registration process
Other issues?
Best PracticesProcess
1 issue per flipchartSmall groups to rotate around roomEach group to discuss and define the best practice for each issue based on shared knowledge/experienceGroups rotate every 5 minutes until all groups have had opportunity to address each issue or time runs outDeliverable
• Suggested best practices for each issue• Provided to attendees following the event
Closing Remarks
Greg SaundersDirector, Defense Standardization PO
U.S. DoD
Ed MannsManager, Aerospace Standards
SAE International
Thanks to everyone for attending