Welcome to ASP/AML Amendment Invoice Update · 11/4/2018  · AMS ENG invoice All classes –Aggregated charge information ASP Supp. Info. AML Supp. Info. Stg 5: AMS invoice Supporting

Welcome to ASP/AML Amendment Invoice Update

(WebEx)

11th April 2018

Provide an update on progress Provide an update on Defects affecting the AMS invoice Provide Update on Xoserve Key Focus areas Next Steps Questions

Agenda

3

Update on progress A number of defects have been deployed but unfortunately this has not reduced the number

of issues encountered Some defects have not fully resolved an issue or we have uncovered new scenarios Other defects identified as impacting ASP/AML files

New Scenarios Class 3 – Replacement reads – re rec forward not completed – excluded Incorrect netting off of reversal charges in supporting information (presentation only) Issue with one day rec volume calculation Energy calculation issues

3 Phase Validation (CR307) The validation will not correct the mismatches, but it will speed up the validation process and allow the ASP correction files to be issued in a more timely manner. Currently in final assurance stages, implementation date to be confirmed

60 Defects detected

20 Open

1 Pending Change Request

12 Charge/Volume

impacted

7 Presentation

only (ASP/AML)

40 Closed

Under review for success

rate

Update on Progress – AMS Defects

AMS invoice – Process stages vs open defects

Via Industry file flows Via Portal/Xoserve (Online users) Via CMS/Gemini

Stg 2: Reconciliation completed

Stg 1: Reads/ Adjustments Accepted

Reads/ Adjustments Submission

Stg 3: Billing (Charges) completed

11th CD (M) to 10th CD (M+1)

Stg 4: AMS Invoice validation & delivery

Rejection response back to

originator

Monthly

Readings data Source

ADJs CA

All classes

Adjustments data Source

C4 NDM reads

C3 batch reads

C1&2 daily reads

After Exit close out

REC charges

ADJ

charges

Re-rec charges

All classes

REC Variances

ADJ volume & Energy

REC Volume

& Energy

All classes After Exit close out

AMS TPN invoice

Charge Net Off

(Re-recs)

AMS ENG invoice

All classes – Aggregated charge information ASP Supp. Info.

AML Supp. Info.

Stg 5: AMS invoice Supporting

information

2-3 weeks from

invoice delivery date

6

3

3

0

8

18th BD: Send along with AMS invoices

Xoserve Estimate

reads

5

Amendment invoice exceptions/exclusions trend

0

10000

20000

30000

40000

50000

60000

June July Aug Sep Oct Nov Dec Jan Feb

Exceptions

Confirmations

01000200030004000500060007000

June July Aug Sep Oct Nov Dec Jan Feb

Exclusions

Confirmations

*Increase in exclusions for December and January invoice mainly due to class 3 defect

0

1000

2000

3000

4000

5000

6000

7000

Sep-2017 Oct-2017 Nov-2017 Dec-2017 Jan-2018 Feb-2018

Exclusions Snapshot

Contracts Excluded

Snapshot showing Contracts by

billing month still excluded due to

defects

19,278 contracts Released following defect deployment

6

Amendment Invoice – Key Stats

7

91 % invoiced

Class 1 Summary

77 % invoiced

Class 3 Summary

98% invoiced

Class 2 Summary

99.3% invoiced

Class 4 Summary

Xoserve AMS

Working group

Review Open defects

Portfolio profiling

Process Improvements

Industry Engagement

Key Focus • Review current open defects impacting AMS invoice • Carry out low Level analysis • Re-prioritise deployment as needed • Clear up backlogs from previous months

• System sweep to identify impacted instances • Identify automation opportunities • Propose workarounds/interim solutions • Prioritise Exception resolution

• Identify process improvements • Exclude instances impacting charge calculations

• 1-2-1 Engagement • Industry Feedback/Review

8

Next steps We plan to continue to exclude charges that have calculated incorrectly We will continue to update the invoice validation process in line with new

scenarios and issues We will fully deploy change 307 and utilise this to more quickly identify

mismatches and produce correction files There will be a Amendment Invoice ASP & AML files – The way forward

workshop on Thursday 12th April. To discuss the requirements of both files and to collaboratively explore potential solution

options with input from your organisation. The workshop is aimed at both technical and BAU parties who are familiar with the files

and the processes.

Amendment Invoice Contact Details Please direct your feedback on to: Vicky Spiller and Rachel Martin e-mail: [email protected]

10

Appendix: Amendment Invoice production - Timeline

Monthly Amendments Cut Off date

Business/Technical Validation

Invoice cut off date

Invoice & Supporting information delivery (ASP)

Second level Supporting information delivery (AML)

• Read submission • Charge calculation • Exception resolution

10th Calendar day

11th – 18th Calendar day

18th – 20th Calendar day

18th Business day

• Post Invoice Validation • Invoice Sign Off

• Pre Invoice Validation • Identify erroneous Rec profiles/Charges • Identify Exclusions

Within 2-3 weeks from Invoice delivery date

Offline K88/K92 analysis, preparation and delivery

11

3 Phase Validation (CR307) Simulation, mismatch analysis

Update on Progress - Defects

12

Defect ID Status Priority838 Not creating billing Reads 1 D4 – Medium priority defect fix914 Not creating billing Reads 1 D3 - High priority defect fix933 Not creating billing Reads 1 D4 – Medium priority defect fix761 Not creating billing Billing 3 D3 - High priority defect fix

861 No Workaround, No exclusion Reconciliation 2 D3 - High priority defect fix913 No Workaround, No exclusion Reconciliation 2 D3 - High priority defect fix910 No Workaround, No exclusion Reconciliation 2 D4 – Medium priority defect fix863 No Workaround, No exclusion Reconciliation 2 D4 – Medium priority defect fix

747 Exclusions Reconciliation 2 D4 – Medium priority defect fix881 Exclusions Reconciliation 2 D3 - High priority defect fix

755 Workaround Billing 3 D3 - High priority defect fix884 Workaround AMS Invoice Support Info 5 D3 - High priority defect fix919 Workaround Billing 3 D3 - High priority defect fix

720 Presentation AMS Invoice Support Info 5 D3 - High priority defect fix771 Presentation AMS Invoice Support Info 5 D4 – Medium priority defect fix848 Presentation AMS Invoice Support Info 5 D3 - High priority defect fix859 Presentation AMS Invoice Support Info 5 D5 – Low priority defect fix908 Presentation AMS Invoice Support Info 5 D3 - High priority defect fix920 Presentation AMS Invoice Support Info 5 D3 - High priority defect fix

98 To be a change request AMS Invoice Support Info 5 D3 - High priority defect fix

Stage