WELCOME Region 4 Meeting January 22-24, 2010 Detroit, Michigan
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WELCOME
Region 4 Meeting
January 22-24, 2010
Detroit, Michigan
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Region 4 Budget 2010
Sat Basu Treasurer
Region MeetingSaturday, January 23, 2010
R4 Budget 2010 – RevenueTotal Revenue……………….………… $98,500
Rebate from IEEE HQ……….…..……… $58,000
Region 4 Assessment ……….…..…….. $39,000
Rebate from IEEE-USA……....…………. $16,000
MGAB Support – SSVR……………….... $ 0
MGAB Support – Director Travel in R4... $ 0
MGAB Support – RSAC+RSR Travel..... $ 0
Conference [Seed-EIT2010] …………….…… $ 5,000
Concentration Banking Interest………… $ 500
Section Congress 2011 Reserve……… -$20,000
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Region 4 Budget 2010-ExpenseTotal Expense…………….……………..……… $98,500
Region Committee [Travel-10k,Facility10k] ………….… $20,000
Executive Committee [Travel-8k,Facility8k] …………... $16,000
SSVR-Section Support Via Region ……...………. $ 0
R4 Director [Travel3k,Management+Discretion0.5k] ….....… $ 3,500
R4 Director Elect [Travel4.5k,Resource1k] ………………. $ 5,500
R4 Secretary………………….......……………………… $ 200
R4 Treasurer………………………………………...……. $ 300
R4 Past Director…………………….…..…………….. $ 100
R4 Advisor…….…………………….…..……………..$ 200
Area Chairs [East0.2K,Cental0.5K,West0.2K]………………. $ 9004
R4 Budget 2010–Expense[contd.]
Awards Activity………………….……………….. $ 800
Communications Activity [Telecon0.7k,e-Meeting0.5k].. $ 1,200
Conference Activity [EIT2009 Support11k] ………......$11,000
Educational Activity………………….………….. $ 300
Membership Activity [MDev3k,GOLD2.5k,WIE1k] .….... $ 6,500
Professional Activity [Projects$9k, Travel $11k] ..........$20,000
Student Activity [Ldrshp$5k,PrjPpr$2k,SAC $2k]…….. $ 9,000
Technical Activity[Awd $0.5k,eConf $1.5k,Spkr $1k] ….... $ 3,000
====================================================================================
R4 Balanced Budget => Revenue=>$98,500 Expense =>$98,500
R4 Reserve for Section Congress 2011 => $20,000
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Region 4 Finance 2009
Sat Basu Treasurer
Region MeetingSaturday, January 23, 2010
R4 Finance 2009–RevenueR4 Revenue 2009……… Budget$ Actual$ Srpl/Dfc$
Total Revenue…………. $104,000 $101,100 -$ 2,900
Rebate from IEEE HQ…. $ 57,800 $ 38,700 -$19,100
Region 4 Assessment….. $ 39,200 $ 40,700 $ 1,500
Rebate from IEEE-USA… $ 16,000 $ 22,400 $ 6,400
MGAB SSVR…………..… $ 0 $ 0 -$ 0
MGAB Director Travel….. $ 3,000 $ 0 -$ 3,000
MGAB RSAC+RSR Trvl… $ 0 $ 2,000 $ 2,000
Conference [EIT2009$5k]. $ 5,000 $ 5,000 $ 0
Conference Surplus… $ 0 $ 11,500 $11,500
Conc. Banking Interest…. $ 3,000 $ 300 -$ 2,700
Conc. Bank Spl-10th Annv. $ 0 $ 500 $ 500
Sec Cong 2011 Reserve.. -$ 20,000 -$ 20,000 $ 0
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R4 Finance 2009-ExpenseR4 Expense 2009 Budget$ Actual$ Srpl/Dfc$
Total Expense…………. $104,000 $117,400 -$13,400
Region Committee……… $ 20,000 $ 50,900 -$30,900
Executive Committee….. $ 16,000 $ 0 $16,000
Section Congress 2008.. $ 0 $ 5,300 -$ 5,300
SSVR-Sec. Sup. Via Rgn.. $ 0 $ 800 -$ 800
R4 Director………….....… $ 3,500 $ 2,900 $ 600
R4 Director Elect………… $ 5,000 $ 4,300 $ 700
R4 Secretary…………… $ 400 $ 0 $ 400
R4 Treasurer…………… $ 400 $ 200 $ 200
R4 Past Director…………. $ 100 $ 0 $ 100
R4 Advisor………..………. $ 100 $ 0 $ 100
R4 Area Chairs ....………. $ 600 $ 500 $ 100
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R4 Finance 2009-Expense[contd.]
R4 Expense 2009 [Contd.] Budget$ Actual$ Srpl/dfc$
Awards Activity………… $ 700 $ 800 -$ 100
Communications Activity… $ 500 $ 600 -$ 100
Conference Activity………. $11,000 $ 9,000 $ 2,000
Educational Activity………. $ 200 $ 0 $ 200
Membership Activity..……. $ 5,500 $ 5,700 -$ 200
Professional Activity…… $24,500 $29,000 -$ 4,500
Student Activity…………… $12,500 $ 6,600 $ 5,900
Technical Activity………… $3,000 $ 800 $ 2,200
=================================================================================================================================
Total Surplus/Deficit 2009 => -$13,400 Checking Investment [Mkt Val]
Balance Beginning of Year [01/01/09]=> $42,300
$128,400
Balance End of Year [12/31/09] => $38,900
$164,300
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EIT2009 Finance• Revenue - $37,100
– Registration - $32,200
– Publication - $ 2,300
– Other - $ 2,600
• Expense - $25,600
– Facility And Food - $19,400
– Conference Material - $ 3,800
– Other - $ 2,400
• Surplus - -
$11,500 15
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Region 4Treasurer’s Report
Sat Basu Treasurer
Region MeetingSaturday, January 23, 2010
Responsibilities=>Handle Region 4 Finances• Prepare Balanced Budget for the Year
– Coordinate with R4 Ex-Com Members for Budget Inputs
– Obtain Region Committee Approval
• Develop new tools to provide– Financial Visibility– Up-to-date financial standing– Budget VS Actual Revenue and Expense
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Responsibilities [contd.]
Handle Region 4 Finances [contd.]
• Provide Training To Section Treasurers
• Prepare Annual L-50 R4 Finance Report
• Prepare Various Financial Reports as necessary and/or Requested
• Prepare and Save complete set of documentation for Auditing purposes
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Responsibilities [contd.]
=> Coordinate Financial Issues• Discuss with MGA Treasurer on Funding
• Obtain MGA and Other IEEE Funding
• Approve Concentration Banking Transactions
• Approve Transfer of Funds to and from R4 Investments Accounts
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Responsibilities [contd.]
Coordinate Financial Issues[contd.]
• Recommend Region 4 Financial Policies per IEEE Rules and Regulations
• Recommend Strategic Planning Finances as needed
• Recommend Finances to Sections as needed
• Resolve Financial Issues within R420
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Highlights of 2009 Activities• R4 Finance Visibility through-out the year
• R4 2010 Budget prepared for Approval
• Adjust R4 2010 Budget as necessary
• Coordinate and Prepare EIT2010 Budget - Complete
• Coordinate and Prepare EIT2009 Final Finance Report - Complete
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Plans for 2010• Initiate Section Treasurer Training Session
• Update Region 4 Financial Picture
• Report R4-2009 Finances - Complete
• Coordinate and Prepare EIT2011 Budget
• Provide Funding to Sections per Committee and Director Approvals
• Issue Checks to Ex-Com, Rgn-Com and other Members for approved Expenses
Plans for 2010 [Contd.]
• Prepare 2010 R4 Financial Report L50
• Coordinate and Prepare R4 2011 Budget for Approval
• Modify R4 2010 Budget if necessary
• Coordinate and Prepare EIT2011 Budget
• Coordinate and Prepare SC2011 Budget
• Complete EIT2010 Financial Report
• Report R4-2010 Finances23
Plans for 2010 [Contd.]
• Improve and expand funding sources for
Sections
• Guidance on limitations for corporate
sponsorship
• Simplification of L50 report
• Allow all needed Concentration Banking
data to be imported to L50 report.24
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