Welcome! Our presentation will start soon. Educator License Information System (ELIS) Licensure Officer - Overview
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Welcome! Our presentation will start soon.
Educator License Information System (ELIS) Licensure Officer - Overview
Illinois State Board of Education
Educator License Information System (ELIS) Licensure Officer - Overview
Notice – This Webinar Is Being Recorded!
This webinar is being recorded for future informational purposes
Please do not provide any employee, personal, or vendor information
The recording of the webinar will be located at the following web address: http://www.isbe.net/certification/default.htm
Webinar Tips
Please note, the subject matter of this webinar is a How To on the functions of ELIS. Licensure Officer trainings on licensure rules will be provided at a later date
Webinar Tips
Tips for Listening Computer speakers Headset connected to a computer Telephone
Webinar Tips
Question and Answer Question and answer session will be held at the end of the
webinar Type in your question and hit submit All text questions are logged Text questions will be posted in a Q&A document after the
webinar
Troubleshooting If you are disconnected from the webinar at any time you can
click the link that was provided to you in your e-mail, or you can re-register for the webinar to gain access
Agenda
Welcome and Introductions Key Team Members
Background Why the upgrade? What is ELIS? Benefits?
Accessing ELIS through IWAS (ISBE Web Application Security) Creation of account Accessing ELIS
Licensure Officer Home Page My Entitlements
Search for Entitlements Entitlement Wizard Incomplete Entitlements Educator Entitlement Wizard
Agenda
Candidate Application Process Search
Educator Menu Credentials Degrees Testing Images
Authorize Educator Approvals Help/FAQ Questions/Comments
Welcome and Introductions
ISBE Key Team Members
Don Evans - Chief Operating Officer and Director of Human Resources
Peter Godard – Chief Performance Officer Kellee Sullivan – Division Administrator, Educator Licensure John Shake – Division Administrator, Information Technology Vicki Phillips – Division Administrator, Preparation and
Evaluation Presenter
Travis Matthews – ELIS Subcontractor Staff – Hupp Information Technologies
Background
Background – Why the upgrade?
Public Act 96-0107, the P-20 Longitudinal Education Data System Act : requires ISBE to establish a data warehouse that includes an educator identifier system with the ability to match educators to students
Combining ECS and TCIS into one system Linking of data to ensure local educational agencies employ
appropriately credentialed educators, in a timely manner Reduce paper and manual processes
Background
Background – What is ELIS?
Educator License Information System Allows all ISBE associated roles (Educators, Administrators,
District Employees, Licensure Officers, ROE’s, Public) to operate in one system
Educators may apply and maintain their credentials online via ELIS
Districts may view information on their educators, upload educator evaluation information, authorize approvals, and more via ELIS
Licensure Officers may entitle their candidates for ISBE credentials via ELIS
Background
Background – Benefits?
Support districts in accurately characterizing the performance of teachers and administrators
Benefit institutions of higher education that prepare educators to fill positions requiring an ISBE credential
Provide timely and accurate information for state and federal reporting and other purposes
Provide educators with a clear and streamlined process to apply for and maintain their credentials
Accessing ELIS through IWAS
ELIS will be accessed through the IWAS sign on system IWAS stands for ISBE Web Application Security IWAS is a single sign on system that allows ISBE partners
to access multiple systems with only one set of login information This is a new process for the majority of you Login and password information will be provided to
each institution; please remember to change your password the first time you login In order to access ELIS via IWAS, please use the
following steps
Accessing ELIS through IWAS
Accessing ELIS through IWAS
Accessing ELIS through IWAS
Accessing ELIS through IWAS
Accessing ELIS through IWAS
Accessing ELIS through IWAS
Going forward, you will simply need to click on your System Listing link and click on ELIS in order to access your Licensure Officer user role for the system ELIS will launch in a new window IWAS will be used to update account
information or to change your password
Licensure Officer Home Page
Displays notifications, action items, and the user menu
My Entitlements
My Entitlements menu includes two options – Search for Entitlements and Incomplete Entitlements
My Entitlements
You can search for both non-completed and completed entitlements for your institution using the My Entitlements/Search for Entitlements Screen
My Entitlements
You can also enter in a new Entitlement from this screen, by clicking on the Click Here to Add a New Entitlement link
My Entitlements
My Entitlements
My Entitlements
My Entitlements
My Entitlements
My Entitlements
My Entitlements
Marking an entitlement as Not Complete will place the candidate on the Incomplete Entitlements page
My Entitlements
In order to mark an entitlement Complete on the Incomplete Entitlements page, simply click the Selected check box next to the candidate's name, and then click on the Mark Selected Entitlements Complete link
Multiple candidates can be moved to a Completed Program status at one time
My Entitlements
My Entitlements
My Entitlements
Once you have marked the entitlements as complete, the candidate may apply for the license
We will briefly walk through that process
Candidate Application Process
When the candidates log in, they will see a notification on their homepage letting them know that they can apply for their license
Candidate Application Process
Candidate Application Process
The candidate will click on the notification to launch the Entitlement Application Wizard
Candidate Application Process
And then click on the Apply for Credential link
Candidate Application Process
Candidate Application Process
Candidate Application Process
Candidate Application Process
Candidate Application Process
Candidate Application Process
Candidate Application Process
Candidate Application Process
Once the candidate has completed the Entitlement Application Wizard, the license will either be issued, or it will be routed to an ISBE Evaluator for review if there are outstanding items
Search Screen
The Educator Search Screen can be accessed from the user menu
Search Screen
• The Search screen allows Licensure Officers to
search for educators throughout the state of Illinois
Search Screen
Licensure Officers can search on many different data points, including Last/First Name, IEIN, or SSN Search results can be exported If only one result returned for the search
criteria, you are automatically taken to that educator’s account If multiple results are returned, clicking View
will take you into that educator’s account
Search Screen
Educator Menu
You can access information on the educator you searched for from the Educator menu
Educator Menu – Credential Screen
Educator Credential Screen
Ability to view: Licenses Endorsements Approvals Designations
Educator Menu - Credentials
Educator Menu - Degrees
The Educator > Degrees screen allows you to view
degree information for educators
Educator Menu - Testing
The Educator>Testing screen shows you tests the educator has passed
Educator Menu - Images
The Educator>Images menu displays the images on file for an Educator
Authorize Educator Approvals
Some of the Approvals that need institution authorization are Short Term Emergency, School Psychologist, School Nurse, and Social Worker You will be notified on your ELIS home page
when there are Approvals that need your authorization
Authorize Educator Approvals
Authorize Educator Approvals
Authorize Educator Approvals
To authorize the approval, you will need to click on the Authorize button. You will then need to answer a series of
questions related to the approval Clicking on Recommend at the end of the
wizard will send the approval to an ISBE evaluator’s queue
Help / FAQ
Help
Contact Support User Manual ISBE Home Page FAQ’s
Help / FAQ
Questions/Comments
The informational portion of the webinar is now
complete We will now take questions/comments All questions will be included in a Q&A document
to be posted after the webinar
Questions/Comments
Follow up Questions/Comments? You can contact
ELIS Support at [email protected] This webinar will be available online at
http://www.isbe.net/certification/default.htm You can visit ISBE online at www.isbe.net
Related Documents
