Welcome new and current MIMM Graduate Students ! …

Welcome new and current MIMM Graduate Students !

Graduate Program 2020

Dr. Ciriaco Piccirillo MIMM Graduate Program Director

Dean of GPS: Josephine Nalbantoglu

Associate Dean of Graduate and Postdoctoral Studies (Medicine): LorraineChalifour. Responsible for helping graduate students, postdocs, and theirsupervisors resolve problematic situations that cannot be solved by thedepartment. Disciplinary officer for all graduate students.

Associate Dean of Research and Graduate Education (Medicine):Aimee Ryan. Support the development of graduate programs and postdoctoral opportunities and policies.

Provide a full range of student services and resources to supportyour life, learning, personal and academic achievements.

Explore the wide variety of services and resources that GPS has to offer by visiting their website at http://www.mcgill.ca/gps/

Graduate and Postdoctoral Studies (GPS)

• Samantha Packer/ Student Affairs Coordinator

• Carmen Aimee Paez/ Student Affairs Officer

• Dr. Ciriaco Piccirillo/ Graduate Program Director

• Dr. Don Sheppard/ Chair of the Department

• Dr. Samantha Gruenheid/Associate Chair of the Department

MIMM Graduate Program Staff

• Faculty membersDr. Ciriaco Piccirillo (Chair)

Dr. Samantha Gruenheid Dr. Jörg FritzDr. Jesse ShapiroDr. Chen Liang – Associate Member

Dr. Claire Trottier – Education SpecialistMs. Samantha Packer – Student Affairs and Graduate Program Coordinator Ms. Carmen Aimee Paez– Student Affairs Officer

• Student representative – Mariia Taguer

MIMM Graduate Program Committee 2020

MIMM Website and Graduate Handbooks

Your compass through graduate school !

Graduate Programs Requirements

• A minimum of 3 terms in residence, submission of a thesis, and 45 credits to be completed as follows:

• 33 research credits awarded as a block upon acceptance of the MSc thesis:

• 12 credits obtained by completing the following graduate courses:

MSc Program Requirements

MIMM 697 Master's Research 1 11 credits

MIMM 698 Master's Research 2 11 creditsMIMM 699 Master's Research 3 11 credits

MIMM 611 Graduate Seminar 1 3 credits

MIMM 612 (Section 1) Graduate Seminar 2 3 creditsXXXX Reading and Conference 1 3 creditsXXXX Reading and Conference 2 3 credits

• A minimum of six terms in residence and submission/defence of a thesis.

• Completion of the following graduate courses:

MIMM 611MIMM 612 (Section 2) MIMM 713

Graduate Seminar 1Graduate Seminar 2Graduate Seminar 3

MIMM 701

XXXXXXXXXXXX

Comprehensive Examination

Reading and Conference 1Reading and Conference 2Reading and Conference 3

PhD Program Requirements

1. Attendance to the Orientation Session during the first term of residence.Attendance is determined by a sign-in sheet. Please sign before leaving.

2. Attendance to a two-part Ethics Workshop (NEUR 705 - Responsible Research Conduct) during the first term in residence. Must register on Minerva (NEUR 705).

3. Submission of an annual Advisory Committee Report on due time.See handbook for details.

4. Attendance to the public Graduate Student Seminars during each term of residence. You are allowed to miss one seminar day per term. Attendance is determined by a sign-in sheet. Seminar schedule is available on the departmental website.

Additional Program Requirements (I)

• Attendance to 10 scientific seminars per term until the end of residency.

• Attendance and participation at the Annual Graduate Student Research Day

o Mandatory to attend every year. Attendance confirmed by registration and sign-in sheet.

o Participation is also required:- MSc students: one oral or poster presentation during residency.- PhD students: one oral and one poster presentation during residency.

• Complete a Letter of Understanding (LOU) with your supervisor(s).

Additional Program Requirements (II)

Letter of understanding

Each graduate student and his/her supervisor(s) must sign a letter of understanding (LOU). This is a new Graduate and Post-doctoral (GPS) regulation.

Goal:Promote a dialogue between the student and the supervisor(s) to define their mutual expectations and avoid misunderstandings.Promote awareness to University, GPS and MIMM Graduate Program regulations and policies that govern students and supervisors.

The letter must be dated and signed by all parties (supervisor, co-supervisor and supervisee) within 1 month of the student arrival in the laboratory (for new graduatestudents) and by the end of April 2020 for students already in the graduate program.

Must be revisited every 12 months or as needed, as the supervisory relationship changes as the student progresses towards the degree

Must be forwarded to the Student Affairs Coordinator, as it must be approved and signed by the Graduate Program Director.

Attend 10 scientific seminars each term until the end of residency

Fall 2020

• 4 seminars from the departmental Infection & Immunity Seminar Series(schedule available on the MIMM website).

• 6 seminars from other McGill University locations or affiliated centers (Glen, LDI, IRCM). Only life sciences-related seminars presented by principal investigators areallowed.Attendance to an Orientation Session and to the Career Day can each count for attendance to a scientific seminar.

• Short assignment – details to come

Scientific seminars (Current Topics seminars)

MIMM’s McGill 24 2020

Graduate CoursesOverview

PhDCourse Number MIMM 612 - Section 2 MIMM 713

Course Name Graduate Seminar 2 for PhD students Graduate Seminar 3 for PhD students

Course Coordinator Prof. S. Fournier Prof. J. Archambault

Course Coordinator email [email protected] [email protected]

Breakdown • Research progress seminar

• Presented during the 2nd year in

residence

• Not held publicly; presented during

the 2nd PhD Advisory Committee

meeting

• Submit a written summary of the

research to the members of the

PhD Advisory Committee one week

prior to the seminar

• Forward your written summary to

the Student Affairs Coordinator

• Evaluated on a Pass or Fail basis by

the PhD Advisory Committee

• Comprehensive summary of the results

of the research project

• Presented during the final year in

residence

• Held publically as part of the Graduate

Student Seminar Series

• Submit an abstract to the Student

Affairs Coordinator one week prior to

the seminar

• Evaluated by a grading panel

MScCourse Number MIMM 611 MIMM 612 - Section 1

Course Name Graduate Seminar 1 Graduate Seminar 2 for MSc students

Course Coordinator Prof. S. Fournier Prof. J. Archambault

Course Coordinator email [email protected] [email protected]

Breakdown • Research proposal seminar

• Must be presented during the first

term in residence

• Not public; presented during the

first MSc Advisory Committee

meeting

• The oral presentation of your

research proposal should last 20

minutes max

• A written summary of the research

proposal should be submitted to the

members of the MSc Advisory

Committee one week prior to the

seminar. See details in the MSc

Program Handbook

• Forward your written summary to

the Student Affairs Coordinator

• Evaluated on a Pass or Fail basis by

the Advisory Committee

• Research seminar

• Presented during the last term in residence

• Held publically as part of the Graduate

Student Seminar Series

• You should contact the Student Affairs

Coordinator ahead of time to schedule your

seminar

• Submit an abstract to the Student Affairs

Coordinator one week prior to the seminar

• Evaluated by a grading panel

• Note: This seminar may be used as a

transfer (“switch”) seminar for MSc students

wishing to proceed directly to the PhD

program

MSc and PhD Reading and Conference Courses

• Any life sciences-related, 500-level or above course held at McGill University. If theR&C course is not listed in the handbook, you need to obtain prior approval of the Graduate Program Director, by submitting a written justification, the course outline and your supervisor’s approval to the Student Affairs Coordinator

• Infection and Immunity Journal Club (MIMM 616, Fall term).Coordinator: Prof. S. Fournier ([email protected])

• Immunopathogenesis of Human Diseases (MIMM 607, Winter Term). Course appears as “Biochemical Pathology” on Minerva. Addresses the critical role of immune-regulatory mechanisms for maintaining the balance between immune-protective and immune-driven pathology as well as potential consequences on systemic pathology. Coordinator: Prof. M. Divangahi ([email protected])

• The Human Microbiome (MIMM 617; not available in Fall 2020 but will be available in Winter 2021). How the human microbiome establishes itself, is maintained, and canalter human health. Students will also be exposed to the state-of-the-art approachesto the study of the human microbiome. Coordinator: Dr. C. Maurice([email protected]).

• It is recommended to take a Statistics course as one of the R&C courses. Options include BINF 531, EXMD 634, BIOL 598, & EPIB 507.

• Current Topics - Special Announcement

Important Note

• If you are registered for MIMM 611, 612, 713 or 701, but are unable to fulfill the course requirement(s) during that semester, you are strongly advised to drop the course, within the course change (drop/add) period. For example, if you are unable:

o to meet with your MSc Advisory Committee (MIMM 611)o to present your scientific seminar (MIMM 612 or MIMM 713)o to have your comprehensive examination (MIMM 701)

• If you miss the course change deadline, you must withdraw from the course and pay the associated fees.

• Failure to withdraw will result in a grade of “J” (incomplete/failure), which counts as “0” in GPA calculations, unless circumstances have been discussed ahead of time with the course coordinator.

• In all cases, you should register for the course in the following semester.

MIGSA Executive Council

Anshul Sinha President

Felix LaRoche-Johnston

Exec Admin

Masha TaguerVP Academic

Kayla Paulini VP Internal

Roman Istomin VP Finance

Lydia LabrieVP External

Selena YuVP social

MIGSA Activities and events- Pub nights and BBQs

- Holiday Parties - Cottage retreats

- Graduate research day and Career Day - Intramural sports

UPCOMING EVENT• Mid September Welcome BBQ (Date- TBA) :

• Orientation park BBQ • Food and beverages provided• PPE and social distancing

Contact MIGSA / MIGSA Resources

• MIGSA Facebook: https://www.facebook.com/groups/MIGSA.McGill/

• MIGSA email: [email protected]

• MIGSA’s Anonymous Incident Report• MIGSA’s Black Lives Matter Resources • MIGSA’s Indigenous Resources

• In the about section of the MIGSA Facebook Page:

• Each graduate student in the MIMM department has an Advisory Committeeconsisting of his/her supervisor(s) and two other faculty members.

• The mandate of the Advisory Committee is to provide guidance and evaluation on research proposal/progress, on oral and written communication skills, and to follow up on program timeline.

• One of the faculty members must be a member or associated member of thedepartment. The other faculty member can be an academic member in a tenure-track position in another department or university. Be wise in the selection of your members.

• Make sure to obtain approval of your selection of committee members by submitting a MSc/PhD Advisory Committee Nomination Form to the Student Affairs Coordinator.

• Students are required to meet with their Advisory Committee at least once a yearand complete an Advisory Committee Report (see Handbook for details) that should be forwarded to the Student Affairs Coordinator.

Advisory Committees (I)

• Students are responsible for scheduling their yearly Advisory Committee meetings.

• The first advisory committee meeting should be held during the first term inresidence.

• For each meeting, you must present orally and in writing your research proposal/ progress.

• The written summary of your research proposal/progress should be sent to the members of the committee at least one week before your meeting. The writtensummary should include an abstract of 250 words or less, be typed double-spaced using a 12-point Times font and not exceeding 8 pages (including the abstract,figures, figure legends and references). Forward the written summary to theStudent Affairs Coordinator.

• The oral presentation should last at least 20 minutes and is followed by a question period.

Advisory Committees (II)

• At each meeting, you, your supervisor and your committee members must complete and sign a MSc/PhD Advisory Committee Report and you must forward this report to the Student AffairsCoordinator.

• The objective of having an Advisory Committee meeting and the presentation of the first seminar (MIMM 611) during the first term of residence is to promote rapid immersion of thestudent into a defined research project and on time graduation or transfer to the MIMM PhDprogram.

• Be reassured that absence of preliminary data or exhaustive knowledge of the research

field cannot be grounds for a Fail grade.

Advisory Committees (III)

• Annual research progress tracking is mandatory until completion of your degree.

• Your Advisory Committee is a unique resource. You are not alone !

Do not hesitate to seek help or guidance from your committee members.

• It is highly recommended to provide the ‘Advisory CommitteeGuidelines for Members’ to each member of your committee prior to the each meeting.

Advisory Committees

• MSc students who want to transfer to the PhD program must present a scientific seminar between the third and fourth term of their MSc programand register for MIMM 612 (section 1) for the term in which they will bepresenting their seminar.

• Refer to the Handbook for the procedure to follow.

• The Advisory Committee Stays with you

• Students who transferred to the PhD program continue to follow the same Advisory Committee meeting schedule they had as a MSc student unless special circumstances affecting the timing of the Advisory Committee meetings have been discussed ahead of time with the Graduate Program Director.

• For example, if a student had their last MSc Advisory Committee Meeting in Winter were promoted to the PhD program in Fall, their first PhD Advisory Committee meeting is not due until the Winter semester of their first year as a PhD student.

Transfer to PhD Program

Coordinator: Prof. B. Cousineau ([email protected])

• PhD candidates entering the program with a MSc degree must take a comprehensive exam within 2 years of their initial registration as a graduate student in the Department.

• PhD candidates who have internally transferred to the PhD programmust take a comprehensive examination within 3 years of their initial registration as a graduate student in the Department.

• Students must register for MIMM 701 in the semester in which theyplan to have the comprehensive exam.

• Consult PhD Program Handbook for details on Exam Organization, Components, Details and Grading.

Comprehensive Examination MIMM 701

• Regulations concerning the preparation and submission of MSc and PhD theses are outlined in detail on the Graduate and Postdoctoral Studies website: http://www.mcgill.ca/gps/students/thesis/guidelines/

• A summary of the regulations is provided in the Handbooks

• An information session specifically on thesis preparation and submission will be given each year.

Thesis Preparation and Submission

• MIMM department will contact you

• Procedure for setting up a doctoral oral defence committee is detailed on the Graduate and Postdoctoral Studies websitehttp://www.mcgill.ca/gps/thesis/thesis-guidelines/oral-defence and in the PhD Program Handbook.

PhD Oral Defence Committee

Compliance to Program Requirements

• You are expected to comply to all program requirements.

• Exceptions can be granted under exceptional circumstances, but need to bediscussed with, and approved by the Graduate Program Director.

• Students not complying with program requirements will not be eligible todepartmental awards.

• Example: student not submitting Advisory Committee Reports to the Graduate Program Coordinator in due time (unless special circumstances have beendiscussed ahead of time with the Graduate Program Director).

• McGill University values academic integrity. All students must understand themeaning and consequences of cheating, plagiarism and other academic offences under the Code of Student Conduct and Disciplinary Procedures. For moreinformation, see www.mcgill.ca/students/srr/honest/.

• It is strongly recommended to consult the The FairPlay online resource guide athttp://www.mcgill.ca/students/srr/honest/students/test that explains what constitutes an offence and that is designed to help students avoid cheating,plagiarism and other activities that can lead to censure, failure or expulsion fromthe University.

Academic Integrity (I)

• Examples:

o Signing in for a classmate unable to attend a course is considered a violation of the University Integrity Code.

o Signing in and not attending the seminar is considered a violation of the University Integrity Code.

o “copy and paste” a reference text while changing few of the original words is considered a violation of the University Integrity Code.

• Any dishonest academic behavior observed will be reported to the disciplinary officer of Graduate and Postdoctoral Studies.

• Students suspected of dishonest academic behavior will not be eligible to departmental awards and fellowships.

Academic Integrity (II)

MSc Recommended Program TimelineFor students entering the program in Summer or Fall

YEAR 1 YEAR 2 YEAR 3 - If Applicable

Winter Term Winter Term Winter Term

Attend Orientation session Revisit the letter of understanding Revisit the letter of understanding

Attend Ethics workshop Attend public Graduate Student Seminars Attend public Graduate Student Seminars

Sign a letter of understanding Attend 10 Current Topics Seminars Attend 10 Current Topics Seminars

Select Advisory Committee members and submit a

Nomination Form

Submit Advisory Committee Report by the end of the

term

Submit Advisory Committee Report by the end of the

term

Attend public Graduate Student Seminars Possibility to organize transfer to the PhD program Register for and attend the Annual Graduate Student

Research Day

Attend 10 Current Topics Seminars Register and attend the Annual Graduate Student

Research Day

Thesis submission

Submit Advisory Committee Report by the end of the

term

Thesis submission allowed at the end of the term

Register and attend the Annual Graduate Student

Research Day

Register for: Register for: Register for:

MIMM 697 Master's Research 1 Graduate MIMM 699 Master’s Research 3 MIMM 612 Section 001 - Graduate Seminar 2# (if last

term in residence)

MIMM 611 Seminar 1 MIMM 612 Section 001 - Graduate Seminar 2# (if last

term in residence)

NEUR 705 Responsible Research Conduct XXXX Reading and Conference 2*

Fall Term Fall Term Fall Term

Attend public Graduate Student Seminars Attend public Graduate Student Seminars Attend public Graduate Student Seminars

Attend 10 Current Topics Seminars Attend 10 Current Topics Seminars Attend 10 Current Topics Seminars

Last term to organize transfer to the PhD program Thesis submission

Register for: Register for: Register for:

MIMM 698 Master’s Research 2 MIMM 612 Section 001 MIMM 612 Section 001 - Graduate Seminar 2# (if last

term in residence)

XXXX Reading and Conference 1 Graduate Seminar #2 (if last term in residence)

IMPORTANT: MSc candidates must complete their degree within 3 years of initial registration. PhD candidates must complete their degree by the end of PhD7 (note that if you were admitted after a MSc degree or if you have transferred from the MSc MIMM program you are a PhD2)

• Candidates for master's degrees must complete the degree within three yearsof initial registration.

• Candidates for doctoral degrees must complete the degree by the end of PhD7.Note that if you were admitted after a MSc degree or if you have transferredfrom the MSc MIMM program you start your program as a PhD2.

• The object of these regulations is to encourage candidates to complete their theses and qualify for their degree without undue delay.

• Students who do not complete their degree requirements within the time limits stated above will be withdrawn from the University and will lose their student status and access to McGill facilities and support. International students on study permits will also be required to leave Canada.

• Students can apply for readmission by completing and submitting the Request for Readmission webform only when they are ready to submit their thesis and will be charged fees for the term of readmission and any future terms of registration up to and including their term of graduation.

Time limitation (I)

An email will be sent to you by Enrolment Services, about six months (July, 2022(MSc);2025(PhD)) before the deadline for your thesis submission.

“Our records indicate that you are in the final year of your graduate thesis program. As a result, we would like to alert you to the following:

You will reach Time Limitation at the end of Fall 2022(MSc), Fall 2025 (PhD).

To comply with the enforcement of Time Limitation Policy, you must submit your thesis no later than December 15, 2022(25), otherwise your registration for the Winter 2023(26) term will be cancelled at the end of December 2022(25).

If you did not register for the Winter 2023(26) term, your status has now been inactivated for thatterm and you will not be able to register or continue in your program until you submit your thesisto the Thesis Office.

If you submit your thesis no later than December 15, 2022(25), your registration status for Winter 2023(26) will be changed to Thesis Evaluation status.

If you miss the December 15 deadline, you may apply to be readmitted only when you are ready to submit your thesis.

You must submit a Request for Readmission at the time you submit your thesis.

Time limitation notification

Stay Informed

Graduate students are expected to inform themselves of University, GPS and MIMMGraduate Program guidelines, regulations and policies that govern graduate studentsand supervisors.

•General University policies and regulations https://mcgill.ca/secretariat/policies-and-regulations

•University regulations on graduate student supervision https://mcgill.ca/secretariat/files/secretariat/regulations_graduate_student_ supervision_2016.pdf

• Guidelines and policies defined by Graduate and Postdoctoral Studieshttps://mcgill.ca/study/2018- 2019/university_regulations_and_resources/graduate/gps_gi_guidelines_poli cies

•MIMM Graduate Program policies and guidelines as defined for MSc students:https://www.mcgill.ca/microimm/files/microimm/handbook_msc_-_w19.pdfMSc students transferring to the PhD program:https://www.mcgill.ca/microimm/files/microimm/handbook_phd_switch_- _w19.pdf PhD students:https://www.mcgill.ca/microimm/files/microimm/handbook_phd_-_w19.pdf

Mentorship Program

• You can contact any member of the Graduate Program Committee atanytime throughout the course of your graduate studies to discusspersonal, administrative or academic issues (committee members arelisted on departmental website).

• Procedures to assist in the resolution of conflicts between graduate students and their supervisors (or supervisory committees).

• Always attempt to resolve conflicts within the department before seeking outside assistance.

• If you find yourself in a conflict with your supervisor or supervisory committee, you should follow these steps, in this order:

o Informal discussions with your supervisoro Discussion with the Student Affairs Officer/Coordinatoro Discussion with the Graduate Program Directoro Discussion with the Department Chair/Associate Chairo Informal meeting with the Associate Dean (GPS)

Departmental Dispute ResolutionProcedure for Graduate Students

Deal with problems early ...

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https://www.mcgill.ca/cle/ https://community.mcgill.ca/attractions/ https://www.mcgill.ca/firstyear/montreal/activities-events

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