Welcome! City of Coral Gables Arts... · Cultural Programs (CP) ... Cultural Grant funding request for FY2020-2021 is $196,964. I. MPORTANT. N. OTES & U. PDATES • There is a Maximum

Welcome!City of Coral Gables

CULTURAL GRANTCULTURAL DEVELOPMENT BOARD

FY 2020-2021 WEBINAR

OUR TIME TODAY

• Introductions• Coral Gables Chamber of Commerce• Arts & Business Council• Important Dates• Cultural Grant Overview• Application on-line process• Questions

WELCOME

Coral Gables Chamber of Commerce“Our Commitment to the Arts”

“The same creativity that fuels our best inventions and our best business management techniques is the same creativity that provides our best art,

literature, and music.”

John C. Hampton, Chairman of the Board, Hampton Affiliates

Coral Gables Chamber of Commerce“Our Commitment to the Arts”

Art Basel

Summer Stroll at Merrick Park

Illuminate Coral Gables

Theatre Night

Midsummer Night’s Screening

Author Events

City Beautiful Awards

Podcasts

Coral Gables Chamber of CommerceOur Commitment to the Arts

Local Galleries & Gallery Night

Museums

Art Cinema and Movie Theatre

Live Theatre Houses (4)

Books & Books/Miami International Book Fair

Miami International Film Festival

Arts & Business Council

WELCOME

IMPORTANT DATES:

• Consultation Deadline

• Score FY2020-2021 ApplicationsTuesday, June 2 at 9:00 a.m.

• Eligibility Determination Deadline Friday, April 10 at 5:00 p.m.

• Commission ApprovalSummer 2020

• Checks Issued October 2020

Friday, April 17 at 5:00 p.m.

• Application DeadlineFriday, April 24 at 5:00 p.m.

CORAL GABLESCULTURAL GRANT WEBSITE

www.coralgables.com/culturalgrants

Please read the Guidelines, prior to applying. The Guidelines are available on the website

and through the online grant portal.

Please note that this Webinar and PowerPoint are NOT a substitute for reading

and understanding the Guidelines.

http://www.coralgables.com/culturalgrants

GRANT CATEGORIES

Coral Gables Based Cultural Organizations (CGB) Organization has physical address in Coral Gables Annual budget over $500,000 Present year-round cultural performances, exhibitions or

presentation of art in Coral Gables Enhance the cultural vitality of the City of Coral Gables

Cultural Programs (CP) Cultural series & events presented in Coral Gables

ELIGIBILITY

ELIGIBILITY

Program/Project must take place in Coral Gables Applicant has attended the grant webinar Organization is legally incorporated as a non-profit Federal non-profit status is in good standing 2-year record of presenting year-round cultural programming Most recent Final Report is submitted by the deadline Program/Project does not include a fundraising component

REQUIRED DOCUMENTS

W-9

501 (C)(3)

REQUIRED DOCUMENTS

Resume/CV of ED and person administering the grant Board of Directors list Funding History Organization and Program/Project budgets Financial Support IRS non-profit status determination or affirmation Organization’s W-9 & Coral Gables Vendor form IRS 990, 990-N, or audited budget if religious

organization Letters of Commitment from venues and collaborators –

not letters of support

ALLOWABLE GRANTEXPENDITURES

ALLOWABLE GRANTEXPENDITURES

Artistic Fees Direct Program Costs Equipment Rental Supplies/Materials Marketing/Publicity Printing and Publications Space Rental Transportation within Miami-Dade County Transportation for outside visiting artistsx Restrictions – Refer to the Cultural Grant Guidelines

HELPFUL TIPS

HELPFUL TIPS

The application saves as you go Create a word doc first, then copy & paste into the

application Downloads will take a moment, be patient PLEASE DO NOT USE ALL CAPS Please do not repeat information in the application Be specific Assume panelists know nothing about your organization Submit support materials that are recent and not older

than 2 years

TIME

TIME TO SUBMIT

• Allow time to submit application – 72 hours (3 days) in advance

• If application doesn’t submit- Refresh screen- Log off and Log back in- Restart

• The last auto-saved time is noted on the application

EVALUATION

Evaluation Criteria & Scoring

Program/Project Excellence - 20 Points Artistic Excellence - 10 Points Organization & Management Capacity - 20 Points

Outreach & Community Partnerships - 10 Points Marketing - 20 Points Outcomes - 10 Points

Finances & Budget Accountability - 10 Points

EVALUATION

Evaluation Process

Board members will use a rubric to support fair and consistent scoring

High & Low scores are dropped prior to averaging each application’s overall score

An 80 point minimum score is required for funding recommendation

A multiplier is used to make proportional adjustments prior to making funding recommendations

Board members must be present to verify their scores

IMPORTANT NOTES & UPDATES

• No Event Should be Dependent on City funding.

• Budget requires a minimum one to one match of the grant award.

• Cultural Grant funding distribution is not confirmed until approved by the City Commission.

• Cultural Grant funds are not confirmed until approval of the annual budget.

• Cultural Grant funding request for FY2020-2021 is $196,964.


• There is a Maximum request of $15,000 for CGB organizations and organizations with multiple presenting entities.

• Letter(s) of commitment are required of partner venues and collaborators.

• Changes to grant-funded programming MUST be approved by the Cultural Development Board PRIOR to changes being made.


• Festivals* are not eligible; however, non-profit organizations appearing at Festivals may apply on their own behalf.

• New applicants and previously disqualified applicants must meet with City staff with a completed applicationdraft, including budget forms, prior to submitting final application.

• A Technical Review is included for submissions of all complete applications.

*For the purpose of this grant, festivals are regarded as community events with commercial vendors that are typically held outdoors.

AGREEMENT & PAYMENT

AGREEMENT & PAYMENT

ADD TO CONTACTS / ADDRESS BOOK:

[email protected]

APPLICATION ON-LINE PROCESS

CORAL GABLESCULTURAL GRANT WEBSITE



LOGIN

ON-LINE APPLICATION PROCESSACCESSING THE GRANT PORTAL

Create New Account ONLY if the organization has NEVER created an account. Email me if you’re not sure!

[email protected]

APPLICANT LOG-IN & APPLY

Previous Applicants:Use existing Log-in email and Password.

If you’ve forgotten your password, Click Forgot your Password?

New Applicants:Create New Account

Questions? play the helpful tutorials and please do not create multiple organization accounts.

APPLICANT DASHBOARD & WORKFLOW













HIT SUBMIT!

APPLY!



QUESTIONS

Thank YouW W W . C O R A L G A B L E S . C O M / C U L T U R A L G R A N T S

C C A T H E R S @ C O R A L G A B L E S . C O M

Welcome! City of Coral Gables Arts... · Cultural Programs (CP) ... Cultural Grant funding request for FY2020-2021 is $196,964. I. MPORTANT. N. OTES & U. PDATES • There is a Maximum

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