Welcome!

Welcome!Welcome!Welcome!Welcome!

Make yourself comfortable.Make yourself comfortable.We will start soon.We will start soon.

Make yourself comfortable.Make yourself comfortable.We will start soon.We will start soon.

Commissioner Quiz

The unit commissioner: (true / false) 1. Reports to the District Executive. 2. Must be an expert in training adults and youth. 3. Is only concerned with reregistering a unit on time. 4. Should be familiar with the official literature used by units

for program. 5. Visits the unit committee only, on a regular basis. 6. Must know the unit program planning process. 7. "Sells" the unit leader on district and council functions, as a

primary responsibility. 8. Periodically communicates with the chartered organization

representative to offer help.

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Instructors: Melba Sylvester, George Crowl,David Dwyer, Mike Harless

CommissionerCommissionerBasicBasic

TrainingTraining

IntroductionsIntroductions

NameName Commissioner jobCommissioner job Scouting experienceScouting experience

OverviewOverview

Aims and methodsAims and methods Commissioner service roleCommissioner service role Unit operationUnit operation District operationDistrict operation Annual commissioner service planAnnual commissioner service plan Lifesaving commissionerLifesaving commissioner Youth protectionYouth protection

Aims and MethodsAims and Methods

What are the aims of Scouting?What are the aims of Scouting?

Aims of ScoutingAims of Scouting

Character developmentCharacter development Citizenship trainingCitizenship training Personal fitnessPersonal fitness

Methods of ScoutingMethods of Scouting

What are some methods of Scouting?What are some methods of Scouting? Cub ScoutsCub Scouts Boy Scouts / VarsityBoy Scouts / Varsity VenturingVenturing

Council MissionCouncil Mission

Promotes Scouting in a geographic areaPromotes Scouting in a geographic area Voluntary association of citizensVoluntary association of citizens Representatives of chartered organizationsRepresentatives of chartered organizations Provides Scouting servicesProvides Scouting services

Field serviceField service Office supportOffice support CampsCamps

District MissionDistrict Mission

Organize and support successful unitsOrganize and support successful units

MembershipMembership

FinanceFinance

ProgramProgram

Unit serviceUnit service

Commissioner Service Role

The Commissioner Concept

The commissioner is the liaison between the local council and Scouting units.

The commissioner's mission is to Keep units operating at maximum efficiency, Maintain regular contact with unit leaders, Counsel leaders on where to find assistance, Note weaknesses in programs, And suggest remedies.

The commissioner is successful when units effectively deliver the ideals of Scouting to their members.

Job Description Card

Job Description Card

Friend

Job Description Card

Friend + Representative

Job Description Card

Friend Representative + Unit "GP doctor"

Job Description Card

Friend Representative Unit "GP doctor" + Teacher

Job Description Card

Friend Representative Unit "GP doctor" Teacher + Counselor

Supporting the Unit

Topic: Indicators of unit health

Method: Buzz groups

Indicators of Unit Health: Troop

Meeting operation Youth leadership Advancement Adult assistance Attendance Outdoor program Patrol activity Budget plan Membership Planned program

Indicators of Unit Health: Pack

Leadership Webelos den Advancement Attendance Adult attendance Den activity Program operations Den chiefs or den aides Membership Planned program

Evaluation ToolEvaluation Tool

Commissioner Worksheets - pack, troop, crewCommissioner Worksheets - pack, troop, crew Do unit leaders like evaluation?Do unit leaders like evaluation? What are your resources?What are your resources?

Break!Break!

Unit Program PlanningUnit Program Planning

Cub Scout Cub Scout Program PlanningProgram Planning

Unit commissioners should understand process Unit commissioners should understand process and toolsand tools

Program HelpsProgram Helps and Pack Planning Chart and Pack Planning Chart Council calendarCouncil calendar Chartered organization needsChartered organization needs

Annual program planning conferenceAnnual program planning conference Monthly pack leaders meetingMonthly pack leaders meeting DLC - DL meetingDLC - DL meeting Den Chief - adult meetingDen Chief - adult meeting

Boy Scout Boy Scout Program PlanningProgram Planning

ToolsTools Troop Program FeaturesTroop Program Features — 4 volumes — 4 volumes Program Planning ChartProgram Planning Chart Boy Scout Leader Program Boy Scout Leader Program

NotebookNotebook Planning stepsPlanning steps

Homework (get ready)Homework (get ready) Find out what Scouts want (patrol leaders)Find out what Scouts want (patrol leaders) PLC annual planning, SPL presidingPLC annual planning, SPL presiding Secure troop committee supportSecure troop committee support Pass the word. Publicize.Pass the word. Publicize.

Unit Visitation Reports

Using the

Commissioner Work Sheet

WorksheetWorksheet

Sample Sample

Unit Committee FunctionsUnit Committee Functions

Unit Committee Functions

Packs

Troops

Teams

Crews

Pack Committee

Advancement Finance Outings Training Recordkeeping & correspondence Membership & reregistration Public relationsPublic relations Friends of ScoutingFriends of Scouting

Troop Committee

Advancement Finance Equipment Outdoor program Transportation Leadership Membership & reregistration Friends of ScoutingFriends of Scouting

Quality Unit OperationQuality Unit Operation

Danger SignalsDanger Signals

Style of leadershipStyle of leadership Leader wants to keep authorityLeader wants to keep authority Lacks faith in boys / leadersLacks faith in boys / leaders Leader trains only by mass instructionLeader trains only by mass instruction Leader does not grasp possibilities of patrol methodLeader does not grasp possibilities of patrol method

Unit is not meetingUnit is not meeting Unit is without adult leadersUnit is without adult leaders Unit has no committeeUnit has no committee No new members being addedNo new members being added Low attendance at meetingsLow attendance at meetings Weak or poorly organized programWeak or poorly organized program No advancementNo advancement No participation in day camp or summer campNo participation in day camp or summer camp No unit budgetNo unit budget

National Quality Unit AwardNational Quality Unit Award

Four mandatory itemsFour mandatory items Trained leaderTrained leader Trained assistant leaderTrained assistant leader Outdoor programOutdoor program Recharter on timeRecharter on time

Minimum two of six optional itemsMinimum two of six optional items 100% Boy’s Life (or improvement)100% Boy’s Life (or improvement) AdvancementAdvancement Service projectService project Etc., appropriate to the type of unitEtc., appropriate to the type of unit

SummarySummary

Aims and methodsAims and methods Commissioner service roleCommissioner service role Supporting the unitSupporting the unit Unit program planningUnit program planning Unit visitation reportsUnit visitation reports Unit committee functionsUnit committee functions Quality Unit operationsQuality Unit operations

Lunch!Lunch!

Commissioner Quiz - 2

9. Regularly attends roundtables to check up on unit leaders.

10. Guides the unit through the annual service plan. 11. May earn the Commissioner's Key and/or the Cub

Scouter Award. 12. Attends monthly meetings of the district committee. 13. Is not involved in the presentation of the unit charter. 14. Must be familiar with the monthly program themes. 15. Encourages assigned packs, troops, teams, and crews

to earn the Quality Unit Award.

Counseling

"Listen to someone in such a way that they will solve their own problems."

Discussion

What are the fundamentals of good counseling?

Fundamentals Of Good Counseling

1. Time and place with no interruptions 2. Understand what the leader is saying 3. Let the leader know you hear and understand 4. Do not give advice!

Guide the discussion through questions Leader solves his/her own problem If they don't solve their own problem:

Give information Propose possible alternatives Let leader pick best solution

5. Summarize from time to time to keep on track 6. Support thinking with information

Know the difference between information and advice 7. Resources:

Commissioner Fieldbook, Counseling Train the Trainer, Counseling Wood Badge, Counseling

District Committee District Committee

District Committee

Four function organization

Membership Finance

Program

Unit service

Membership Functions

1. Fall Roundup 2. Spring Roundup 3. Special membership rallies 4. Advice and help to units with

membership problems

Finance Functions

1. Sustaining Membership Enrollment / Friends of Scouting

2. Trust Funds (James E. West Award)

3. Advice to units

Program Functions

1. Camping 2. Activities 3. Advancement 4. Training 5. Health & Safety

Camping

Order of the Arrow Summer Camp promotion Cub Day Camp Camporees Philmont

Activities

Scout Expo Scouting for Food Scouting Anniversary Week District Recognition Dinner

Advancement

Eagle Boards of Review Merit Badge Counselors Venturing advancement Advice / training for units Heroism awards Adult recognition

Training

Cub Scout - Fast Start, Basic, Supplemental Pow Wow support

Boy Scout - Fast Start, SM Fundamentals Wood Badge promotion

Varsity - Fast Start, Varsity Fundamentals Venture - Fast Start, Venture Basic Junior Leader Training Den Chief, etc., etc. Venturing Leadership Skills Course

Health & Safety

Monitor district eventsMonitor district events

Membership Management

Membership Management

Topics: Unit with mostly older boys Inventories of active boys Year-round recruiting Webelos-Scout transition

Buzz groups for 10 minutes 1 minute reports

Charter Renewal

"If commissioners are providing regular visitation and doing their job as in the Annual Service Plan, then rechartering becomes a minor paperwork exercise."

George Crowl, 1982

Objective:

Reregister unit On time

Maximum membership Good leadership

The Plan

-90 -60 -45 -15 +60

The Plan

90 days before: District Executive visit Institution Head Printout available (to right person!)

60 days before: Membership inventory Recruit to make up loss 100% Boy's Life?

45 days before: Charter renewal meeting Boys Adults Fees Approvals Plans for the next year (Quality Unit)

15 days before: Charter turn-in night

60 days after: Charter presentation

Ninety Days Before:

District Executive visits Institution Head

Friendly visit

or "How can I help"

Sixty Days Before:

Membership inventory

Set review meeting

Uniform inspection?

Forty-Five Days Before:

Charter review meeting Youth Adults Fees Approvals Quality Unit status Plans

Fifteen Days Before:

Charter turn-in night

Sixty Days After:

Charter presentation Chartered partner

and The unit

Sample presentation in Sample presentation in Commissioner Commissioner FieldbookFieldbook

Some Techniques

Talk about 100% Boy's Life early and often Committee member do membership

followup Discuss Quality Unit with the whole

committee (several times a year) Commissioner (the expert) fills out clean

copy of charter renewal form Charter renewal checklist (available)

Break!Break!

Annual CommissionerService Plan

Gives specific purpose to

regular and supportive

contact with units.

Annual Plan

April - Unit leadership inventory May - Membership inventory

- Troop uniform inspection June - Check on Quality Unit progress August - Unit program planning October - Troop/pack uniform inspection November - Youth Protection Training December - Membership inventory

- Recharter - Quality Unit Measurement

February - Charter presentation

Annual Plan

coupled with

regular visitation

provides good

commissioner service.

Lifesaving

Commissioner!!!

Vital Signs

What are they?What are they?

Vital Signs

Youth dropping out No youth recruiting or poor recruiting methods No planned program No youth leaders No discipline No parents involved Adult conflicts / poor communications Only one active adult No adult leader Unit stops meeting Charter lapses / drops

TAKE ACTION

Do it now!! Consult ADC / DC / DE What is the problem? What are possible solutions? What do we do first? Who do we involve? Be enthusiastic Apply "first aid" Promote teamwork

Hurry Cases

Lapsed / dropped charter Not meeting No leader No committee No new members Conflict with chartered organization New untrained leader Weak leadership

Lifesaving Team

Ad hoc, or organized

Bring appropriate skills to bear on the problem

Adapt to the individual problems

Unit Visits

Second / Third Unit VisitsSecond / Third Unit Visits

Second visit — unit meetingSecond visit — unit meeting Go by yourselfGo by yourself Stay only 15 minutes (drop-in)Stay only 15 minutes (drop-in) Take your resource kitTake your resource kit Make worksheet (or changes)Make worksheet (or changes)

Third visit — committee meetingThird visit — committee meeting Visit with the chartered organization repVisit with the chartered organization rep Be prepared with ways to helpBe prepared with ways to help Give everyone your phone and addressGive everyone your phone and address Wear your complete uniform as an exampleWear your complete uniform as an example

SummarySummary

CounselingCounseling District committeeDistrict committee Membership managementMembership management Charter renewalCharter renewal Annual commissioner service planAnnual commissioner service plan Lifesaving commissionerLifesaving commissioner Unit visitationUnit visitation

Early GraduationEarly Graduation(If you have a current Youth Protection card)(If you have a current Youth Protection card)

Youth Protection TrainingYouth Protection Training

Questions?Questions?

Instructor’s name: George CrowlInstructor’s name: George Crowl Instructor’s address: 1855 Twin Oaks, LVSInstructor’s address: 1855 Twin Oaks, LVS Instructor’s phone: 437-8030Instructor’s phone: 437-8030 Instructor’s e-mail: [email protected]’s e-mail: [email protected]

GraduationGraduation