Week One Time Management

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Please Take Your Pre-Test

Lecture Will Begin Shortly

Ohio/Marshall SPOKES

Vicki Mentzer-Instructor

Created By:

Dena Conner

Graduate and Class Aide

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Time Management

Week One

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Introduction

In this section you will be introduced to theidea that time is a resource to be utilizedwisely. You will understand the importanceof time in setting goals. The goal of thislecture is to motivate you to accomplishthe day-to-day tasks, using your time

wisely, to achieve their long-range goals.

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Aim So High Youll Never Be

The greatest waste of our naturalresources is the number of people whonever achieve their potential. Get out

of that slow lane! Shift into that fastlane! If you think you can, theres agood chance you will. Even making theeffort will make you feel like a newperson. Reputations are made by

searching for things that cant be doneand doing them. Aim low: boring

Aim high: Soaring

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Activity

Turn to worksheet number two what istime management..

Fill in your answers an we will go over itshortly

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What is time management

Time management is the control of time or tomanage the use of time

Time is a resource. Time is the only resourcedistributed equally to all people. Everyone has24hours a day. Once time passes, it is used orgone. It cannot be retrieved. Time cannot really

be saved. You cannot put time in a bank for lateruse like money. Everyone uses 24 hours eachday. How that time is used determines the levelof success.

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Key Questions to Ask Yourself

What do I value more than anything else inthe world? Ex: Health and Children

What does my conscience tell me are thehighest values in my life? Children

If I could live by 3 or 4 core values, whatwould they be? Ex: support your family, teach

good morals, teach to do things to be happy Which of these core values are most

important to my family, my employer, and

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Whats In A Goal?

Achievable

Challenging Time Limit

Independent

Ownership

Negotiable

DONT FORGET!If you dont write itdown, its just a dream.

Dreams never cometrue.Goals can reallyhappen!

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Four Key Components of Goals

Self-Reliance

Time Limit

Attainable/Realistic ChallengingJust Beyond Reach

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Biggest Time Wasters

1) Indecision- think about it, worry about it, put it off, think about itsome more, worry about it some more

2) Inefficiency-jumping in and implementing instead of analyzing anddesigning first

3) Unanticipated interruptions that do not pay off4) Procrastination-failing to get things done when they need to be

done

5) Unrealistic time estimates

6) Unnecessary errors-you do not have enough time to it right, but do

you have enough time to do it over?7) Crisis management

8) Poor organization

9) Micro-management

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Time Savers

1) Manage the decision making process, not the decisions

2) Concentrate on only one task at a time

3) Establish daily your short-term, mid-term and long-term priorities

4) Handle correspondence expeditiously with short letters, memos

and e-mails5) Throw unneeded things away

6) Establish personal deadlines

7) Do not waste other peoples time

8) Know when to stop a task

9) Delegate everything possible and empower subordinates

10) Keep things simple

11) Use checklists and to-do lists

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Important Notes

Review Of Test Questions

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Important Note

Write a definition for time management.

IS THE CONTROL OF TIME OR TOMANAGE THE USE OF TIME

Will accept similar answers

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Important Note

Listing things to do in their order of

importance is called setting _______.

PRIORITIES

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Important Note

A planner is one example of a tool to useto help manage time. Give anotherexample of a tool to help manage time

_________.

TO DO LIST, SCHEDULE, CALANDAR,NOTES

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Important Note

If you dont know exactly amount of time it

will take you to do a task, you shouldmake an estimate and then:

ADD SOME EXTRA TIME TO IT

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Important Note

A _______ is a timetable showing each

step of a project and when it will occur.

SCHEDULE

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Important Note

There are many reasons to plan. Such as,to make things happen, to achieve ourgoals, to set guidelines for makingdecisions, etc. How does planning helpwith time management?

PLANNING HELPS TO MAKEAPPOINTMENTS ON TIME, GET TOWORK ON TIME, AVOID WASTING TIME,

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Important Note

An uncontrollable event can affect how wemanage time. Give an example of such anevent.

ILLNESS, ACCIDENT, DEATH, ACTIONSOF OTHER FAMILY MEMBERS

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Important Note

It is best to stay focused on:

TWO OR THREE GOALS

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Important Note

A ringing telephone is an example of a(n):

URGENT EVENT

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