Week-3- Project Management Plans

8/6/2019 Week-3- Project Management Plans

1/87

8/6/2019 Week-3- Project Management Plans

2/87

Week 3

8/6/2019 Week-3- Project Management Plans

3/87

Project management plans

8/6/2019 Week-3- Project Management Plans

4/87

WhyWhat

How

WhenWho

8/6/2019 Week-3- Project Management Plans

5/87

WhyWhat

How

WhenWho

Why is this project happening?

Why now?

Why us?

8/6/2019 Week-3- Project Management Plans

6/87

WhyWhat

How

WhenWho

What solution needs to be put in

place to achieve the goals?

What work needs to happen to build

the solution?

8/6/2019 Week-3- Project Management Plans

7/87

WhyWhat

How

WhenWho

How do we get this solution in place?

How do we know when were done?

8/6/2019 Week-3- Project Management Plans

8/87

WhyWhat

How

WhenWho

When do work activities happen?

What do we need to do first?

Whats last?

8/6/2019 Week-3- Project Management Plans

9/87

WhyWhat

How

WhenWho

Who do we need to deliver thisproject successfully?

8/6/2019 Week-3- Project Management Plans

10/87

And what will it cost?

$

8/6/2019 Week-3- Project Management Plans

11/87

Course objectives

Implement IT project planning andselection techniques

Appreciate the importance of projectportfolio management

8/6/2019 Week-3- Project Management Plans

12/87

The project management plan

Benefits of planning

What to consider in your plan

Guidelines

Reviewing a plan

8/6/2019 Week-3- Project Management Plans

13/87

8/6/2019 Week-3- Project Management Plans

14/87

Plans are useless.

Planning isindispensible

Dwight Eisenhower

8/6/2019 Week-3- Project Management Plans

15/87

The project management plan

Benefits of planning

What to consider in your plan

Guidelines

Reviewing a plan

8/6/2019 Week-3- Project Management Plans

16/87

http://flickr.com/photos/xabier-martinez/225627841/

Why plan?Why plan?

8/6/2019 Week-3- Project Management Plans

17/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

8/6/2019 Week-3- Project Management Plans

18/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

8/6/2019 Week-3- Project Management Plans

19/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

Makes you think ahead

8/6/2019 Week-3- Project Management Plans

20/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

Makes you think ahead

Helps you work out who you

need to hire

8/6/2019 Week-3- Project Management Plans

21/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

Makes you think ahead

Helps you work out who you

need to hire

Works out the timeline and

budget

8/6/2019 Week-3- Project Management Plans

22/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

Makes you think ahead

Helps you work out who you

need to hire

Helps manage expectations

Works out the timeline and

budget

8/6/2019 Week-3- Project Management Plans

23/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

Makes you think ahead

Helps you work out who you

need to hire

Helps manage expectations

Works out the timeline and

budget

Helps understand the effects of

changes

8/6/2019 Week-3- Project Management Plans

24/87

http://flickr.com/photos/xabier-martinez/225627841/

The PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe PlanThe Plan

Changes once you start

Guides you activities

Makes you think ahead

Helps you work out who you

need to hire

Helps manage expectations

Makes sure you are doing the right

thing

Works out the timeline and

budget

Helps understand the effects of

changes

8/6/2019 Week-3- Project Management Plans

25/87

The project management plan

Benefits of planning

What to consider in your plan

Guidelines

Reviewing a plan

8/6/2019 Week-3- Project Management Plans

26/87

8/6/2019 Week-3- Project Management Plans

27/87

?

8/6/2019 Week-3- Project Management Plans

28/87

Who will read it?

What do they need to know?

Do they come in cold?

8/6/2019 Week-3- Project Management Plans

29/87

What is your project going to deliver?

Scope

The work to be done = The target product

8/6/2019 Week-3- Project Management Plans

30/87

Hunt, B. et al. (2003). Project charter. Retrieved January 23, 2006 fromhttp://webpages.charter.net/hafox/pm/docs/charter.doc (partial)

8/6/2019 Week-3- Project Management Plans

31/87

8/6/2019 Week-3- Project Management Plans

32/87

What is your project going to deliver?

Definition

The work to be done =?= The target product

8/6/2019 Week-3- Project Management Plans

33/87

What is your project going to deliver?

Change control

The work to be done =?= The target product

8/6/2019 Week-3- Project Management Plans

34/87

What is your project going to deliver?

Value?

The work to be done =?= The target product

8/6/2019 Week-3- Project Management Plans

35/87

The WBS

8/6/2019 Week-3- Project Management Plans

36/87

The rightway

The

wrongway

8/6/2019 Week-3- Project Management Plans

37/87

Focus ondeliverables Focus onprocesses

8/6/2019 Week-3- Project Management Plans

38/87

Align tovalue

Align to

processstages

8/6/2019 Week-3- Project Management Plans

39/87

Why? Why not?

8/6/2019 Week-3- Project Management Plans

40/87

Figure 5.2 Sample hierarchical WBS organized by phase(Schwalbe, 2006, p176)

The wrongway?

Note theLayers

8/6/2019 Week-3- Project Management Plans

41/87

Table 5.3Table 5.3 Sample tabular WBSSample tabular WBS(Schwalbe, 2006, p176)(Schwalbe, 2006, p176)

1.0 Concept1.1 Evaluate current systems1.2 Define requirements

1.2.1 Define user requirements1.2.2 Define content requirements1.2.3 Define system requirements1.2.4 Define server owner

requirements

1.3 Define specific functionality1.4 Define risks and risk management

approach1.5 Develop project plan1.6 Brief Web development team

2.0 Web Site Design3.0 Web Site Development4.0 Roll Out5.0 Support

8/6/2019 Week-3- Project Management Plans

42/87

http://images.google.com.au/images?hl=en&q=wbs&btnG=Search+Images&gbv=2

8/6/2019 Week-3- Project Management Plans

43/87

Document your assumptions

Very little

knowledge

Complete

knowledge

Degree of knowledge over time

8/6/2019 Week-3- Project Management Plans

44/87

OBS

8/6/2019 Week-3- Project Management Plans

45/87

Figure 9.2 Sample Project Organizational Chart(Schwalbe, 2006, p358)

8/6/2019 Week-3- Project Management Plans

46/87

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Person 1 Person 2 Person 3 Person 4

8/6/2019 Week-3- Project Management Plans

47/87

http://ww

w.win

ningwith ad

d.com/orga

niza

tion

/

8/6/2019 Week-3- Project Management Plans

48/87

Figure 9.6 Sample Resource Histogram(Schwalbe, 2006, p362)

8/6/2019 Week-3- Project Management Plans

49/87

tools

rasci(aka raci)

ram

8/6/2019 Week-3- Project Management Plans

50/87

http://makeitstrategic.com/index.php?blog=5&cat=18

8/6/2019 Week-3- Project Management Plans

51/87

r

a

s

c

i

responsible

accountable

supportive

consulted

informed

8/6/2019 Week-3- Project Management Plans

52/87

8/6/2019 Week-3- Project Management Plans

53/87

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Person 1 Person 2 Person 3 Person 4

R

R

R

R

R

R

8/6/2019 Week-3- Project Management Plans

54/87

Figure 9.4 Sample Responsibility Assignment Matrix (RAM)(Schwalbe, 2006, p360)

OBS: Organizational Breakdown Structure

WBS: Work Breakdown Structure

8/6/2019 Week-3- Project Management Plans

55/87

One and only one person can be accountable. Multiple peoplecan be responsible and certainly others can be informed andconsulted.Source: Glen B Alleman, (2007) Responsibility Assignment Matrix, Herding Catshtt ://herdin cats.t e ad.com/m weblo /2007/02/res onsibilit .html retreived 2/8/08

8/6/2019 Week-3- Project Management Plans

56/87

One and only one person can be accountable. Multiple peoplecan be responsible and certainly others can be informed andconsulted.Source: Glen B Alleman, (2007) Responsibility Assignment Matrix, Herding Catshtt ://herdin cats.t e ad.com/m weblo /2007/02/res onsibilit .html retreived 2/8/08

8/6/2019 Week-3- Project Management Plans

57/87

Project organisations go farther than workers

and work

8/6/2019 Week-3- Project Management Plans

58/87

1. Project Team structure

Project Sponsor

Project Manager

Craig Brown

Working Group: Design focus OLA decisions and choices Formal review & validation of

deliverables Business input and SME access

Steering Committee: Governance focus Approval of project strategy &

plans Endorsement of key OLA

decisions Final approval of the OLA

Business case and Solution Design Removal of major roadblocks &

prioritisation

Analysts

Testers

Designer

Change consultants

Working GroupMarketing

Product ManagementLegal

Finance

SalesCustomer Service

Steering CommitteeHead of Marketing and Sales

Head of Product Management

Head of Customer Service

Head of Finance

Developers

8/6/2019 Week-3- Project Management Plans

59/87

Remember this?

8/6/2019 Week-3- Project Management Plans

60/87

You might break down the workby phases

8/6/2019 Week-3- Project Management Plans

61/87

Why?

8/6/2019 Week-3- Project Management Plans

62/87

http://flickr.com/photos/pshan427/2382209408/

8/6/2019 Week-3- Project Management Plans

63/87

So now you know what needs to be done

8/6/2019 Week-3- Project Management Plans

64/87

So now you know what needs to be done

and who is going to do it.

8/6/2019 Week-3- Project Management Plans

65/87

So now you know what needs to be done

and who is going to do it.

But what about when?

8/6/2019 Week-3- Project Management Plans

66/87

Schedule

8/6/2019 Week-3- Project Management Plans

67/87

http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=000076

8/6/2019 Week-3- Project Management Plans

68/87

Figure 3.3Figure 3.3 Sample network diagram (partial)Sample network diagram (partial)(Schwalbe, 2006, p211)(Schwalbe, 2006, p211)

8/6/2019 Week-3- Project Management Plans

69/87

Table 3.10 Sample milestone report (partial)(Schwalbe, 2006, p100)

8/6/2019 Week-3- Project Management Plans

70/87

8/6/2019 Week-3- Project Management Plans

71/87

http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=000076

8/6/2019 Week-3- Project Management Plans

72/87

8/6/2019 Week-3- Project Management Plans

73/87

Why

What

How

When Who

8/6/2019 Week-3- Project Management Plans

74/87

And what will it cost?

$

8/6/2019 Week-3- Project Management Plans

75/87

8/6/2019 Week-3- Project Management Plans

76/87

8/6/2019 Week-3- Project Management Plans

77/87

8/6/2019 Week-3- Project Management Plans

78/87

8/6/2019 Week-3- Project Management Plans

79/87

8/6/2019 Week-3- Project Management Plans

80/87

Galloway, M. (2004).Galloway, M. (2004). Status reportStatus report. Retrieved January 23, 2006 from. Retrieved January 23, 2006 from

http://web.augsburg.edu/~oie/mis376/documents/SR1.dochttp://web.augsburg.edu/~oie/mis376/documents/SR1.doc (partial)(partial)

8/6/2019 Week-3- Project Management Plans

81/87

Risk management

Degree of knowledge over time

8/6/2019 Week-3- Project Management Plans

82/87

8/6/2019 Week-3- Project Management Plans

83/87

The project management plan

Benefits of planning

What to consider in your plan

Guidelines

Reviewing a plan

8/6/2019 Week-3- Project Management Plans

84/87

Six-Step Proven Path for Schedule DevelopmentRudi van den Berg, Pcubed, Inc.http://www.pcubed.com/Solutions/SolSixStep.asp

8/6/2019 Week-3- Project Management Plans

85/87

The project management plan

Benefits of planning

What to consider in your plan

Guidelines

Reviewing a plan

8/6/2019 Week-3- Project Management Plans

86/87

http

://thinh1808.files.wordpress.com/2007/1

2/projplan_sample_20050610_144024.pdf

8/6/2019 Week-3- Project Management Plans

87/87

BetterProjects.net

Titl i f & CC @ Fli k