Week 2 - Email 1 Rainey Community Rainey Community ICT Classes ICT Classes ICT – The Basics
Jan 02, 2016
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Week 2Week 2
EmailEmail
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Lesson ObjectivesLesson Objectives• What is email?
• Email address: The Structure
• Using Microsoft Outlook
• Sending Emails
• Reply to an email
• Forward an email
• Attachments
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What is Email?What is Email?
• E-mail (electronic mail) is a method of sending messages and attaching files over the Internet.
• E-mail is the Internet’s version of the postal service and a great way to communicate with people.
• The best of e-mail is that you can also send a message with attachments. This means you can send text documents, pictures etc.
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What is an Email address?What is an Email address?
• An e-mail address identifies a location to which e-mail messages can be delivered
• Email addresses are in the form of: user@domain
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• Everyone has an email address
• Your email address can be found on the mailing list
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Email ApplicationEmail Application
• The application used for Email is Microsoft Outlook
• Microsoft Outlook is denoted by the following icon:
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InboxInbox• What you see now is your inbox
• Inbox is the folder that all your incoming email goes to. When you receive a new email you can find it in there.
• Your email stays in this box until you either delete it, or move it to another folder.
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Inbox - StructureInbox - Structure
• Demonstration
• Can everyone please look at their inbox and identify the different components
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Opening email messagesOpening email messages
• Bold messages indicate mail that is not opened
• To open an email you double click (Click twice with the left hand mouse button)
• To close an email you click the X at the top right hand corner of the email window
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Exercise
• Find the email I have sent you, open this email.
• Read the email and then close it.
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Sending an EmailSending an Email• Click on the new button at the top
left hand side of the screen
• A new message window will appear
• This is the template for sending a new email
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Sending an EmailSending an Email
• An email message contains the following information:
–Email address of the recipient–Subject title–Message body
• Demonstration of how to send an email
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Exercise
• Send an email to the person beside you.
• Send an email to me - [email protected]
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Replying to an emailReplying to an email
• When someone sends you an email you can reply to their message.
• When replying to an email you do not have to enter the recipients email address.
• Demonstration
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Exercise
• Reply to the email your colleague has sent to you.
• Reply to the email message I sent you.
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Forwarding an emailForwarding an email
• To forward an email means to send a copy of an email to someone else.
• This is very useful as you do not have to retype the content of the message.
• Demonstration
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Sending an attachmentSending an attachment
• An email attachment is a computer file which is sent along with an e-mail message e.g. A document, pictures
• This is very useful way of sending information that is already prepared.
• Demonstration
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Exercise
• Send an email with an attachment to your colleague
• Your attachment will be a picture of a computer from your user area in the my pictures folder
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Downloading an Downloading an attachmentattachment
• When an email is received with an attachment it is denoted by a paperclip symbol
• An attachment can either be saved or opened. • It is always advisable to save your attachments to
your user area.
• Demonstration
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Exercise
• Open the email and attachment your colleague has sent to you.
• Save the attachment to your user area.
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Deleting an emailDeleting an email
• To delete an email means to remove it from your inbox.
• You need to delete emails from your inbox to ensure it does not get full.
• If your inbox is full you will not receive any incoming mail.
• Demonstration