Wednesday, October 8 th, 8:00 am VCCCD Luminis Implementation Rupinder Kaur, Mike Rose, Bill Pearce Ventura County CCD.

Wednesday, October 8th, 8:00 am

VCCCD Luminis Implementation

Rupinder Kaur, Mike Rose, Bill PearceVentura County CCD

VCCCD Luminis Implementation

Presented on behalf of….

ConfigMan and the Immutables!

VCCCD Luminis Implementation

Topics of discussion:• Project Overview (Bill)• Implementation Details (Mike, Rupinder)

– Logon Wizard– Single sign-ons– Skin Template Customization– Hot Javascript Techniques– Alert emails– Omni-Update interface– Banner INB and SSB channel creation and

deployment– Training

Project Overview

Goals of Implementation:• Do no Harm!• Replace functionality of EmployeeCentral• Provide for a seamless transition• Clean up data and procedures

– Banner User ID– GOAEACC (SPRIDEN_ID and Oracle ID)– GOAEMAL– Third-party ID– HR Procedures

• Two phases – faculty/staff (August), students (Spring 2009)

Project Overview

Schedule:• Demos mid-2007• Contracts negotiated Summer/Fall 2007

– Luminis Basic– ADAP/SAF– Gmail interface– SLC Training and CBT

• Standard Sungard Implementation Schedule– Tech Assessment, Planning, Installation– OIG, Content Planning, Organizational Planning– Data Integration Consulting– ADAP/SAF Installation

Project Overview

Some highlights…and lowlights:• Tech assessment

– Late discovery that we were a district of 3 colleges – added in load balancer, 8 portal servers

– Discovered we were behind on Student release• Tech Planning Workshop

– Prelim agenda said 3 days on-site– Notified the week before that it was a 2-hour

conference call– Should have been 3 days on-site

• College and district participation, aka herding cats• Reserved words – Policy, District Office

Project Overview

Some highlights…and lowlights:• Separate content planning sessions – colleges, and

district office– Colleges had their ideas for a layout– DAC wasn’t real happy– Compromise was reached on layout based on roles

• Names– Marketing, PIOs decided on C3– Initially called MyWebstar – 99.99% sure it was ok– Of course, the .01% rule held– Now called MyVCCCD

• Blackboard Vista issues– Has to be same logon as Luminis (not ID number)– CRN/Term was reversed for sections

Project Overview

Installations:• First install in UPGR (Sungard)

– 4 days on site – teaching/learning experience– Followup to resolve problems over the next two

weeks• Subsequent Installs (Colby, VCCCD staff)

– Complete test install – 3 days– PROD install - .5 days– Sungard certification

• PROD re-install (MyVCCCD)– Wanted a clean install – including load-balancer– 3 days – issues with LB, Vanity URLs– Channel reinstall–3 days (.5 day work, 2.5 days, um..)

• Biggest task was the Luminis patches.

Project Overview

Logons/Passwords:• Luminis is the authoritative source• Third-party ID

– Increased to 20 characters (could be 30, but for AD)– First_lastnnn for Students, flastnnn for employees

• Initial password– PIN at time of user load to Luminis – problem if changed– PIN in Banner was upper-case, not case-sensitive in SSB– AD was passSSSS (last 4 of SSN)– Implemented GOBTPAC trigger – ssSSSS, pre-pend “pa”

• Luminis/AD/Oracle rules – Luminis was LCD• Logins from public websites (MC, OC, VC)• Immutable ID/Workflow

– Workflow needs immutable ID for external authentication– Changed to use TP ID – no change in WF (already Banner)– Auto-populate Workflow users at some point

Project Overview

Portal layout:• Scoped Roles

– Employee– Employee@LOC (DC, MC, OC, VC)– Faculty– Faculty@LOC

• Tab Default Order– Hidden Emergency Tab– My College– Faculty Resources– Work Life– Employee Resources– Banner Testing– My Tab

Project Overview

Slick Stuff Mike and Rupinder will show:• Priority Alerts – Lotus DB Email• Content Management – Omni Update• Shortcuts to Webstar (SSB) menus• Backoffice bolt-on• Report Viewer bolt-on• Links to other databases (non-SSO) and for

secondary users (i.e., BANSECR) in PROD• Pull downs for Employee Benefits, Application

Downloads• Workflow• Training and Documentation

Portal Features

Portal Feature Created using ChannelAnnouncements Lotus DB/Email Priority AlertsContent Management Omni Update Quicklinks etc

Shortcuts to SSB 'Lumlinks'My Applications-WebStar Shortcuts

Reportviewer bolt-on 'Lumlinks'My Applications-Reportviewer SSO

BackOffice bolt-on 'Lumlinks'My Applications-Backoffice SSO

Banner Non SSO links Omni Update Banner Testing tab

Announcements Channel

-Known as Priority alerts-Use email to populate the Priority alerts channel-Have a specific email address to target each college

location-Expiration date defaults to 7 days from posting-Message of email becomes the text of announcement-Selected individuals have permission to send-Can send attachments

As easy as 1-2-3

1. Email your announcement

Announcements Channel2. Receive confirmation

Email

3.

Priority Alerts Channel is populated!

Content Management

-Use OmniUpdate instead of Luminis built-in editor-College website uses this for content building-Staff already knew how to use this-no need to learn a new

web editor-Minimal training needed for uploading content.

-More flexibility in design of the channels-Placed direct edit links (as icons) in the ‘OmniUpdate’

channels to the OmniUpdate software.Show-Employee Quicklinks channel

Shortcuts to WebStar (SSB) menus

- Needed all ‘Application’ links in one place in the portal- Luminis built in channels did not work for us- Did not retain their settings-Expand/Collapse menus- Needed ‘targeted’ links-to go to a specific location in Webstar- Created separate ‘deep links’ to Webstar menus- Rendered ‘in-frame’- Controlled by user ‘roles’. Demo-Personal Information link

SSO to Report viewer and BackOffice

- Needed links to Webstar bolt ons

- Placed SSO links along with other application links

- Controlled by user roles. E.g. Backoffice only appears for the backoffice ‘role’

Demo-Reportviewer link

Links to Other Databases

- Created Banner Testing tab to house all links to non_PROD Databases for Banner, Webstar etc.

- Also created a subscribable non-SSO PROD channel for secondary users (e.g. to log in as BANSECR)

Demo-Banner Testing Tab and PROD channel

SSB Account Creation Wizard

• Initial login complicated/confusing– Rolled out MS Active Directory, Outlook &

Luminis at the same time– Luminis ADAP & SAF – Multi-College District (AD at different

stages)

• Advertising/Visibility – Get the word out– Employee Flex Day Workshops– All Faculty use SSB

SSB Account Creation Wizard

Live Demo

Custom GCF SSO

Built GCF SSO to:• Lotus Notes• Intranet • MS Outlook Web Access

– Problems with delivered MOWA GCF and OWA 2007• Logout of OWA also ends luminis session• Always uses OWA “Light”

– Solution: Use GCF Template from clayton.edu• lumdev.net/node/2081

• GCF PD Issue:– es.mowa.configURL=http://localhost:8008/cpipconnector/mowa/

GetConfigVersion2

Template Modification

Custom Skins (deployskintemplate)Problems:• In PD, Must be Repeated on Each Portal

Server• Requires Server Restart to Take Effect

Template Modification

Solution:• Store CSS and JS files in shared directory

$CP_SHARED/site/vcccd/

• Small Hack to custom.xsl

Template Modification

Benefits:• Improve Style &

Formatting• Animations & AJAX

Gotchas:• Possible

Performance Hit

“LumLinks”

Easy Way to:• Open Any Channel Full-Frame• Open Any URL Within Luminis Frame• Open CPIP/GCF SSO Pages

Benefits: • Links Work in Any Channel Type• Easy to Port Content Between PROD/TEST• Features Can be Combine

“LumLinks”

Example (SSB SSO In-Frame):• Normal Link:

<a href="http://lumupgr.vcccd.edu/cp/tag.idempotent.render.userLayoutRootNode.uP? uP_tparam=utf&utf=/cp/ip/login%3Fsys%3Dsctssb%26url%3Dhttps%3A//webstar01.vcccd.edu%3A7781/UPGR/ twbkwbis.P_GenMenu%3Fname%3Dbmenu.P_GenMnu" >Personal Information</a>

• LumLink:<a lumlink="lgheader" cpipsys="sctssb“ href="twbkwbis.P_GenMenu?name=bmenu.P_GenMnu">Personal Information</a>

• Live Demo

Other Customizing

• Custom Icons (Role Based)– Luminis User Interface Customization Guide– Watch out for upgrades!

• Bookmark Channel Default Links– Bookmarks Plus Table: upc_bookmarks– Bookmarks Table: upc_bookmarks_ng