Wedding Menus Guidelines & Information Plated Dinners Buffet Dinners Hors d’ Oeuvres Vendors Planning Tips 400 Convention Boulevard Hot Springs, AR 71901 Robin Shamel Wedding Planner Direct Line: 501-321-4424 Email: [email protected]www.hotsprings.embassysuites.com
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Wedding Menus - embassysuites3.hilton.com€¦ · Wedding Menus. Guidelines & Information. ... However, if you choose to provide your own equipment, in addition to a $75.00 per day
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EVENT SPACE: A $700.00 fee will be applied. For every $1,000.00 spent in food and beverage purchase a discount of 10% will be given and applied to your event space rental. If available you may utilize the room the day before for decorating at an additional cost.
DEPOSITS: When securing space for your event, a non-refundable deposit (amount determined by your Catering Representative) and signed contract must be received by the Hotel to confirm your date and function space. The balance is due 72 Hours prior to the scheduled function. A signed credit card authorization must be on file to secure any balance due. All deposits are non-refundable and will be credited to your final bill.
GUARANTEES: Guaranteed confirmation for the number of guests attending your function must be submitted to your Catering Representative 72 Hours prior to your function. Should you fail to contact your Catering Representative, your estimated number of attendees will be prepared for and billed accordingly. Meals will be prepared for your guaranteed figure. Our kitchen will make every effort to duplicate your menu for additional guest, in the event this cannot be done, a substitute entrée will be provided. Please note there are minimum numbers of required attendees detailed on our catering menus for certain selections.
OUTSIDE FOOD & BEVERAGES: All food items (with the exception of specialty cakes) served on
the hotel premises must be supplied and prepared by the hotels culinary team. All alcoholic beverages to be served on the hotel’s premises (or elsewhere under the hotel’s alcoholic beverage license) for the function must be dispensed
only by hotel servers and bartenders. Alcoholic beverage service may be
denied to those guests who appear to be intoxicated or are under age.
ROOM & SET UP FEE: Function rooms are assigned according to the anticipated guaranteed number of guests. If there are fluctuations in the number attendees, the hotel reserves the right to assign accordingly the banquet function room. The hotel reserves the right to charge an additional fee for set-up changes made the day of the function.
SERVICE CHARGE & TAX: All food and beverage functions are subject o applicable service
charges and tax as specified on the contract. All food and beverage functions require a minimum number of attendees. Any function not meeting the minimum requirement is subject to a surcharge. Service fees are for bartenders, food stations attendants, cashiers and other additional service staff. All food or beverage functions under twenty persons are subject to a $50 surcharge. This is in addition to the customary service charge and sales tax.
AUDIO VISUAL, ELECTRICAL & ENGINEERING: We encourage you to rent audio-visual equipment from the Hotel as we are familiar with its operation. However, if you choose to provide your own equipment, in addition to a $75.00 per day electricity usage fee, you will be responsible for the set-up, tear-down and facilitation of the equipment during the meeting. If you require technical assistance a $25.00 per hour charge for duration of your meeting will be required. In addition, the hotel may charge 25% of the assessed rental value on all equipment brought in from any outside source. Special engineering requirements must be specified to our Catering Department at least three weeks prior to the function. Charges will be based on labor involved and power drain.
LIABILITY: The hotel reserves the right to inspect and control all private functions. Liability for damages to the premises will be charged accordingly. The hotel cannot assume responsibility for personal property and equipment brought onto the premises.
INSURANCE & INDEMNIFICATION: Guest shall indemnify and hold Hotel and its affiliates harmless
from any and all claims, suits, losses, damages and expenses on account of injury to any party in connection with the function or resulting from damage or destruction of any hotel property by guests or any attendee of the function on the hotel’s premises.
LOST & FOUND: The housekeeping department administers lost and found. The hotel cannot be responsible for damage or loss of any articles or merchandise left in the hotel prior to or following your banquet or meeting. Security arrangements should be made for all merchandise or articles set-up prior to the planned event or left unattended for any time.
PARKING: The hotel is not responsible for loss or damage to the automobiles or their contents while parked on or off hotel property.
Hors d’ Oeuvres Packages are based on 2 Hours of Unlimited Service
PACKAGE 150 Person Minimum
COLD SELCTIONCheese DisplayFruit Display
Vegetable Display
HOT SELECTIONChicken Drummettes
Fried Shrimp with Tarter & Cocktail SaucesMeatballs with Choice of Sauce
$29.95 Per Person
PACKAGE 250 Person Minimum
COLD SELECTIONCheese DisplayFruit Display
Vegetable DisplayPeel & Eat Shrimp
HOT SELECTIONSpring Rolls
Grilled Vegetable KabobsSliced Blackened Chicken with Dipping Sauce
CARVING STATIONRoast Baron of Beef
ORHerb Encrusted Pork LoinServed with Dinner Rolls
$35.95 Per Person
Spirit Selection
400 Convention Boulevard
Hot Springs, Arkansas 71901
Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: [email protected]
The host is responsible for a bartender fee of $25 per hour, per
bartender. One bar will service up to 100 guests. A bartender
is required for all groups. The Hotel encourages responsible drinking. As the sole licensee for the consumption of alcohol on our premises and the collection of appropriate taxes, we are responsible for
monitoring consumption and do not permit groups to bring alcohol
from the outside into the Hotel.
HOSTED CONSUMPTION BAR
Hosted Consumption Bar Prices are based on a per drink cost. The
host is charged per drink based on an inventory of the bar before and at
the conclusion of the event. Please choose either Top Shelf or a Premium Brands. Prices exclude
bartender fees, service charge and tax.
Top Shelf Cocktails
$6.00
Domestic Beer
$3.00Premium Cocktails
$5.00
Imported Beer
$4.00Cordials & Cognacs
$7.00
Bottled Water
$2.25Wine
$5.00
Soft Drinks
$2.25Keg Beer
$300.00
CASH BARYour guests are charged per drink. Prices include service charge
& tax
Top Shelf Cocktails
$7.00
Domestic Beer
$4.00Premium Cocktails
$6.00
Imported Beer
$5.00Cordials & Cognacs
$8.00
Mineral Water
$2.25Wine
$6.00
Soft Drinks
$2.25
PREMIUM BRANDSWhiskey: Canadian Club
Rum: BacardiScotch: J&B
Bourbon: Jim BeamGin: Beefeaters
Vodka: SmirnoffTequila: Sauza Gold
FEATURED CORDIALSBailey’s Irish Crème
Grand MarnierCourvosier VS
Amaretto di Sarona
BEERDOMESTIC BEER
Budweiser, Bud LightMiller Lite
O’Doul’s Non AlcoholicIMPORTED BEERHeineken, Corona
Sam Adams(Charged as Import)
TOP SHELF BRANDSWhiskey: Crown RoyalRum: Captain Morgan
Scotch: DewarsBourbon: Jack Daniels
Gin: TanquerayVodka: AbsolutTequila: Cuervo
$300.00 Minimum Charge will apply. If bar reaches $500.00 in revenue the bartender fee will be eliminated.