Underwri(en by: Presented by: Informa(on Is Your Most Important Asset. Learn the Skills to Manage It E-Signatures 101: An Introduc(on to Digital Transforma(on with Electronic Signatures Presented September 21, 2016 E-Signatures 101: An Introduc(on to Digital Transforma(on with Electronic Signatures An AIIM Webinar Presented September 21, 2016
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[Webinar Slides] E-Signatures 101- An Introduction to Digital Transformation with Electronic Signatures
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Incoming Application Form and Supporting Documentation
(Fax)
Approved?
Incoming Application Form and Supporting Documentation
(Mail)
Ena
blin
g Te
chno
logy
E-mailFax
SpreadsheetE-mail
Determine Processing Technician Recipient
Review Account
Route to TechnicianManual Sorting
Determine Underwriter
Determine Application Type
UnderwriterReview of Application
Applications Manager Review
Wet Signature
Route to Underwriter
Authorized to
Approve?
Incoming Application Form and Supporting Documentation
(E-mail)
E-mail E-mailFax E-mail
Incoming Application Form and Supporting Documentation
(Fax)
Incoming Application Form and Supporting Documentation
(Mail)
Incoming Application Form and Supporting Documentation
(E-mail)
Incoming Application Form and Supporting Documentation
(Fax)
Incoming Application Form and Supporting Documentation
(Mail)
Incoming Application Form and Supporting Documentation
(E-mail)
Prepare and Deliver
Documents
Yes
No
Yes
Manual Process Step
Unmanaged Electronic Process Step
, (e.g. unmanaged email, fax, etc.)
Managed Electronic Process Step
Legend
Quality Check Document(s) for legibility and sort into applications
Determine Documents to
Review
Verify Documents are
Complete
Underwri(enby: Presentedby:
8
8
Und
erw
ritin
gM
ail R
oom
App
licat
ions
Pro
cess
ing
Gro
up
Incoming Application Form and Supporting Documentation
(Fax)
Approved?
Incoming Application Form and Supporting Documentation
(Mail)
Ena
blin
g Te
chno
logy
CaptureImaging/ECM
Workflow
Determine Processing Technician Recipient
Route to Technician
Scanning and Indexing
UnderwritingReview of Application
Manager Review
ElectronicSignature
Route to Underwriter
Authorized to
Approve?
Incoming Application Form and Supporting Documentation
(E-mail)
Prepare and Deliver
Documents
Workflow automates the internal review-and-approval cycle, reducing the time to approve and enabling escalation if approval steps are not completed in pre-determined time windows. This ensures timely completion and minimizes the potential for late penalties.
Processing technicians can access application form and supporting documents from the repository right from their desktops, saving time spent searching in paper file cabinets.
Underwriters and managers can access supporting customer documents from the repository, saving time over searching through paper file cabinets, email folders, and share drives for corroborating documentation. The ability to find documentation has the potential to reduce the number of applications that have to be pended (and are thus more expensive to process).
Imaging/ECMWorkflow
Imaging/ECMWorkflow
Imaging/ECMWorkflow
Imaging/ECMWorkflow
Workflow automatically determines appropriate Underwriting individual to receive application for approval, based on business rules or other criteria to balance workloads across available resources.
Incoming faxes and their key fields are quality reviewed, indexed via OCR or manual keying, and invoice images are automatically routed to the correct processing technician (based on index data).
Paper documents are scanned, quality reviewed, key fields are indexed via OCR or manual keying, and images are automatically routed to the correct processing technician (based on index data or load-balancing criteria).
All applications are stored in the repository, where they are accessible online to downstream users in the loan application processing flow.
All incoming applications received and processed centrally, which:· Reduces the time required to get
incoming applications into the process from days to hours.
· Saves time for technician or underwriting staff that formerly received applications and had to spend time determining where to route them.
· Institutes a common, controlled process
· Saves on shipping and courier costs, and reduces lag time
Manual Process Step
Unmanaged Electronic Process Step
, (e.g. unmanaged email, fax, etc.)
Managed Electronic Process Step
Legend
Yes
No
Yes
Quality Check Document(s) for legibility and sort into applications
All documents, processes, and actions by underwriters and managers are logged and stored in the repository – and are thus accessible for review, appeals or audits. This reduces the time and cost of discovery and facilitates compliance.